digital asset management strategies at nlw digital asset management strategies at the national...

Digital Asset Management Strategies at NLW Digital Asset Management Strategies at the National Library of Wales 18 th September 2007 Paul Bevan [email protected] Glen Robson [email protected]

Digital Asset Management Strategies at NLW A New System For NLW Diverse Collections No Single Metadata Standard/Format Variance in the application of Standards Many Legacy Systems Improved Efficiency Increasing Digital Resources & Assets VTLS (Virtua & VITAL)

Digital Asset Management Strategies at NLW Single Metadata Repository Existing Data Formats Migrated to MARC21 Integrated Information Management System controls accession, circulation, statistics, preservation, etc. Facilitates: Combined (& Efficient) Workflows Reduced Support Requirements Single Point of Access

Digital Asset Management Strategies at NLW Single Point of Access Why? Varied Collections Compartmentalised Users Why Not? Information Overload Data Specific Functionality Solution: Many & One

Digital Asset Management Strategies at NLW Everything

Digital Asset Management Strategies at NLW or Just Electronic Resources

Digital Asset Management Strategies at NLW or Family History

Digital Asset Management Strategies at NLW Multiple Resource Providers Single Point of Access, Single Metadata Repository, Single Catalogue. Resources from many back-end systems: Subscribed Electronic Resources Free Online Resources Digitised/Digital Resources (VITAL) Stacks (Virtua)

Digital Asset Management Strategies at NLW Catalogue Full SkineResources Family History VITALDOMS Subscribed Resources IngentaConnect (etc) Legal Deposit Interface? Digital Exhibitions OAI-PMH Search Engines ATHENS APIs

Digital Asset Management Strategies at NLW DOMS & DAMS VITAL Digital Asset Management System to support the librarys own digitised material as well as born-digital material held by the library. Examples: Digitised Images, Welsh Journals Online, Digital Audio/Video, Born-Digital Deposits, Websites Archived with Permissions. DOMS Digital Object Management System to support the legal deposit material held by the BL & NLW. Example: eJournals accessioned via Legal Deposit

OAIS METS Digital Archive Virtua VITAL Disseminators MARC

Digital Asset Management Strategies at NLW VITAL / Fedora Fedora Open Source Vital commercial package built on Fedora Fedora Vital Access Portal Vital Batch Tool Vital Client

Digital Asset Management Strategies at NLW Fedora Features Free open source Active Community Flexible, Extensible Store whatever you want Express relationships Rights management Supports Digital Preservation Content versioning Checksum storage Behaviours Open architecture Persistent identifiers Supports Resource discovery Web Services Comprehensive Search engine

Digital Asset Management Strategies at NLW Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) Word Document Word 2 PDF Behaviour Generate DIP Word 2 HTML Behaviour Generate DIP Word 2 TEXT Behaviour Generate DIP Word 2 Page Image Behaviour Generate DIP Access Preservation Behaviour

Digital Asset Management Strategies at NLW Future of Fedora Move to fedora-commons a non-profit organization $4.9 million from the Gordon and Betty Moore Foundation

Digital Asset Management Strategies at NLW VITAL Fedora not complete out the box Vital gives us: Enterprise Support Mirroring system Failover Handles (persistent identifiers) Integration with catalogue

Digital Asset Management Strategies at NLW Future of VITAL Increased Access Management - users & groups Consortial Architecture Batch tool GUI Updated User Interface (inc User- Interactivity)

Digital Asset Management Strategies at NLW NLW additions to Fedora Discussions on Meta data formats METS, PREMIS and Dublin Core Ingest program MARC to METS METS ingest program Management functions Checksum checker Dissemination programs Integration Direct access

Digital Asset Management Strategies at NLW Virtua / Vital Integration Primary access through catalogue Less confusion for the user Retain existing skills Initially DAMS will hold digitisation images so catalogue record already exists Meta data split: Catalogue MARC Records Descriptive Records 856 Link to DAMS DAMS METS Records Technical Meta data Technical Preservation Meta data Rights

