Colin Large| Laura Semenow| The University of TulsaRegion III Conference 2015 | Norman, Oklahoma

DEVELOPMENT AND IMPLEMENTATION OF ONLINE PRE DEPARTURE ORIENTATIONS IN STUDY ABROAD

What is orientation?

What to include?

What we covered?

How we did it?

What else is there?

Results and Best Practices

Discussion

OUTLINE

LAURA SEMENOW

Advising-

Collins College of Business

College of Engineering and Natural Sciences

Responsibilities-

Data Collection, Assessment, and Evaluation

COLIN LARGE

PROFILES

Advising-

Henry Kendall College of Arts and Sciences

Oxley College of Health Sciences

Responsibilities-

Exchange Program Management

• Preparation of Students• Administrative

• Academic

• Culturally

• Personal

• Risk Management

• In-Person• One-on-One

• In group setting

WHAT IS ORIENTATION

• At your table, please discuss for 5 minutes what subjects, topics, or tidbits you cover, or wish you covered better, in your institution’s orientation

• Circle which ones could be covered online

• Check-mark which ones should be covered in-person

WHAT TO INCLUDE

Online Orientation

Planning and

Preparation

Money Matters

Health and Safety

AcademicsCulture and Adjustment

Career

Reentry

Online Orientation

Money Matters

Academics Abroad

Financial Aid

Health Matters

Safety Abroad

Living Arrangements

Cultural Adjustment

Packing Tips

Study Abroad and Career

Identity Abroad

Coming Home

In-Person

Orientation

Health and Safety

Finances

AcademicsAdministrative

Cultural

HOW WE DID IT- TIMELINE

Summer Intern

Storyboards

Scripts

Filming

Editing

Staff- Internal/External

Oversight

Interviews/Videos

Returnees

HOW WE DID IT- HUMAN RESOURCES

Summer Intern

Storyboards

Scripts

Filming

Editing

Staff- Internal/External

Planning & Oversight

Interviews/Videos

Returnees

HOW WE DID IT- HUMAN RESOURCES

Summer Intern

Storyboards

Scripts

Filming

Editing

Staff- Internal/External

Interviews/Videos

Returnees

HOW WE DID IT- HUMAN RESOURCES

• Use of University Resources• Instructional Technologist/Faculty

Resource Center

• Video Equipment

• Video Editing Software

• Summer Workers and Peer Advisors• 380 hours

• 30 Hours/week over Summer

• Final edits in September/October

HOW WE DID IT- FINANCIAL

Planning and Story Boards

HOW WE DID IT- TECHNICAL

HOW WE DID IT- TECHNICAL

Detailed Scripts

HOW WE DID IT- TECHNICAL

Filming and Editing

HOW WE DID IT- TECHNICAL

Roll Out

Signature Document:

Pre-Departure Preparation

HOW WE DID IT- TECHNICAL

Roll Out

Signature Document: Pre-Departure Preparation

HOW WE DID IT- TECHNICAL

Learning Content

HOW WE DID IT- TECHNICAL

Learning Content

HOW WE DID IT- TECHNICAL

Quiz

WHAT ELSE IS THERE?

WHAT ELSE IS THERE?

• Less Time• 4 Hours vs 1 Hour

• Flexible Online Curriculum

• More Engagement• Less Questions, Fewer Issues,

Better Understanding

• Better Accountability• Must mark they read videos, take

quiz, and attend orientation

RESULTS

• Begin Measuring• Pre/Post Orientation Assessment

• Parental Messaging• Video Access

• Additional Videos• Country, Region, Program Specific

• Faculty-led Orientation

• Additional Topics

• Visas

• Special Needs

• Dietary or Health Issues

• Alumni

NEXT PHASE

How could your office improve your institutions’ Pre Departure Orientation?

What resources are available to you and how could you use them?

What limitations do you see for an Online Orientation?

What benefits do you see for an Online Orientation?

What questions do you have for us about how we developed this Orientation?

DISCUSSION