dilg memo circular 2012514 53be1926bd

REPUBLIC OF THE PHILIPPINES DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

Francisco Gold Condominium II EDSA Cor. Mapagmahal St., Diliman, Quezon City

OFFICE OF THE SECRETARY

MEMORANDUM CIRCULAR NO. 2012-79

TO ALL PROVINCIAL GOVERNORS, CITY MAYORS, MUNICIPAL MAYORS AND DILG REGIONAL DIRECTORS Regions I-XIII, CAR and NCR

SUBJECT SEAL OF DISASTER PREPAREDNESS

DATE April 25, 2012

PREFATORY STATEMENT

Upholding the people's constitutional right to life and property is a basic

responsibility of the State. The State has the fundamental obligation to protect its

citizens through responsible governance.

Climate change and other environmental changes have contributed to the sharp

increase in the frequency and intensity of calamities, causing untold miseries in the lives

of many. Incidents in the aftermath of Typhoon Sendong and the landslide in Pantukan,

Compostela Valley, among others, brought into the national consciousness that untold

human tragedy is an inescapable effect of ill preparedness.

In light of intense phenomena induced by climate change, unplanned development,

unrestricted assault on the integrity of the environment and vulnerable livelihood are

assurances of human suffering even in the long term.

Thus, it is incumbent upon local governments to scale up performance in the

context of the Disaster Risk Reduction and Management Framework

OBJECTIVES OF SEAL

1. To recognize and incentivize local government performance in institutionalizing disaster preparedness.

2. To assess performance gaps, link gaps to policy or program intervention and monitor improvement (s) on disaster preparedness.

Seal of Disaster Preparedness I 1

REPUBLIC OF THE PHILIPPINES DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

Francisco Gold Condominium II EDSA Cor. Mapagmahal St., Diliman, Quezon City


MEMORANDUM CIRCULAR NO. 2012-79

TO ALL PROVINCIAL GOVERNORS, CITY MAYORS, MUNICIPAL MAYORS AND DILG REGIONAL DIRECTORS Regions I-XIII, CAR and NCR

SUBJECT SEAL OF DISASTER PREPAREDNESS

DATE April 25, 2012

PREFATORY STATEMENT

Upholding the people's constitutional right to life and property is a basic

responsibility of the State. The State has the fundamental obligation to protect its

citizens through responsible governance.

Climate change and other environmental changes have contributed to the sharp

increase in the frequency and intensity of calamities, causing untold miseries in the lives of many. Incidents in the aftermath of Typhoon Sendong and the landslide in Pantukan,

Compostela Valley, among others, brought into the national consciousness that untold

human tragedy is an inescapable effect of ill preparedness.

In light of intense phenomena induced by climate change, unplanned development,

unrestricted assault on the integrity of the environment and vulnerable livelihood are

assurances of human suffering even in the long term.

Thus, it is incumbent upon local governments to scale up performance in the

context of the Disaster Risk Reduction and Management Framework

OBJECTIVES OF SEAL

1. To recognize and incentivize local government performance in institutionalizing disaster preparedness.

2. To assess performance gaps, link gaps to policy or program intervention and monitor improvement (s) on disaster preparedness.


REPUBIIC OF THE PHILIPPINESDEPAR'MENI OF T}IE INIEruON AND LOCAI. GOVERN'IAENT

Froncisco Gdd Condominium tlEDSA Cor. Mopogmohol St., Dilimon. euezon City


{TEMORANDUM CIRCULARNO. 2012-79

suBtEcT

ALL PROVINCIAI, GOVERNORS, CITY MAYORS, MUNICIPALMAYORSAND DILG REGIONAL DIRECTORSRegions I-XIII, CARand NCR

SEAL OT DISASTER PREPAREDNESS

PREFATORYSTATEMENT

Upholding the people's constitutional right to life and property is a basicresponsibility of the State. The state has the fundamental obligation to protect itscitizens through responsible governance.

