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DIRECTORATE OF AYUSH: ODISHA: BHUBANESWAR Hades of Department Annex Building 3rd floor, Pin-751001, Tel:0674-2394577, FAX: 06742391180
No. dt.
TENDER FOR SUPPLY OF FURNITURES ON EPM RATE CONTRACT FIRMS
Tender is invited from the intending reputed EPM Registered firms
for supply of furniture as per Appendix -1 to the four Govt. Homoeopathic
Colleges of the State i.e (1) Principal, Dr. A.C.H.M.C & H, Unit-III,
Bhubaneswar, (2)Principal, B.P.H C & H, Berhampur, (3) Principal U.M.H.M.C
& H, Rourkela & (4) Principal, O.M.C H & R, Sambalpur under National
AYUSH Mission in sealed cover on or before 03.10.2017.
1. Cost of Tender Book per set
Rs.1,050.00 including all taxes.
2 Availability of tender book
From Accounts Officer on payment of cost in shape of D.D or can be downloaded from the web site www.ayushodisha.nic.in and submitted with D.D enclosed thereto towards cost of tender book
3. Mode of payment In shape of Demand Draft in favour of Director AYUSH-Cum-M.D-NAM, Odisha payable at United Bank of India, Heads of Deptt. Branch, Bhubaneswar.
4. Date of commencement of sale of Tender Book
Dt.12.09.2017 at 11.30 A.M
5. Last date & time for submission of
tenders
Dt.05.10.2017 at 2.00pm
6. Mode of submission of tender
To be received through a sealed Tender box kept in the office chamber of the Accounts Officer, Directorate of AYUSH, Odisha, Bhubaneswar.
7. Mode of submission of sealed samples
To be received by the Accounts Officer, Directorate of AYUSH, Odisha, Bhubaneswar
8. Date, time & place for opening of tenders
Technical bid on 05.10.2017 at 3.30 PM. in the Conference Hall of the Directorate of AYUSH-Cum-M.D-NAM, Odisha, Bhubaneswar.
The authority reserves the right to reject any or all the quotations without assigning any reason thereof. For details please log on to www.ayushodisha.nic.in
Director AYUSH-Cum-M.D-NAM
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TENDER BOOK
TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF FURNITURE TO
FOUR GOVERNMENT HOMOEOPATHIC COLLEGES & HOSPITALS IN THE
STATE UNDER THE DIRECTORATE OF AYUSH-Cum-M.D NAM, ODISHA,
BHUBANESWAR
FOR THE YEAR
2017-18.
Price :Rs.1,050.00 (including all taxes)
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CHECK-LIST
TENDER FORM DOCUMENTS PAGE
1 2 3
1. - Specification and allied technical details are appended to the Tender Book at Appendix-I.
2. - A forwarding letter as in Appendix-I-A.
3.- Price schedule at Appendix-II
4.- Bank guarantee from for furnishing EMD as in Appendix-II-A.
5. Model Agreement for supply of Indenting goods-Appendix-III.
6.- - Bank guarantee from for furnishing Performance Security as in Appendix-IV.
i. Original money receipt in support of purchase of Tender
Book
ii. Attested copy of deed or memo of articles in case of
partnership firm
iii. Attested photo copy of EP&M registration certificate.
iv. Attested photo copy of Regd. certificate issued by the
competent authority.
v. Attested photo copy of PAN card.
vi. Attested photo copy authorization letter of the firm to the
signatory (sign with post for submission of tender on behalf
of the firm manufacturer. In case of proprietorship firm,
proof of affidavit should be submitted.
vii. Attested photo copy of audited business turnover for last
two years.
viii. Attested photo copy of up to date VAT/ GST clearance
certificate.
ix. E.M.D as per details given in clause C (1) of condition of
Tender in favour of the Director, AYUSH-Cum-M.D NAM,
Odisha, Bhubaneswar.
x. Demand draft of Rs.1050 .00 including all taxes towards the
cost of tender paper.
xi. A declaration to the effect that the rates quoted in the tender
shall be binding as per terms & conditions of the tender and
applicable to each supply destination. The EPM rates
contract quoted in the tender shall remain valid till the
completion of tender from the date of finalization of tender
or till finalization of next tender whichever is earlier.
xii. The tendering firm should give in writing in the letter head
of the firm that he has not been black listed by anybody
during the last years.
