district profile - cachar · 2018. 12. 8. · a gateway to mizoram, manipur and tripura, the town...
TRANSCRIPT
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Page 1
INTRODUCTION
DISTRICT PROFILE
Cachar district is located in the southernmost part of Assam. It is bounded on the north by
Barail and Jayantia hill ranges, on the south by the State of Mizoram and on the west by the districts
of Hailakandi and Karimganj. The district lies between 92° 24' E and 93° 15' E longitude and 24° 22' N
and 25° 8' N latitude. The total geographical area of the district is 3,786 Sq. Km. The Barak is the
main river of the district and apart from that there are numerous small rivers which flow from Dima
Hasao district, Manipur or Mizoram.
The district is mostly made up of plains, but there are a number of hills spread across the
district. Cachar receives an average annual rainfall of more than 3,000mm. The climate is Tropical
wet with hot and wet summers and cool winters. The climatic condition of this district is significant
for humidity in summer season and it is often intolerable. During the winter season, it is as cold as
other parts of north India and the rainy season of this district starts from May and ends after
October. Bengali is the Official Language in this district with majority of the people primarily
speaking Bengali and Sylhettee, a Bengali-dialect. Apart from Bengali, other languages spoken in the
district include Assamese, Meitei Manipuri, Bishnupuriya Manipuri, Dimasa and Rongmei-Naga.
There are also few Mizo, Kuki and Khasi people who form microscopic minority. The Bhuban ranges
on the eastern side of the district covers a considerable area. The river Barak, along with the
tributaries, Jiri, Chiri, Madhura, Jatinga, Sonai, Katakhal and others are flowing through the centre of
the plain valley of the district. Explorations by ONGC in different parts of Cachar have indicated that
there are huge mineral oil and gas deposits in various parts of the district.
Silchar, the district headquarter town, situated on the South bank of the Barak river is an
important commercial centre of the state. A gateway to Mizoram, Manipur and Tripura, the town
naturally plays a vital role so far supply of essential commodities etc to those states is concerned. A
medical college, station of All India Radio, TV Station and several other institutions has helped the
town grow in importance. The district of Cachar is the home of a large number of Tea Gardens too.
Lakhipur is the richest pine - apple growing area in the country, again on the bank of Barak.
Total Population ( as per 2011
Census) : 1736319
Male: 886616 Female:849703
Total Literacy Percentage:
80.36%
85.85% 74.62%
Sub-Division = 3 (three) Silchar, lakhipur & Katigorah
Revenue Circle = 5 (five) Silchar (Sadar), Sonai, Katigorah, Udharbond & Lakhipur
Police Stations = 10 (Ten) Silchar (Sadar), Sonai, Katigorah, Dholai, Udharbond, Borkhola,
Kochudaram, Lakhipur, Joypur & Jirighat.
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Page 2
(B) POLL SCHEDULE
Sl. No.
Event 1st Phase 2nd Phase
1. Issue of Notice of Election by
Deputy Commissioner/SDO(C) 05-11-2018 09-11-2018
2. Last date of filing Nominations 15-11-2018
(From 11:00 A.M. to 3:00 P.M.) 19-11-2018
(From 11:00 A.M. to 3:00 P.M.)
3. Scrutiny of Nomination Papers 16-11-2018
(From 10:30 A.M) 20-11-2018
(From 10:30 A.M)
4. Date of Publication of List of validly nominated candidates
16-11-2018 20-11-2018
5. Date of withdrawal of
candidature 19-11-2018
(Upto 3:00 P.M.) 22-11-2018
(Upto 3:00 P.M.)
6. Date of Publication of List of
contesting candidates 19-11-2018
(After 3:00 P.M.) 22-11-2018
(After 3:00 P.M.)
7. Date and Time of Poll 05-12-2018
(7:00 A.M. to 3:00 P.M.) 09-12-2018
(7:00 A.M. to 3:00 P.M.)
8. Date and Time of Re-Poll
(If any) 07-12-2018
(7:00 A.M. to 3:00 P.M.) 11-12-2018
(7:00 A.M. to 3:00 P.M.)
9. Date of Counting 12-12-2018
(From 8:00 A.M. till completion of the Counting Process)
12-12-2018 (From 8:00 A.M. till completion
of the Counting Process)
PREPARETORY STAGE
Three different stages of action nave been envisaged for performing specified set of activities in
connection with the conduct of the Panchayat Election, 2017-18. These are (a) Preparatory State, (b)
Conduct of Polls and (c) Counting of Ballot Papers.
The first is the preparatory stage. Preparatory works to the holding of Election have been listed under
two Sub-Heads (a) Statutory & (b) Administrative.
STATUTORY FUNCTIONS ADMINISTRATIVE FUNCTIONS
(i) Preparation of Electoral Rolls
(ii) Preparation and Publication of list of
polling stations
(iii) Notification of Poll Date
(iv) Notification of date
Nominations/scrutiny, Announcement of
valid nominations and allotment of
symbols, Appointment of polling agents,
etc.
(v) Printing of Ballot Papers.
(i) Drafting of personnel for polling Counting Duty and
issue of Appointment letters, etc. and imparting training
thereof
(ii) Appointment of Sector Officers / Zonal Magistrates.
(iii) Assessment of procurement of polling materials like
various Forms, envelops, ballot
papers ballot boxes and other materials and stationeries.
(iv) Verification and repair of Polling Stations and repair of
roads and bridges etc.
(v) Constitution of various cells for performing various
tasks and preparations of budgets and estimate thereof.
(vi) Review of Law & Order situation and security
vulnerable polling aspects including assessment of
stations/ Availability of police force and their proper
deployment etc.
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Page 3
ELECTORAL PROFILE:
Geographically the area of the Cachar Zlla Parishad is congruent to the entire Cachar District minus
the declared Urban Areas of Silchar Municipal Board, Lakhipur Municipal Board and Sonai Town
Committee.
The total population of the Cachar Zilla Parishad as per the 2011 Census is 15,35,824.
Total SC population in the Zila Parishad is 2,35,505.
Total ST Population in the Zilla Parishad is 16,863.
Total voters as per the Electoral Roll is 10,54,459.