Climate change and other environmental changes have contributed to the sharpincrease in the frequency and intensigr of calamities, causing untold miseries in the livesofmany. Incidents in the aftermath of Typhoon Sendong and the landslide in pantukan,

Compostela Valley, among others, brought into the national consciousness that untoldhuman tragedy is an inescapable effect of ill preparedness.

In light of intense phenomena induced by climate change, unplanned development,unrestricted assault on the integrity of the environment and vulnerable livelihood areassurances of human suffering even in the long term.

Thus, it is incumbent upon local governments to scale up performance in thecontext of the Disaster Risk Reduction and Management Framework

oBtEcTMSOFSEAL

1. To recognize and incentivize local government performance in institutionalizingdisaster preparedness.

2. To assess performance gaps, link gaps to policy or program intervention and monitorimprovement (sJ on disaster preparedness.

Seal of Disaster Preparedness | 1

COVERAGE OF THE SEAL

A high risk province, city or municipality is covered by the Seal of Disaster Preparedness.

ASSESSMENT CRITERIA

Concerned local governments are to be assessed using sets of criteria that are consistent with the DRRM Framework. The Seal has two (2) levels of assessments.

Level 1: Disaster Preparedness which is a test of a local government capability to address the potential effects of a disaster to human life. Disaster-preparedness implies a window of 6 to 12 hours. However, in the thinking of the Seal, being prepared for a disaster accords emphasis on the foundational administrative requirements, i.e., structure, competence and tools, of disaster preparedness.

Minimum criteria:

1. Leadership Structure - organization of the Disaster Risk Reduction and Management Council and the Disaster Risk Reduction and Management Office

2. Guide to Action - risk assessment and mapping, institutionalized planning and budgeting

3. Disaster Preparedness - contingency planning, early warning and evacuation alert system, pre-emptive evacuation, stockpiling, equipping ,technical competency and community awareness

4. Partnership, Volunteerism and Innovation - partnering with national government agencies, other local governments, Civil Society and the Private Sector, organized volunteers, and innovation

Level 2: Disaster Preparedness -Response is a test of a local government capability in ensuring basic survival and subsistence needs of the affected population based on acceptable standards during a disaster.

Minimum Criteria:

1_ Search and Rescue - trained personnel, equipage, response time, zero casualty

2. Evacuation Center Management - adequate temporary shelter for evacuees, power, water supply, food, health and sanitation, counseling and trained center management personnel

Seal of Disaster Preparedness 12


A high risk province, city or municipality is covered by the Seal of Disaster Preparedness.

ASSESSMENT CRITERIA

Concerned local governments are to be assessed using sets of criteria that are consistent with the DRRM Framework. The Seal has two (2) levels of assessments.

Level 1: Disaster Preparedness which is a test of a local government capability to address the potential effects of a disaster to human life. Disaster-preparedness implies a window of 6 to 12 hours. However, in the thinking of the Seal, being prepared for a disaster accords emphasis on the foundational administrative requirements, i.e., structure, competence and tools, of disaster preparedness.

Minimum criteria:

1. Leadership Structure - organization of the Disaster Risk Reduction and Management Council and the Disaster Risk Reduction and Management Office

2. Guide to Action - risk assessment and mapping, institutionalized planning and budgeting

3. Disaster Preparedness - contingency planning, early warning and evacuation alert system, pre-emptive evacuation, stockpiling, equipping ,technical competency and community awareness

4. Partnership, Volunteerism and Innovation - partnering with national government agencies, other local governments, Civil Society and the Private Sector, organized volunteers, and innovation

Level 2: Disaster Preparedness -Response is a test of a local government capability in ensuring basic survival and subsistence needs of the affected population based on acceptable standards during a disaster.

Minimum Criteria:

1_ Search and Rescue - trained personnel, equipage, response time, zero casualty

2. Evacuation Center Management - adequate temporary shelter for evacuees, power, water supply, food, health and sanitation, counseling and trained center management personnel



A high risk province, city or municipality is covered by the Seal of DisasterPreparedness.