Signature
Designation & seal, Date
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DIRECTORATE OF AYUSH-CUM-M.D-NAM: ODISHA
Heads of Department Annex Building, 3rd floor, Bhubaneswar-751001
TENDER AT A GLANCE
1. Cost of Tender Book per set
Rs.1,050.00 ( including all taxes)
2. Availability of tender book
From Accounts Officer on payment of cost in shape of D.D or can be downloaded from the web site www.ayushodisha.nic.in and submitted with D.D enclosed thereto towards cost of tender book.
3. Mode of payment In shape of Demand Draft in favour of Director AYUSH-Cum-M.D-NAM, Odisha payable at United Bank of India, Heads of Deptt. Branch, Bhubaneswar.
4. Date of commencement of sale of Tender Book
Dt.12.09.2017 at 11.30AM
5. Last date & time for submission of tenders
Dt.06.10.2017 at 2.00pm
6. Mode of submission of tender
To be received through a sealed Tender box kept in the office chamber of the Accounts Officer, Directorate of AYUSH, Odisha, Bhubaneswar.
7. Mode of submission of sealed samples
To be received by the Accounts Officer, Directorate of AYUSH, Odisha.
8 Date, time & place for opening of tenders
Technical bid on 06.10.2017 at 3.30 PM. in the Conference Hall of the Directorate of AYUSH-Cum-M.D-NAM, Odisha, Bhubaneswar.
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TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF FURNITURE TO
FOUR GOVT. HOMOEOPATHIC COLLEGES OF THE STATE UNDER THE
DIRECTORATE OF AYUSH, ODISHA, BHUBANESWAR UNDER NATIONAL
AYUSH MISSION.
All the terms and conditions as set out hereunder are applicable
and binding on the tenderers for supply of furniture to four Govt.
Homoeopathic Colleges of the State i.e (1) Principal, Dr. A.C.H.M.C & H, Unit-
III, Bhubaneswar, (2)Principal, B.P.H C & H, Berhampur, (3) Principal
U.M.H.M.C & H, Rourkela & (4) Principal, O.M.C H & R, Sambalpur.
The tender is open to all EPM rate contract holders of furniture for
participation. The tendering firm should not have any faulty track records
during previous years in supply of furniture to the above four Government
Homoeopathic Colleges of the State under Directorate of AYUSH, Odisha,
Bhubaneswar.
1. INSTRUCTION TO BIDDERS:
A. HOW TO SUBMIT TENDER.
1. The tenderer should go through the terms & conditions of the tender
and submit their tenders in computer types neat copies without any over
writing, correction or interpolation. Any correction in the tender should be duly
attested by the tenderer. The tenderers shall put his dated signature on each
page of tender Schedules & Annexures. Only the format attached to the tender
book shall be used for the purpose of tender.
2. Sealed tenders along with all necessary documents should reach the
office of the Director AYUSH-Cum-M.D NAM, Odisha, Bhubaneswar by
2.00 P.M. on 03.10.2017 beyond the scheduled date & time, it will not be
entertained.
3. The tender documents with price as per contract rate of EPM should
be kept in a sealed packet & marked as ‘TENDER DOCUMENTS FOR SUPPLY
OF FURNITURE”.
4. Sealed cover containing tender documents should be dropped in the
TENDER BOX kept in the office chamber of the Accounts Officer, Directorate of
AYUSH, Odisha, Bhubaneswar by 2.00 P.M of dt.03.10.2017.
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5. The tenderer signing the tender & connected documents must specify
whether he/she signs as (i) sole Proprietor of the firm, (ii) Partnership of the firm (
if it be a partnership, in which case he/she must have authority to refer the
arbitration disputes concerning the business of the partnership by virtue of the
partnership agreement or a power of attorney), (iii) constituted attorney of the
firm (if it is a company).