Total No. of polling station is 1,659
Total No. of Zilla Parishad Constituencies is 27 (Annexure -I)
Total No. of Anchalik Panchayath is 15 (Annexure -II)
Total 162 numbers of Anchalik Panchayath Members with reservation (Annexure III)
Total 162 numbers of Gaon Panchayath President/Vice President (Annexure III)
Total No of seats and reservation thereof for SC/ST and women categories (with 50% of seats
reserved for Women) for ZP Member, AP Member, GP President and GP Member Constituencies,
summarily, are as follows:
(A) Zilla Parishad Member:
Total seats : 27
Reserved for SC : 04
Reserved for ST : Nil
Reserved for Women : 14
(B) AP President
Total seats : 15
Reserved for SC : 02
Reserved for ST : Nil
Reserved for Women : 08
(C) AP Vice-President
Total seats : 15
Reserved for SC : 02
Reserved for ST : Nil
Reserved for Women : 08
(D) AP Member
Total seats : 162
Reserved for SC : 23
Reserved for ST : 01
Reserved for Women : 84
(E) GP President:
Total seats : 162
Reserved for SC : 25
Reserved for ST : 02
Reserved for Women : 81
(F) GP Vice-President:
Total seats : 162
Reserved for SC : 25
Reserved for ST : 02
Reserved for Women : 81
(G) Group Members:
Total seats : 1620
Reserved for SC : 236
Reserved for ST : 18
Reserved for Women : 810
Reservation for the seats of AP Presidents and
AP Vice-Presidents has also been done
as per provisions of Assam Panchayat Act, 1994
(as amended).
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(Annexure –I) RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ZILLA PARISHAD MEMBER CONSTITUENCIES
FOR PANCHAYAT ELECTION-2017-18.
Sl. No.
No. & Name of Zilla Parishad No. & Name of ZP Member Constituency
Reservation for Panchayat Election 2017-18
1 03- Cachar 01- Sonai (Purba) Women
2 03- Cachar 02- Sonai (Madhya) Women
3 03- Cachar 03- Sonai (Uttar) Women
4 03- Cachar 04- Sonai (Paschim) -
5 03- Cachar 05- Dholai (Purba) -
6 03- Cachar 06- Dholai (Madhya) -
7 03- Cachar 07- Dholai (Dakshin) -
8 03- Cachar 08- Dholai (Paschim) Women
9 03- Cachar 09- Udharbond (Dakshin) Women
10 03- Cachar 10- Udharbond (Paschim) -
11 03- Cachar 11- Udharbond (Uttar) -
12 03- Cachar 12- Udharbond (Purba) Women
13 03- Cachar 13- Lakhipur (Uttar) -
14 03- Cachar 14- Lakhipur (Paschim) -
15 03- Cachar 15- Lakhipur (Purba) Women
16 03- Cachar 16- Lakhipur (Dakshin) Women
17 03- Cachar 17- Borkhola (Purba) Women
18 03- Cachar 18- Borkhola (Uttar) SC (Women)
19 03- Cachar 19- Borkhola (Paschim) Women
20 03- Cachar 20- Borkhola (Dakshin) SC
21 03- Cachar 21- Katigorah (Paschim) Women
22 03- Cachar 22- Katigorah (Dakshin) -
23 03- Cachar 23- Katigorah (Uttar) SC
24 03- Cachar 24- Katigorah (Purba) Women
25 03- Cachar 25- Silchar (Paschim) -
26 03- Cachar 26- Silchar (Purba) SC (Women)
27 03- Cachar 27- Algapur (Purba) -
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Page 5
(Annexure –II)
RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ANCHALIK PRESIDENT and VICE PRESIDENT
FOR PANCHAYAT ELECTION-2017-18.
Sl.
No.
No. & Name of Anchalik
Parishad
Reservation for AP
President Panchayat
Election 2017-18
Reservation for AP Vice-
President Panchayat Election
2017-18
1 01- Sonai A.P. - -
2 02- Narshingpur A.P. Women SC
3 03- Lakhipur - Women
4 04- Rajabazar A.P. Women Women
5 05- Udharbond A.P. Women -
6 06- Salchapra A.P. Women Women
7 07- Borkhola A.P. SC (Women) -
8 08- Katigorah A.P. Women -
9 09- Binnakandi A.P. - -
10 10- Silchar A.P. SC Women
11 11- Palonghat A.P. - -
12 12- Borjalenga A.P. - Women
13 13- Tapang A.P. Women Women
14 14- Kalain A.P. - SC (Women)
15 15- Banskandi A.P. Women Women
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(Annexure –III)
RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ANCHALIK PANCHAYAT MEMBERS/GP PRESIDENT/GP
VICE-PRESIDENT FOR PANCHAYAT ELECTION- 2017-18.
Sl. No.
No. & Name of Anchalik Parishad No. & Name of G.P.
Reservation for AP Member
Reservation for GP President
Reservation for GP Vice-President
1
01- Sonai A.P.
21- Kachudaram G.P. SC
2 08- Saidpur G.P. SC (Women)
SC
3 18- Dakshin Mohanpur G.P.
4 07- Dakshin Krishnapur G.P. SC
5 14- Rangirghat G.P. Women SC Women
6 11- Sildubi G.P. SC (Women)
7 16- Swadhin Bazar G.P. SC (Women)
8 20-Sundari G.P. Women
9 17- Nutan Ramnagar G.P. Women Women Women
10 06- Uttar Krishnapur G.P. Women Women
11 10- Dakshin Sayedpur G.P. Women
12 09- Sonabarighat G.P. Women Women Women
13 12- Satkarakandi G.P. Women Women
14 19- Hatikhal G.P. Women Women Women
15
02- Narshingpur A.P.
42- Jibangram G.P.
