devizes venues wedding brochure

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Weddings at Devizes Venues Venues for All Occasions

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From the moment you choose to celebrate your wedding with us, you can be assured that we will take care of the smooth running of your happy occasion. Find out what Devizes Venues have to offer, including suggested menus and wine lists. Our caterers will be delighted to discuss menu options with you and, If you have any special requirements, they will be more than happy to tailor make a menu for you. To toast your perfect day, we offer an exceptional choice of wines and drinks and again our nominated supplier will be more than happy to discuss your requirements.

TRANSCRIPT

Weddingsat Devizes Venues

Venues for All Occasions

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Congratulations…

Thank you for considering Devizes Town Hall or

the Corn Exchange for your wedding. We know

how important your wedding day is, which is

why we have designed our very own wedding

portfolio for your perusal.

From the moment you choose to celebrate your

wedding with us, you can be assured that we

will take care of the smooth running of your

happy occasion.

Within this pack you will find details of what

Devizes Venues have to offer including suggested

menus and wine list. We use three nominated

caterers who will be delighted to discuss your

menu options with you. If you have any special

requirements our caterers will be more than

happy to tailor make a menu of your choice.

To toast your perfect day, we offer an

exceptional choice of wines and drinks and

again our nominated supplier will be more than

happy to discuss your requirements.

Wedding GuideContentsWhat We Offer… 4

Wedding Receptions : Venue Hire 6

Suggested Wedding Menus 7

Suggested Evening Buffet Menus 11

Wine List 12

Drinks Packages 14

Wedding Etiquette... 15

Our Partners 16

Terms & Conditions 17

Contact Us 20

What We Offer… ¸ Catering from 10 to 180 for a sit

down meal

¸ Assistance with your Table Plan

¸ Table Numbers & Holders

¸ Wheelchair Access

¸ Licensed bar

¸ Round tables at the Corn Exchange

¸ Trestle tables at the Town Hall (round tables can be hired at an additional cost)

¸ Square Cake Stand & Knife

Wedding Ceremonies at the Town HallThree rooms are licensed for Civil Wedding Ceremonies...

Seated Guests Room Hire FeeAssembly Room 150 £220.00Cheese Hall

60 £212.00

Council Chamber 35 £208.00

A condition of having a wedding ceremony at the Town Hall is that it is followed by a drinks reception. Once you have provisionally booked your ceremony, couples should book directly with the local Registry office on 0300 003 4570. The exact content of the ceremony can be planned by the couple and agreed with the Registrar.

Other details you may wish consider

Music We have a Portable CD player available and, in the Assembly Room, we have a piano which is available free of charge. Tuning, if required, is at hirer’s expense

Ushers We suggest that couples provide 2 ushers per 50 guests

Rehearsal This may be arranged at an additional charge

Nominated Caterers & Bars

Annie’s Catering01380 720969 | 0773 035845 www.anniescatering.co.uk

Sweetpea Catering01225 708595 www.sweetpeacatering.co.uk

Vaughan’s Kitchen01380 530203 www.vaughanskitchen.co.uk

Kelly’s Bars 07787 805713

Chair covers & Sashes provided by A Day to Cherish www.adaytocherish.co.uk

Flowers by Ammi Flowers www.ammi-flowers.com

Model & Dress by the Hen House of Devizes www.henhousehq.co.uk

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The Town Hall offers the ultimate in Regency grandeur and elegance

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Wedding Receptions : Venue HireTown Hall

Assembly Room, Grand Jury Room & Cheese Hall ¸ 10.00am up to Midnight £455.00 ¸ 10.00am up to 1.00am £515.00

Corn Exchange

Ground Floor | Ceres Hall ¸ 10.00am up to Midnight £682.00 ¸ 10.00am up to 1.00am £773.00

First Floor | Wessex Room, Yeoman Room, Balcony Area & Bar ¸ 10.00am up to Midnight £682.00 ¸ 10.00am up to 1.00am £773.00

Room Capacities & Layout

Town Hall Corn Exchange

Table & Seating Style Assembly Room Ceres Hall Wessex Room

Top Table & Round Tables 112 180 82

Top Table & Square Tables 102

Top Table & Sprig Style Seating 130 180 60

Please Note ...Ceremony & Reception Fee | £70 If you are having a wedding ceremony followed by a reception then an extra £70.00 is to be added to the above venue charges

