Managing Disability and Family Leaves @ Stanford

Disability and Leave Services (DLS) – Overview

Our Partners in Disability and Leave Management

What are the “Services” in Disability and Leave Services?

Metrics and Trends 2011 Initiatives

Disability and Leave Services (DLS) Part of Human Resources Information Systems (HRIS) Charter – Centralized Administration of Disability and

Leaves Adhere to all federal and state statutes and regulations

relating to leaves Adhere to all Stanford policies relating to leaves Consistency in administration of those regulations and policies

Organization Patti Smilovitz – Manager, HR Data Services

Disability and Leave Services Educational Assistance Programs – TGP/STAP/STRP

Laurie Jarocki – DLS Analyst (Alpha A – G) Rubi Paredes – 50% DLS Analyst (Alpha H – K) Nicole Peixoto – DLS Analyst (Alpha L - Q) Wendy Freeman – DLS Analyst (Alpha R – Z)

DLS Partners in Leave Administration

HR Managers and Administrators

Employee Relations Office of General Counsel Payroll Benefits Risk Management Vendors (Zurich, Liberty

Mutual, and Unum)

Partnership: A cooperative relationship between people or groups who agree to share responsibility for achieving some specific goal.

Salary Continuation Axess Timecard / Direct Paycheck Deduction

PeopleSoft Transactions Related to LOA LTD Termination / Terminations while on LOA Salary Continuation Projections Manage Liberty Mutual Services

Claim/Leave Management Report Distribution InfoSource / ClaimTrac Access Monthly Conference Calls / Issues Log / Trouble-

shooting Resource for HR Community

DLS Bulletin 2011 Initiatives

New Leaves Up 17%

Open Leaves Up 7%

Intermittent / Part Time Up 54%

Metrics Average Duration

2009 = 7.65 weeks 2010 = 6.15 weeks

Gender Female 78% v Male 22%

Overpayments ~ 140 per year

Trends – Open Leaves by Type

Trends – Intermittent / Part Time Types of I/PT Leaves Intermittent / Part

Time 54% increase

between Oct 2009 and Oct 2010

Overpayments

Outreach to HR Community Lunch-n-Leaves Annual Disability & Leaves Forum

Update DLS Website Improve Occ / Non-Occ Coordination

Partner with Risk Management to improve communication with Zurich

Disability and Leaves Desk Book Comprehensive resource for anyone who touches

the disability and leaves process at local HR level

Attend Lunch-n-Leaves Read DLS Bulletin Go to DLS Website Ask Questions!