development of web-based tracer alumni information system

Journal of Computer Science, Information Technology and Telecommunication Engineering (JCoSITTE) Vol. 2, No. 2, September 2021, pp. 202~210 ISSN: 2721-3838, DOI: 10.30596/jcositte.v2i2.7845 r 202

Journalhomepage:http://jurnal.umsu.ac.id/index.php/jcositte

Development of Web-Based Tracer Alumni Information System

LidyaRosnita1,YesyAfrillia2*,RizkyPutraFhonna3,UlvaIlyatin41,2,3,4Department ofInformaticsEngineering,FacultyofEngineering,MalikussalehUniversity

ABSTRACT

An alumni tracer is a graduate trace study or alumni trail, conducted to students after graduation. Traceralumniaimtoknowtheoutcomeofeducationintheformoftransitionfromtheworldofcollegeeducationtotheworldofwork.Inwritingthispracticeworkreporttheauthorconductsananalysisusingfieldstudiesandliterature studies on the alumni data collection system at the Faculty of Social and Political SciencesMalikussalehUniversitywhichisstilldonemanually,sothattheauthordecidedtobuildaweb-basedTracerAlumniinformationsystemthatcanfacilitatethetrackingofgraduatingstudents,traceralumnisystemcanalsobeoneofthesupportforcreditthecollege.ThissystemisdesignedusingPHP/Xamppprogramminglanguageby using structured diagrams, namelywith ContextDiagram,Data FlowDiagram (DFD), EntityRelationshipDiagram(ERD)anddatabasedesignusingMySQL.Keyword: InformationSystems;Tracer;Alumni;DFD;ERD.ThisworkislicensedunderaCreativeCommonsAttribution-ShareAlike4.0InternationalLicense.CorrespondingAuthor:YesyAfrilliaDepartmentofInformaticsEngineeringUniversitasMalikussalehJl.Batam,KampusBukitIndah,BlangPulo,KecamatanMuaraSatu,LhokseumaweEmail:[email protected]

Articlehistory:ReceivedJun9,2021RevisedAug15,2021AcceptedSep11,2021

1. INTRODUCTIONTraceralumniisatracestudyofgraduatesoralumniconductedtostudentsaftergraduation.Traceralumni aim to know the outcome of education in the form of transition from the world of collegeeducation to the world of work (Bakhtiar, 2017). Tracer alumni is a strategy for universities thatallowstogetinformationaboutweaknessesthatoccurintheeducationalprocessandlearningprocesssothat itcanbeusedasabasis foractivityplanningin improvingthe learningprocess inthefuture(Haerudin,2021).Traceralumnialsoprovidevaluableinformationontherelationshipbetweenhighereducationandtheworldofprofessionalwork,assess therelevanceofhighereducation, informationforstakeholders,andcompletenessofrequirementsforaccreditationofhighereducation(Meo,2013).

In general, there are several benefits that can be taken from the implementation of alumnitracer, among which are: In general, there are several benefits that can be taken from theimplementation of alumni tracer, among which are: 1) Institutions get information about thesatisfactionofservicesfeltbygraduatesrelatedtothelearningexperiencesprovidedduringthestudyperiod. Furthermore, this data canbe used as a tool to evaluate the performance of institutions; 2)Institutionsgetrelevant inputsthatcanbeusedasguidelines inthedevelopmentofcourses;3)Therelationship between graduates and alma mater can be improved, because when looking at theexperienceofwell-knowneducationalinstitutions,thebondofgraduatesandstrongnaturewillbringmany benefits to the almamater in linewith the recognition of graduates'work in the community(Hakiki,2020).

Traceralumnicanbeusedasawebsite-basedsystemwiththesystemcanrecorddatausingadatabase so that alumni data is stored in a structuredmanner, the system runs as expected by theauthor, website utilization can serve as a media survey, and through the online website surveyactivitiescanbedoneeffectivelyandefficiently(Lismawati,2020).

