di ncba league meeting presentation

Annual League Meeting

May 26, 2008

National Club Baseball Association850 Ridge Ave

Suite 301Pittsburgh, PA 15212

Phone 412-321-8440Fax 412-321-4088

Mobile 412-860-5201

www.clubbaseball.org/div2

AgendaMeet the NCBA Staff

2008 – A Year in Review2009 – What’s to Come

Break Out SessionsNCBA Rules Committee

Closing

Meet the NCBA StaffFRONT OFFICE

President – Sandy Sanderson

Treasurer – Sandy Sanderson Sr.

Director of Tournaments & Championships

– Kyle Buchmann

Sponsor Account Manager – Christian Smith

Director of Umpires – John King

Rules Committee Teams Rep – Joe Kooping

Meet the NCBA StaffRegional Directors

North Atlantic – Kyle BuchmannMid - Atlantic – Wes McCoubrieSouth Atlantic – Matt TunnellGreat Lakes – Chad LoweGulf Coast – Ryan HendrixMid - America – Peggy LallisNorthern Pacific – Dano JaureguiSouthern Pacific – Christian Smith

2008 – A Year in Review

Policy Changes

Rule Changes

Regular Season

Policy ChangesForfeiting team additionally responsible for field rental costs (Unanimous)All ejections must be reported via an ejection submission form (Unanimous)Ejections due to fighting result in indefinite suspension until investigation in to altercation is complete (Unanimous)Teams on probation are no longer eligible for the early payment discount on league dues (Unanimous)NCBA will publicize who is placed on probation and why (Unanimous)Teams on probation will be required to use field/game contracts (Unanimous)To be eligible to win the conference title and qualify for the post season a team must play at least 75% of the average number of conference games played by their fellow conference opponents (Unanimous)All teams new to NCBA must play D2 for one year if available geographically (Unanimous)Regional Tournaments are NOT required to be played in a 9-inning format (4 votes to 3)Regional Tournaments are encouraged to be played in a 9-inning format but ultimately at the discretion of each Regional Director to determine feasibility (6 votes to 1)

Rule ChangesHalted Game Rule added to all regular season conference games (Unanimous)No more Courtesy Runners for pitchers and catchers (Unanimous)Mercy rule extended to after 7th inning for 9-inning games (Unanimous)NCBA teams with both a DI & DII team may move no more than 3 players up to DI from DII in the same year, provided this is done prior to the roster freeze and that there is remaining room on the DI roster (Unanimous)No players may be sent down from the DI team to the DII team in the same year (Unanimous)Once a player is moved from the DII roster to the DI roster, he/she is no longer eligible to play with the DII team and that roster spot can not be replaced (Unanimous)

State Representation

Arizona Iowa Nebraska TennesseeArkansas Kansas New Hampshire TexasCalifornia Kentucky New Jersey UtahColorado Louisiana New York VirginiaDelaware Maryland North Carolina WashingtonFlorida Massachusetts Ohio Washington, DCGeorgia Michigan Oregon West VirginiaIdaho Minnesota Pennsylvania WisconsinIllinois Missouri South Carolina WyomingIndiana Montana South Dakota

2008 NCBA STATES (39 States)

Regular SeasonNCBA Team Growth

3451

72 77

103

130144

162180

020406080

100120140160180200

2001 2002 2003 2004 2005 2006 2007 2008 2009

Regular SeasonLeague comparison

293

226

346

205187

123 121

85

39

0

50

100

150

200

250

300

350

400

NCAA D1

NCAA D2

NCAA D3

NAIA NJCAAD1

NCBAD1

NJCAAD2

NJCAAD3

NCBAD2

2009 – What’s to ComeNew Teams

Possible Region Realignment

New Teams 3 New Teams have officially joined for the 2009

season

University of Connecticut

SUNY – Binghamton

University of Northern Illinois

Potential New TeamsUNC-WilmingtonSanta ClaraBYU - IdahoTexas ChristianLSUWilliam &MaryGeorge MasonHowardWest PointRamapo CollegeOld DominionChristopher Newport

VMIWinthropCal State - LAAtlantic CapeMuhlenburgBarton CollegeWisconsin-Fond du LacLSU-AlexandriaPennsylvaniaConnecticut CollegeDenisonBowling Green Tech

