directory oversight committee - amazon s3s3.amazonaws.com/aggateway_public/aggatewayweb... · 2015...

2015 Mid-Year Meeting

Directory Oversight Committee

June 9 2015

10:00 AM


The Directory Oversight Committee –the DOC - is charged with establishing policies in the operation of AGIIS, the

industry recognized repository of common entity and product information.

We evaluate, prioritize, and execute enhancements in response to subscriber

and AgGateway project requests. We oversee the maintenance and care of the

data in the directory.

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DOC Membership• Voting Membership

• Each Council has at least one representative to the DOC

• At Large Members

• 3-year Terms

• Current users familiar with AGIIS

• Subscribing companies – each company can only have one DOC rep

• Non-Voting Membership• AgGateway staff representative(s)

• Database hosting company representative

• Advisory positions

• Council reps whose company are not yet subscribers

• Meetings• 1 – 2 hour call each month

• 1 – 1 hour call each month as needed

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Current DOC Membership

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Name Representing

Council

Company Role Contact information Term Ends Functional Group

Ting Fan Ag Retailer Winfield Primary [email protected] 2017 Entity

OPEN Ag Retailer

Kay Campe AgGateway Rosen's, Inc. Management Team Liaison,

Past Chair

[email protected] 2017 Entity

Brent Kemp AgGateway AgGateway EVP, AGW Primary Contact

for AGIIS

[email protected] NA

Darlene Gibson Allied Provider AGDATA LP Primary [email protected] 2015 AGIIS 2.0

OPEN Allied Provider Backup

Lori Edwards At Large Syngenta AGIIS 2.0 Lead [email protected] 2017 AGIIS 2.0

At Large

Phil Jones Crop Nutrition Agrium Primary [email protected] 2015 AGIIS 2.0

OPEN Crop Nutrition Backup 2016 Entity

David Surber Crop Protection Dow Agrosciences Primary, Product Lead,

Chair

[email protected] 2015 Product

Tiffany

Brandenburg

Crop Protection BASF Backup [email protected] 2016 Product

Josh Wall CSC-Covansys,

AgGateway

CSC Database Vendor

Representative, AgGateway

Staff

[email protected] NA

Entity

Bob Whitty Feed & Grain Southern States Cooperative Primary, Vice Chair [email protected] 2015 Product

Corrie Strasser Feed & Grain E-Markets Backup [email protected] 2016 Product

OPEN Ornamental

Horticulture

Primary

OPEN Ornamental

Horticulture

Patrick Sanders Precision Ag SST Software Backup [email protected] 2017 Product

Mack Harris Precision Ag Ag Connections Primary [email protected] 2018 ??

Charles Clark Seed Helena Chemical Company Primary [email protected] 2016 Entity

Artem Chernyak Seed Monsanto [email protected] 2015 Product


Introductions

Everyone is welcome to join us and give input!

Please tell us your

Name

Company

Council

Do you use AGIIS?

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• Notes taker – Seed (Charles )• DOC members need to vote to approve

meeting minutes from 4/8/15 and 5/13/15

• Action item review

• Committee Membership• Michelle Saturno resigned as representative of

Crop Nutrition Council• Phil Jones takes primary liaison role for CNC

• Combination of the Feed and Grain Councils• 4 terms expire November (Darlene, David, Bob,

Artem)• 2016 Vice Chair – Please be thinking

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AGIIS Update - Josh

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AGIIS Update

• AGIIS Enhancement Update• PCR 185-4 - Update Entity File formats PCR

• Released to production the weekend of May 16th

• PCR 183-5a Open Access to Product Directory

• Met with Product Functional Group on May 19th to review web pages and work flow for this enhancement.

• Working on authorization document and communication plan for product owners

• GLN Access Phase 2

• Expanding Access to Unique Identifier 8:00 – 9:30 am Thursday

• Developed approach and high level plan for implementation

• Will review later in agenda

• Remaining Doc hours - 90

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AGIIS Update

• Removal of D&B Transition Functionality• Weekend of May 16th the below functionality was removed from AGIIS

environment

• Non-Subscriber Website Look-up (Identifier Search, EBID Bulk Look-up)

• AGIIS Website (Identifier Search, EBID to GLN Conversion File

• Web Service (Identifier Look-up)

• D&B Transition Lessons Learned – 7:30 – 9:30 am tomorrow.

• AG Glossary/AGIIS Collaboration • On April 29th Member Services met with the Ag Glossary working group to

discuss the possibility of adding AGIIS terms to the Ag Glossary

• Ongoing work will be required to reconcile terms which will require a review by the DOC.

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AGIIS Update

• AgGateway Europe AGIIS Webinar Presentation• On May 6th and May 11th two webinars were held

• Presentation is posted at the following link: https://youtu.be/J6gDq7BXaNM

• Animal Health Group Webinar• On June 24th we will have an exploratory call discussing AGIIS and the GLN.