16 29- Shewrarthol G.P. SC SC (Women)
17 53- Darbi G.P. Women
18 28- Channighat G.P. Women
19 50- Cleverhouse G.P. Women SC Women
20 30- Jamalpur G.P. SC Women
21 41- Dholai G.P. SC (Women)
Women
22 51- Panibhara G.P. SC (Women)
23 31- Rajnagar G.P. Women Women
24 52- Putikhal G.P. Women SC (Women)
25 32- Narshingpur G.P. Women Women
26 33- Nagdirgram G.P. Women Women
27 40- Saptagram G.P. Women
28 34- Kazidahar G.P. Women Women Women
29 35 - Chandpur G.P. Women
30 27- Bhaga Bazar G.P. Women Women Women
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31
03- Lakhipur A.P.
76- Fulertol G.P. SC Women
32 77 - Jirighat G.P. ST
33 78- Digli Bahadurpur G.P. ST (Women)
34 75- Pailapool G.P. Women Women
35 79- Lakhinagar G.P. Women Women
36 74- Sribar G.P. Women
37 73- Lakhipur Nayagram G.P. Women Women Women
38
04- Rajabazar A.P.
83- Narainpur G.P. SC (Women)
SC (Women)
39 85- Dewan G.P. SC (Women)
40 86- Barthal Thailu G.P. Women
41 92- Kanakpur-Doloicherra G.P.
ST (Women)
42 91- Baladhan Kanakpur G.P. Women Women
43 84- Laboc G.P. ST (Women)
44 89-Joypur Kamranga G.P. Women Women
45 90- Joypur Langlacherra G.P.
46 93- Harinagar G.P. Women Women
47 87- Digli-Lakhicherra G.P. Women
48
05- Udharbond A.P.
96- Arcuttipore G.P. Women Women
49 59- Kashipur G.P. SC (Women)
SC Women
50 94- Rongpur G.P. Women
51 103-Tikalpar G.P. SC (Women)
52 98- Mazargram G.P. Women Women SC (Women)
53 99- Udharbond G.P. Women SC
54 106- Madhura G.P. Women SC
55 97- Dayapur G.P. Women SC (Women)
56 102-Khaspur G.P. Women Women
57 104-Salganga G. P. Women Women
58 95- Gossaipur Durganagar GP
Women Women
59 100- Pangram G.P. Women
60 105-Kumbha G.P. Women
61 101-Larsing G.P. Women Women Women
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62
06- Salchapra A.P.
122-Salchapra G. P Women Women
63 123- Rajnagar G. P. Women
64 128- Buribail G.P. SC (Women)
SC Women
65 119-Kumarpara-Nizjoynagar G. P.
Women SC (Women)
66 121- Srikona G. P Women Women Women
67 129- Borjatrapur G.P. Women Women
68 120- Krishnapur Bhairabnagar G.P.
Women Women
69 125- Bhangarpar G.P. Women Women Women
70
07- Borkhola A.P.
139 - Dudhpatil G.P. Women
71 137- Choto Dudhpatil G.P. Women
72 138- Haticherra G.P. Women Women
73 124- Sonapur G.P. Women
74 136- Masughat G.P. Women SC
75 135- Badarpur-Masimpur GP Women
76 130- Chesri G.P. SC (Women)
SC
77 131 - Borkhola G.P. SC Women
78 133- Dalu G.P. Women Women SC (Women)
79 132- Boro Rampur G.P. Women SC (Women)
80 126. Jaroiltola G.P. Women SC
81 127- Chandranathpur G.P. Women Women
82 134- Subong G.P. Women ST Women
83
08- Katigorah A.P.
149- Leverputa GP SC Women Women
84 148- Harinagar GP Women Women
85 145- Siddeswar GP Women Women
86 143- Gobindapur GP
87 144- Katirail GP Women
88 147- Rajatilla GP Women
89 141- Fulbari GP Women
90 146- Katigorah GP Women SC
91 142- Tarinipur GP Women SC
92 140- Dudhpur-Gonirgram GP SC (Women)
Women Women
93
09- Binnakandi A.P.
70- Binnakandi Bagan G.P. Women
94 67- Binnakandi G.P. SC (Women)
SC (Women)
95 15- Kaptanpur G.P. SC
96 68- Pabda G.P. Women Women SC (Women)
97 65- Rupaibali G.P. SC
98 71- Boali-Chengjur G.P. Women SC
99 72- Dilkush G.P. Women Women
100 69- Choto Mamda G.P. Women Women
101 66- Singerbond G.P. Women Women
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102
10- Silchar A.P.
02- Ambikapur GP Women
103 01-Bhajantipur GP SC (Women)
104 118- Tarapur GP Women SC (Women)
105 05- Ghungur Purba GP SC SC (Women)
106 04- Meherpur GP SC (Women)
SC (Women)
107 55- Kanakpur GP Women SC (Women)
Women
108 58- Bagadahar Barjurai GP Women SC
109 117- Ramnagar - Tarapur GP Women Women
110 116- Tupkhana GP Women
111 57- Berenga GP Women
112 61-Neairgram-Bagpur GP Women
113 56- Madhurbond GP Women Women
114
11- Palonghat A.P.
37- Darmikhal G.P. SC (Women)
Women
115 38- Rukni G.P. SC Women
116 39- Palonghat G.P. SC (Women)
117 43- Bhubandahar G.P. Women Women
118 25- Bhubanhill G.P. Women
119 24- Ganganagar G.P. Women
120 23- Didarkush G.P. Women Women
121 36- Moniarkhal G.P. Women
122 26- Mohankhal Rammanikpur G.P.
Women Women SC (Women)
123
12- Borjalenga A.P.
110- Tarutajbari G.P. SC (Women)
Women
124 47- Loarbond G.P. SC (Women)
125 109- Silcoorie G.P. Women Women
126 48- Bag-o-Bahar G.P. Women Women
127 108- Bhorakai G.P. Women
128 44- Irrongmara G.P. Women
129 46- Dwarbond G.P. Women
130 45- Borjalenga G.P. Women SC (Women)
Women
131 54- Nayabil G.P. Women SC (Women)
132 107- Ghungoor West G.P. SC SC (Women)
Women
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133
13- Tapang A.P.
111- Indragrah GP SC Women
134 115- Kathal GP SC (Women)
135 113- Tapang GP Women
136 112- Digorsrikona Alombag GP
Women Women
137 114- Borsangan GP Women Women Women
138 03- Chengcoorie GP Women
139 49- Rosekandi GP Women Women
140
14- Kalain A.P.
