Queen’s University | Office of Advancement

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Queen’s University | Office of Advancement

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General Information //Queen’s University ........................................................................................................ 3

Teaching and Learning ............................................................................................................................ 4

Research Centres and Institutes ............................................................................................................... 6

University Governance //Overview ................................................................................................................. 8

University Organizational Charts .............................................................................................................. 8

Key Meeting Dates ................................................................................................................................... 8

Governance Policies ................................................................................................................................ 9

Administrative Policies ............................................................................................................................. 9

Administration //Biographies ........................................................................................................................ 10

Senior Executive Bios ........................................................................................................................... 10

Advancement Leadership Team (ALT) .................................................................................................. 11

Advancement Faculty Development Leadership Team Bios .................................................................. 11

Queen’s University Alumni Association (QUAA) Board of Directors Bios ............................................... 12

Queen’s Student Alumni Association (QSAA) Executive Board Bios ...................................................... 12

Student, Alumni, and Volunteer Engagement ....................................................................................... 13

Equity, Diversity and Inclusion // ................................................................................................................ 14

Inclusive Queen’s ................................................................................................................................... 14

The Human Rights and Equity Office (HREO) ........................................................................................ 15

Advancing IDEAs .................................................................................................................................... 15

Advancement // at Queen’s .......................................................................................................................... 16

About Vice-Principal (Advancement), Karen Bertrand .............................................................................. 17

Office of Advancement Resources // .......................................................................................................... 18

Advancement Organizational Charts ...................................................................................................... 18

Ways to Get Involved: ............................................................................................................................ 18

Working Remotely // Guide for Success ......................................................................................................... 19

Productivity Tips ..................................................................................................................................... 19

Staying Virtually Connected .................................................................................................................... 19

Taking Care of your Health, Safety and Wellness ................................................................................... 19

The Inside Scoop // Stay Updated on the Latest Happenings around Queen’s ........................................... 21

START HERE

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General Information //Queen’s University

Queen’s University is situated on the traditional lands of

the Anishinaabe and Haudenosaunee Territory. As one of

Canada’s oldest degree-granting institution, Queen’s has

influenced Canadian higher education since 1841. It is a

mid-sized university with several faculties, colleges and

professional schools, as well as the Bader International

Study Centre located in Herstmonceux, East Sussex, United

Kingdom.

More than 25,000 researchers, scholars, artists, professors

and students from around the world learn, discover, think

and do within Queen’s supportive environment every day.

They are people with an ambitious spirit who want to make

a difference in the world. People who imagine together

what the future could be and work together to realize it.

Learn about our university that embraces diversity and

empowers all members of our community to thrive at

Queen's.

• History of Queen's University

• Third Juncture

• Queen’s Quick Facts Sheet

• Green Campus

• Queen's & Kingston

• Viewbooks & Publications

• Meet the Principal

• Q's Encyclopedia

• Inclusive Queen’s

Queen’s University | Office of Advancement

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Queen’s is recognized for its quality learning environment and spirited student body. The university is a balanced academy with a full-spectrum research profile and excellent academic programs. A transformative student learning experience is central to Queen’s identity and its vision. Our students and faculty are highly engaged, and Queen’s offers a wealth of resources to foster student success.

Students who choose Queen’s are among the most academically accomplished in the world, with an entering average of 89.1%. They come from across Canada and more than 114 countries worldwide to be taught by some of the finest academics anywhere – acclaimed philosophers and social scientists, innovative engineers and first-rate scientists who see scholarship as a balanced partnership between discovery and teaching.

Queen’s is a diverse and dynamic, academically acclaimed, university that provides students with an exceptional learning experience in a vibrant, safe and supportive community. A core part of our mission is to engage our students, staff and faculty in international learning and research, both at home and abroad.