6. In case of partnership firm, agreement of general power of attorney,
in either case attested by a Notary Public should be furnished or affidavit on
stamp paper of the entire partner admitting execution of the partnership
agreement or the general power of attorney should be furnished.
7. In case of partnership firm, where no authority to refer disputes
concerning the business of partnership has been enforced on any partner, the
tender and all connected documents must be signed by every partner of the
firm.
8. Person signing the tender or any document forming part of contract
on behalf of another shall be deemed to warranty that he has authority to sign
such others and if on enquiry it appears that the person so signing had no
authority to do so, shall be responsible for all cost and damages.
B.EARNEST MONEY DEPOSIT (E.M.D):
1. The Tenderer shall deposit E.M.D @ 2% approximately, of tender value i.e. of
Rs.20,962/- (Rupees Twenty thousand nine hundred sixty two) only
considering the availability of fund for Furniture with their tender papers as
mentioned at clause- C (1) of the Tender condition.
2. If the firm is a MSE, it would be treated as per order of Govt. in Finance Department
No.21926/F dt.12.08.2015.
2. CONDITION OF TENDER:
A.ELIGIBITY CREITERIA AND QUALIFICATION FOR PARTICIPATION IN TENDER.
1. The manufacturing firm directly participating in the tender should have
valid EPM rate contract in respect of the items tendered.
2. The participating firms/sole proprietor must have valid VAT/GST clearance
certificate.
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3. The furniture/materials are to be delivered at the destinations i.e (1)
Principal, Dr. A.C.H.M.C & H, Unit-III, Bhubaneswar, (2) Principal, B.P.H.C &
H, Berhampur, (3) Principal U.M.H.M.C & H, Rourkela & (4) Principal, O.M.C
H & R, Sambalpur on receipt of Purchase Orders from the afore stated
institutions.
4. The cost of furniture/materials will be inclusive of all costs like taxes,
transportation, packaging, etc.
B. OPENING OF TENDER:
1. Sealed tenders along with all necessary document should reach the office
of the Director, AYUSH-Cum-M.D NAM, Odisha, Bhubaneswar by 2.00
p.m. of dt.06.10.2017. Tender received beyond the scheduled date & time
will not be entertained. Any delay by the Postal Department or by Courier
will not be considered.
2. The sealed tenders will be opened by the Director of AYUSH-Cum-M.D
NAM, Odisha, Bhubaneswar / or by his authorized officer at 3.30 PM on
dt.06.10.2017 in the conference Hall of Directorate of AYUSH-Cum-M.D
NAM, Odisha, Bhubaneswar. The tenderer or his authorized person/
representative may remain present at the time of opening of tenders, if
they so desire.
C. EARNEST MONEY DEPOSIT
1. The tenderer shall have to deposit E.M.D @ 2% approximately, of tender
value i.e. of Rs.20,962/- (Rupees twenty thousand nine hundred sixty two)
only considering the availability of fund for procurement of Furniture.
Earnest Money Deposit (E.M.D) in shape of account payee demand draft in
favour of Director of AYUSH-Cum-M.D NAM, Odisha, fixed deposit receipt,
Bankers cheque, Bank guarantee from any of the commercial Banks in an
acceptable form (The model Bank Guarantee format for furnishing EMD is at
Appendix-II-A). This should be sent along with the tender. E.M.D in any other
form other than above will not be accepted. The E.M.D is to be normally valid
for a period of 45 days beyond the final Bid validity period.
2. If the firm is a MSE, it would be treated as per order of Govt. in Finance
Department No.21926/F dt.12.08.2015.
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The E.M.D of the unsuccessful tenderers will be returned to them
at the earliest after expiry of the final bid validity period. The E.M.D of
successful tenderers will be refunded on receipt of Performance Security
deposit by the respective indenting authority after receiving information from
them.
D.SUBMISSION OF AGREEMENT BY THE APPROVED SUPPLIER.
