Induction Training Programme of HCS (Executive)

Haryana Institute of Public Administration organised 13

weeks induction training of newly recruited Haryana

Civil Service Officers from 3rd October to 30th

December, 2016. In all 30 officers participated in this

training, 29 officers of 2016 batch and one officer from

2004 batch. They were given intensive training in Land

Revenue Laws besides Village Common Land Act,

Canal and Drainage act, Settlement Manual, Land

Records Manual and Land Administration Manual. They

were also introduced to basic laws regarding IPC, CPC,

CrPC, Evidence Act and Contempt of Courts Act and

Prevention of Corruption Act. Inputs were given on

Registration Act and Stamp Act. They were also made

familiar with New Haryana Civil Service Rules 2016 and

Financial Rules & Procedures. Inputs were also given on

office procedures, record keeping and maintenance,

and retention of office records. Besides this there were

sessions on Stress Management, RTI and E-governance.

Director General himself spoke to them on Ethics in

Administration, Creativity and Time Management.

Besides training in Revenue and Administrative areas

the trainee officers also attended morning P.T. regularly.

They also visited Sariska National Park and site seeing

areas of Alwar and also Bhondsi jail. Cultural meet and

Athletic meet were also held and the trainee officers

displayed keen interest in all such activities. The course

team comprised of Sh. Ashok Vasistha, OSD as Course

Director and Dr. Rajvir Dhaka and Dr. Bhuwan Kumar as

Associate Course Directors. The contents of the course

were highly appreciated by the trainee officers.

Director General’s Message

Dr. G. Prasanna Kumar IAS (Retd.)

I am happy to be associated with HIPA once

again. This Institute has the potential to reach

very high levels of excellence and it would be

our endeavour to realize this potential in the

shortest time possible. With this goal in mind,

we have taken a number of initiatives, some of

which are highlighted in this Newsletter. Efforts

to get the Sevottam certification, conducting

Training Needs Analysis of all the state

government departments, training our own

employees to improve their knowledge, skills

and attitude and collaboration with other

centres of excellence are some of the

initiatives we have taken. We have also

initiated a process to make the HIPA Campus

'green' in every meaning of the term.

T h e C e n t r e f o r E n t r e p r e n e u r s h i p

Development, which works as a part of HIPA,

has initiated skill development programmes

for the youth of Haryana with a view to equip

them with skills necessary for career

advancement. The first course of this kind,

Certificate for Information Technology, has

already been started. We shall soon start

courses on entrepreneurship development

also.

This Newsletter has been prepared to apprise

all the stakeholders of HIPA about various

activities going on in the Institute. We shall be

grateful to all our patrons for their comments

and suggestions.

Foundation Training Programme for the Assistant

Section Officers

The Foundation training programme for the newly

recruited Assistant Section Officers was organized from

19 September to 2 December 2016. The programme

was inaugurated by Dr. D Suresh, IAS, Commissioner,

Gurgaon division on 19 September 2016 and was

attended by 78 officers. Assistants, often described as

“backbone of Central Secretariat” in the federal

structure, underwent 12 weeks residential programme

at HIPA. The objective of this course was to groom the

officers in such a way that they acquire command over

rules & regulations and requisite knowledge, skills &

attitude required for the efficient discharge of their

duties in an effective manner.

For upgrading the skills of the trainees for effective

functioning, an effort has been made to build up their

capacity through various modules. The modules

included Constitution of India, Government machinery,

office procedures, Role of Assistants, Noting & Drafting

skills, record management, parliamentary procedure,

RTI, Handling of Government Litigation & Citizen

charter. The other modules were e-office module, rules

orientation module, personality & attitude module &

experiential learning module. Experiential learning

module included visits to Parliament House, National

Archives, village attachment, study tour, NGO

attachment and book review presentations. They were

also exposed to yoga, physical training, sports, athletic

meet and cultural programme. The course team

comprised of Sh. Ashok Vasishta, Smt. Aarti Dudeja, Dr.

Devender Singh and Dr. Anshu Tiwari.