ToledFordhamOklahomaAppalachian StateDePaulPurdueAlabamaLewis UniversityLake Forest CollegeSteven F AustinOral RobertsMichigan Tech

Potential Region Realignment

Potential for 4 new District to be formedNorth Atlantic may get consolidated to 3 conferences

Mid-Atlantic South may combine with the North to form one single conference

South Atlantic – North may become the new Mid-Atlantic South

South Atlantic may become a 3 conference region

Break Out Sessions

League Meeting attendees broken up in to 5 groupsEach group joins a different session

Each session lasts 20 minutes and then each group rotates on to the next session

Session 1 – Team Operations – Peggy Lallis & Wes McCoubrieSession 2 – Tournaments & Championships – Kyle Buchmann

Session 3 – Sponsors & Fundraising – Christian Smith & Chad LoweSession 4 – NCBA Rules & Proposed Changes – Sandy Sanderson &

Dano Jauregui

Session 1Team Operations – Peggy Lallis & Wes McCoubrie

League Participation Agreement (LPA) Form– New Team Form (Due Date: August 1st)– Existing Team Renewal Form (Due Date: June 15th)– Signed by president, signed by club sports director or faculty advisor– Fax to NCBA then mail the original

E-Registration Form– Provides full contact info to NCBA front office– Complete in full and email to NCBA– Important to include a secondary contact– Important to include advisor contact info


Scheduling Request Form– Important to complete with as much detail as possible– District Coordinator Director will assign due date– Important to include requests for Spring Break, Finals, and Field Availability– The more flexibility the better

General Liability Insurance– $2,000,000 General Aggregate– $1,000,000 Per Occurrence– Policy covers the NCBA and it’s members (The Teams)– Covers many aspects of NCBA play (i.e. Travel, Practice, Workouts, Games, World

Series)– Full Year of Coverage– This policy assists teams in obtaining playing fields– 3rd Parties can be additionally insured for $100– This policy helped protect the NCBA and it’s members from potential financial losses

from lawsuits– This is NOT a health or accident insurance policy


Reserving Fields– DON’T PROCRASTINATE– Contact opponents once schedule is released to set dates and times– Don’t wait till a week before you are to play– Reserve fields as soon as schedule is released– 3rd party additional insured

Scheduling Umpires– Contact local High school AD to gain contact info for local umpire assignor– 2 High school certified (or better) umpires per game– Don’t wait till a week before you are to play– Contact assignor as soon as schedule is released– Re-confirm once dates and times are set


Player Participation Waivers– For players and player coaches– MUST be typed, printed, signed, and mailed– Faxes NOT accepted– Players are NOT eligible until they appear on the NCBA website roster

Coaches Participation Waivers– For non-playing coaches, managers, trainers, etc.– MUST be typed, printed, signed, and mailed– Faxes NOT accepted– Coaches, managers, trainers, are NOT allowed on the field or in the dugouts

unless they have a waiver on file with the NCBA


Academic Eligibility Letter– 2 Sample formats available– Must be signed by registrar, faculty advisor, or club sports director– May be faxed, but original must be mailed as well– Must show currently enrolled, 12+ credits, 2.0+ GPA, no academic warning,

and no academic probation

Uploading player stats/pics/bios– Once players are cleared by the NCBA as eligible and appear on the website

roster, you may upload stats, bios, and pics for each– A username, password, and instruction manual will be emailed to each team– Teams are responsible for uploading their own stats– It is the responsibility of the team to be sure that stats are entered accurately and

in a timely fashion– Be sure that all player pics and bios are of tasteful and suitable content


Weekly Team Submission Form– Submit to Regional Director by midnight each Monday regardless if games were played

the previous week– Be sure to enter scores/results for ALL games played during that week– Be sure to submit a full stat line when nominating player/pitcher of the week candidates– Submit these on time to assure that your candidates receive consideration for awards

NCBA Dues– Includes 2 Bats, 5 Dozen NCBA game balls, $2 Million general liability insurance, etc.– $1480 due in full by February 28th

– $100 discount ($1380) if paid in full by December 31st

– Credit Cards accepted but subject to a processing fee– Invoices and receipts available through the NCBA Treasurer