154- Khelma G. P Women
141 152- Mohadevpur G. P Women Women
142 163- Gorervitor GP Women
143 150- Jalalpur G. P Women Women
144 155- Kalain GP Women
145 151- Kushiarkul G. P Women
146 164- Gumra G. P
147 158- Lakhipur GP
148 159- Kurkuri GP Women Women SC
149 162- Sewti GP SC (Women)
Women SC
150 153- Paikan Digarkhal G. P SC SC (Women)
Women
151 157- Bhairabpur GP SC (Women)
SC
152 156- Kalibari GP Women SC (Women)
153 160- Burunga GP Women
154 161- Bihara GP Women
155
15- Banskandi A.P.
60- Badripar G.P. Women
156 64- Dungripar G.P. Women Women Women
157 80- Badri Chandrapur G.P. SC
158 81- Palorbond G.P. SC (Women)
Women
159 88- Dolugram G. P. Women
160 63- Gobindapur Algapur G.P. Women Women
161 82- Tarapur Manipur G.P. Women
162 62- Banskandi G.P. Women Women
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Page 11
Cells
1. PANCHAYAT ELECTION GENERAL CELL:
Officer-in-
Charge
Other Officers to
assist
Name of Assistant Name of Grade-IV
Sri Rajib Roy,
ACS
Addl. Deputy
Commissioner,
Cachar.
1. Smt. Basabi
Thakuria, ACS,
Election Officer,
Silchar.
2.Smt. D. Gogoi, ACS,
Asstt. Commissioner.
3.Sri A. Nath, AFS,
Finance & Accounts
Officer.
1.Sri Mrinmoy Nath, Sr. Asstt., DC’s
Office, Cachar.
2. Sri Shamsul Hoque Laskar, Sr. Asstt.,
DC’s Office, Cachar.
4. Sri Tushar Kanti Dey, Sr. Asstt., DC’s
Office, Cachar.
5. Sri Sadhan Sinha, Sr. Asstt.
6. Sri Debasish Barman, Jr. Asstt.
5. T. Lalmohan Singh, S.K., DC’s Office,
Cachar.
6. Sri Subodh Kanti Nath, Jr. Asstt., DC’s
Office, Cachar.
7. Sri Ramjatan Goala, Jr. Asstt., DC’s
Office, Cachar.
8. Sri Tulsi Kumar Nath, Jr. Asstt., DC’s
Office, Cachar.
9. Sri Tapash Kanti Nath, Patwari, O/O-
the C.O., Sadar Rev. Circle.
10.Sri Subhen Kanti Nath, Computer
Asstt. (attached to Dev. Br)
11. Sri Amin Ali, A.T., (attached to Dev.
Branch)
1.Sri Swapan Kr. Nath,
Peon O/O- the D.C.,
Cachar.
2. Sri Biplob Deb, O/O-
the Dist. Commandant,
Homeguard.
and Will be deputed by
Personnel Cell as per
requirement of the Cell-
in-Charge.
Activities of the Cell:
1. To implement all orders and directives received from the Assam State Election Commission and the Government pertaining to the conduct of ensuing Panchayat Election.
2. To perform all statutory functions like issue of notifications, printing of forms, purchase of 3. materials, printing of Ballot Papers, sale/issue of electoral rolls etc. as per the provisions of the
Panchayat Act and Rules. 4. To co-ordinate with the work of various cells and meet their requirements of material and fund. 5. To maintain proper accounts of all expenditure, cash book etc. 6. To keep proper custody of all election related materials like Result Sheets, used/unused ballot
papers in sealed trunks, ballot boxes etc. 7. Others time to time need based election related works.
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Page 12
2. PERSONNEL CELL:
Officer-in-Charge Other Officers
to assist
Name of Assistant Name of Grade-IV
Sri Rajib Roy,
ACS, ADC, Cachar.
Sri D. Thakuria,
ACS, Asstt.
Commissioner.
1.Sri Sudhendu Bhattacharjee, Sr. Asstt.,
DC’s Office, Cachar, Silchar.
2. Sri Rahul Bhattacharjee, Copyist, DC’s
Office, Cachar.
3. Sri Swarup Chakraborty, Sr. Asstt.
D.C’s Office, Cachar.
4. Sri Kishore Dutta, Jr. Asstt., DC’s
Office, Cachar.
5. Sri Joydeep Chanda Paul, Jr. Asstt.,
DC’s Office, Cachar.
1.Sri Ala Uddin,
Dist. Record Room,
DC’s Office, Cachar.
2. Sri Shamim
Ahmed Laskar,
DDMA Branch, DC’s
Office, Cachar.
3. Sri Kamalendu
Singha, C/O- E.E.,
Irrigation, Silchar.
Activities of the Cell:
1. Collection of data on personnel from various offices. 2. Appointment of Zonal Magistrate, Zonal Officers & Sector Officers. 3. Drafting of Polling/ Counting Personnel as per Assam State Election Commission’s
Guidelines. 4. Drafting of Officers and Staff for Distribution/ Reception of Polling materials/ Ballot Boxes /
Receiving of Nomination Papers, Security Deposit etc. and placement of Officers/ Staffs to various Cells as per actual requirement.
5. To maintain appointment of Polling/ Counting personnel registers, Zila Parishad Constituency wise and submit these to NIC for printing of appointment letters.
ACTION PLAN
Officer-in-Charge of the Cell: - Sri Rajib Roy,, ACS, Addl. Deputy Commissioner, Cachar,Silchar
Assisting Officers: - Sri D. Thakuria, ACS, Assistant Commissioner, Cachar, Silchar.
Date of Poll: - 9th December,2018. Date of Distribution: - 7th December,2018 (for Katigorah /Borkhola/ Lakhipur /Dholai)
8th December,2018 (for Silchar /Algapur / Sonai / Udharbond) Date of Counting of Votes: - 12th December,2018 onwards.
DUTIES & RESPONSIBILITIES ARE AS FOLLOWS: -
1) Drafting of Polling Personnel as per Assam State Election Commission’s Guidelines and their appointment as Presiding & Polling Officers.