At this time, the process of collecting students who have become Alumni at the Faculty ofPoliticalandSocialSciences,MalikussalehUniversity(FISIPUNIMAL)isstilldonemanually.Wherein

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Development of Web-Based Tracer Alumni Information System (Rosnita)

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theprocessisstilldonebyfillingbiodataonapieceofpaperthathasbeenprovidedbytheacademicfacultyofsocialandpoliticalsciences.Thiswayofdatacollectioncanbesaidtobeawaythatisstilllesseffectiveandlessefficient,whereinthiscasetherearestillsomeweaknessesinthemanagementandalsotheimplementationofthedata.Becauseoftheseproblems,itcanbeensuredthattheneedfortheexistenceoftraceralumniinformationsystemisveryimportantfortheFacultyofPoliticalandSocialSciencesMalikussalehUniversity.

2. RESEARCHMETHODThewritingmethodusedbytheauthorcoversseveralstages,namely:1.FieldStudiesInthisfieldstudy,theauthordirectlymadeobservationsondailyactivitiesconductedintheAcademicsectionoftheFacultyofSocialandPoliticalSciences,MalikusalehUniversity.2.LiteraturestudiesInthisliteraturestudytheauthorsconductedadirectreviewoftheissuesdiscussed,suchasproblemswithsystemdesignandeligibilityforsystemusage.A. FlowchartSystemA flowchart is a type of diagram that represents a sequential algorithm or instructional steps in asystem. Flowcharts are usually used as documentation evidence to explain the logical picture of asystem to be built. Basically, the flowchart is depicted using symbols, each symbol represents aparticular process, as for connecting one process to the next is described using a connecting line(Dalma,2021).Belowisaflowchartofalumnitracerinformationsystems:

Fig1.FlowchartSystem

3. RESULTSANDDISCUSSIONA. ContextDiagramContext diagrams are a tool in designing to build systems. Broadly speaking, about the inputs,processes,andoutputsresulting fromthesystemtobebuilt,whichaims todevelop thestateof thesystem being built. Context diagrams depict a large circle that can represent the entire processcontainedwithinasystem.ContextdiagramsarethehighestlevelinDFD(DataFlowDiagram)andare

start

finish

Alumni granted login privileges by admins

Login page

Alumni access the system and log in

Alumni get login privileges to the system in the form of usename and password

A

A

Successfully logged in?

Update data

fill in the data

Alumni page

Have you filled in the data?

yes

Yes

Not

yes

not

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usually numbered0 (zero) (Muslihudin, 20216). Context diagram for the creation of TracerAlumniSystemattheFacultyofSocialandPoliticalSciencesatMalikussalehUniversityisasfollows:

Fig.2.ContextDiagram

In the context diagram of the Implementation of Web-Based Alumni Tracer Information

System in the Faculty of Social and Political Sciences Malikussaleh University above has 2 entitiesnamelyAdmin,andAlumniwhere:1.Theadmininputsthealumniaccessdatatobeabletoaccessthesystem.2.Theadmininputsthenamedataofthestudyprogramonthesystem.3.Alumniinputalumni'personaldataonthesystem.4.Alumnigetinfoaboutalumni'personaldatathathasbeeninputintheprevioussystem.5.Admingetsareportaboutalumnidatathathasbeeninputonthesystem.B. DataFlowDiagramDataflowdiagramisadiagramthatdescribestheflowofdatainthesystemtobuildthesysteminastructure. Data FlowDiagram (DFD) is a presentation in a system that uses four symbol shapes, inillustratinghowdataflowsthroughinterconnectedprocesses.DataFlowDiagrams(DFD)areusuallydevelopedusingtieredmethods(Hapsari,2018).ThelowestlevelintheDataFlowDiagram(DFD)willbeaninterfaceinthesystemtobebuilt(Anik,2020).

Fig.3.DataFlowDiagram

ThisDFDhas5processes,namely:1.LoginThisloginprocessisaprocessconductedbyadminsandalumniasusersofweb-basedAlumniTracerSystemattheFacultyofSocialandPoliticalSciences,MalikussalehUniversity.2.AccessData

