Disaster Assistance Made Easy

• Individual Assistance

• Hazard Mitigation

• Fire Management Assistance Grant Program (FMAGP)

• Public Assistance

1

Individual Assistance(IA)

2

Insurance(Homeowner, National Flood Insurance Program)Applicants May Be Referred to any or all of the

below

Personal Property

Individual Assistance Sequence of Delivery

FEMA/State Other Needs Assistance

(ONA)

Voluntary AgenciesEmergency Food, Shelter, Clothing, Medical Needs

FEMA Housing Assistance

FEMA Housing AssistanceNot Income Dependent

Can Receive Award in More than One Category

Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers)

Repairs (Up To $5,400)

Replacement (Up to $10,900 towards a new home)

Permanent Housing Construction

Personal Property Income Dependent

FEMA Screens Applicant’s Income

Eligible for SBA Loan •Loan for Personal SBA

Property •Low interest loans for

owners or renters for up to $40,000

Not Eligible for SBA Loan

FEMA/State Other Needs Assistance (ONA)

•Personal Property

•Transportation

•Moving & Storage

•Group Flood Insurance

FEMA/State Other Needs Assistance (ONA)

• Not Income Dependent

• Medical Expenses

• Dental Expenses

• Funeral Expenses

• Other Disaster Created Needs

Voluntary AgenciesEmergency Food, Shelter, Clothing, Medical Needs

Insurance(Homeowner, National Flood Insurance Program)

Applicants May Be Referred to any or all of the below

Further housing assistance beyond the scope of FEMA’s programs will be provided based on income

SBA Loan for Real Property

Homeowner loans up to $200,000

Unmet NeedsVoluntary Agencies to

assist with further Real Property needs if

applicant is not eligible for a loan

Personal PropertyIncome Dependent

FEMA Screens Applicant’s Income

SBA Loan for Personal Property

Low interest loans for owners or renters for up

to $40,000

Eligible for SBA Loan

If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary

Agency Liaison

Unmet NeedsVoluntary Agencies to

assist other needs

* Maximum Individual and Household (IHP) Amount is

$28,200

FEMA/State Other Needs Assistance

(ONA)

−Personal Property

−Transportation

−Moving & Storage

−Group Flood Insurance

Not Eligible for SBA Loan

Individual Assistance Sequence of Delivery

FEMA/State Other Needs Assistance (ONA)

Not Income Dependent

−Medical Expenses

−Dental Expenses

−Funeral Expenses

−Other Disaster Created Needs

FEMA Housing Assistance Not Income Dependent

Can Receive Award in More than One Category

1. Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers)

2. Repairs (Up To $5,400)

3. Replacement (Up to $10,900 towards a new home)

4. Permanent Housing Construction

If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary

Agency Liaison

Unmet NeedsVoluntary Agencies to

assist other needs

Hazard Mitigation

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Hazard Mitigation Grant Program (HMGP)

• Purpose: Natural Hazard Mitigation Projects• 44CFR Section 206.430-440• Funding =15% of eligible Public Assistance (PA)

amount under Presidential Disaster Proclamation (previously 7.5%)

• Competitive (within the state of Idaho)• Idaho usually requests program on statewide basis.• Contact State Hazard Mitigation Officer for additional

information (Dave Jackson)

Hazard Mitigation Grant Program (HMGP)

• Purpose: Natural Hazard Mitigation Projects• 44CFR Section 206.430-440• Funding =15% of eligible Public Assistance (PA)

amount under Presidential Disaster Proclamation (previously 7.5%)

• Competitive (within the state of Idaho)• Idaho usually requests program on statewide basis.• Contact State Hazard Mitigation Officer for additional

information (Dave Jackson)

Hazard Mitigation Grant Program (HMGP) Eligibility

• State and Local Governments.• Private Non-profit organizations or organizations

that own or operate a non-profit facility as defined in section 206.221e.