SL NO
CATEGORY TOTAL NUMBER OF POLLING STATIONS
20% AS RESERVE TOTAL
REQUIREMENT
1 PRESIDING OFFICER
1659 NOS
332 NOS 1991 NOS
2 1ST POLLING OFFICER 332 NOS 1991 NOS
3 2ND POLLING OFFICER 332 NOS 1991 NOS
4 3RD POLLING OFFICER 332 NOS 1991 NOS
5 4TH POLLING OFFICER 332 NOS 1991 NOS
Total 1659 NOS 1660 NOS 9955 NOS
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Page 13
1) Drafting of Polling Personnel will be completed within 15th November,2018
(Action – Personnel Cell/Data Base Management Cell)
2) Printed Appointment letters will be issued within 20th November/2018, subject to completion of
Data Entry by the Data Base Management Cell within 14th November/2018 and provide the printed
coded appointment letters to the Personnel Cell by 16th of November/2018 for necessary sorting &
dispatch. Further, decoding of Appointment letters are proposed to be done on the day of
distribution of Polling Materials from the Distribution Centres. Therefore, the system (Decoding) and
printing of decoded sheet is to be completed well in advance, i.e. on 5th of December,2018.
Construction Cell will provide 50(fifty) Nos of Decoding Counters at ISBT Campus for decoding of
appointment letters for the Polling Personnel on the day of Distribution of Polling materials i.e. on
07th & 08th of December, 2018. Similarly 06(six) Nos of decoding counters on the day of Counting of
Votes to Panchayat Election, 2018 on 12th of December, 2018. (Action – Data Base Management
Cell & Construction Cell)
3) All Polling Personnel / Counting Personnel will be imparted training & familiarization by the Training
& Co-ordination Cell, after dispatch of appointment letters to the Polling & Counting Personnel
respectively. All the Presiding Officers & Polling Officers will attend Training & Familiarization
programme as per Convenient Training Centre as mentioned in their respective appointment letters.
Accordingly, Data Base Cell will provide Group Numbers against each group of Polling Personnel for
according further necessary action by the Training & Co-ordination Cell & Personnel Cell respectively.
Further, Data Base Cell will also provide printed Appointment letters in respect of drafted Counting
Personnel to the Election Personnel Cell within 25th November,2018 and attendance sheets for both
Polling & Counting Personnel be provided, directly to the Training & Co-ordination Cell &
Remuneration Cell, accordingly.
Training & Co-ordination Cell is requested to intimate the date, time & Venues of Trainings by
preparing a Training Schedule, well ahead, and communicate a copy of the same to the Data Base
Cell, Remuneration Cell & Personnel Cell accordingly. Regarding familiarization of all the Polling
Personnel, which will be conducted only at Silchar at different venues accordingly, Group
Code Number wise Training & Familiarization Programme will be chalked out by the Training & Co-
ordination Cell in consultation with the Data Base Cell. (Action – Training & Co-ordination Cell /
Remuneration Cell /Data Base Cell)
4) Drafting of Officers & Staff for Distribution & Receiving / Decoding of Appointment Letters / Relieving
Officer / Strong Room Duty / detailment of Officers & Staff to various Cells, etc., from time to time on
receipt of programme & necessary requirement from the concerned Cell(s). (Action – Personnel
Cell / All Cells)
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Page 14
5) Transport Cell will provide all necessary vehicles with POL to the Personnel Cell as and when indent is
placed. Further, 2(two) Nos of vehicles will remain as standby for use by Personnel Cell. Transport
Cell will kindly ensure smooth dispatch of Polling Personnel on the day of the departure as well as, on
the day of Poll, after the Poll is over. (Action – Transport Cell)
6) Construction Cell will provide the Action Plan for Counting of Votes preferably within 19th
November/2018, accordingly, the number of personnel required for Counting will be prepared by the
Personnel Cell. Moreover, sheds are to be prepared for Distribution & Receiving of Materials /
Decoding of Appointment Letters / Sitting arrangements for Reserve Polling Personnel, category wise
separate sheds, (approx. 200 Nos each category), Relieving Counters (Sitting arrangement for 1(one)
officer & 3(three) officials, to relieve the Presiding Officers from Election Duty, ZPC wise, separately),
in consultation with Material Cell & Personnel Cell, Panchayat Election’2018. To provide one
separate room with sitting arrangement for Personnel Cell at I.S.B.T. on the day of Distribution,
Receiving and till the Counting of Votes are over. (Action – Construction Cell)
7) Electrification Cell will ensure proper & sufficient light facilities at all the counters & cells functioning
at ISBT / ISTT, Ramnagar and also provide necessary generator facility, in case of any load shedding /
power failure etc. (Action – Electrification Cell)
8) Remuneration of all polling personnel with reserve / Counting Personnel and other staffs will be
provided by the Remuneration Cell as per guideline. (Action – Remuneration Cell)
9) Refreshment cell will arrange to provide refreshment and water bottle to all the officers / staff
engaged for Decoding / officers and staff for Distribution and Receiving / Relieving Officer / Reserve
Polling Personnel / Counting personnel / Reserve Counting Personnel at I.S.B.T. & I.S.T.T. To arrange
proper refreshment / lunch / dinner to all persons engaged at personnel cell as per indent.
(Action – Refreshment Cell)
10) To issue pass for the Polling Personnel and to be handed over to the Materials Cell for onward
handing over of the same to each Polling Personnel, through the concerned Presiding Officer, (if
required) before distribution of polling materials. To issue passes for officers / staff of
Personnel Cell / Counting Personnel and all other officers and staff engaged for counting purpose.
The name of officers and staffs will be provided by the Personnel cell in due course. (Action – Pass
Cell)
11) Nomination receiving cell will submit actual requirement of officers and staff for nomination
receiving and also mention the venue of receiving of the same well before of the receiving of the
nomination. (Action – Nomination Receiving Cell)
12) Water supply Cell will facilitate sufficient & pure drinking water at I.S.B.T. / I.S.T.T., Silchar for all the
personnel engaged for election purpose on the day of distribution and receiving of polling materials
at various corners and also the same process will be implemented at the time of counting.