Teaching and Learning

>> Quick Links & Additional Information:

Student Learning Experience Academic Faculties and Schools, Departments and Programs Online Learning

Academic Calendars

Academic Support

Library Get Involved Active Learning: Internships, Field Studies Agnes Etherington Art Centre Isabel Bader Centre for the Performing Arts Learning Facilities Academic Showcases

Teaching and Learning

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The university fosters a dynamic, welcoming and collaborative environment of focused inquiry where scientists, artists, and scholars across disciplines share ideas and challenge the boundaries of what’s known and understood to effect change. We are ambitious about building synergies – strengthening our relationships with current partners and working to establish new ones. Over the next five years, 200 new faculty will bolster the vibrancy of our research and learning capacity and help to enhance our vision of research prominence, collaboration, and internationalization. Through our work with national and international collaborators, governments, communities, and industry partners, we facilitate knowledge translation and exchange, advancing the research continuum – from fundamental science to tangible impact. A member of the prestigious u15 group of Canadian public research universities and the international Matariki Network of Universities, Queen’s has a reputation for outstanding academics.

Queen’s is a full-spectrum, research-intensive university that conducts leading-edge research in areas of critical concern to Canada and the world with a focus on exploring human dimensions; creating, discovering and innovating; securing safe and successful societies; and understanding and sustaining the environment and energy systems.

>> Quick Links & Additional Info:

• Research Facts

• Queen's Strategic Research Plan 2018-2023: Excellence in Research through Diversity of Thought and Understanding

• More than 175 years of Research at Queen's

• Feature Research Stories and Articles

• Featured Researchers

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Research Centres and Institutes

Queen’s is home to 22 institutional and faculty-based research centres and institutes that support interdisciplinary networks addressing critical questions ranging from dark matter, to divisive societies, and energy transition.

Discovery and curiosity-driven research centres and institutes bring together scholars across disciplines to pursue fundamental and applied research that addresses grand challenges and societal issues of national and international scope.

Approved through the governing body of the Queen’s University Senate, research centres and institutes play an integral role in advancing the research mission and in attracting and retaining leading researchers at Queen’s. They are excellent indicators of research strengths and are utilized as a vehicle for promoting and facilitating multidisciplinary collaboration. Through their research output, partnerships, and collaborations, and unique opportunities for students, most of our centres and institutes have garnered national and international reputations as leaders in their respective fields. News & Events

The Conversation Canada

Research Radio

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Explore each of our Centres and Institutes below!

Queen’s University | Office of Advancement

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University Governance //Overview The Governance of Queen’s University (Flow Chart) Office of the Principal & Vice-Chancellor External Relations and Development Committee (ERD) Board of Trustees Senate University Council Government and Institutional Relations

Visit the University Secretariat’s Governance Portal, for more information about the University’s governance.

Links & Additional Information

➢ Board of Trustees Meeting Dates

➢ Schedule of Dates of Regular

Senate Meetings

➢ University Council Meeting Dates

University Organizational Charts Access faculty and departmental charts below: Advancement Faculty of Arts and Science Faculty of Education Faculty of Engineering and Applied Sciences Faculty of Health Sciences Faculty of Law Office of the Principal Office of the Provost and Vice-Principal (Academic) Smith School of Business Vice-Principal Finance and Administration Vice-Principal Research Vice-Provost and Dean, School of Graduate Studies Vice-Provost and Dean, Student Affairs

Key Meeting Dates

Key Meeting Dates

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GOVERNANCE POLICIES

• Board of Trustees: Policies approved by the Board of Trustees.

• Senate: Policies approved by Senate.

ADMINISTRATIVE POLICIES

• Administration and Operations: Policies that are of a general administrative or operational nature.

• Finance: Policies related to accounting, budgeting, procurement, travel, and other financial functions.

• Human Resources: Policies, rules, contracts, related procedures and information impacting your working relationship with the University for all, employee groups.

• Information Technology: Policies that cover systems, access, data, and related issues.

• Research: Policies that cover research and outreach topics for researchers and support staff.

• Student Related: A selection of policies most pertinent to students.

• Diversity and Inclusivity: Diversity and inclusivity policies for students, staff and faculty

• Cannabis: Regulations and policies that cover issues relating to the use of cannabis on campus.