Mid career training programme in Field Administration

for Bangladesh Civil Servants:

HIPA has been conducting one day workshops on

Urban Module for the Bangladesh Civil Servants in

collaboration with NCGG NIAR. The mid career training

programme in field administration for Bangladesh Civil

Servants is an effort towards knowledge and

experience sharing and fostering good relations with

the officers representing our neighbouring country

Bangladesh. One such programme was organised on 9

December 2016 by Dr. Manveen Kaur and Dr. Rachna

Gupta.

Activities of RTI Cell

The Centre for Right to Information at HIPA organised

four two - days district level training programmes on

“Right to Information Act” under DoPT sponsored

project on RTI in four districts namely; Jhajjar, Sirsa,

Rewari and Gurugram. There were ninety participants

at Jhajjar, 75 at Sirsa, 80 at Rewari and 35 at HIPA,

Gurugram. Apart from in-house faculty Dr. Rajvir Dhaka

who is also In-charge of RTI Cell, Lt. General J.B.S.Yadav

(retd.), former Information Commissioner, Haryana was

also invited to take classes at Jhajjar, Rewari and

Gurugram. Sh. Mahabir Kasanna, a practitioner

Supreme Court Lawyer on RTI and retired senior faculty

members of ISTM took sessions in two days training

programme organised at HIPA. Keeping in view the

latest judgements of various High Courts and the Apex

Court of India major changes are also made in the RTI

User Guide. A new User Guide was reprinted for all

these RTI training programmes.

In addition to RTI training programmes during the period

from October to December, 2016. Dr. Rajvir Dhaka

along with Dr. Manveen Kaur, Faculty Training

Coordinator organised a half-day workshop on

“Strengthening Ethical and Moral Values in

Governance” at HIPA, Gurugram. Sh. B.K. Taimni,

Former Secretary to Govt. of India gave the keynote

address. Sh. M.C. Gupta, former Chief Secretary,

Haryana and also Chairman of IIPA Haryana Regional

Branch, Dr. G. Prasanna Kumar, former Additional Chief

Secretary, Haryana and presently Director General,

HIPA and Sh. S.P.Gupta, the then Director General,

HIPA addressed the gathering.

Centre for Disaster Management

The Centre for Disaster Management, HIPA has established Earthquake Early Warning and Security System' in HIPA

campus. The system can issue a warning 30 seconds before a strong earthquake of 5 and above on the Richter

Scale hits, and turn water and energy systems like electricity and gas supply off, minimising the possibility of loss of

life. It is installed on the building's foundation pillars, after studying its layout, and set to a selected threshold level of

intensity so the alarm is activated only when that level is crossed. It has two devices, called “master” and

“submaster”, which detect earthquakes, and are connected to each other by “data lines”.

Besides, CDM is also carrying out the Capacity Building for Disaster Resilient Haryana Project. Under this project

various initiatives are being taken up from time to time like preparation of Departmental Disaster Management

Plans, College Safety Initiatives, Village Safety Initiatives which includes Hazard, Risk and Vulnerability Assessment

along with plan preparation and Capacity Building programmes on First Aid, Fire Safety & Search & Rescue;

Haryana State Legal Service Authority- Disaster Management Initiatives.

CDM has developed course curriculum of certificate/Diploma course in Disaster Management. It has also

collaborated and signed MoU with GAPSHAM and Shuttl, Gurgaon for taking various initiatives like School Safety,

Industrial Safety, etc. It has also collaborated with UT, Chandigarh to draft its Disaster Management Plan.

Communication and Interpersonnel Skills

Interpersonnel Skills are a cluster of abilities that help us to interact in a positive manner with other people and to

work effectively with them. In fact, every area of life is directly connected and influenced by the Inter personal skills.

Keeping this in mind, 3 training programmes were designed for Group C and Group D employees of HIPA on

“Communication and Interpersonal Skills” on 2, 3 and 8 February 2017. This was the first time when such a

programme was organised and every employee of HIPA participated in the training. Even the Director General,

HIPA also took personal interest in the above programme by being present most of the time in all the programmes.

Considering the education level of employees, activity based sessions were organised on behaviour, manners,

attitude, courtesy, habits, beliefs and personal projected image. All the sessions were interactive and had the

desired impact.