(Action – Water Supply Cell)
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3. NOMINATION RECEIVING CELL (FOR ZPC/AP/GP) :-
Officer-in-
Charge
Other Officers to
assist
Name of Assistant Name of Grade-IV
Sri P.B. Roy,
ACS
Dist. Dev.
Commissioner,
Cachar, Silchar.
Sri Debasish Dey,
Administrative
Officer, DC’s
Office, Silchar.
1) Smt. Atashi Dutta
(Tarafdar), Sr. Asstt., DC’s Office,
Silchar.
2) Sri Prabir Kurmi, Sr. Asstt., DC’s
Office, Silchar.
3) Sri Sudipta Narayan Sikidar,
Sr.Asstt., DC’s Office, Silchar.
4) Sri Manash Ranjan Das, Sr. Asstt.,
DC’s Office, Cachar.
5) Sri Naresh Barman, Jr.Asstt., DC’s
Office, Silchar.
Will be deputed by
Personnel Cell as
per requirement of
the Cell-in-Charge.
Activities of the Cell:
1. The Cell-in-Charge will chalk out detail programme for receiving of Nomination Papers for
27 Nos. of ZPC Members, 163 G.P. President & 163 A.P. Member Constituencies in the
District Headquarter as per the Notification to be issued by the ASEC in due course. The Cell
will also work out no. of A.R.Os/ staff will be required for receiving of Nomination Papers in
liaison with General Cell & Personnel Cell.
2. The Cell will also suggest venues for receiving of Nomination Papers for G.P. Members in
consultation with EROs.
3. To collect & provide Nomination paper as per guideline of the ASEC.
4. To arrange safe custody of list of contesting candidates & handing over of same to General
Cell/ Presses as per instruction of DC, Cachar..
5. To receive nomination forms etc. from Panchayat Election Branch.
6. To verify the list of contesting candidates with specific symbol and handover the same to
General Cell/ Ballot Paper Cell immediately after the last date fixed for withdrawal of
Nomination Papers to be fixed by the ASEC.
7. To submit security money with proper receipt and register to the Panchayat Election Branch
on daily basis.
8. To keep liasion with the Ballot Paper Cell for correct printing of Ballot Papers.
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MANPOWER PLANNING
LIST OF AUTHORIZED OFFICERS FOR ZILA PARISHAD MEMBERS, G.P. PRESIDENTS & A.P. MEMBERS CONSTITUENCIES.
Sl. No.
Name & designation of Authorised Officer No. & Name of ZPC and GP president and AP Member
1 Sri Anurag Phukan, ACS, Circle Officer, Sonai Mobile No. 7086049314
01- Sonai (Purba)
2 02- Sonai (Madhya)
3 Nurzaman Choudhary, Addl. Chief Engineer, PHE, Cachar, Silchar Mob No. 435078668
03 - Sonai (Uttar)
4 04- Sonai (Paschim)
5 Smt. D. Gogoi, ACS, Asstt. Commissioner, Silchar. (Mobile No. 9707430898)
05- Dholai (Purba)
6 Sri. Rasaraj Das, PD, DRDA, Cachar, Silchar (Mobile No. 9435071604)
06- Dholai (Madhya)
7 07- Dholai (Dakshin)
8 Smt. D. Gogoi, ACS, Asstt. Commissioner, Silchar. (Mobile No. 9707430898)
08- Dholai (Paschim)
9 Sri Kuldip Hazarika, ACS, Circle Officer, Udharbond (Mobile No. 8876285835)
09- Udharbond (Dakshin)
10 10- Udharbond (Paschim
11 Ashit Deb, E.E. WRD, Silchar. Mobile No. 94351-79710
11- Udharbond (Uttar)
12 12-Udharbond (Purba)
13 Smt. J.R. Lalsim, ACS, Addl. Deputy Commissioner, Cachar. Mobile No. 9854410497
13- Lakhipur (Uttar)
14 14- Lakhipur (Paschim)
15 Sri P.K. Gupta, Circle Officer, Lakhipur (Mobile No. 8753872013)
15- Lakhipur (Purba)
16 16- Lakhipur (Dakshin)
17 Sri D. Thakuria, ACS,Asstt. Commissioner, Silchar (Mobile No. 8133979963)
17- Borkhola (Purba)
18 18- Borkhola (Uttar)
19 Sri R. K. Dam, ACS, Addl. Deputy Commissioner, Cacha (Mobile No.9874355305)
19- Borkhola (Paschim)
20 20- Borkhola (Dakshin)
21 Sri Rajib Roy, ACS, Addl. Deputy Commissioner, Cachar (Mobile No. 9435168531)
21- Katigorah Paschim
22 22-Katigorah Dakshin
23 Sri Jiten Taid, ACS, Circle Officer, Katigorah (Mobile No. 9755093935)
23- Katigorah Uttar
24 24- Katigorah Purba
25 Sri D. Pathak, Circle Officer, Sadr, Silchar (Mobile No. 8723039059)
25- Silchar Paschim
26
26-Silchar Purba
27 Sri Probal Kanti Deb, Superintending Engineer, PWD Building Division, Silchar. Mobile No. 9435073770
27- Algapur Purba
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Page 17
(B)For G. P. Members Constituencies
Sl.