Other Links & Additional Information

University Strategic Framework 2014-2019

Academic Plan

Endowment Report

Comprehensive International Plan

Reports, Publications, and Policies

Key Advancement Related Policies ➢ Approvals Procedure for Philanthropic and Service

Namings

➢ Capital Projects Approval Policy

➢ Capital Projects Approval Procedure

➢ Control and Use of the Charitable Registration Number

➢ Funding Model for the Office of Advancement

➢ Gift Acceptance Policy

➢ Gifting of Securities

➢ Naming Policy

➢ Policy on the Establishment and Designation of Named and Funded Chairs and Professorships

➢ Procedure for Naming of Academic Units

Publications • Queen's Alumni Review • Queen's Quarterly • Smith Magazine (Smith School of Business) • The Complete Engineer • (e)AFFECT: Research at Queen's • Queen's Law Reports

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Administration //Biographies SENIOR EXECUTIVE BIOS

1) Chancellor

2) Principal and Vice-Chancellor 3) Provost and Vice-Principal (Academic) 4) Vice-Principals:

a) Advancement

b) Finance and Administration

c) Research

d) University Relations

Access all Vice-Principal Biographies here.

5) Deputy and Vice-Provosts: a) Deputy Provost (Academic Operations and Inclusion)

b) Vice-Provost and Dean of Graduate Studies

c) Vice-Provost and Dean of Student Affairs

d) Vice-Provost (Teaching and Learning)

e) Vice-Provost (Digital Planning) and University Librarian

Access all Deputy and Vice-Provost Biographies here.

6) Associate Vice-Principals: a) Alumni Relations and Annual Giving

b) Faculty Relations

c) Human Resources

d) Human Rights, Equity and Inclusion

e) Indigenous Initiatives and Reconciliation

f) International

g) Facilities

h) Research

i) Information Technology Services (Chief

Information Officer

j) Planning and Budgeting

k) Partnerships and Innovation

Access all Associate Vice-Principal Biographies here.

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7) Deans: a) Faculty of Engineering and Applied Science

b) Faculty of Arts and Science

c) Smith School of Business

d) Faculty of Education

e) School of Graduate Studies

f) Faculty of Health Sciences

g) Faculty of Law

h) Student Affairs

Access all Dean Biographies here.

ADVANCEMENT LEADERSHIP TEAM (ALT)

• Associate Vice-Principal (Alumni Relations and

Annual Giving)

• Executive Director, Advancement Services

• Executive Director, Office of the Vice-Principal

(Advancement)

• Executive Director, Advancement

Communications, Marketing Events and

Donor Relations

Note: Online bios are coming soon!

ADVANCEMENT FACULTY DEVELOPMENT LEADERSHIP TEAM BIOS

• Executive Director, Development and Alumni

Engagement, Smith School of Business

• Executive Director, Development, Faculty of

Engineering and Applied Science

• Executive Director, Development, Faculty of

Arts and Science

• Executive Director, Development and

Partnerships, Faculty of Health Sciences

• Director of Advancement, Athletics and Recreation

• Executive Director, Gift Planning

• Director, Western Regional Office of Advancement

• Executive Director, Principal Gifts

Access Faculty Development Leadership Team Bios here

Queen’s University | Office of Advancement

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QUEEN’S UNIVERSITY ALUMNI ASSOCIATION (QUAA) BOARD OF DIRECTORS BIOS

• President QUAA, Chair Board of Directors

• Acting Ex-Officio, Associate VP (Alumni Relations & Annual Giving)

• Executive VP Operations

• Executive VP Volunteer Recruitment & Recognition

• Director, Alumni Constituency Groups

• Director, Alumni Volunteer Summit

• Director, Young Alumni

• Director, Special Projects

• Director, Digital Media

• Director, Global Branch Network

• Director, QUAA Awards

• Director, Marketing & Communications

• Director, Alumni Giving

• Director-at-Large, Reunion Coordinator

Access QUAA Board of Directors Bios here

Queen’s Student Alumni Associate (QSAA) Executive Bios

• QSAA President

• Director of Giving

• Director of Marketing and Communications

• Director of Student Transition

• Director of Volunteers

Access QSAA Executive Board Bios here

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Student, Alumni, and Volunteer Engagement

Our Alumni body of 155,000+ is stretched across the globe. Queen’s is

fortunate to have an amazing, passionate, and engaged alumni

body that cares deeply about their alma mater. The lifelong

connectivity of our alumni begins with student engagement and

invites alumni to participate as supporters in different ways

throughout their lives.