Centre for Disaster Management

The Centre for Disaster Management, HIPA has established Earthquake Early Warning and Security System' in HIPA

campus. The system can issue a warning 30 seconds before a strong earthquake of 5 and above on the Richter

Scale hits, and turn water and energy systems like electricity and gas supply off, minimising the possibility of loss of

life. It is installed on the building's foundation pillars, after studying its layout, and set to a selected threshold level of

intensity so the alarm is activated only when that level is crossed. It has two devices, called “master” and

“submaster”, which detect earthquakes, and are connected to each other by “data lines”.

Besides, CDM is also carrying out the Capacity Building for Disaster Resilient Haryana Project. Under this project

various initiatives are being taken up from time to time like preparation of Departmental Disaster Management

Plans, College Safety Initiatives, Village Safety Initiatives which includes Hazard, Risk and Vulnerability Assessment

along with plan preparation and Capacity Building programmes on First Aid, Fire Safety & Search & Rescue;

Haryana State Legal Service Authority- Disaster Management Initiatives.

CDM has developed course curriculum of certificate/Diploma course in Disaster Management. It has also

collaborated and signed MoU with GAPSHAM and Shuttl, Gurgaon for taking various initiatives like School Safety,

Industrial Safety, etc. It has also collaborated with UT, Chandigarh to draft its Disaster Management Plan.

Communication and Interpersonnel Skills

Interpersonnel Skills are a cluster of abilities that help us to interact in a positive manner with other people and to

work effectively with them. In fact, every area of life is directly connected and influenced by the Inter personal skills.

Keeping this in mind, 3 training programmes were designed for Group C and Group D employees of HIPA on

“Communication and Interpersonal Skills” on 2, 3 and 8 February 2017. This was the first time when such a

programme was organised and every employee of HIPA participated in the training. Even the Director General,

HIPA also took personal interest in the above programme by being present most of the time in all the programmes.

Considering the education level of employees, activity based sessions were organised on behaviour, manners,

attitude, courtesy, habits, beliefs and personal projected image. All the sessions were interactive and had the

desired impact.

Training Need Analysis

From its inception, HIPA has been designing and

conducting training programmes for its clients but it was

realised that the desired output is not achieved for long.

A need was felt to find the gap between the actual and

desired skill/ knowledge of client departments to satisfy

their needs and expectations. In order to fulfil this

purpose a TNA Meeting was held on 23rd January, 2017

at Haryana Niwas, Chandigarh under the chairmanship

of Hon'ble Chief Secretary to Government of Haryana

where many Government Secretaries and HoDs

participated to make this endeavour a meaningful

exercise. This exercise helped us in designing the courses

as well as modifying the existing ones in order to

customize them as per needs of the departments.

To carry out the department wise TNA in a professional

manner, a two days workshop on Training Need Analysis

was also organized at HIPA on 9th and 10th February,

2017. All the faculty members attended this two days

workshop. Shri I.J. Mittal, the Master Trainer from DoPT

was the facilitator for this workshop. The faculty members

conducted TNA exercise of various departments of

Government of Haryana subsequently.

Induction Training Programmes for Category III staff of

Food Corporation of India

Food Corporation of India has established a

comprehensive and structured training mechanism in

accordance with its organizational goals. This

mechanism has been perfected over a period of time. In

2016, FCI approached HIPA to organize Induction

Training Programme for Category III Staff in a

collaborative manner and HIPA organised a series of

programmes for the FCI staff members.

The duration of these training programme are six days.

Besides covering Administrative and Financial

Procedures of FCI, Technical issues like National Food

Security Ac, Physical verification, two bid tendering

process and its finalization, labour system, depot online

system, etc. were also discussed during the training

programme. In all, eight such programmes were

organised with the involvement of guest faculty from FCI.

BIS IS: 15700

Haryana Institute of Public Administration, Gurugram

proposes to add another feather in its cap by making

itself Sevottam Certification worthy with the active

association of National Institute of Training of Bureau of

Indian Standard. HIPA has already taken a number of

initiatives like e-tendering, e-office and bio-metric

attendance to improve the quality of Management

Systems. Now it is time to consolidate these initiatives

and pull up the sleeves to achieve Sevottam

Certification BIS IS:15700 for this Institute.