NO
Name & Designation of the authorized Officer Name of Development
Block entrusted for
1 Sri Mohan Ingti, BDO, Sonai Dev. Block (Mob No-9401049309)
Sonai Development
Block/AP
2 Sri Pritam Deb, A.E, C/o E.E. Mech. Divn. Water Resource Division,
Silchar. Mob No-9402387533
3 Sri Tapan Bhattacharjee, SDAO, Sonai (Mob No-9435371043)
4. Rupak Kairi, JE, C/o E.E. W.R. Division, Silchar.
Mob No-94357724342
5. Sri Gautam Nath, ADO, C/O- SDAO, Sonai
Narsingpur Dev. Block/AP
6. Bharat Chandra Deori, Inspector of Boiler, Cachar, Meherpur, Silchar.
7 Sri P. Dasgupta, BDO, Narsingpur. (Mob No. 9435070537)
8 Abdul Rouf Choudhury, BDO, Lakhipur Dev. Block.
Mob No. 94350 79407
Lakhipur Dev. Block/AP
9 Sri N. Thombi Singh, SDAO, Lakhipur. (Mob No-94353-78031)
10 Sri Anowar Hussain, B.D.O., Rajabazar Dev. Block
M No. 9954876386
Rajabazar Dev. Block/AP
11 Sri F. U. Laskar, Asstt. Employment Officer, Cachar, Silchar. .
12 Sri T.J. Robert, B.D.O., Udharbond Dev. Block.
Mob No. 9401955458
Udharbond Development
Block/AP
13 Sri Debabrata Mazumder, J.E., PHE Division-II, Silchar.
M No. 9435503525
14 Sri Nilotpal Dey, J.E., PHE, Division-II, Silchar.
M No. 94350 72090
15 Sri Samsul Alom Choudhury, B.D.O., Salchapra Dev. Block.
Mob No. 91271 46291
Salchapra Dev. Block. /AP
16 Sri Baharul Islam Laskar, AEE, WR Div. Silchar
Mob No-9954145994
17 Sri S. Lhanghum, EO (Fish)
o/o the DFDO, Cachar
Borkhola Dev. Block/AP
18 Munim Doley, , E.O.(Credit), C/O- B.D.O., Udharbond Dev. Block.
M No. 94350 73579
19 Sri Rupon Dutta, J.E.,C/O- EE, PHE-I, Silchar.
20 Sri Suja Hussain Mazumder, B.D.O., Katigorah Dev. Block.
( Mob No. 9957142907)
Katigorah Dev. Block/AP
21 Sri Bhaskarjyoti Roy, Sr. Gr. J.E., C/O- EE, W.R. Divn., Silchar.
22 Smt. Kamali Sharma, B.D.O., Binnakandi Dev. Block.M No. 9401402964
Binnakandi Dev Block/AP
23 Sri Tarikuj Jaman Choudhury, Audit Officer, C/O- Asstt. Director, (Local
Fund), Silchar.
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Page 18
24 Sri Swapan Kr.Das, JE, C/O- AEE, PWD, Silchar.
Silchar Dev. Block/AP
25 Sri Satyabrata Chakraborty, Asstt. Director of Local Fund (Audit)
Mob No - 8638708151
26 Sri Hamidur Rahman,B.D.O., Silchar Dev. Block (M No. 9365520112)
27 Sri Rajib Sarma, AEE, WR Div.(Mechanical), Silchar.
Mob No-7896520586
Palonghat Dev. Block/AP
28 Sri Ashok Paul, Accounts Officer, PWD (RR), Silchar.
29 Sri Ashim Gupta, AEE(TC)
o/o the EE Irrigation(Mech)
Mob No-9401377047
30 Nazrul Islam Laskar, JE, PHE-I, Silchar.
Borjalenga Dev. Block/AP 31 Sri Motibur Rh. Barbhuiya, JE, PHE-II, Silchar.
32 Sri Nanda Kumar Goala, BDO, Tapang Dev. Block. M No. 9435073724
Tapang Dev. Block/AP 33 Sri Samir Paul, AEE, C/O- EE, PWD, Silchar Bldg. Division, Silchar.
34 Sri Abul Hussain, BDO, Kalain Dev. Block. (M No. 9435161891)
Kalain Dev. Block/AP
35 Sri Gaurav Barman, AEE, Assam Urban Water Supply & Sewerage
Board, Silchar.
36 Sri Altaf Hussain Laskar, Dy. Director, the Addl. C.E., Cachar & Hills,
Barak Valley Divn.
37 Sri Bhupesh Bhattacharjee, SE Gr-II, C/O- E.E., WR Divn., Silchar
38 Md. Wadiul Islam, i/c BDO, Banskandi Dev. Block.
Mob No-9864038246
Banskandi Dev. Block/AP
39 Sri Mazharul Islam , AEE, C/O- EE, WR Divn., Silchar.
Mob No-9435361956
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Page 19
4. MODEL CODE OF CONDUCT CELL AND OBSERVER CELL : This Cell is for the enforcement of Model Code of Conduct during Panchayat Election 2018 including expenditure incurred by the candidates and for the facilitation of the Observers. The Cell will furnish necessary circulars/instructions etc. regarding Model Code of Conduct for all political parties/Contesting Candidates and concerned Officer after collecting the same from the General Cell. The Model Code of Conduct Cell (including Expenditure Cell) will be functioning at Magistracy Branch, First Floor, D.C’s office, Silchar. The manpower of the Model Code of Conduct & Observer Cell as per the Order No.CDO(PE).116/2017-18/19-23 are as follows:
Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV
Sri Mridul Yadav, IAS,
Asstt. Commissioner,
Silchar.
1. Addl. S.P. (Hq.),
Cachar, Silchar.
2. Sri Pradeep
Gupta,ACS C.O.,
Lakhipur.
3. Sri D.Thakuria, ACS,
Asstt. Commissioner.
4.Sri Jitendra Taid, ALRS
C.O., Katigorah.
1.Sri Niranjan Dhar, Sr.
Asstt., DC’s Office,
Cachar, Silichar.
2.Sri Ratnadip Nath, Sr.
Asstt., DC’s Office,
Silchar.
2. Sri Nurul Amin
Borlaskar, Jr.Asstt., DC’s
Office, Cachar.
3. Sri Nesley Shilla, Jr.
Asstt., D.C’s Office,
Cachar, Silchar.
1. Sri Musleh Uddin
Ahmed Borlaskar, P.S.,
O/O- the C.O., Sonai.
2. Sri Sadya Barman,
ARCS, Silchar now
deputed DC’s Office,
Silchar.
3.Sri Jalal Uddin
Choudhury, C/O Jt.
Director of Health
Services, Silchar.
ACTION PLAN Activities of the Cell:
1. This Cell shall will be responsible for enforcement of Model Code of Conduct including expenditure incurred by the contesting candidates.