After receipt of recommendation of the Purchase Committee and
approval of the competent authority, successful tenderers will be asked to
submit an agreement in the prescribed format which is enclosed at Appendix-
III in stamp paper before the Principal of the respective Colleges of the State
within the date of stipulation mentioned in the letter. After which they will get
the Purchase Order from the respective indenting officers to supply the
furniture.
E. DATE OF SUBMISSION OF TENDER IN CASE OF THE LAST DATE BEING A
HOLIDAY.
In the event of the last date for submission/opening of tender being declared
as a holiday by the Government, the due date of submission and opening of
the tender will be the next working day following the scheduled day for
submission and opening of tender.
F. PERFORMANCE SECURITY.
1. The tenderers are required to deposit 10% of the total ordered value as
Performance Security Deposit in shape of an account payee demand draft,
fixed deposit receipt from a commercial Banks. Bank guarantee from a
Commercial Bank in an acceptable form. The model Bank Guarantee format
for Performance Security is at Appendix-IV duly pledged in favour of the
concerned indenting authority within 10 days from the date of issue of
Purchase Order from them. The Performance Security should remain valid for
a period of 60 days beyond the date of completion of all contractual obligation
of the supplier including warranty obligations.
2. If the firm is a MSE, it shall deposit 25% of the value of the Performance
Security as per order of Govt. in Finance Department No.21926/F
dt.12.08.2015.
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3. Failure in depositing the Security Deposit/Performance Security will call for
cancellation of the Purchase Order and the claim for supply by the tenderer
will not be entertained
4. The Performance Security of the successful tenderers will be remitted back
only after receiving the clearance from all the authorities of supply destinations
regarding receipt of Performance Security.
G. SCRUTINY AND ACCEPTANCE OF TENDER:
1. If any information or document furnished by the tenderer in the tender
paper is found to be misleading or incorrect at any stage, the tender of the
relevant items in the approved list shall be cancelled and the concerned firm
shall be black listed for supply for next 2 tenders of coming years.
2. The tender papers will be scrutinized by a Technical Committees to be
constituted by the Director, AYUSH-Cum-M.D NAM, Odisha. The Technical
Committees will examine the tender papers, documents and submit their
recommendation for consideration & approval by the Purchase Committee.
3. The Director, AYUSH-Cum-M.D- NAM, Odisha reserves the right to reject any
or all tenders without assigning any reason thereof. The Technical Committee
constituted by the concerned Principal of the College shall examine the quality
of materials after supply of furniture at the destination point as the case may
be. The recommendation of the Technical Committee shall be final by
observing the tender conditions. No appeal against the recommendation of the
Technical Committee will be accepted. EPM rates of the items tendered once
approved by the Purchase Committee shall remain valid till the completion of
supply of furniture. In respect of any interpretation of any clause of this
Tender, the clarification of the Director AYUSH-Cum-M.D-NAM, Odisha,
Bhubaneswar is final.
H. CONDITION TO BE GIVEN TO THE SUPPLIER AT THE TIME OF PLACING PURCHASE ORDER :
1. Purchase orders will be placed with the approved EPM rate contract holders
by the Heads of respective four Govt. Homoeopathic College & Hospital of the
State for supply of indented items as per their requirement approved by the
Technical Committee.
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2. The tenderers are required to deposit 10% of the total ordered value as
Performance Security in shape of an account payee demand draft, fixed
deposit receipt from a Commercial Banks. Bank guarantee from a
Commercial Bank in an acceptable form (The model Bank Guarantee format
for performance security is at Appendix-IV) duly pledged in favour concerned
indenting authority within 10 days from the date of issue of purchase order
from them. The Performance Security should remain valid for a period of 60
days beyond the date of completion of all contractual obligation of the
supplier including warranty obligations.
3. If the firm is a MSE, it shall deposit 25% of the value of the Performance
Security as per order of Govt. in Finance Department No.21926/F
dt.12.08.2015.
4. The approved supplier shall execute supply of indented items in full
quantity within a period of 30 days from the date of receipt of Purchase Order.