([email protected])– EIN/Tax ID#: 52-2270910


Boosting team interest– Student involvement fair for incoming freshmen– Advertisement in school paper– Flyers in freshmen dorms and common areas– Coverage in school paper– Create a Facebook group

Boosting Team Moral– Get the team together off the field as much as on– Social events and group activities where ALL are included can build strong bonds which

will lead to more success on the field– Spring Training trips build strong team chemistry– Set room assignments on the road to break up “Clicks”– Looking good can make players buy in to the club philosophy faster

• Coordinating hats, helmets, uniforms, and practice gear go a long way– Being organized will give opponents the impression of strong leadership while instilling

pride in your team to compete with confidence• Arriving in uniform, team vans, choreographed warm ups, show opponents that you take things

seriously• Choreographed practices with a set practice attire sends that same message to your players


Budgeting– See sample budget in Meeting Packet

Player Dues– How much to charge?– What is included?

• Spring Training trip? Travel costs? New Uniforms? • More included = Higher Dues$

– Supply & Demand: Lots of interest = Higher Dues$– Make them pay as soon as they make the team

• Players who practice for months and then fail to hand over a check hurt the team financially and chemistry

– Charge $5 for tryouts


Team Equipment/Uniforms– Be sure to order early as customized items tend to have extended

lead times– Order extra caps, everyone’s dad and brother will buy one for a

fundraiser– Order extra pants and jerseys, uniforms do rip or go missing on

occasion– Order extra game balls when the supply runs low, NCBA rules

state you must use the Official NCBA Baseball and they don’t go bad

– Get quotes from NCBA sponsors, there is a reason why the NCBA endorses them

– Take advantage of additional NCBA discounts during early ordering periods


Time Table– May 30 8th Annual League Meeting– Aug 1 New Team LOI Deadline– Sept 30 Scheduling Requests Due– Oct Conference Schedules Released– Dec 31 Annual League Dues w/ discount– Feb 1 Regular Season Begins– Mar NCBA Spring Training Showcase– Apr 15 Roster Freeze– 1st Wknd May Regular Season Concludes*– 2nd Wknd May Regional Tournaments (NCBA D1)*– May 15-19 World Series (NCBA D2)*– May 22-28 World Series (NCBA D1)*

** Participation Waivers & Academic Eligibility Letters Due 2 weeks before first game.

* Anticipated but not confirmed dates

Session 2Tournaments & Championships – Kyle Buchmann

Team Invitational TournamentsSpring TrainingRegional PlayoffsWorld Series

Team Invitational Tournaments

Been used as successful fundraisers for many teams

Contact Kyle Buchmann for help with:– Securing Sponsors– Pricing– Hotels– Using league sponsors to increase revenue– Finding quality umpires and facilities

41 teams participated

Team nights at local establishments

Discount cards for all players

Free gifts from sponsors-Giants

2008 NCBA Spring Training ShowcaseTampa, Florida- Mike Sansone Park

Great accommodations and rate

Major field improvements

Hotels contracted through NCBA

3 of 16 World Series teams

8 Conference Champions

2008 NCBA Spring Training Showcasecontinued

2009 Showcase DetailsStill searching for Western Showcase Team Interest– Facility set up in NM

Tampa still interested in East hostEstimated Costs– Registration Fee $100 for NCBA teams, $200 for non-

NCBA teams– Per game charge $105 – Performance Bond $200- returned at conclusion of

showcase if team has successful trip– Each team will provide 3 NCBA Game Balls per game

NCBA Rules will applyTeams will be contacted in September and OctoberGames will count towards overall recordRegistration Deadline- November 15, 2008

2009 Showcase DetailsLodging– Teams will be required to stay in NCBA approved hotels

Benefits• Lower hotel rates• Hotels will know about the showcase and be able to

assist teams more with any issues that arise• Easier scheduling of stays • Hotel provides sponsorship dollars for league

Travel– Bus-The Bus Bank been can help your team– Air- Anthony Travel specialize in group, low-funded

teams– Van- Avis helps with great van/car rates and low 18+ age

limit

2008 Showcase Details cont.The Showcase provides a spring break atmosphere both for relaxing and for nightlife but especially for baseball and a team building environment.

Get to know the guys on the other teams as well as your own team better.

Great opportunity to play teams from across the U.S.