ADMIN

TRACER ALUMNI

INFORMATION SYSTEM

ALUMNI

Data input of prodi name

Alumni data report

Alumni data info

Alumni data input

Access data input

ADMIN

ALUMNI

1.0Login

4.0Processing

Alumni Data

3.0Processing Prodi Name

Data

2.0Processing

Access Data

5.0report

Data Login

Data Alumni

Prodi Name Data

Data Akses

Data input of prodi name

Login data input

Login notificationsLogin data input

Login notifications

Access data input

Alumni data input

Alumni data report infoReport info

Data login

Login data info

Data akses

Prodi name data

Data alumni

Access data infoProdi name data info

Access data info

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This process is a process to process access data, this process canbedone if the admin successfullyloginontheTracerAlumniinformationsystem.Inthisprocesstheadminasasystemuserwillinputaccessdatatobegiventoalumni.3.ProdiNameDataThisprocessisaprocesstoprocessthedataoftheprodiname,thisprocesscanbedoneiftheadminsuccessfullyloginontheTracerAlumniinformationsystem.Inthisprocesstheadminasasystemusercan input, edit, and delete, the data of the name of the study program in the Faculty of Social andPoliticalSciencesMalikussalehUniversity.4.AlumniDataThisprocess isaprocess toprocessalumnidata, thisprocesscanbedone if thealumnisuccessfullyloginontheTracerAlumniinformationsystem.Inthisprocessalumniassystemuserscaninput,andupdatethealumnidataitself.5.ReportThis process is an output process that is the info of the results of all data that has been inputted.Alumniassisteemuserscanonlyviewalumnidatareportswhileadminsassystemuserscanviewallexistingreportsandcanprintexistingalumnidatareports.C. EntityRelationshipDiagramERDorEntityRelationshipDiagram isadiagram form thatdescribes the relationshipbetweendataobjects that have relationships between relationships. Entity Relationship Diagrams are used tostructure data and relationships between data, and to describe them are used notations, symbols,charts, and so on. EntityRelationshipDiagrams canbeused as a basic frameworkor concept in aninformationsystem(Baharsyah,2021).Belowisentityrelationshiptraceralumniinformationsystem:

Fig.4.EntityRelationshipDiagram

ImageCaption:1. The relationship between admins and alumni isOne toMany,where only one admin can grant

accountaccessrightstomanyalumnitobeabletologintothesystem.2. Therelationshipbetweenadminandprodidata isOne toMany,whereonlyoneadmincanadd

and manage many study data at the Faculty of Social and Political Sciences, MalikussalehUniversity.

3. TherelationshipbetweenalumniandalumnidataisOnetoOne,whereforonealumnicanonlyfillinonealumnidataforminthealumnitracersystem.

id level

password

username

nama

Admin Memberikan Alumni

id

password

judul_skripsi

nama

nim

ipk

username no_ijazah

level

Data Alumni

id

judul_skripsi

nama

tempat_lahir

ipk

jurusan

no_ijazahstatus

nim

asal_sekolah

telp

agama

alamat

jenkel

tgl_lahirtgl_sidang

dospen1

dospen2

tahun_masuk

foto

tahun_selesai

pekerjaan

instansi

jabatan

alamat_instansiMengisi

1

1

M

Data Prodi

Menambah dan Mengolah

id nama

1

M

1

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D. RelationsBetweenTablesArelationshipbetweentablesisarelationshipthatoccursinatablewithanothertablethatpresentsrelationships between objects in the realworld and serves tomanage the operation of a database.Relationships thatcanbe formedcan include3kindsof relationships,namely:One-To-One,One-To-Many,andMany-To-Many(Mfahmifadh,2021).Belowaretherelationshipsbetweenthealumnitracerinformationsystemtables:

Fig.5.RelationsBetweenTables

E. SystemView1. TracerInformationSystemHomeThispage is the firstpage that is visiblewhenaccessing thealumni tracer system, thispage canbeaccessedbyanyone.On thispage there isapreviewof thealumnidata thathasregisteredpersonaldata.Onthispagethereisaloginmenuforalumniandadminswhohavegainedaccessrights.

Fig.6.Home2. LoginPageThisloginpagecanonlybeaccessedbytwousers,namelyadminsandalumniwhohavegainedaccessrights to access the system, where when they input the system username and password will

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automaticallycheck thedata inputted to thedatabase, if thedata input isappropriate then theusermanagedtoaccessthesystemaccordingtothelevelofaccessrightsthathavebeengiven.

Fig.7.LoginPage3. AlumniHomeThisalumnimainpage is the firstpage thatopenswhenanalumni successfully logins toaccess thesystem.