5. If the delivery is not effected within the due date i.e 60 (sixty) days from the
date of issue of Purchase Order, the purchaser will have the right to impose
penalty as under.
a) First extension of 15 (fifteen) days or part thereof -@ 2% of the value of balance items; b) For second extension for an additional 15 (fifteen) days -@ 3 % of the
value of balance items c) If the bidder fails to execute the order within the extended time
schedule as above the firm will be black-listed for two years from the date of issue of purchase order.
6. If the supplier fails to comply execution of supply within the extension
period, then the purchase order shall stand automatically cancelled.
7. Extension of supply date as stated above at Clause-3 will not be allowed
except for valid reasons solely at the discretion of the indenting officer.
8. If the last date happens to be Government holiday, the next working day
shall be counted as supply date.
9. Agreement paper in original towards supply of furniture at EPM rate to the
respective destination point without any transportation charges.
10. If any item supplied by the firm is found defective/damaged/ broken /
differs from the specification given in the tender on post inspection of supply
by the team, the same shall not be accepted and are to be taken back and
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replaced by the firm at their own cost, otherwise the cost of short supply/
defective/ damaged items will be deducted from the total bill value and the
Performance Security will be forfeited.
11. A Technical Committee will be constituted at the supply destination for
post inspection of supplied items. If the supplied materials do not confirm the
specification and the quality and thereby rejected by the committee before
entering into the stock, on such rejection of the goods will be taken back at
the supplier’s risk and all provisions herein contained relating to rejection of
goods etc. shall apply. Even after receipt of stock and release of payment, if the
supplied materials in full or part found not in the actual specification has been
deteriorated under normal conditions within 6 months of supply, the
concerned supplier will be asked to take back such items & supply new
material within 15 days otherwise the supplier shall pay cost of such item to
the indenting officer. If the supplier fails to receive the rejected items from the
store of the indenting officer for fresh supply even after a period of 30 days, the
cost of such rejected material shall be from the security deposit/Performance
Security of the supplier.
3. SHEDULE OF REQUIRMENT TO BE SUBMITTED BY TENDERER WITH TENDER BOOK:
1. A forwarding letter addressed to the Director, AYUSH-Cum-M.D- NAM,
Odisha, Bhubaneswar. (in the letter head of the firm).
2. Original money receipt in support of purchase of tender book.
3. Attested copy of deed or memo of articles in case of partnership firm.
4. Attested Photo copy of EP&M Registration Certificate issued by the competent authority.
5. Attested photo copy of PAN card.
6. Attested photo copy of authorization letter of the firm manufacture to the Signatory (sign with post) for submission of tender on behalf of the Firm manufacture. In case of proprietorship firm, proof of affidavit should be submitted.
7. Attested photo copy of audited business turn over for last two years.
8. Attested photo copy of up to date VAT/GST clearance certificate.
09. E.M.D as per details given in clause C (1) of condition of Tender in favour of the
Director, AYUSH-Cum-M.D NAM, Odisha, Bhubaneswar.
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10. A declaration to the effect that the rates quoted in the tender shall be binding as per terms & conditions of the tender and applicable to each supply destination. The EPM rates contract quoted in the tender shall remain valid till the completion of tender from the date of finalization of tender or till finalization of next tender whichever is earlier.
11. The tendering firm should give in writing in the letter head of the firm that
he has not been black listed by anybody during the last years.
12. The tendering firm should give the detailed list of Govt. Office in which he was supplying the furniture during the last 5 years.
4.SPECIFICATION AND ALLIED TECHINCAL DETAILS:
The specification, name of the furniture (metallic and non-metallic and
their by-products and contingent articles) are appended to the Tender Book
at Appendix-I.
5. PRICE SCHEDULE:
The Tenderer should quote valid EPM rate contract in respective
furniture for which they want to participate in Tender in the Appendix-II.