• Standard & Guideline Unit of Measure Working Group• Documented UOM’s used in AGIIS in AgGateway Wiki

• Developed approach for when new UOM’s are needed for AGIIS

• Continue another phase to discuss UOM’s for AgGateway Open Standards

• Member Services will work to update missing X-12 UOM’s

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https://youtu.be/J6gDq7BXaNM


AGIIS Update

• AGIIS Fact Sheet• Critical building block to facilitate eBusiness

• Benefits of AGIIS

• Expanding Access to Unique Identifiers

• Promoting a single entity identifier

• How to subscribe

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AGIIS Update

• Member Services Live• Back by popular demand

• Gathering updated Member information

• AGIIS Server Upgrades• Saturday June 13, 2015 - The AGIIS production web server which hosts

the website and web services will be upgraded and will be unavailable from 8AM - 5PM.

• Saturday June, 27 2015 - The AGIIS production server that the ftp software is hosted on will be upgraded and will be unavailable from

8AM - 5PM.

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AGIIS Update

• Quarterly maintenance planned for 06/27/15• Subscriber Communication will be sent out 6/22/15

• Locatable Address Conversion System (LACS) - Entities in AGIIS will be updated with the physical addresses provided by the United States Postal Service that have been changed for 911 emergency system conversions.

• National Change of Address (NCOA) - Entities in AGIIS will be updated with the mailing addresses provided to the United States Postal Service by the USPS COA (change-of-address) form.

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GLN ACCESS PHASE 2

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GLN Access Phase 2 – Components

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• Service Consumer Set-up

• Service Consumer Automation

• Web Service Access – GLN & GTIN

• GLN Demographic Spreadsheet Look-up

• Invoicing


Service Consumer Set-up

• Usage agreement specific to Service Consumer

• Collect additional contact and billing information• Contact Name ( first, last, company)

• Address information (street, city, state, postal code)

• Phone Number

• Routing Information to Member Services• Confirmation follow-up

• Account set-up

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Service Consumer Automation

• This component would include automating the following:• Adding users and contact information to the system

• Assigning Service Consumer privileges

• Setting up FTP folders

• Confirmation emails

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Web Services – GLN & GTIN

• Leverage existing web services

• GLN Search • Search by First Name, Last Name OR Company Name AND Postal Code

• Search by Identifier

• A maximum of 5 results will be returned

• GTIN Search• Search products by Company Name.

• Search products by Product Name.

• Search by GTIN.

• Metrics will be captured for billing purposes

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GLN Demographic Spreadsheet Look-up

• User would be able to submit a spreadsheet of name and address demographics and a GLN would be returned • Leverage Service Consumer set-up

• Leverage existing bulk process for subscribers

• Leverage Invoicing module

• Metrics will be captured for billing purposes

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Invoicing

• Billing will be based on transaction volume

• The pricing model will be configurable

• Calculation engine (based on transaction volume & pricing level)

• Monthly billing

• Billing report

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High Level Timeline

Service Consumer Set-

up

Web Service Access – GLN &

GTINInvoicing

GLN Demographic Spreadsheet

Look-up

Service Consumer

Automation

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September Release

September Release

September Release

January 2016 Release

2016 or when needed


Proposed Funding Responsibility

• TBD• TBD

• 2015 Doc hours

• 55 – 65 hours

• AgGateway allotted Funds

Service Consumer Set-

up

&

Invoicing

Web Service Access

Service Consumer

Automation

GLN Demographic

Look-up

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Future Vision Update - Brent

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What we’ll cover

• Work done to date

• Request for Information - Process and Results

• High Level Funding Proposal

• Next Steps

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Task Force Members and Participants

Wendy Smith, AgGatewayChair

David Surber, DowVice Chair

Steve Franzen, Central Valley Ag Valerie Stopher, Simplot

Darlene Gibson, AgData Duane Reese, AgIntegrated

Michael Boyer, Dow AgroScience Tiffany Brandenburg, BASF

Brent Kemp, Southern States Rob Richter, GROWMARK

Steve Leary, Winfield Solutions Mary Johnson, Syngenta

Joe Ben Bogle, AgConnections Greg Erler, Monsanto

Josh Wall, CSC Scott Nieman, Land O’Lakes


AgGateway’s Future Vision Platform

• Retains core AGIIS function of serving unique identifiers and attributes

• Promotes increased use through flexible, user-assigned relationships

• Expands access via web service and API

• Enables single-partner ebMS testing

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Where We’ve Been

• February 2012 - Task Force is commissioned

• November 2013 - Initial Requirements Report presented

• November 2014 - Second Draft Requirements presented

• January 2015 - Comment Period closed

• March 2015 - Request for Information Issued

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The RFI Process

• Task Force Sub-Team identification

• Vendor identification and solicitation

• Response evaluation criteria

• Response collection and dissemination

• Reporting

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RFI Results

• 12 vendors inquired

• 11 RFI packages released

• 5 responses received

• 4 responses passed initial requirements checks

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RFI Results

• FVTF Time Estimate: 24 months from contract award to production release

• RFI Average Time Estimate: 18 - 22 months from contract award to production release depending on defined scope