ASSESSMENT CRITERIA

Concerned local governments are to be assessed using sets of criteria that areconsistent witi the DRRM Framework The Seal has two {2J levels of assessments.

Level 1: Disaster Preparedness which is a test ofa local government capabilityto address the potential effects of a disaster to human life, Disaster-preparedness implies a window of 6 to 12 hours. However, in thethinking of the Seal, being prepared for a disaster accords emphasis onthe foundational administrative requirements, i.e., structure,competence and tools, of disaster preparedness.

Minimum criteria:

Leadership Structure - organization of the Disaster Risk Reductionand Management Council and the Disaster Risk Reduction andManagement Office

Guide to Action - risk assessment and mapping, institutionalizedplanning and budgeting

Disaster Preparedness - contingency planning early warning andevacuation alert system, pre-emptive evacuation, stockpilingequipping,technical competency and community awareness

4. Partnership, Volunteerism and Innovation - partneringnational government agencies, other local governments,Society and the Private Sector, organized volunteers,innovation

Level 2: Disaster Preparedness-Response is a test of a local governmentcapability in ensuring basic survival and subsistence needs of theaffected population based on acceptable standards during a disaster.

Minimum Criteria:

Search and Rescue - trained personnel, equipage, response time,zero casualty

Evacuation Center Management - adequate temporary shelter forevacuees, power, water supply, food health and sanitation,counseling and trained center management personnel

Seal of Disaster Preoaredness | 2

withCiviland

CALCULATING THE DISASTER PREPAREDNESS INDEX

Disaster Preparedness Index for Level 1 or Level 2 assessment is calculated based on the following principles:

1. Assessment criteria are expressed in quantifiable indicators. These indicators are rated using a scale of five, where 5 is the highest and 1 is the lowest.

2. Available standards or acceptable values by expert inference are used as benchmarks. Benchmark is 4.

3. Indicator ratings are averaged to get the cluster index. 4. Cluster Indices are averaged to get the overall preparedness index. The passing

rate is an Index of 4. 5. Disaster Preparedness Index is interpreted, as follows:

Index 5 4 3 2 1

Color Code

Adjectival Interpretation

Very High High Fair Poor Bad

Passed

Within Benchmark

Failed

Below Benchmark

ASSESSMENT TOOLS

Each level of assessment requires assessment tools, as follows:

1. Data Capture Form which is a tool for gathering data requirements for assessment.

2. User's Guide is an operations guide for key implementers in the conduct of the assessment, data verification, data processing and reporting. The User's Guide is complementary to this Memorandum Circular.

3. Disaster Preparedness Index Template is an automated spreadsheet that is capable of computing the Disaster Preparedness Index or the Disaster Preparedness-Response Index.


CALCULATING THE DISASTER PREPAREDNESS INDEX

Disaster Preparedness Index for Level 1 or Level 2 assessment is calculated based on the following principles:

1. Assessment criteria are expressed in quantifiable indicators. These indicators are rated using a scale of five, where 5 is the highest and 1 is the lowest.

2. Available standards or acceptable values by expert inference are used as benchmarks. Benchmark is 4.

3. Indicator ratings are averaged to get the cluster index. 4. Cluster Indices are averaged to get the overall preparedness index. The passing

rate is an Index of 4. 5. Disaster Preparedness Index is interpreted, as follows:

Index 5 4 3 2 1

Color Code

Adjectival Interpretation


Passed

Within Benchmark

Failed

Below Benchmark

ASSESSMENT TOOLS


1. Data Capture Form which is a tool for gathering data requirements for assessment.

2. User's Guide is an operations guide for key implementers in the conduct of the assessment, data verification, data processing and reporting. The User's Guide is complementary to this Memorandum Circular.

3. Disaster Preparedness Index Template is an automated spreadsheet that is capable of computing the Disaster Preparedness Index or the Disaster Preparedness-Response Index.