6.CONTRACT AGREEMENT :
The successful bidders will have to furnish an agreement with his
signature in a non-judicial stamp paper to the concerned Principal before
executing supplies to the respective destinations on receipt of letter. A
specimen copy of agreement form is attached to the Tender Book at
Appendix-III.
7. ARBITRATION CLAUSE :
In case of any dispute between the purchaser and supplier arising
under the contract or regarding interpretation of the terms & conditions of the
contract, the decision of the Director AYUSH-Cum-M.D-NAM, Odisha, shall be
final & binding for both the parties. In case of any legal dispute arises out of
above contact or Tender the dispute will be settled within the Jurisdiction of
Hon’ble High Court, Odisha, Cuttack.
Director AYUSH-Cum-M.D.NAM, Odisha, Bhubaneswar
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SPECIMEN COPY
APPENDIX-I-A
FORWARDING LETTER
From:
M/s………………………………..
……………………………………
To
The Director of AYUSH, ODISHA, Bhubaneswar
Subject: - Submission of tender for supply of furniture from E.P.M rate contract firm.
Sir,
1. I hereby offer to supply the furniture on E.P.M rate rates to the Offices as indicated in the tender.
2. I understand the tender conditions & tender schedules and accept the same. 3. I am fully aware of the nature of stores required and as to supply materials
strictly in accordance with the requirement. 4. I agree to abide by the conditions of tender and tender schedules and
specifically to their arbitration clause of contract. 5. I agree to supply in accordance with the specifications given in the tender
schedules. 6. I enclose herewith tender schedules duly filled & signed with my designated
seal. 7. I agree to supply the furniture on E.P.M rate to the Offices as indicated in the
tender in the approved rate & execute purchase order placed by the concerned indenting officer in time.
Yours faithfully,
Witness:-
(Signature of Tenderer)
Signature of witness Name in Block letters
Full Name: Designation and seal
Address:
Address :
Date:
Note: -please attach additional sheets if space left for filling the column is not sufficient.
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APPENDIX-II(A)
Model Bank Guarantee Format for furnishing EMD
[Ref. Para 21]
Whereas…………………………………………………………………………….. (hereinafter called the tenderer has submitted their offer dated………………… for the supply of…………………………. hereinafter called the tender ) against the purchase’s tender enquiry No…………………………
KNOW ALL MEN by these presents that WE…………………………. of ……………………………having our registered office at ……………………………………………… are bound unto……………………………………. hereinafter called the
Purchase in the sum of………………………….. for which payment will and truly to be made to the said Purchase, the Bank binds itself, its successors and assigns by these presents.
Sealed with the Common Seal of the Bank this……………………. day of………………20…….
THE CONDITIONS OF THIS OBLIGATION ARE:
(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the
period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the Purchase during the period of
its validity:-
a) If the tenderer fails to furnish the Performance Security for the due performance of the contract.
b) Fails or refuses to accept/execute the contract.
WE undertake to pay the Purchase up to the above amount upon receipt of its first written demand, without
the Purchase having to substantiate its demand, provided that in its demand the Purchase will note that the
amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the
occurred condition or conditions.
This guarantee will remain in force upto and including 45 days after the period of tender validity and any
demand in respect thereof should reach the Bank not later than the above date.
Our ____________________ branch at _________________ * (Name & Address of the __________* branch) is liable
to pay the guaranteed amount depending on the filling of claim and any part thereof under this Bank
Guarantee only and only if you serve upon us at our ____________* branch a written claim or demand and
received by us at our _____________ * branch on or before Dt. _____________ otherwise bank shall be discharged of
all liabilities under this guarantee thereafter. …………………………………
(Signature of the authorized officer of the Bank) ………………………………………………………………
Name and designation of the officer ……………………………………………………………………………………………………
Seal, name & address of the Bank and address of the Branch
* Preferably at the headquarters of the authority competent to sanction the expenditure for purchase of goods or at the
concerned district headquarters or the State headquarters.
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APPENDIX-III
MODEL AGREEMENT FOR SUPPLY OF INDENTING GOODS.
This agreement made this day of 2017 between M/S
(herein after called as supplier) of the One Part.