• FVTF Cost Estimate: $1.5 - $2 million USD

• RFI Average Cost Estimate: $2.5 million USD for development, $1.1 million USD annual support costs

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Funding Proposal

• Capital Campaign to fund initial development

• Hybrid Subscription Model to fund ongoing maintenance and enhancements

• We assume that the ownership model of the Platform is similar to AGIIS - the industry owns the data, the hosting vendor owns the software - changing this assumption may change some of the cost and time estimates

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Capital Campaign

• Planned to commence as soon as the project is approved by the AgGateway Board

• Three Phases:

• Feasibility Study

• Quiet Solicitation Phase

• Public Solicitation Phase

• Feasibility Study is key to proceeding

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Funding for Value

• Tiered Access

• Freemium benefits are included with AgGateway membership

• Some services may continue to be charged over and above the full subscription rates

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Free

Freemium

Full Subscription


Next Steps

• Present RFI report, including the high level funding model, to the Executive Committee and Management Team

• Management Team reviews and issues a recommendation to the Board of Directors to proceed with the RFP and Feasibility Study

• Board of Directors schedules a special meeting to address the topic - looking at the end of June

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Future Vision Task Force Update

Final Questions?

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DOC Basics – TrainingThe Enhancement Process - Brent

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DOC Education Session: AGIIS Enhancement Process

Directory Oversight Committee - 9 June 2015

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• Why Enhancements?

• The Request Process

• Roles, Responsibilities and SLAs

• Behind The Curtain

• Funding Enhancements

What We’ll Discuss


Enhancements - What and Why

“An increase in quality, value or extent”

• New standards or processes require new information

• Additional accessibility options

• Improved user experience

• Any change that benefits the industry and eConnectivity

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From this …

…To this


The Basics• AgGateway negotiates 500 development hours per year to be used

for DOC-approved enhancements. Annual maintenance hours are billed directly to the contract outside these development hours

• The DOC can approve enhancements up to 100 hours per enhancement per year

• Enhancements over 100 hours can be approved but the DOC must consider alternate funding for hours over 100

• The Database Vendor has, at its discretion and the DOC’s approval, the ability to develop functionality that will improve operational support at no cost to AgGateway

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Requesting Enhancements

• Anyone can submit a request

• Database Administrator is the Primary Point of Contact

• PPC maintains the Request List

• All requests must include:

• Requestor’s name

• Date submitted

• User Acceptance Testing contact information

• Explanation of the requested enhancement

• Statement of the problem solved or the improvement and value the enhancement brings to the directory

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What Happens Next?

• Directory Administrator:• Logs the request and applies a preliminary estimate of effort to the

request

• Advises the requestor that their request is in the queue for review

• Advises the DOC chair/vice chair of the new request

• Compiles an impact statement to provide to the DOC along with the request

• Directory Oversight Committee:• Places the request on the agenda for review and discussion

• Must evaluate the request within 60 days of submission

• Advises the requestor of the date when the request will be reviewed and allow for their participation

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The Dance of Prioritization

• Two Choices: Accept the request or not

• If the request is accepted it is assigned a priority status

• Requests are ranked based on industry impact and value

• Requests with high priority are resubmitted for detailed estimate

• DOC may commission task forces or use existing focus groups for additional review

Making it to the list does not ensure that the request will be completed

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Active Enhancement Development

• Request for detailed enhancement indicates the DOC is ready to proceed with development

• The DOC is expected to approve detailed development estimates within 60 days of receipt

• The Directory Administrator manages communication to subscribers and the DOC throughout the development process

• User Acceptance Testing is scheduled as applicable

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Alternate Arrangements

• A non-prioritized request or delayed request may be taken directly to the Directory Administrator by the requestor if:

• The requestor is able to fully fund the enhancement

• The enhancement development, testing and turnover does not impact activities already prioritized by the DOC

• The enhancement was not rejected because of policy violations

• The Directory Administrator must communicate such activities to the DOC - but the DOC is not obliged to perform additional due diligence

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For more information

• Details on the enhancement process can be found in the Operational Procedures guide: http://aggateway.org/eConnectivity/AGIIS/ForAGIISUsers/AGIISEnhancements.aspx

• The current enhancement list and release notes are posted to the AgGateway website http://aggateway.org/eConnectivity/AGIIS/ForAGIISUsers/AGIISEnhancements.aspx

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http://aggateway.org/eConnectivity/AGIIS/ForAGIISUsers/AGIISEnhancements.aspx

http://aggateway.org/eConnectivity/AGIIS/ForAGIISUsers/AGIISEnhancements.aspx


• Council Reporting Points

• New Action Items

• Upcoming Meeting• June 24th, 2014

• 3 pm ET

• 1 hour

• NEW CONFERENCE NUMBER

• 1-605-475-5920

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directory oversight committee - amazon s3s3.amazonaws.com/aggateway_public/aggatewayweb... · 2015...

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