Refundable Damage Deposit | £160 A desposit of £160.00 is chargeable on all events where a bar is booked

Round tables Round tables at the Town Hall incur an extra charge Round tables are available at the Corn Exchange at no extra charge

Rates All rates are valid until March 2016 Rates will differ for Bank Holidays & New Years Eve

All rates include VAT @ 20%

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Suggested Wedding MenusAnnie’s Catering

01380 7209690773 035845 | www.anniescatering.co.uk

Starters ¸ Choice of Soup

¸ Melon Boat

¸ Melon & Orange Cocktail

¸ Paté & Melba Toast

¸ Smoked Mackerel Paté

¸ Salmon & Tarragon Mousse

¸ Seafood Platter

¸ Prawn Cocktail

¸ Prawn & Cucumber Mousse

¸ Garlic Mushrooms

¸ Spinach Roulade with smoked salmon

¸ Smoked Haddock Roulade with cream cheese

¸ Cheese & Ham Vol au Vents

¸ Seafood Pancakes

¸ Savoury Crépes

Main Courses ¸ Roast Sirloin of Beef with Yorkshire pudding

¸ Roast Leg of Lamb with mint sauce

¸ Roast Pork with Apple Sauce & stuffing

¸ Roast Turkey with cranberry, bacon roll & stuffing

¸ Beef Wellington

¸ Beef Stroganoff

¸ Steak & Kidney Pie

¸ Chicken Chasseur

¸ Chicken Breast with tarragon sauce

¸ Coq au Vin

¸ Medallions of Pork with Provençale sauce

¸ Glazed Gammon with onion & parsley sauce

¸ Duck a l’Orange

¸ Salmon Steak with hollandaise sauce

¸ Beef Bourguignon

¸ Vegetarian dishes available on request

Desserts ¸ Cheesecake – various flavours

¸ Gateaux

¸ Caramelised Oranges

¸ Trifle

¸ Chocolate Orange Mousse

¸ Lemon Meringue

¸ Fresh Fruit Pavlova

¸ Chocolate Roulade

¸ Lemon Roulade

¸ Fresh Fruit Salad

¸ Profiteroles

¸ Apple Pie

¸ Rhubarb Crumble

¸ Syrup Sponge

¸ Cherries Jubilee Crepés

¸ Treacle Tart

¸ Cheese Platters can be provided at an additional cost

Menu prices will range from £18.00 to £30.00 per person and include 3 courses & coffee

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Suggested Wedding MenusSweetPea Catering

01225 708595 | www.sweetpeacatering.co.uk

Starters ¸ Homemade Cream of Mushroom Soup served

with warm rolls & butter

¸ Greek Style Feta Cheesecake with roasted vegetables & black olives

¸ Brie & Roast Cherry Tomato Tart

¸ Baby Spinach & Smoked Salmon Roulade

¸ Prawn & Melon Cocktail in marie-rose sauce

¸ Fresh Salmon & Asparagus Tart

¸ Mushroom & Bacon Skillet served with warm chunks of french stick

¸ Melon & Parma Ham Salad

¸ Chef’s Homemade Chicken Liver Paté

¸ Oven Roasted Chicken Breast stuffed with a sun-dried tomato & fresh basil mousse on toasted focaccine

Main Courses ¸ Rolled Topside of Beef roasted with a

mustard herb crumble & yorkshire pudding

¸ Pan-fried Sirloin in a pink peppercorn sauce

¸ Roast Leg of Lamb

¸ Pan-fried Chicken stuffed with a champagne & asparagus mousse

¸ Roast Chicken Breast wrapped in bacon sitting on Chef’s homemade stuffing

¸ Oven Roasted Duck Breast sitting on parsnip mash & finished with a honey & red wine

¸ Pan Fried Turkey Escalope lightly breaded in a sage & onion crumb, raised on roasted bell peppers