2009 Regional TournamentsLook to hold all tournaments at neutral sites

Many cities across the country expressing interest

Teams receive:– Discounted hotels– Championship Trophies

World SeriesFort Myers, FL (Second Year)

City of Palms Park (Spring training home of the Red Sox)

Crowne Plaza- outstanding accommodations, great rates

City of Fort Myers pursuing a return proposal for 2009

World SeriesTeam assistance for attending the World Series

Host Total Stipend % Change

Syracuse, NY $ -

Pueblo, CO $ 2,400.00 N/A

Bradenton, FL $ 2,800.00 14%

Bradenton, FL $ 5,175.00 46%

Bradenton, FL $ 5,850.00 12%

Niles, OH $ 7,000.00 16%

Ft. Myers, FL $ 11,888.00 (cash + room) 41%

Ft. Myers, FL $ 5,888.00 (room only) -50%

2009 World SeriesReceiving bids to host the World Series in 2008

Many cities across the country expressing interest

Factors– field availability– venue quality– lights– rental cost– eagerness of local organizers

Session 3Sponsors & Fundraising – Christian Smith & Chad Lowe

Current Sponsors– Discounts– Requirements– Ordering

Future SponsorsFundraising– What works for you?

Sponsor Account Manager

Christian Smith - [email protected]

– Promote various NCBA sponsors to NCBA teams

– Oversee ordering, billing, invoicing, payment and delivery of all NCBA sponsors sales activity

– Audit sponsor sales activity to insure optimal benefits are being received

Current Sponsors

http://www.campusfundraiser.com/fundapp/apply_begin.asp

http://www.clubbaseball.org/files/AvisLetter.doc

http://www.clubbaseball.org/files/GiantsLetter.doc

http://www.clubbaseball.org/files/RichardsonLetter.doc

http://www.clubbaseball.org/files/RawlingsWebLetter.doc

http://www.mysportsdreams.com/?refer='ncba

Team Nike and Impact SportsOfficial Team shoe, performance apparel, and apparel provider of the NCBATeams receive significant discounts (30% off)Team packages and forms can be customizedAn incentive base program to earn free merchandise available as wellFundraising opportunities through apparel sales– Alumni, family, friends

Visit www.teamimpactsports.com/NCBA/Contact Tarek Saleh at (800) 644-4481 or (608) 220-5384 (cell ) for more information

RawlingsThe Official Uniform of the NCBA– Official Uniform Sponsor through 2012 season– NCBA teams receive 50% off list price (December through

June orders)– Early orders receive 55% off list price (July through

November)– Receive NCBA patch on jerseys and pants for FREE– Billing & Ordering handled by NCBA office (Christian Smith)

to alleviate past issues with discounts, pricing, delivery etc.– Contact Jerry Williams (Dedicated NCBA Sales Rep)

• 330-757-0070• [email protected]

DeMariniOfficial Baseball Bat of the NCBA– Official Bat Sponsor through 2008 season

– Each team will receive the newest DeMarini model bat

– Proud Sponsor of the DeMarini Longball Challenge held in conjunction with the NCBAWorld Series

– Additional Bat Purchases available through Christian Smith ([email protected])

• Exclusive pricing through NCBA for NCBA Member Teams

• Buy 3 get 1 FREE Additional Bat Deal available

Richardson CapOfficial Baseball Cap of the NCBA

– Official Baseball Cap Sponsor through 2008 season– Purchase your caps through AD STARR

• 5% Discount on orders placed during the months of November through April.

• 15% Discount on orders placed during the months of May through October.

– NCBA logo embroidered on hats (Required by NCBA Rules)– Richardson Caps are required by NCBA rules– http://www.richardsoncap.com/

AD STARROfficial Baseball of the NCBA– Official Baseball through 2012 season– Each team receives 5 Dozen NCBA Game Balls– Additional NCBA game balls sold for $37.95/dozen– Practice baseballs sold for $19.50/dozen

Official Baseball Cap Provider of the NCBA– Order your Richardson Caps through AD STARR– NCBA Logo on back

Call 1-800-ITS-AHIThttp://www.adstarr.com/

Giants SnacksOfficial Sunflower Seed of the NCBAFree sample case of seeds sent to every NCBA teamCustomized order sheet included in yearly sample caseTeams receive 25-37% discount on regular price and no shipping when ordering 3 cases or moreOrder anytime by calling or emailing Jason Schuler at (877) 442-6870 or [email protected]