Two days training sessions were arranged on 18th and

19th January, 2017 to discuss the need of BIS IS: 15700

with the staff, faculty and officers of HIPA. A core Group

has been formed under the leadership of Sh. M.K.Midha,

IAS (Retd.), Consultant, Sevottam Cell, HIPA, by

associating senior functionaries and faculty members of

the Institute. This core group has been further sub

divided into sub groups for the formulation of the Citizen

Charter with a robust Grievances Redressal Mechanism,

besides identifying the various procedures and protocols

which require the Standard Operating Procedures to

make these transparent and effective. The focus shall

be on research and training, administration,

improvement and updating of the campus, hostel and

library including the sanitation and security of the

premises with the ultimate aim to bring excellence. Sub

groups shall meet frequently for the preparation of the

SOPs and other documentation required by Bureau of

Indian Standard.

HIPA participated in Swach Bharat Abhiyaan on 24 December 2016

Short- term Training Programmes:

I. Dr. Anshu Tiwari organised Awareness Programme on

Disaster Management along with Shuttl in

Government Model Sr. Sec. School, Gurgaon on 4

October 2016 in which almost 700 school students

and teachers participated.

II. Dr. Mukesh Mathur and Ms. Vidushi Chaudhary

conducted training Programme on “Capacity

Building of Newly Elected Women Representatives of

Haryana State” from 5-8 Dec 2016.

III. Sh. Rakesh Gulati organised 6 days training

programme on Capacity Building of Newly Recruited

Assistant Engineers from 5 to 10 December 2016.

IV. Dr. Lalit Kumar organised a training programme on

Financial Rules and Taxation from 19 to 23 December

2016

V. Dr. Abhay Srivastava organised a training

programme on District Disaster Management Plan

from 21 to 23 December 2016 in Rohtak.

V. Dr. Lalit Kumar organised a training programme on

Effective Financial Management using Information

Technology from 27 to 29 December 2016.

Field Visit/ Training/ Seminar/ Workshops Attended

1. Dr. Abhay Srivastava, Dr. Anshu Tiwari and Mrs.

Vandana attended Asian Ministerial Conference on

Disaster Risk Reduction 2016, New Delhi, India from 3

to 5 November, 2016.

2. Dr. Abhay Srivastava attended one day training

programme on District Disaster Management Plan of

Jhajjar was conducted by CDM, HIPA on November

10, 2016.

3. Dr. Devendra Singh attended 5 days Direct Trainer

Skills programme at Administrative Training Institute

from 28 November to 2 December 2016.

4. Dr. Abhay Srivastava attended National Drought

Consultation Confronting Successive Droughts:

Enhancing Resilience of Children and Women on 15-

16, December, 2016 at New Delhi organised by

UNICEF & NIDM.

5. Mrs. Aarti Dudeja, Dr. Devender Singh, Dr. Anshu

Tiwari & Dr. Lalit Kumar went for 10 days Bharat

Darshan tour in the Foundation Training Programme

for the Assistant Section Officers from 10 to 19

November 2016.

Retirement/ Transfer/ Joining

1. Sh. S P Gupta, Retd. IAS, resigned from the post of

Director General, HIPA wef 12 December 2016.

2. Dr. G. Prasanna Kumar, Retd. IAS, joined as Director

General, HIPA on 14 December 2016.

3. Smt. Kamlesh Sharma, PA, retired on 30 November

2016.

4. Sh. Ashok Jangra, J.E (Civil) joined in October 2016.

Visitors in HIPA

Sh. O P Dhankar, Minister of Agriculture, Animal

Husbandry & Dairying; Fisheries; Development &

Panchayats and Irrigation visited HIPA and inaugurated

“Hamari Yojna Hamara Vikas”, a state level workshop on

Gram Panchayat Development Plan on 12 January 2017

organised by Department of Development and

Panchayat, Government of Haryana.

Issue Editor : Dr. Anshu Tiwari / Designed by Rajnish Dhiman

Dr. G. Prasanna Kumar, (retd.) IAS, Director General, HIPA