CALCUI.ATING THE DISASTER PREPAREDNESS INDH

Disaster Preparedness Index for Level 1 or Level 2 assessment is calculatedbased on the following principles:

1. Assessment criteria are expressed in quantifiable indicators. These indicatorsare rated using a scale offive, where 5 is the highest and 1 is the lowest.

2. Available standards or acceptable values by expert inference are used as

benchmarks. Benchmark is 4.

3. Indicator ratings are averaged to get the cluster index.4. Cluster Indices are averaged to get the overall preparedness index' The passing

rate is an Index of4.5. Disaster Preparedness Index is interpreted, as follows:

Index :) 4 J 2 I

Color Code

AdjectivalInterpretation


Passed

Within Benchmark

Failed

Below Benchmark

ASSESSMENTTOOLS


Data Capture Form which is a tool for gathering data requirements forassessment

User's Guide is an operations guide for key implementers in the conduct of theassessment, data verification, data processing and reporting. The User's Guide is

complementary to this Memorandum Circular.

Disaster Preparedness Index Template is an automated spreadsheet that is

capable of computing the Disaster Preparedness Index or the Disaster

Preparedness-Response Index.


GENERAL ASSESSMENT PROCEDURE

Level I Assessment

Step 1. Initial Assessment - Using the prescribed Data Capture Form, the concerned MLGOO, CLGOO, City Director or Provincial Director conducts an initial assessment on disaster preparedness. Required supporting documents are also assembled during this period, in preparation for verification. The main respondent is the LDRRM Officer.

Step 2. First Verification - Through cross-posting, the MLGOO, CLGOO, City Director or Provincial Director stationed in another local government and a CSO representative verify the quality of data through document review, interview and observation, as appropriate.

Step 3.Preparation of Disaster Preparedness Index - After verification, the First Verification Team prepares the Disaster Preparedness Index using the automated template, for submission to the Bureau of Local Government Supervision, as reference for the second round of verification.

Step 4. Second Verification - the National and Regional Seal of Disaster Preparedness Teams undertake a second verification for cities, municipalities and provinces which garner an Index of 4 or above.

Step 5.Distribution of Certificate of Recognition -a local government with a performance index of 4 or above, after second verification, receives a Certificate of Recognition.

Level 2 Assessment

Step 1. Application from the DILG Regional Director -the conduct of Level 2 assessment in a municipality, city or province starts upon application of the DILG Regional Director. A local government must meet the following requisites as basis for application:

■ Passer of Level 1 Assessment ■ Occurrence of a disaster, as declared by PAGASA

Step 2. Assessment -a National Assessment Team is organized to conduct Level 2 assessment using the prescribed Data Capture Form. Generally, the assessment is based on interview of affected individuals, selected at random, and should cover at least 5% of the affected individuals. Interviewees are equally divided among the team members. Aside from the interview, observation and document review are to be factored in.


GENERAL ASSESSMENT PROCEDURE

Level I Assessment

Step 1. Initial Assessment - Using the prescribed Data Capture Form, the concerned MLGOO, CLGOO, City Director or Provincial Director conducts an initial assessment on disaster preparedness. Required supporting documents are also assembled during this period, in preparation for verification. The main respondent is the LDRRM Officer.

Step 2. First Verification - Through cross-posting, the MLGOO, CLGOO, City Director or Provincial Director stationed in another local government and a CSO representative verify the quality of data through document review, interview and observation, as appropriate.

Step 3.Preparation of Disaster Preparedness Index - After verification, the First Verification Team prepares the Disaster Preparedness Index using the automated template, for submission to the Bureau of Local Government Supervision, as reference for the second round of verification.

Step 4. Second Verification - the National and Regional Seal of Disaster Preparedness Teams undertake a second verification for cities, municipalities and provinces which garner an Index of 4 or above.

Step 5.Distribution of Certificate of Recognition -a local government with a performance index of 4 or above, after second verification, receives a Certificate of Recognition.