Choice Hotels

A Preferred Hotel Partner of the NCBA through 2008– Brands include:

• Comfort Inn, Comfort Suites, Clarion, Quality, Sleep Inn, Econo Lodge, Rodeway Inn, and Mainstay Suites

– Teams, players, and fans receive a minimum of 15% discount on year round reservations

• (Personal or NCBA Related)– Call (877-240-AWAY) or log on to

www.choicesportstravel.com to make your reservation– Be sure to use NCBA code (00215980)

AVISPreferred van/car rental agency of the NCBADiscounts on all vehicles– 12 Passenger Vans are great for long or short road trips– 12 Passenger Vans create a team atmosphere over POVs

Rental availability for players 18+– Underage fee waived

National rental availability for all events or trips– (Personal or NCBA Related)

Call (800)-331-1212 or go to: www.avis.com/AvisWeb/html/bridge/corp/go.html?D712300

(Enter or Mention account code D712300)

AVIS ordering process1) Go to: www.avis.com/AvisWeb/html/bridge/corp/go.html?D712300 2) Scroll down to Rates and Reservations and click on “Make Your Business Reservation”3) Choose the dates, times, and rental location. Click on continue to next step.4) Check the box for "Check my corporate rate" or else you will not receive the potential price benefits or waived 25 and under fee5) Fill in the Avis Worldwide Discount (AWD) # "D712300"6) Click continue7) Choose the vehicle type you want to rent8) Click Continue9) Choose any additional coverage's you may want. Keep in mind that with this program you are covered for any damage over $300010) Click on continue11) Fill out your contact information and click on make reservation.

Potential SponsorsCorporate Sponsors – Best Buy, GNC, Sony, Mazda, Toyota, Southwest Airlines

Restaurant Sponsors – Subway, Hooters

Glove Deal – Wilson, Rawlings, Mizuno, Akadema

Protective Gear – Schutt, Rawlings, AD STARR, All-Star, Wilson

Equipment Bags – Jensen Lee, Rawlings

Fundraising Opportunities

CampusFundraiserAn Official Fundraising Program of the NCBATwo main programs they run– Credit Card– Magazine sales– Potential to earn $1,000+ with 4 hour commitment– A trained rep will assist you– Run fundraisers in the Fall, Winter, and early Spring– Contact ASAP to schedule an appointment as space is limited

http://www.campusfundraiser.com/get_started.aspBe sure to mention you are an NCBA member team when contacting CampusFundraiser

My Sports DreamsAn Official Fundraising Program of the NCBAExcellent opportunity to raise significant revenue with minimal effort– Customized donation letter

Helps create a network of supporters for your club program– UW-Milwaukee raised over $5,000 through program

Contact their NCBA Rep Megan Murphy at (800) 376-5988 or log on to: http://www.mysportsdreams.com/?refer='ncba

Northern Badger MediaAn Official Fundraising program of the NCBATeams can create custom team posters with pictures, schedules and sponsor adsEarn money by selling advertising to sponsorsPromote your team to your school and communityView samples at www.northernbadger.comContact Joe Waite at (715) 418-0966 or at [email protected] for exclusive NCBA pricing.

Other Ideas/Suggestions

What works for you?

Session 4NCBA Rules & Proposed Changes – Sandy Sanderson &

Dano Jauregui

2008 NCBA DI Rules– Questions?

What would you like to see changed for 2009?– Why?– Wood bats– Non-Player Coaches

All discussion items will be addressed at the rules committee meeting.

NCBA Rules CommitteeElected Teams Rep – Joe Kooping - [email protected]

Committee made up of Regional Directors, President, Director of Umpires, and Elected Teams Rep

Committee will meet during the summer to discuss, debate, vote, and establish any changes to the NCBA rules

Teams will communicate their proposed rule changes to their Regional Director AND the Elected Teams Rep

Regional Directors AND the Elected Teams Rep will lobby for proposed rule changes on their teams behalf

ClosingThank You for Coming

Promote the League & WebsiteGive the Sponsors Business whenever possible

When ever Issues Arise, Please Notify UsLet No Question Go Unanswered

Keep Lines of Communication OpenPlease be Prompt Meeting Deadlines

It’s a Game!! Have Fun!!