disaster recovery branch

DISASTER RECOVERY BRANCH

PUBLIC DAMAGE ASSESSMENT

PRESENTERGreg Keller, Grants Administrator/Public

Assistance Officer614-799-3669

http://www.ema.ohio.gov/recovery.asp

DAMAGE ASSESSMENT

What is it?

“The systematic process of determining and appraising the extent of loss, suffering, and/or

harm to a community.”

LOCAL DAMAGE ASSESSMENT

Determines Damage and Disruption from an event

Who, What, When, Where, How–Rapid–Detailed–Accurate


PHASE 1 REPORTING•“Initial” report due within 12 hours of start of

event•“COUNTYWIDE” Damage and Needs

Assessment Form due within 36 hours of event. Updated as necessary over the next few days


PHASE 1 REPORTING (Cont’d)-Damage and Needs (D&A) Form

Show (actual/estimated) total costs toaccomplish task/restore facilities, by Category.

Category Costs are for county-wide activities, to include all reporting governmental and private-non-profit entities.

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PHASE 2 REPORTING

Damage and Needs Form, BY ENTITY

-Current assessment reports should be as accurate as possible.

-Basis for written request to FEMA for a Joint Preliminary Damage Assessment (PDA)

Joint PDA

PHASE 3 REPORTING

-Formal County Meeting w/FEMA/State Team

Attendees Bring:*Updated/Current D&A Form*Site Estimate FormOne each, by Category by Site*Photos of Debris (sites), Damaged Facilities

Joint PDA (Cont’d)

Phase 3 Reporting-Site Estimate Form (SEF)*One version for (jurisdiction-wide) Debris Removal

(Cat A), Protective Measures (Cat B). May use for Department by Department

*One SEF for each Category (C-G) or Site (Building, Road)

* Itemize actual/estimated cost in Scope of Work section by: Labor (Reg/OT), Equipment, Materials, Rented Equipment, Contract

PUBLIC DAMAGE Joint PDA identifies:

• Response costs/expenses incurred in the affected areas

• Damage/costs to local public/PNP facilities

• Impact to the community(ies)• Extent and type of insurance coverage• Impact to public entities and certain PNP

organizations

PUBLIC DAMAGESSURVEYABLE ENTITIES

Political subdivisions, municipalities, townships, county government, special districts, local/regional authorities, public schools/colleges/

universities

PUBLIC DAMAGESSURVEYABLE ENTITIES

(cont.) Eligible PNP Facilities

• Community Arts Centers

• Community Centers• Custodial Care• Educational• Emergency• Health and Safety

Services• Homeless Shelters• Irrigation Facilities• Libraries

• Medical• Museums• Performing Arts

Facilities• Rehabilitation Centers• Senior Citizens Centers• Shelter Workshops• Utility• Zoos

Estimation Tools

Estimation Tools

•Time and materials (Labor, Equipment, Materials)

•Contractor estimates

•FEMA Cost Codes

EMERGENCY WORK

Category ADebris Removal

•Immediate threat to life, public health/safety

•Immediate threat of significant damage to improved public/private property

DEBRIS REMOVAL

Examples•Trees/woody debris•Building wreckage•Sand, mud, silt and gravel•Vehicles•Other disaster related material

PUBLIC PROPERTY DEBRIS

Cost to remove debris from public property, rights-of-way and improved/maintained portions of parks/recreation areas is eligible.

PRIVATE PROPERTY DEBRIS

Property owner is primarily responsible

Public entity removal of non-construction (personal property) debris brought to right-of-way/curb is eligible

Limited time frame for this activity

EMERGENCY PROTECTIVE MEASURES(Category B)

TEMPORARY MEASURES/LIFE SAVNG ACTIONS

Eligible Actions •Search and Rescue•Emergency Medical Care•Emergency Mass Care and Shelter

EMERGENCY PROTECTIVE MEASURES

Eligible Actions (cont.)•Security in disaster area•Provision of essential needs (water,

medicine, food)•Temporary facilities for essential

community services


Eligible Actions (cont.)•Activation of an Emergency

Operations Center•Demolition and removal of

damaged public and private buildings and structures


Eligible Actions (cont.)•Removal of health and safety

hazards•Construction of emergency

protective measures to protect lives or improved property

•Emergency measures to prevent further damage

PERMANENT WORK

Categories• Roads/Bridges (Category “C”)• Water Control Facilities (Category “D”)• Buildings/Equipment (Category “E”)• Publicly Owned Utilities (Category “F”)• Parks/Recreational Facilities (Category “G”)

PERMANENT WORK (cont.)