Level 2 Assessment

Step 1. Application from the DILG Regional Director -the conduct of Level 2 assessment in a municipality, city or province starts upon application of the DILG Regional Director. A local government must meet the following requisites as basis for application:

■ Passer of Level 1 Assessment ■ Occurrence of a disaster, as declared by PAGASA

Step 2. Assessment -a National Assessment Team is organized to conduct Level 2 assessment using the prescribed Data Capture Form. Generally, the assessment is based on interview of affected individuals, selected at random, and should cover at least 5% of the affected individuals. Interviewees are equally divided among the team members. Aside from the interview, observation and document review are to be factored in.


GENERAL IISSESSMENT PROCEDURE

leyel I Assessment

Step 1. Initial Assessment - Using the prescribed Data Capture Form, the concernedMLGOO, CIGOO, City Director or Provincial Director conducts an initialassessment on disaster preparedness. Required supporting documents arealso assembled during this period, in preparation for verification. The mainrespondent is the LDRRM Officer.

Step 2. First Verification - Through cross-posting, the MLGOQ CLGOO, City Directoror Provincial Director stationed in another local government and a CSO

representative verify the quality of data through document review,interview and observation, as appropriate,

Step 3.Preparation of Disaster Preparedness Index - After verification, the FirstVerification Team prepares the Disaster Preparedness Index using t}teautomated template, for submission to the Bureau of Local GovernmentSupervision, as reference for the second round ofverification.

Step 4. Second Verification - the National and Regional Seal of Disaster PreparednessTeams undertake a second verification for cities, municipalities andprovinces which garner an Index of 4 or above.

Step s.Distribution of Certificate of Recognition -a local government with a

performance index of 4 or above, after second verification, receives a

Certifi cate of Recognition.

Level 2 Assessment

Step 1. Application from the DILG Regional Director -the conduct of Level 2

assessment in a municipality, city or province starts upon application of theDILG Regional Director. A local government must meet t}re followingrequisites as basis for application:

. Passer of Level l Assessment

. Occurrence of a disaster, as declared by PAGASA

Step 2. Assessment -a National Assessment Team is organized to conduct Level 2assessment using the prescribed Data Capture Form. Generally, theassessment is based on interview ofaffected individuals, selected at random,and should cover at least 596 of the affected individuals. Interviewees ar€equally divided among the team members. Aside from the interview,observation and document review are to be factored in.


Step 3.Result Calibration - the members of the Assessment Team convene and

calibrate the results by getting the average of responses.

Step 4. Preparation of the Disaster Preparedness-Response Index - using the automated template, the Assessment Team prepares the Disaster Preparedness-Response Index.

Step 5.Nomination for the Seal - the National Assessment Team, upon completion of Level 2 assessment, nominates a local government that passes the Disaster

Preparedness-Response Index to the Bureau of Local Government Supervision.

Step 6. Recommendation and Conferment of the Seal - the Bureau of Local Government Supervision recommends the nominated local government to the Secretary of Interior and Local Government, for the conferment of the

Seal.

CONFERMENT OF CERTIFICATE AND THE SEAL

A local government that passes Level 1 Assessment receives a Certificate of Recognition. This Certificate is to be sent through official correspondence from the Secretary of Interior and Local Government.

On the other hand, a local government that passes both Level 1 and Level 2 Assessments receives the Seal and Disaster Management Fund or Disaster Equipage.

FREQUENCY OF ASSESSMENT

Level 1 Assessment is done annually, while Level 2 Assessment is undertaken when an actual disaster occurs.

INCENTIVIZING COMMITMENT TO DISASTER PREPAREDNESS

The Seal of Disaster Preparedness is linked to a Disaster Management Fund or Equipage Support, subject of a separate Guideline.


Step 3.Result Calibration - the members of the Assessment Team convene and

calibrate the results by getting the average of responses.

Step 4. Preparation of the Disaster Preparedness-Response Index - using the automated template, the Assessment Team prepares the Disaster Preparedness-Response Index.

Step 5.Nomination for the Seal - the National Assessment Team, upon completion of Level 2 assessment, nominates a local government that passes the Disaster

Preparedness-Response Index to the Bureau of Local Government Supervision.