• Tribal Governments• State can limit eligibility to impacted area• Applicants must be covered by FEMA approved all-

hazard mitigation plan as indicated in 44CFR section 201.6

Fire Management Assistance Grant Program

(FMAGP)

• Used for the mitigation, management, and control of fires on publicly or privately owned forests or grasslands, which threaten such destruction as would constitute a major disaster

• 75/25 cost share between Federal and State

• Implemented on an expedited basis• State must demonstrate total eligible costs

for a declared fire ($100k per fire) meet or exceed individual or cumulative fire cost threshold ($500k state threshold)

FMAGP Eligible Costs

• Field Camps• Equipment use• Repair and Replacement• Tools• Materials and Supplies• Mobilization and Demobilization activities

Public Assistance(PA)

Public Assistance

•The Public Assistance Program provides Federal and State reimbursement assistance for the repair, replacement, or restoration of disaster damaged publicly owned and certain private non-profit facilities

•FEMA has implemented changes to the Program which involve streamlining the inspection/review process and providing a focus on customer service

The Public Assistance Process

Work

Applicant Facility

Cost

Eligibility

Eligible APPLICANTS include:

• State government agencies

• Local governments

• Indian Tribal governments

• Certain Private Nonprofit organizationsReference page 37 Public Assistance Policy Digest

Eligibility

Eligible FACILITY criteria:

• be responsibility of eligible applicant

• be located in designated disaster area

• not under specific authority of another Federal

agency

• be in active use at the time of the disaster Reference page 39 Public Assistance Policy Digest

Eligibility

Eligible COST criteria: reasonable and necessary to accomplish

work comply with Federal, State, & local

requirements for procurement reduced by all applicable credits (i.e.

insurance, salvage)

Types of Eligible Work

• Emergency Work

• Permanent Work

Emergency Work

• Debris Removal

• Emergency Protective Measures

Permanent Work

• Road and Bridge Systems

• Water Control Facilities

• Public Buildings/Equipment

• Public Utilities

• Other (Parks, Recreation)

Special Considerations

• Are issues that must be reviewed before federal grant money can be obligated to repair or restore damaged facilities.

• These considerations include, but are not limited to, insurance, hazard mitigation, historic issues and environmental issues.

for eligible Public

Assistance Program damages

for damages within the

community in general

Hazard Mitigation Scenario

Disaster damage

Larger culvert withconcrete wing-walls

New upstream retention pond

Pre-disaster

Cost Criteria: Large and Small

• Small projects = $60,899 and below

• Large project = $60,900 and above

What Are The Timelines? Requesting Assistance

• Submit Request for Public Assistance within 30 days of date of disaster designation

• Project information submitted within 60 days of Kickoff Meeting

• FEMA will take action on granting funds within 45 days of receiving all information for that project

• Subgrantee may appeal FEMA’s decision with 60 days of notification of decision

What Are The Timelines? Completing Work

• Debris removal ……..6 months

• Emergency work……6 months

• Permanent work……18 months

Application Forms• Request for Public Assistance

• W-9

• State Vendor Enrollment Form-Idaho Electronic Payment Form (Electronic Funds Transfer Authorization)

• Designation of Applicant Agent

Documentation

• Document everything!

• Existing systems may be sufficient

• Maintain records at least three years after closeout

Types of Documentation• Completed timesheets

• Purchase orders and invoices

• Contracts

• Equipment records

• Fringe benefit information

Additional Resources• Public Assistance Handbook – FEMA 323• Public Assistance Guide – FEMA 322• Public Assistance Policy Digest – FEMA 321• FEMA web page at www.fema.gov• Section 406 of Stafford Act• 44 Code of Federal Regulations• Your Area Field Officer

Idaho Bureau of Homeland SecurityContacts

Phone: (208) 422-3040, Fax: (208) 422-3044

• Don Taylor, Disaster Recovery Manager, Public Assistance/FMAGP, dtaylor@bhs.idaho.gov

• Cherylyn Murphy, Individual Assistance Program Manager, cmurphy@bhs.idaho.gov

• David Jackson, Hazard Mitigation Program Manager, djackson@bhs.idaho.gov