¸ Fresh Salmon En-croute

¸ Giant Field Mushrooms filled to the brim with baby spinach & stilton

¸ Parmesan Polenta finished with roasted mediterranean vegetables

¸ Broccoli, Red Onion & Stilton Wellington

Desserts ¸ Passion Fruit Cream Profiteroles served with

a white chocolate sauce

¸ Black Forest Roulade finished with cherries & kirsch

¸ Eves Pudding topped with almonds served with custard

¸ Olde English Bread & Butter Pudding with cream & brandy soaked raisins

¸ Chocolate Fudge Pie served & whipped cream

¸ Tangy Lemon Brulee Tart served with a berry fruit compote

¸ Chocolate & Brandy Cream Hazelnut Meringue Tower

¸ Chef’s Warm Apple Bake well served with a cinnamon cream

¸ Chocolate Fudge Pie

¸ Strawberry & White Chocolate Cheesecake

¸ Cheese Platters can be provided at an additional cost

Menu prices will range from £18.00 to £30.00 per person and include 3 courses & coffee

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Vaughan's Kitchen 01380 530203 | www.vaughanskitchen.co.uk

Starters ¸ Homemade Soup of the Season served

with organic spelt bread & butter

¸ Buffalo Mozzarella, marinated tomatoes served with grilled bruschetta (V)

¸ Tartlet of Roasted Vegetables & spanish manchego cheese (V)

¸ Middle Eastern Meza of humous, falafals served with salsa & flat bread (V)

¸ Duck Rillette served on crostini with an orange & honey dressing

¸ Wiltshire Pork Terrine & Bacon served with west country chutney & artisan bread

¸ Thai Prawn & Water Chestnut Toast served with chilli jam

¸ Hot Smoked Salmon Rillette served with a horseradish relish & homemade rye bread

Main Courses ¸ Roast of your Choice (Beef, Lamb or

Pork) with all the trimmings

¸ Bromham Gammon served on a bed of apple compote with a mustard & parsley mash

¸ Aromatic Duck Confit served with potato gratin, red cabbage & jus natural

¸ Mississipi Fried Chicken served with madison potatoes, chive sour cream - hot harissa served on the side

¸ Cornish Hake Fish Cake

¸ Crisp Salmon Dartois wrapped in paper thin pastry served with a champagne sauce

¸ Cornish Hake Fish Cake served with tomato salsa, parmentier potatoes & lemon mayonnaise

¸ Crisp Mushroom & Chestnut Dartois served with cream cheese & sage (V)

¸ Moroccan Vegetable Tagine served with a roasted cous cous pilaff (V)

¸ Cashew & Quinoa Roast served with caramelised shallots red wine & mash (V)

Desserts ¸ Fair Trade Treacle Tart served with

vanilla ice cream

¸ Wiltshire Baked Cheese Cake served with mace & nutmeg

¸ Crumble of the Season with vanilla custard

¸ Crushed Pavlova served with chantilly & fruit compote

¸ Chocolate & Sour Brownie served with

crème fraiche

¸ Caribbean Roasted Pineapple served

with vanilla, rum & ginger

¸ Profiteroles served with vanilla

chantilly & chocolate

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We can provide for all your catering requirements, leaving you to enjoy your day

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Suggested Evening Buffet MenusAnnie's : £5.75 person

¸ Assorted White & Wholemeal Sandwiches

¸ Assorted Quiche

¸ Chicken & Vegetable Satay

¸ Sausage Rolls

¸ Tortilla and Crisps with dip

¸ Sausage on Sticks

¸ Vegetarian Puffs

¸ Chicken Goujons

¸ Fruit Basket

SweetPea: £5.75 person

¸ Selection of Traditional & Continental

Breads & Wraps

¸ Bite Size Ploughman Sausage Rolls filled

with homemade chutney & cheddar cheese

¸ Indian Vegetable Samosas, onion bhajis &

vegetable pakora

¸ Spanish Style Breaded Chicken Breast

served with a smoked paprika mayonnaise

¸ Chorizo & Roast Vegetable Fitters

¸ Oven Baked Ciabatta topped with tomato

relish & melted mozzarella

¸ Platter: ½ Fresh Fruit & ½ Homemade Cakes

Vaughan's : £5.75 person

¸ Meze: Homemade bistro falafels humous,

olives & crudities

¸ Vaughan’s Kitchen pomegranate & chilli jam

served with homemade organic flat bread

¸ Fruit & Fair Trade chocolate fudge cake

Annie's : £7.75 person ¸ Assorted White & Wholemeal Sandwiches

¸ Assorted Mini Tartlets

¸ Chicken or Vegetable Satay

¸ Savoury Veggie Puffs

¸ Onion Bhajis

¸ Vegetarian Samosas

¸ Vegetarian Spring Rolls

¸ Crudities with dip

¸ Chilli & Ginger Chicken Goujons

¸ Sausage Rolls & cocktail sausage on sticks

¸ Profiteroles with chocolate sauce, meringue shells & fruit basket

SweetPea: £7.75 person ¸ Selection of traditional & continental breads

& wraps

¸ Homemade Bite Size Cornish Pasties filled with lean steak mince, carrots, potatoes & onions wrapped in shortcrust pastry