Step 6. Recommendation and Conferment of the Seal - the Bureau of Local Government Supervision recommends the nominated local government to the Secretary of Interior and Local Government, for the conferment of the

Seal.


A local government that passes Level 1 Assessment receives a Certificate of Recognition. This Certificate is to be sent through official correspondence from the Secretary of Interior and Local Government.

On the other hand, a local government that passes both Level 1 and Level 2 Assessments receives the Seal and Disaster Management Fund or Disaster Equipage.


Level 1 Assessment is done annually, while Level 2 Assessment is undertaken when an actual disaster occurs.

INCENTIVIZING COMMITMENT TO DISASTER PREPAREDNESS

The Seal of Disaster Preparedness is linked to a Disaster Management Fund or Equipage Support, subject of a separate Guideline.


Step 3,Result Calibration - the members of the Assessment Team convene andcalibrate the results by getting the average of responses.

Step 4. Preparation of t}re Disaster Preparedness-Response Index - using theautomated template, the Assessment Team prepares the DisasterPreparedness-Response Index

Step s.Nomination for the Seal - the National Assessment Team, upon completion ofLevel 2 assessment, nominates a local government that passes the DisasterPreparedness-Response Index to the Bureau of Local GovernmentSupervision.

Step 6. Recommendation and Conferment of the Seal - the Bureau of Local

Government Supervision recommends the nominated local government tothe Secretary of Interior and Local Governmenb for t}le conferment of theSeal.


A local government that passes Level 1 Assessment receives a Certificate ofRecognition. This Certificate is to be sent through official correspondence from theSecretary of Interior and Local Governmenl

On the other hand, a local government that passes both Level 1 and Level 2Assessments receives the Seal and Disaster Management Fund or Disaster Equipage.


Level 1 Assessment is done annualln while Level 2 Assessment is undertakenwhen an actual disaster occurs.

INCENTIVTZING COMMITMENTTO DISASTER PREPAREDNESS

The Seal of Disaster Preparedness is linked to a Disaster Management Fund orEquipage Support, subject ofa separate Guideline.


IMPLEMENTING MECHANISM

The Bureau of Local Government Supervision shall create a Seal of Disaster Preparedness National Team. Likewise, each DILG Regional Office shall create a Seal of Disaster Preparedness Regional Team.

APPROVAL AND PROMULGATION

The Seal of Disaster Preparedness is hereby approved and thereby promulgated.

Let copies of this Memorandum Circular be disseminated by the Bureau of Local Government Supervision to all Regional Offices for eventual circulation to concerned local authorities.

EFFECTIVITY

This Circular shall take effect in CY 2012.

146116243REDO Secretary Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

IN REPLYING, PL5 CITE:

SILG12-003436

1111111111111E11111111111111131

Sea! of Disaster Preparedness 16


The Bureau of Local Government Supervision shall create a Seal of Disaster Preparedness National Team. Likewise, each DILG Regional Office shall create a Seal of Disaster Preparedness Regional Team.



Let copies of this Memorandum Circular be disseminated by the Bureau of Local Government Supervision to all Regional Offices for eventual circulation to concerned local authorities.

EFFECTIVITY


146116243REDO Secretary Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

IN REPLYING, PL5 CITE:

SILG12-003436

1111111111111E11111111111111131

Sea! of Disaster Preparedness 16


The Bureau of Local Government Supervision shall create a Seal of DisasterPreparedness National Team. Likewisq each DILG Regional Office shall create a Seal ofDisaster Preparedness Regional Team.



Let copies of this Memorandum Circular be disseminated by tlre Bureau of LocalGovernment Supervision to all Regional Offices for eventual circulation to concernedlocal authorities.

EFFECTIVITY


Republic of th6 Philippin6sDEFARTiIENT OF TXI NIERIOR

sr1G12.003436

fl t ilIililililililtillilil1ililililill

EM.ROBREDO


dilg memo circular 2012514 53be1926bd

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