Digital Asset Management Strategies at NLW Authentication Data held on catalogue Reader Username + Password IP address Authentication happens on DAMS XACML

Digital Asset Management Strategies at NLW Integration

Digital Asset Management Strategies at NLW Direct Access Through Handle: http://hdl.handle.net/10107/1-11 Institution IdentifierObject Unique Identifier

Digital Asset Management Strategies at NLW System Architecture

Digital Asset Management Strategies at NLW Rights METS Rights - Policy Fedora XACML - Enactment Examples: Repository wide rights High quality images only for staff Object specific rights Embargoes Internal only Registered uses only

Digital Asset Management Strategies at NLW Progress to date Ingest programs created Meta data formats decided VITAL Installed Mirroring setup First collection in VITAL John Thomas Next steps: Test failover and backup Ingest more collections Update catalogue records so they point to handles. Acceptance testing January - March 2008

Digital Asset Management Strategies at NLW Future Off air recording Digital Archives Digitisation workflow Digitisation Projects Welsh Journals on-line Wills 1,000,000 images Rights

Digital Asset Management Strategies at NLW E-Thesis / Repository Bridge An example of how NLW has shared Meta data JISC funded project Transfer Electronic Thesis From Aberystwyth and Swansea University To the NLW Then from the NLW to ETHOS Used OAI-PMH

Digital Asset Management Strategies at NLW Metadata/Data Exchange Part of Library Business Provide MARC records: Collective Cataloguing OCLC CURL Etc Digital Object Metadata ETHOS Virtual Digital Archives DOMS

Digital Asset Management Strategies at NLW NLW-DOMS Interaction Key focus for NLW work Exchange of Metadata between DOMS/BL ILS and NLW ILS Tagging of DOMS & NLW Records Appropriate workflow interaction Resource Discovery & Access

Digital Asset Management Strategies at NLW Shared Responsibility DOMS Components Repository (Storage) (BL) 3 rd Node installed at NLW Accession & Ingest (BL with NLW contributions) NLW & BL Discussing Interaction Use Cases Digital Preservation (Joint) Sharing of Preservation Plans, preparation for future discussions. Metadata Definition (Joint) Terms of reference for MD subgroup agreed, discussions to begin shortly.

Digital Asset Management Strategies at NLW Shared Responsibility DOMS Components (cont.) Digital Policy Management (BL with NLW contributions) Resource Discovery (BL with NLW contributions) NLW in contact with BL representatives, due to meet soon. Management Information (Joint) Technical Operations (Joint) NLW Staff given familiarisation training by BL

Digital Asset Management Strategies at NLW DOMS Timeline

Digital Asset Management Strategies at NLW Looking Forward Future Digital Landscape Electronic Legal Deposit Non-Legal Deposit Objects Existing Assets within the collections Library Digitisation Programmes Core Library Business Needs

Digital Asset Management Strategies at NLW Looking Forward Future Methods of Access iPortal/Catalogue provides current best-fit for user needs Thematic Websites Interactive User Experiences Cross-Searching of Electronic Resources Full Text Open data (repurposing)

Digital Asset Management Strategies at NLW Looking Forward Collaboration Wales CyMAL, NMW WHELF, WERIM UK FEDORA UK & Ireland User Group, Oxford University, BL, NLS, UKWAC, PARADIGM/CAIRO Project Internationally Framework 7 Funded EU FEDORA Community, CERL, National Library of Singapore, Australian Research Repositories Online to the World (ARROW), FEDORA & VITAL User Groups

Digital Asset Management Strategies at NLW Looking Forward Communication Promotion Public Project Wiki: dev.llgc.org.uk Library Strategic Review

Digital Asset Management Strategies at NLW Questions Paul Bevan [email protected] Glen Robson [email protected]

digital asset management strategies at nlw digital asset management strategies at the national...

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