¸ Smoked Salmon Roulade filled with cream cheese & baby spinach

¸ Mini Cherry Tomato & Basil Galettes (V)

¸ Stilton, Roast Mushroom & red onion marmalade encroutes (V)

¸ Fresh Fruit Brochettes

¸ Homemade Cakes

Vaughan's: £7.75 person ¸ Meze: Homemade bistro falafels, humous,

olives & crudities

¸ Vaughan’s Kitchen pomegranate & chilli jam served with homemade organic flat bread

¸ Platter of Cold Meats or Fish (Please advise which one you would prefer)

¸ Fair Trade Chocolate Fudge Cake

¸ Greek Yoghurt & marinated fruit salad

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Wine ListWhite WineRichmond Ridge Semillon-Chardonnay | Southern Eastern Australia 13% ABV £14.50A medium-bodied, dry white with soft spicy peach & melon characters with a crisp lingering finish

San Antonio Pinot Grigio | Casa Vinicola Botter Italy 12% ABV £14.50Italy’s famous Pinot Grigio is a crisp, aromatic wine. Light straw with green tints in colour and has a fruity flowery bouquet

Santa Helena Sauvignon Blanc | Central Valley Chile 12% ABV £14.50The wine displays tropical fruit characteristics of the Central Valley and is perfect to pair with white meats, fish or seafood

Noemie Vernaux Chardonnay | France 13% ABV £14.80A bright golden hue, with a nose of dried fruit aromatics blending with citrus fruits, leads to the classic Chardonnay on the palate

Rocheburg Chenin Blanc | Western Cape South Africa 13.5% ABV £14.90This off dry Chenin Blanc is pale green in colour and well balanced on the palate with flavours of apples, pears & melon giving a crisp and balanced finish

Azabache Blanco | Rioja Spain 12% ABV £15.00Bright in colour, light and fresh in style, with balanced fruit and acidity, ideal as an accompaniment to all fish, seafood & white meat dishes

Rose WineSan Antonio Pinot Grigio Rose | Casa Vinicola Botter Italy 12% ABV £14.50Pale pink in colour, the bouquet is elegant a nd delicate, the palate is dry with zingy citrus & fruity red berry flavours

Steenbok Pinotage Rose | Western Cape South Africa 13.5% ABV £14.50This elegant wine offers flavour in abundance without a cloying sweetness. The flavours are distinctive of fresh strawberries & ripe cherries

Azabache Rosado | Rioja Spain 13.5% ABV £14.90A bright golden hue, with a nose of dried fruit aromatics blending with citrus fruits, leads to the classic Chardonnay on the palate

Cougars Moon Zinfandel Rose | California USA 10.5% ABV £15.50Blush in colour, flavours of summer fruits with hints of peach

Red WineRichmond Ridge Shiraz-Cabernet | South Eastern Australia 13% ABV £14.50A medium bodied red dry wine with attractive spicy berry fruit flavours, soft tannins and lingering finish

Noemie Vernaux Merlot | Vin de France 13% ABV £14.50Brilliant red in colour, the nose has initial aromas of black fruits followed by spicy notes. The palate is silky & well rounded

Lamura Nero D’avola | Sicilia Italy 13.5% ABV £15.00A tremendously characterful red wine made from the 100% Nero D’Avola grapes indigenous to the sun-baked island of Sicily. Soft, approachable and easy to drink, packed with red berry fruit flavours

Azabache Tempranillo | Rioja Spain 14% ABV £15.10Bright violet red colour with purple reflections, an agreeable bouquet in which balsams, such as liquorice, stand out along with berries. Smoothly tannic, delicate on the palate and with an energetic, persistent aftertaste, typical of its grape variety