Fig.8.AlumniHome

4. AlumniDataFillFormViewOnthispagethereisaformtofillinthealumni'personaldatabythealumnithemselves,thispagewillappearwhenanalumniclicksonthemenu"FillData",wherethedatathathasbeeninputtedbyalumniwillbeautomaticallysavedintothedatabase.

Fig.9.AlumniDataFillFormView

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5. ChangeAlumniPasswordPageOnthispagealumnicanchangetheirpasswordaccordingtotheirwishestoensurethesecurityoftheiraccount.

Fig.10.ChangeAlumniPasswordPage

6. AdminHomeThis adminmainpage is the first page that openswhenan admin successfully logs in to access thesystem.

Fig.11.AdminHome

7. AccessDataPageViewWhen theadminclicks the "AlumniAccessData"menu, thesystemwillautomaticallygo to thepagethatdisplaysthetableofalumnidatathathasgainedloginprivilegestoaccessthesystem.

Fig.12.AccessDataPageView

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8. AlumniDataReportViewWhentheadminclicks themenu"AlumniDataReport" then thesystemwillautomaticallygo to thepagethatdisplaysatableofalumnidatathathasregisteredonthesystem.

Fig.13.AlumniDataReportView

9. DepartmentProcessingFormViewWhentheadminclicksthe"ProgramStudy"menu,thesystemwillautomaticallygotothepagethatdisplaysatableofdataofthestudyprogramthathasbeenaddedpreviouslytothesystem.

Fig.14.DepartmentProcessingFormView

10. ChangeAdminPasswordPageOn this page admins can change their password according to theirwishes to ensure the security oftheiraccount.

Fig.15.ChangeAdminPasswordPage

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4. CONCLUSIONFromtheresultsofthediscussiontheauthorcangivethefollowingconclusions:1. Web-basedAlumniTracerSite isbuiltbecause the initial systemorsystemcommonlyused for

alumniloggingisstilldonemanually.2. With this Web-Based Alumni Tracer System can facilitate the data collection of graduated

students.3. TracerAlumnisystemcanbeoneoftheaddedvaluesforaccreditationofuniversities.ACKNOWLEDGEMENTSResearcherswouldliketothankMalikussalehUniversityespeciallytotheFacultyofSocialandPoliticalSciences who have given research permission. The researchers also did not forget to thank fellowlecturersand leaders inDeparmentof InformaticsEngineering,MalikussalehUniversitywhoalwaysprovideoutstandingsupport.REFERENCESM.I.BakhtiarandS.Latif, “TracerStudyAlumni :UpayaPengembanganProdiBimbinganKonselingUniversitas

NegeriMakassar,”J.KjaianBimbing.danKonseling,vol.2,pp.32–40,2017.H. Haerudin, A. Syaripudin, D. A. Punkastyo, F. Nurlaila, and J. Riyanto, “Sistem Tracer Study dan Monitoring

AlumniUniversitasPamulang,”J.Inform.Univ.Pamulung,vol.5,no.4,pp.498–505,2021.M.O.MeoandS.S.Igon,“TracerStudyAlumniStikomUyelindoKupangE-Community,”J.Teknol.Terpadu,vol.4,

no.2,pp.56–62,2018.D.N.Hakiki,A.Fauziyyah,andE.Yuliastuti,“TracerStudyPadaProgramStudiS1TeknologiPanganUniversitas

Terbuka,” J. Pendidik. Terbuka Dan Jarak Jauh, vol. 21, no. 1, pp. 1–10, 2020, doi:10.33830/ptjj.v21i1.1275.2020.

Lismawati and S. S. Iryanti, “Tracer Study Alumni: Upaya Peingkatan Layanan Pembelajaran Program StudiPendidikanAgamaIslamUhamka,”J.Uhamka,vol.11,no.November,pp.189–200,2020.

M. A. Dalma, “Flowchart Adalah,” dosenpintar.com, 2021. https://dosenpintar.com/flowchart-adalah/ (accessedJun.02,2021).

M.MuslihudinandOktafianto,AnalisisdanPerancanganSistemInformasi.PenerbitANDI,2016.K. Hapsari and Y. Priyadi, “Perancangan Model Data Flow Diagram Untuk Mengukur Kualitas Website

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development of web-based tracer alumni information system

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