Alongside the Queen’s University Alumni Association (QUAA) and the

Queen’s Student Alumni Association (QSAA), we work to unite our

diverse student and alumni communities and celebrate our many

contributions and achievements. This is done through a variety of

communications, programs, events and reunions, philanthropy,

volunteerism, and other engagement opportunities. Together, we

advance the reputation of Queen’s as an exceptional research-based

institution of higher learning.

We work to unite our diverse student and alumni communities and celebrate our many contributions and achievements. Investing in the lives of our students and alumni makes a difference now and in the future.

➢ Get Involved

➢ Upcoming Events

➢ Donor Stories

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Equity, Diversity and Inclusion // Inclusive Queen’s Queen’s students, faculty, and staff come from every imaginable background – small towns and suburbs, urban highrises, Indigenous communities, and from more than 109 countries around the world. You belong here.

Resources Learn about the resources, programs, and new initiatives that are

helping us to build a campus that embraces diversity and empowers all members of our community to thrive at Queen’s.

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The Human Rights and Equity Office (HREO) “The mandate for Equity Services is to work with Officers of the University, the Senate Education Equity Committee and the Council on Employment Equity to ensure that equity is achieved throughout the University in accordance with the Report on Principles and Priorities adopted by the Queen's Senate in 1996.” HREO’s Advisors’ roles includes but not limited to: • Provide leadership, information and liaison on equity

matters throughout the University • Identify throughout the University those structures,

practices and policies which create inequity • Initiate processes to identify gaps in equity policy and to

facilitate the development of new policies, procedures and programs that remove barriers to equity and ensure greater and equal participation of marginalized groups and individuals in the University

• Provide initiative in effecting cultural change throughout the institution so that equity becomes everyone's concern and responsibility.

Advancing IDEAs

Equity, Diversity, and Inclusion (EDI) has long been a strategic priority for Advancement. We are committed to deepening our understanding and reflecting on the diverse community we serve, to become a more inclusive, equitable and multi-culturally competent organization. To emphasize the importance of this initiative, Advancement formed an Equity, Diversity, and Inclusion Working Group in Spring 2019. JOIN TODAY by contacting Advancement Human Resources! We are committed to reviewing our efforts, addressing gaps and opportunities, developing a comprehensive strategy and framework with measurable and achievable goals. Our hope is that one day EDI is integrated and sustainable – ingrained into the fabric of Advancement. Activities of this group include, but are not limited to:

• Coordination of Advancement Enhancement Day

• Staff Meeting Presentations

• Training and Awareness Programmatic Initiatives (i.e. observing faith-based days, the workplace safety initiative, and use of land acknowledgments)

>> Quick Links & Additional Information

Truth and Reconciliation Commission Task Force (TRCTF) The Principal’s Implementation Committee on Racism, Diversity, and Inclusion (PICRDI) Publications Initiatives Resources

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Advancement // at Queen’s

This is a fantastic time to join the Queen’s team. In 2016-17, Queen’s University celebrated its 175th

anniversary buoyed by an unprecedented decade of philanthropy. Through this collective success we

have demonstrated that our university community understands and values Advancement.

During the Initiative Campaign (2006-2016), we were inspired by the commitment, generosity, and

leadership of donors and volunteers, who have strengthened Queen’s global reputation for excellence,

revitalized the campus landscape, and helped attract promising students as well as eminent scholars

and researchers. We look forward to welcoming you to help us build on this success as we strive to go

boldly into our next 175 years.

Led by the Vice-Principal (Advancement) and in partnership with the university’s senior leadership, the

Office of Advancement leads and coordinates alumni relations, advancement communications and

marketing, fundraising and donor relations to build life-long relationships with alumni, volunteers and

friends of Queen’s to advance the strategic vision and academic mission of the university.

Together, we advance the reputation of Queen’s as an exceptional research-based institution of higher

learning.

Read our new 2020 – 2025 strategic plan:

➢ “Forward, Together”

➢ Plan Infographic

Our mission: “To foster relationships that advance Queen’s and contribute to a better world.”

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Karen Bertrand Vice-Principal (Advancement)

Karen Bertrand, Artsci’94, began her term as Vice-Principal (Advancement) in July 2018.

A first-generation university graduate, Vice- Principal Bertrand attended Queen’s with the aid of scholarships created through the generosity of our donor community. She graduated in 1994 with an honours degree in Canadian Studies.