La Borgata Montepulciano D’abruzzo | Casa Girelli Italy 13.5% ABV £16.00Intense purple colour, the quintessential Italian red, capturing the intense aromas and rich, robust characteristics typical of the region. Intensely spicy, cherry flavours, full, rich and well rounded

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Sparkling Wine and ChampagneVeuve Valmante Brut | France 10.5% ABV £14.50A well established French sparkling wine

Veuve Valmante Rose | France 10.5% ABV £14.50A fruity, well established French aromatic sparkling rose

Borgo Alato Prosecco | Italy 11% ABV £20.00This popular wine is light, fragrant and softly sparkling, ideal as an aperitif

Chanterre | Champagne France 12.5% ABV £40.00This carefully selected Champagne delivers exceptional quality and style. The grapes are sourced from their finest vineyards, and blended to produce this harmonious champagne with hints of honey on the palate and candied fruits & lemon on the nose

Champagne De Castelnau | Champagne France 12.5% ABV £45.00The intense yellow colour enhances the lively effervescence of the wine. The nose is generous, with the hallmarks of a mature wine combining notes of honey & dried fruits. Chardonnay provides the amazing lightness of this wine, with flavours of exotic fruits such as pineapple & lychees on the palate

Toast and Pre-Reception Drinks

AlcoholicVeuve Valmante Sparkling Wine 125ml £2.80

Bucks Fizz 125ml £2.20

Cava Royale (Classical Liqueur) 125ml £2.80

Borgo Alato Prosecco 125ml £3.80

Champagne (Chanterre) 125ml £6.50

Mojito (White rum, lime & mint) £3.00

Mulled Wine 175ml £2.90

Pimms & Lemonade £2.80

Singapore Sling (Gin, cherry brandy, Cranbery & Pineapple Juice) £3.10

Tequila Sunrise (Tequila, grenadine, orange juice) £3.00

Cocktail Jugs | Seasonal and themed cocktails are also available on request from £14.00

Non-AlcoholicElderflower Cordial £1.25

Juice | Orange, Apple or Cranberry £1.50

Tea | Traditional tea or a selection of flavoured teas £1.20

Coffee £1.20

Water Still or Sparkling 33cl bottles £1.50

70cl bottles £4.00

If you cannot find a wine or a particular drink you would prefer please do not hesitate to call 07787 805713 and we will endeavour to help find your chosen wine or drink.

Note Corkage is currently charged at £6.50 per bottle, magnum size is charged at £13.00 per bottleThis includes cooling of wines, glassware, service and disposal of bottles

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Drinks PackagesPackage 1 : £9.00 per person

¸ One glass of sparkling wine or Pimms on arrival and orange juice

¸ One glass of red, rose or white wine served with your meal

¸ One glass of sparkling wine for the toast

¸ Orange juice to be available as a non alcoholic drink

¸ Jugs of water on all tables

Package 2 : £12.50 per person ¸ One glass of sparkling wine or Pimms on

arrival and orange juice

¸ Half a bottle of red, rose or white wine served with your meal

¸ One glass of sparkling wine for the toast

¸ Orange juice to be available as a non alcoholic option

¸ Jugs of water on all tables

Package 3 : £15.50 per person ¸ Two glasses of sparkling wine or Pimms on

arrival and orange juice

¸ Half a bottle of red, rose or white wine served with your meal

¸ One glass of sparkling wine for the toast

¸ Orange juice to be available as a non alcoholic drink

¸ Jugs of water on all tables

Winter Warmer Package : £10.50 per person ¸ One glass of mulled wine and orange juice on

arrival

¸ Half a bottle of red, rose or white wine served with your meal

¸ Orange juice to be available as a non alcoholic drink

¸ Jugs of water on all tables

Swap your arrival drinks for any cocktail for a 50p supplement per person

Children's Package : £4.50 per person ¸ A glass of Orange Juice on arrival

¸ A glass of soft drink of their choice with the meal

¸ A glass of sparkling Apple Juice for the Toast

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Wedding Etiquette...To help plan your day, here are details of wedding etiquette that you may find useful.

Receiving LineThis is an ideal way to greet your guests before commencing the wedding breakfast. The traditional receiving line comprises:

¸ Bride’s Mother and Father

¸ Groom’s Mother and Father

¸ Bride and Groom

¸ Best Man

¸ Bridesmaids

The above line up ensures that both families have the opportunity to welcome all guests, although conversation should be kept to a minimum to avoid a long queue.