AND
The Principal -------------------------------------------------- of other part .
Whereas we wants to purchase the furniture on EPM rate contract as specified in the ------------
--------------- of the tender book for their utilization in the Govt. Homoeopathic Colleges of the
State.
NOW THE PRESENT WITNESS AND IT IS HEREBY AGREED AS FOLLOWS.
1. That the time shall be the essence of contract and the supplier shall supply the furniture
as per the schedules completely, so as to make the delivery to the indenting Colleges
located in the state on or before the date as per the orders placed by the respective
indenting Officers in term of the instructions laid down in the Tender Book and in the
event of failure to comply the orders will entitle the other part ( refer herein as Director
AYUSH –Cum-M.D NAM, Odisha, Bhubaneswar ) to rescind the contract immediately.
2. That the furniture shall be as per the specifications and price fixed in the approved list.
Any deviation, if found to this effect will entitle the indenting officers to refuse the
consignment either whole or part thereof as the case may be.
3. That the goods shall be inspected at the respective indenting offices either by the other
part (refer herein as Director AYUSH –Cum-M.D NAM, Odisha, Bhubaneswar) or
through his authorized officers in presence of the supplier or his authorized agents as
per the pre-specified scheduled date and time. In the event of non-compliance to the
inspection as referred above, the decision taken thereof by the other part will be final
and binding to the supplier.
4. The supplied consignments are to be supplied by the supplier at own cost by the
supplier, duly and properly packed.
5. That the Earnest Money Deposited by the supplier at the time of bidding tenders is
subject to his performance in abiding the terms and conditions of the tender. Any
departure /deviation in complying the terms and conditions will entitle for forfeitures
of the earnest money as per the decision to be taken by the other part (refer herein as
Director AYUSH –Cum-M.D NAM, Odisha, Bhubaneswar).
6. In witness of the parties here to have signed this deed this days
of mentioned against the signature of each in presence of .
( Signature of the Supplier (Signature of Principal
or his duly authorized agent ) or his duly authorized Officer)
Witness.
1.
2.
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APPENDIX-IV
Model Bank Guarantee Format for Performance Security [Ref. Para 22 (i)]
To
The Principal,
WHEREAS …………………………………………………… name and address of the supplier hereinafter called the supplier has undertaken, in pursuance of contract no………………………..dated……………… to supply …………………………. description of goods and services) (hereinafter called the contract ).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you
with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as
security for compliance with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of …………………………………......................................................................... (amount of he guarantee in words and figures), and we undertake to pay you, upon your first written demand
declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums
within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting
us with the demand.
We further agree that no change or addition to or other modification of the terms of the contract to be
performed there under or of any of the contract documents which may be made between you and the
supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of
any such change, addition or modification.
This guarantee shall be valid until the …………. day of ………….., 20……..
Our ____________________ branch at _________________ * (Name & Address of the __________* branch) is liable
to pay the guaranteed amount depending on the filling of claim and any part thereof under this Bank
Guarantee only and only if you serve upon us at our ____________* branch a written claim or demand and
received by us at our _____________ * branch on or before Dt. _____________ otherwise bank shall be discharged of
all liabilities under this guarantee thereafter. …………………………………
(Signature of the authorized officer of the Bank) ………………………………………………………………
Name and designation of the officer …………………………………………………
Seal, name & address of the Bank and address of the Branch
*Preferably at the headquarters of the authority competent to sanction the expenditure for purchase of goods
or at the concerned district headquarters or the State headquarters.
17
APPENDIX -1
LIST OF EPM CONTRACT FURNITURE TO BE PROCURED THROUGH TENDER BASIS FROM EPM REGISTERED FIRMS.
Sl. No
Name of the Institution
Funds allotted
List of furniture approved
in the Technical Committee meeting
Specification of the
furniture
Quantity
Total Cost.