Vice-Principal Bertrand got a taste of advancement in her first year at Queen’s, when she worked as a student caller in the Queen’s call centre. After graduation, she returned to her native Guelph and began an 11-year career at the Heart and Stroke Foundation.

In 2006, she moved to the University of Guelph, where she held progressively senior positions in Alumni Affairs and Development. Beginning in 2012, she led the team that raised $200-million for the BetterPlanet Project campaign, and was appointed Associate Vice-Principal, Major Gift Advancement in 2014.

Vice-Principal Bertrand is responsible for overseeing all fundraising and development activities at Queen’s (including annual giving, planned giving, major gifts, capital campaigns, and corporate foundation fundraising), alumni relations, and advancement services.

Learn more about Karen: Seven Questions with the New VP Advancement

Queen’s University | Office of Advancement

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Office of Advancement Resources // Advancement Organizational Charts

• Advancement Leadership Team

• Alumni Relations and Annual Giving

• Development

• Advancement Services

• Advancement Communications,

Marketing, Events and Donor Relations

• Office of the Vice-Principal

Access all Advancement Org charts here

>> Links, Reports, and Additional Information

2019-20 Fiscal Year-end Report and Dashboard Forward, Together – Advancement’s Strategic Plan 2020-2025 Review Forward, Together -Advancement’s Strategic Plan 2020 – 2025 Design Forward, Together – Operational Planning 2020-21 Annual Unit Objectives

Ways to Get Involved:

• Advancement Enhancement Day Planning Committee

• Advancing IDEAS Working group

• Advancement Staff Holiday Luncheon Planning Committee

• John J. Heney Award – Staff Recognition

• Charitable Initiatives (University Wide, Advancement and Community Fundraisers)

• To identify further opportunities, please discuss with your manager If you are interested in any of these areas of work and would like to put your name forward for participation, please send an email to Kate Bearse at kate.bearse@queensu.ca

Find your Colleagues: Advancement Phone Chart

Decipher the terminology, acronyms, and buzzwords commonly used within Advancement and Queen’s University. Here’s a reference with definitions:

Advancement Hub’s Glossary of Terms

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• Collaborating Remotely - Storing and Sh

Working Remotely // Guide for Success Productivity Tips

• LinkedIn Course – “Remote Work Foundations”

• LinkedIn Course – “Time Management: Working from home”

• Presentation - Running World Class Virtual Meetings

• Anatomy of a Great Meeting - Infographic from EAB

• Staying Productive and Motivated

• 7 Important Tips if You've Never Worked from Home

Staying Virtually Connected

• Collaborating Remotely - Storing and Sharing Documents

• Hosting and Attending Online Meetings with Microsoft Teams

• Visit QUIRC: our Advancement intranet to access technical applications and supporting resources; stay updated on operational activities and staffing news

Taking Care of your Health, Safety and Wellness

We are ready to support you and promote good health and wellness. We are dedicated to providing resources on ways to keep us connected and mutually supportive.

Advancement Microsoft Teams – Our online community where you can share recipes, post praise or compliments, share uplifting ‘smile of the day’ content, view Advancement furry friends, access/share professional development opportunities!

Are you a parent? Connect in our Advancement Parents Team’s channel with your colleagues about managing work/ childcare balance, while working from home and learn about helpful strategies.

• Access a collection of educational resources and sample schedules for kids under files tab.

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Queen’s Employee and Family Assistance Program (EFAP) provider, Homewood Health, continues to create resources that provide self-help information, references, articles, and guidelines.to help you and your family members reduce anxiety arising from working remotely. In addition to core EFAP services, you have access to Toolkits to success while working remotely, instant 24/7 access to e-courses that focus on health and wellness, life skills, and work-related people management concerns. All content is based on current, best practice research and include printable information, quizzes, and practical exercises.

• Homeweb Member Services

• Those with family members in long-term care facilities

• Employee Toolkit

• Manager Toolkit

Queen’s University’s Organizational Development and Learning team within Human Resources offers short webinars, workshops, and training seminars to help employees deal with the challenges of working in a remote work environment. These offerings are currently found in our Learning Catalogue – visit the workshops calendar for a full listing and register for sessions including:

• ONLINE Lunchtime Fitness Classes - free for Queen's employees! Ergonomics For Your Home Office

• Pet Therapy for these Challenging Times

Complete your Home Office Health and Safety Risk Assessment

For 24-hour EFAP services call: 1.800.663.1142

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The Inside Scoop // Stay Updated on the Latest Happenings around Queen’s

Visit the Queen's Events Calendar to find official Queen's events, as well as community events happening all over campus through the year.