For a more informal receiving line the Bride and Groom can greet their guests on their own.

Top Table LayoutThe following is the traditional layout of a top table, although it can be altered to suit your requirements...

Best Man, Chief Bridesmaid, Groom’s Father, Bride’s Mother, Groom, Bride, Bride’s Father, Groom’s Mother, Usher, Bridesmaid

Speeches and ToastsThese usually take place at the end of the meal and would accompany the cutting of the cake, it is now though more popular to have them before the wedding breakfast is served.

The following is the traditional order of proceedings...

¸ Cutting of the Cake by the Bride and Groom

¸ A toast to the Bride and Groom — this is normally proposed by the bride’s father or a close relative or friend of the family

¸ Toast to the Bridesmaids — this is always proposed by the Groom following his response to the first toast

¸ Best Man's Speech — The Best Man would then respond to the Groom’s speech on behalf of the bridesmaids and generally makes a light-hearted speech and reads any cards or messages.

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Our PartnersThe Hen House Bridal Shop 28 St.John's Street, Devizes SN10 1B 01380 739930 | www.henhousehq.co.uk

Ammi Flowers 13 Maryport Street, Devizes SN10 1AH 01380 722925 | www.ammi-flowers.com

A Day to Cherish (Wedding & Event Planning) 07411 119655 | www.adaytocherish.co.uk

Ian James Light & Sound 2 Albion Place, Sidmouth Street, Devizes SN10 1LS 07740 203552| email [email protected]

Mines of Corhsam (Furniture Hire) Units2/5 Corhsam Commercial Centre, Potley Lane, Corsham SN13 9RH 01225 812059 | www.minesleisurehire.co.uk

Wallis Marquees 10 Entreprise Centre, Nursteed Road Trading Estate, Devizes SN10 3EW 01380 729192 | www.wallismarquees.co.uk

James Harpham (Piano Player) | 07976 945055

Dan Watkiss Photography 07970 4597299 | www.watkissphotograhpy.com

The above list comprises companies who have provided services to customers that have hired our venues. The list is not intended to be an advertistment or personal recommendation but may provide some assistance when planning your event.

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Terms & Conditions

1. ApplicationThe Council reserves the right to refuse any application to hire its venues (the “Venue”) without having to give any reason. It may also impose any additional terms and conditions as it considers appropriate from time to time. Use of the Venue includes use of the foyer, cloakrooms, dressing rooms and refreshment facilities. The Venue must only be used by the person seeking to hire it (the “Hirer”) for the purposes stated on the relevant application form. If the Venue is used for any other purpose, or the Council suspects that it will be so used, it reserves the right to terminate the booking immediately without being required to pay any form of compensation to the Hirer.

2. CancellationsWhere written notice of cancellation is given to the Council by the Hirer one month or more before the date of the booking, No Charge will be payable by the Hirer. If a deposit has been requested by the Council, this will be retained unless and until the date of the booking is requested and paid for in full by another hirer. Where written notice of cancellation is given to the Council by the Hirer less than three weeks but more than 7 days before the date of booking, 50% of the charge will be payable by the Hirer. Where written notice is given less than 7 days before the booking, the full charge will be payable by the Hirer.Where the Hirer fails to cancel the booking in writing the full charge will be payable by the Hirer. In any event, the fee for each booking is due on or before the date of the booking and the Council reserves the right to charge interest on any sum that is overdue until payment is made in full (whether before or after any judgment), such interest to amount to 2.5% above the then current base rate of Barclays Bank plc. Any cancellation or alteration to a booking must be made in writing in accordance with Clause 11. Failure to do so will result in the full charge being payable.

3. Deposit Against DamageA deposit against damage may be required from the Hirer. The deposit is only refundable if no damage is caused to the Venue and the items contained within it. If any such damage is caused, the Hirer will pay the full cost of all repairs, initially to be

deducted from the deposit. In the event that the deposit is insufficient to meet the cost of the damage, an invoice will be issued by the Council for the balance which will be payable by the Hirer within seven days, late payments to be subject to the interest charge detailed at Clause 2.