01
Dr. A.C.H.M.C
& H,
Bhubaneswar
2,24,875 Compact Desk-cum
bench
Sl. No.1 of Statement-A
vide EPM
letter No.2307
dt.25.02.16
50 2,24,875
Steel chair
Sl. No.1 of statement-A
vide EPM letter
No.9052 dt.30.08.16
88
02
U.H.M.C.H, Rourkela
1,24,940 Executive table
Sl. No.(ii ) of the size of table vide EPM order No.10593 dt.17.10.2016
15 1,24,940
Steel chair
Sl. No.( 1 )of the EPM
order No.9052
dt.30.08.16
40
03
O.M.C.H & R,
Sambalpur
4,28,012 Compact Desk-cum bench
Sl. No.1 of Statement-A
vide EPM letter
No.2307 dt.25.02.16
49 4,28,012
Single bed cot for hostel borders
Sl. No.1 of EPM letter No.9454
dt.09.09.16 ( Description of the store
item)
52
Office Table S.S
Sl. No.( ii ) of E.P.M letter
vide No.10593
dt.17.10.201
2
18
6
Office Table S.S
Sl. No.( i ) of E.P.M letter
vide No.10593
dt.17.10.2016
2
Steel chair
Sl. No.1 of statement-A
vide EPM letter
No.9052 dt.30.08.16
24
04
B.P.H.M.C & H,
Berhampur
2,70,235 Steel Chair
Sl. No.1 of statement-A
vide EPM letter
No.9052 dt.30.08.16
18 2,70,235
Executive table
Sl. No.( ii )of the size of table vide EPM order No.9052 dt.30.08.16
12
Steel Almirah
Sl. No.(1) of statement-A
of EPM letter
No.10820 dt.09.12.15
6
Compact Desk-cum bench
Sl. No.1 of Statement-A
vide EPM letter
No.2307 dt.25.02.16
50
Total 10,48,062/-
10,48,062/-
19
APPENDIX-II DETAILED LIST OF FURNITURE TO BE PROCURED FROM EPM REGISTERED FIRMS OUT OF THE FUND OF NATIONAL AYUSH MISSION
Sl. No
Name of the
Institution
Funds allotted
List of furniture approved
in the Technical Committee meeting
Specification of the
furniture
Quantity
Cost of the
Furniture
Cost of Tax
Total
Cost.
01
Dr. A.C.H.M.C
& H, Bhubanesw
ar
2,24,875/-
Compact Desk-cum bench
Sl. No.1 of Statement-A vide EPM
letter No.2307
dt.25.02.16
50
Steel chair
Sl. No.1 of statement-A vide EPM
letter No.9052
dt.30.08.16
88
02
U.H.M.C.H, Rourkela
1,24,940/-
Executive table
Sl. No.(ii ) of the size of table vide EPM order No.10593 dt.17.10.2016
15
Steel chair
Sl. No.( 1 )of the EPM
order No.9052
dt.30.08.16
40
03
O.M.C.H & R,
Sambalpur
4,28,012/-
Compact Desk-cum
Sl. No.1 of Statement-A vide EPM
49
20
bench letter No.2307
dt.25.02.16
Single bed cot for hostel borders
Sl. No.1 of EPM letter No.9454
dt.09.09.16 (
Description of the store
item)
52
Office Table S.S
Sl. No.( ii ) of E.P.M
letter vide No.10593
dt.17.10.2016
2
Office Table S.S
Sl. No.( i ) of E.P.M
letter vide No.10593
dt.17.10.2016
2
Steel chair
Sl. No.1 of statement-A vide EPM
letter No.9052
dt.30.08.16
24
04
B.P.H.M.C & H,
Berhampur
2,70,235/-
Steel Chair
Sl. No.1 of statement-A vide EPM
letter No.9052
dt.30.08.16
18
Executive table
Sl. No.( ii )of the size of table vide EPM order No.9052 dt.30.08.16
12
Steel Almirah
Sl. No.(1) of statement-A of EPM
letter No.10820
dt.09.12.15
6
Compact Desk-cum bench
Sl. No.1 of Statement-A vide EPM
letter No.2307
dt.25.02.16
50
Total 10,48,062/-
21