Roads and Bridges (Category C) Cost to restore system to pre-event

function, design and capacity•Road surface/shoulder•Bridges•Culverts•Only roads “off” of the Federal Aid

System


Water Control Facilities (Category D) Facilities that channel/direct water

•Retention basins•Diversion channels

Flood Control Works (limited eligibility)•Debris•Emergency Repairs (see Category B)


Buildings and Equipment (Category E) Repair/Replacement Contents Equipment Loss of function/capacity Temporary facilities

Insurance


Public Utilities (Category F) Water/sewer, wastewater, power

systems and components Owned/operated by municipalities,

authorities and PNPs Report insurance coverage


Parks/Recreation (Category G) Parks/Recreation Facilities Examples

•Fields•Fencing/lighting•Support/concession facilities

IMPACT

Cost

Residual effects•Delayed work•Grants (local share)•Workforce reductions

IMPACT (cont.)

EconomicRipple Effect

•Loss of facility•Lost income•Community benefits

● Visitors/spending/multiplier

INSURANCE

Coverage•Type (wind, flood, etc.)•Amount of unmet needs•Temporary facilities

JOINT PDA FORMAT (PUBLIC TEAM)

Who Participates?

•Local/PNP Officials

•County EMA Offices

•State/FEMA

JOINT PA PDA FORMAT How do we do it for Public Assistance?

Introductions by County EMA/lead local official.The four interested parties will meet in/near the

affected area in a locally selected room with tables and chairs in rows and a four-person table in the front for FEMA and the state to conduct the meeting.

JOINT PA PDA FORMAT (cont.)

County (EMA) Official Opens Meeting How is the meeting conducted?

•FEMA and state will provide an overview of the information the PDA team is expecting and will then interview representatives of each organization/political jurisdiction impacted within the affected county.

EXPECTATIONS OF THE PA PDA TEAM

SEF for each damaged facility. Detailed Damage Dimensions/ Scope of Work are required.

Collated photo(s) of each major damaged site.

Updated Damage and Needs Assessment Form.

EXPECTATIONS OF THE PA PDA TEAM (cont.)

Insurance Information•It is imperative that the extent of

insurance coverage be determined as soon as possible, prior to the PDA, if possible.

Bring your insurance agent, risk managers, etc.•Copy of the insurance policy•Any related documents such as the

Statement of Loss or Proof of Loss

EXPECTATIONS OF THE PA PDA TEAM (cont.)

Maps – Separate maps for PA and/or IA PDA teams:• A map of each jurisdiction or master

map for very localized events• Map(s) should be “marked up” to

reflect damaged facilities/sites• Tailor maps for Infrastructure (Public

Team) and Private (Individual Team) damages

WHAT HAPPENS AFTER THE INTERVIEW?

Public Assistance (PA):• FEMA may ask you to stay so you can

show the Team damage sites.• If FEMA views site(s) in your area of

responsibility, attempt to have the appropriate facility/asset manager accompany the Team.

WHAT SITES WILL THE PA TEAM WANT TO VISIT?

Damaged/impacted critical public facilities and areas with large impact and concentrated damage:•Treatment Plants•Public Service Structures•Concentrated Debris Sites•Road Washouts•Bridges

WHAT WILL PA DO WITH ALL THAT PAPERWORK AND

PICTURES?

Two-part answer:•Basis for Governor’s Request Letter•Guide to FEMA and state to

determine staffing and resource needs required to implement Federal/State Assistance Programs

QUESTIONS

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