4. Fire RegulationsFire regulations set out the number of people who can be accommodated at the Venue and under no circumstances must this number be exceeded. If, during the period of the booking, the Council discovers that this capacity has been exceeded, the Hirer will be required to reduce the numbers of persons at the Venue or the booking will be terminated immediately and the Venue cleared completely.

5. Responsible Pers onsAt the beginning of the period of the booking, an appointed representative of the Hirer (the “Responsible Person”) must make themselves known to the Council’s duty assistant. The Responsible Person must be on duty throughout the whole of the period of the booking.

They will also be responsible for:

The maintenance of good order and behaviour during the Hirer’s use of the Venue and also for all and any damage caused. Identifying those who are legitimately at the event being held at the Venue and those who are not. Ensuring that the permitted numbers are not exceeded at the Venue (in accordance with Clause 4). All persons attending their event at the premises, including, but not limited to, fairs, dances and meetings. (Adequate provision for first aid should be made at all times, including, but not limited to, the supply of a first aid kit.)

6. Sale & Supply of Alcohol/BeveragesThe supply of alcohol and beverages must be made solely through the Council. No individual or organisation of any kind will be permitted to supply their own bar unless they meet the Council’s Grace and Favour policy. Under these circumstances special conditions will apply, as specified by the Council.

7. Sale & Supply of CateringThe supply of catering must be made solely through the Council. No individual or organisation of any kind will be permitted to supply their own catering

unless they meet the Council’s Grace and Favour policy. Under these circumstances special conditions will apply, as specified by the Council.

8. Hirer to Indemnify the CouncilThe Hirer shall indemnify the council against all claims, demands, actions or proceedings in respect of goods or clothing or of the death or injury of any person which shall occur during the period of the booking, or prior or subsequent thereto, if in any way in relation to, or by reason of the booking. This indemnity shall not apply where the loss is not due, in whole of in part, to the act or omission of the Hirer. The Hirer may be asked to produce satisfactory evidence of this indemnity at any time to the Council’s Commercial Manager or his agent. In every booking there shall be deemed to be implied on the part of the Hirer an undertaking with the Council strictly to observe and perform all statutory provisions and regulations and all conditions and regulations imposed by Justices or any authority applicable to any booking and to indemnify the Council, its officers and servants from all penalties, damages and costs which they may incur in consequence, directly or indirectly, of any breach or default in complying with any such provisions, regulations or conditions. Terms and Conditions relate to the hire of all Venues within the Town Hall and Corn Exchange in Devizes and are not negotiable. The Hirer shall not assign the benefit or burden of this Agreement, or any part thereof, or sub-let any part of the Venue, except with the prior written agreement of the Commercial Manager of the Council. If the Hirer fails to observe or perform any of its obligations under this Agreement, the Council may charge to and recover from the Hirer any expenses it incurs in remedying any such failure including, but not limited to, the costs of employing attendants, workmen, cleaners or other persons as it deems appropriate and/or may cancel any booking of the Venue by the hirer without incurring any liability by the hirer whatsoever.

9. Other Conditions of HireIn the interests of health and safety, and to maintain the historic nature of the Venue, the Hirer must adhere to the following conditions. Ensure that, at all times, stairways and exits to which

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the public have access are not blocked and are unfastened and unobstructed. Gas filled balloons at any event must be removed before the Hirer leaves the Venue. Articles and decorations must not be attached to any part of the Venue by any means whatsoever and no alteration or additions of any kind must be made to the Venue. Whilst the Council permits the playing of disco music at private parties and functions, the Council seeks the full co-operation of the Hirer to ensure that the noise level of music is kept at a reasonable level so as not to disturb residents adjacent to the Venue and that at no time no part of the Venue is used in such a way as to cause any nuisance, annoyance, disturbance, inconvenience, injury or damage to the Council or the owners or occupiers of adjacent or neighbouring premises. The Venue is licensed for dancing, singing, and other similar public entertainments but the Hirer must observe and comply with all the CONDITIONS of the licence, which licence is displayed in or near the Venue. A copy is also available from the Council on request. Smoking is not permitted in any area of the Venue. If it is found that a smoker has caused any form of damage whatsoever, the Hirer will be held liable and will be responsible for all repair costs. In the interests of hygiene, with the exception of guide dogs, dogs and other animals are not permitted in any part of the Venue. No part of the Venue is to be used for any unlawful purpose or in any unlawful way. The Hirer must not use the Venue in such a way as to infringe any copyright or allow any copyright to be infringed. The Hirer must not grant any broadcasting or filming rights in relation to the Venue, nor release any form of advertisement regarding any events to be held at the Venue as part of the booking, without the prior written consent of the Council. At the end of each booking, the Hirer must leave the Venue in a clean and orderly state, free of any litter.