Follow university-wide Campus Updates and News Stories

Visit the Social Media Directory to find Queen's affiliated accounts: browse by a particular social media platform or refine your search using keywords.

ACADEMIC Keep informed on upcoming events and initiatives featured by the dynamic world of research at Queen’s.

Sign up for the QUBS Newsletter issued by one of the premier scientific field stations in Canada.

Get information on special events and involvement opportunities with leading-edge research in ecology, evolution, conservation, geography, and environmental science.

Bader International Study Centre The BISC's blog The Castle Drum keeps you up to date with the latest news and events at the Castle.

Listen to all the latest views and interviews on current affairs on the Castle Campus and around the world.

The Research Newsletter, published quarterly, highlights the latest discoveries and innovations making headlines and thought leadership contributing to the national and international conversation.

Subscribe to the QUBS’ Mailing List

Read the Castle Drum

Download BICAST episodes

Social Media @Queen's

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SHARED SERVICES

Information Technology Services Stay current with ITS service updates, service offerings and outage communications. Request to be added to the ITS-INFO mailing list.

Campus Security and Emergency Services Make informed decisions about your personal security. Help promote a safe and welcoming environment that recognizes and is respectful of the diverse nature of the Queen's University Community.

Agnes Etherington Art Centre Stay abreast of events, news and opportunities at the art museum.

Receive announcements about upcoming live streams and information on recent concert videos that have been posted to the Isabel’s archives.

Gaels Weekly

Gaels Media Releases Get recaps of high-profile varsity sporting events.

Alumni & Fans Newsletter

Athletics & Recreation Facility & Services Update This is your best source of information to learn about membership offers, new services and facility disruptions.

Email itscomm@queensu.ca

Subscribe to Security Alert Emails

Track Campus Security Alerts

Sign up for the e-newsletter, This Week at Agnes

Subscribe Now

Weekly e-newsletters are offered to allow you to stay connected and up-to-date with their programs & services

Sign up for Gaels Weekly E-Mail View Archives

Sign up for Alumni & Fans Newsletter View Archives

Email comm.sio@queensu.ca

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Q-Camps Sign up for updates on all Spring/Summer Camps, Holiday Camps and March Break Camps

Staff & Faculty Newsletter Keep informed on all Athletic and Recreation news and events.

Human Resources and Employment Equity

Human Rights and Equity Office

Keep up on the latest human rights and equity issues with the Together We Are Equity e-newsletter.

Human Resources and Recruitment Be informed of current employment opportunities at Queen’s, HR news and events.

Queen’s Women’s Network (QWN) Employee Resource Group Interested in joining self-identified women staff at Queen’s to build professional community connections, support professional growth, and foster an engaged workplace?

Learn more about Queen’s Women’s Network lunchtime meetings, social events, speaker panels, and project subcommittees.

Queen’s University Industrial Relations Centre (IRC) Subscribe to their monthly newsletters, Queen's IRC E-News, and Queen’s IRC Research Briefs for information on programs, events and shared practitioner-oriented articles in labour relations, human resources and organization development.

Q-Camps Update Newsletter

Sign up for Staff & Faculty Newsletter View Archives

Sign Up for the Athletics & Recreation Facility & Service Updates View Archives

Email qwn@queensu.ca

Check out HREO’s blog on conversations about equity, diversity and inclusion at Queen's

Email to subscribe: EQUITY-L@LISTS.QUEENSU.CA

Follow: Queen’s HR Recruitment

Subscribe Now

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STUDENT LIFE Queen's University International Centre (QUIC) Network with international students, staff and visiting scholars through social events, volunteering opportunities, and involvement with student clubs.

The Queen’s Journal Stay current on student affairs and news impacting student life through the e-newsletter issued by the student-run newspaper at Queen’s University.

QUIC Calendar of Events

Subscribe: Campus Catch-Up