10. Rights of the CouncilThe Council reserves the following rights:

To cancel any booking for a day when the Venue is required for any official reason including, but not limited to, taking the poll or counting the votes at a Parliamentary or Local Government election, cancellation to be without any form of payment to the Hirer or any compensation for damages, although the Council will use its reasonable

endeavours to give the Hirer as much notice as reasonably practicable if the Venue is required for any such reason. The Council reserves the right to refuse access to the Venue in cases where the full fee has not been received or the completed application form has not been returned. With reasonable grounds, to refuse admission to, or to remove from the Venue, any person. To cancel or vary any booking if the Council, in its discretion, deems it desirable or necessary to do so. To cancel or vary any booking if the Hirer makes any misrepresentation in the application form submitted. To enter and inspect the Venue at any time including, but not limited to, whilst any event is taking place. The Council shall not be responsible in any way for goods, materials or equipment brought into or left in the Venue

11. NoticesAll notices, demands or requests by either party to the other shall be in writing and shall be sufficiently served if delivered by hand or sent by recorded delivery to the address of the Hirer specified in this Agreement in the case of a notice, demand or request to the Hirer and to Deputy Town Clerk of the Council at its then principal office address in the case of a notice, demand or request to the Council.

12. GeneralEnglish law governs this Agreement and the English Courts have exclusive jurisdiction to determine any disputes. Nothing in this Agreement will make either party the agent of the other nor will it create a partnership, employment relationship or joint venture between the parties. This Agreement sets out the entire agreement between the parties in connection with the matters with which this Agreement deals and supersedes any previous agreements and understandings between the parties relating to the subject matter of this Agreement. Each party acknowledges that, in entering into this Agreement, they have not relied on any representation, warranty or statement not set out in this Agreement, and that (in the absence of fraud) the only remedy available to them for breach of this Agreement is for breach of contract under the terms of this Agreement. If any provision of this Agreement is held by any court or other competent authority to be void or unenforceable in whole or part, the validity of the remaining provisions

and the remainder of the affected provisions is unaffected. The benefit of this Agreement is personal to the Hirer and is not assignable or capable of being sub-licensed. Nothing in this Agreement is intended to confer any benefit on any person who is not a party to it. The Council will not be liable for any loss due to any breakdown of machinery failure, of supply of electricity, leakage of water, fire, government restrictions or act of God, which may cause the Venue to be closed temporarily, or which may interrupt or cancel the availability of the Venue. The Council does not warrant that the Venue is legally or physically fit for any specific purpose.

13. Payment Terms: Weddings A deposit payment in respect of the venue hire is required on confirmation. Should the customer fail to pay such a deposit, the Council will treat the booking as having been cancelled by the Hirer. Cancellation of weddings will be in accordance with clause 2. An invoice for payment of the final deposit based on the estimated number of guests attending the event will be issued up to four weeks before the event. Payment should be received no later than one week prior to event. Following the event a final invoice will be raised, if the total deposit paid is more than the final invoice, the Council will refund the difference after the event.

14. Payment of all other EventsAn invoice for payment of venue hire, damage deposits (if applicable) will be issued up to four weeks before the event. Payment should be received no later than one week prior to event. The Council reserves the right to request full payment prior to any event.

15. Payment MethodThe Council operates a Chip and Pin machine as its preferred method of payment prior to the event taking place. Payment can also be made by cash and cheque (cheques should be make out to Devizes Town Council). All payments must have cleared before event takes place and should be in full unless credit terms have been agreed.

Should payment not be received in accordance with the Council’s terms of payment, the Council reserves the right to cancel the booking without compensations to the Hirer.

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The Corn Exchange laid out for a wedding reception

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Contact UsDevizes Town Council. Town Hall, St. John's Street, Devizes, Wiltshire SN10 1BN.01380 722160 www.devizesvenues.co.ukoremail [email protected]