2. To keep liaison with contesting candidates/ election agent. 3. This Cell will also look after the Election Observer and their accommodation, transportation
and other facilities as may be required. 4. To make arrangement for issue of permission for use of Vehicles/ Loud Speakers etc. by the
Candidates/ Political Parties/ Rallies/ meetings strictly as per ASEC’s guideline/ instructions. 5. Misc. matters related to the Model Code of Conduct & Election Observers.
The following additional manpower for Model Code of Conduct & Observer Cell will be will be required as follows :
1. Assistant 6(six) Nos. for MCC & Observer Cell. 2. Grade IV staff 7(seven) Nos.
(Action – Personnel Cell)
1. Since, as per guidelines of Assam State Election Commission, all contesting candidates of
Panchayat Election, 2018 have to submit their election expenditure statements to the State
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Page 20
Election Commission through Deputy Commissioner/SDO, after scrutinized by auditor within 60
days of announcement of result and hence, LAC wise Accounting Teams may be constituted to
monitor the expenditure incurred by the contesting candidates during electioneering period.
2. Accounts Officers and staff will be deputed by the Personnel Cell for constitution of LAC- wise
Accounting Teams. (Action – Personnel Cell)
3. All Officers/Staff engaged in the Cell have been directed to remain available in the Cell for taking
lawful action against violations of Model Code of Conduct as and when information/complaint(s)
are received.
4. To strengthen the activities of the Cell, area of operation for enforcing Model Code of Conduct has
proposed to be divided among the Officers. The Circle Officers/BDOs are to be involved in the
enforcement of Model Code of Conduct as in charge for the Circle.
5. Correspondence of instructions on conduct of election received from the Election Commission time
to time will be distributed among all concerned Officials & Political Parties/Candidates to
enlighten them.
6. A vehicle with labourers & materials for removal of violations shall be kept ready with each Circle
for the use by the task force. The i/c, Transport Cell is requested to provide vehicles with POL for
this purpose. (Action – Transport Cell)
7. One vehicle exclusively of Officer-in-Charge of MCC Cell and another vehicle for MCC & Observer
Cell are required to meet the delivery of urgent daks, etc. (Action – Transport Cell)
8. Circle Level MCC Task forces is constituted to monitor the violation of MCC.
REGARDING VISIT OF HON’BLE OBSERVER, THE FOLLOWING STEPS ARE TO BE TAKEN 1. Accommodation for Hon’ble Observers are to be provided in Circuit House, Silchar Action - Nazarat
Branch 2. Regarding transportation to Hon’ble Observers, good condition vehicles are required viz
Scorpio/Safari etc. Action – Transport Cell
3. As regards to security/escort for Hon’ble Observers, Supdt. of Police, Cachar, Silchar is to be
requested for providing the same. Action – Supdt. of Police, Cachar, Silchar
4. Pass for entrance in lounge at Airport to receive Hon’ble ObserversAction – Observer Cell
5. One Play Board marked as “Welcome at Silchar Airport” is required during the time of receiving of
Hon’ble at Silchar Airport. Action – General Cell
6. For smooth functioning of Observer Cell, Protocol Officer, Stenographer, Assistants, Grade –IV staff is
to be required. Action – Personnel Cell
7. Laptops/Computer for Hon’ble Observer with internet facilities along with Telephone guide is to be
provided to the Hon’ble Observers. Action – General Cell
8. Road Map/Road Chart/Electoral Roll is to be provided to the Hon’ble ObserversAction - General Cell
9. A good quality of Hand Bag with Writing Pad, one mobile set with sim card is to be provided to the
Hon’ble Observers Action – General Cell
10. Any other requirements for Hon’ble Observers will be provided as when needed.
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Page 21
11. List Polling Station as made available to the Political Parties & Contesting Candidates is to be
provided to Hon’ble Observers. Action – General Cell
12. A booklet containing the plan for managing the election in the District & such other documents are
essential Action – General Cell
13. Detailed plan for counting of votes Action – General Cell
14. Food arrangements may be made for Hon’ble Observers, PSO/Security/Driver Action –
Refreshment Cell
15. List sensitive & hypersensitive Polling Station along with Police Station Action – General Cell
16. List of Sector Officers with Mobile Numbers both Civil & Police Action – General Cell
17. Videographer for each Observer Action – General Cell
5. PUBLICITY & PUBLIC RELATION CELL :
Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV
Smt. D. Gogoi, ACS,
Asstt. Commissioner,
Silchar.
Dy. Director,
Information & Public
Relations, B.V. Zone,
Silchar.
To be deputed by the
Dy. Director,
Information & Public
Relations, Silchar with
due approval of the
Personnel Cell.
To be deputed by the
Dy. Director,
Information & Public
Relations, Silchar with
due approval of the
Personnel Cell.
Activities of the Cell:
1. To arrang wide publicity of all relevant information connected with the conduct of Panchayat Election and to keep proper co-ordination/liaison with Political parties/ Candidates, Press and Public.
2. This Cell will also make necessary arrangement regarding setting up of Media Centre at the Counting Centre.
3. The Cell will keep constant touch with Election General Cell for wide publicity of diff. time bound notification/ instructions.
6. DATA MANAGEMENT CELL:
Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV
Sri R. Roy, ACS,
Addl. Deputy
Commissioner,
Cachar.
1) Sri Mridul Yadav, IAS,
Asstt. Commissioner.
2)Sri W. Shanti Singha,
D.I.O., NIC, Silchar.
1.Sri Kumarjit Choudhury,
Network Engineer, NIC, Silchar.
Other staff will be deputed by
Personnel Cell as per
requirement of the Cell-in-
Charge.
Will be deputed by
Personnel Cell as
per requirement of
the Cell-in-Charge.
Activities of the Cell:
1. Works of data entry, processing, arrangement and transfer of all data relating to conduct and counting etc.
2. All other works which needs computerization.
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7. TRAINING AND COORDINATION CELL :
Officer-in-
Charge
Other Officers to assist Name of Assistant Name of Grade-IV
Sri R. Roy,
ACS
1) Superintending
Engineer, PHE, Cachar.
2)Inspector of Schools,
CDC, Silchar.
3)District Agriculture
Officer, Cachar.
4)Dist. Ele. Edn.
Officer, Cachar.
1.Sri Mridul Kanti Bhattacharjee,
UDA O/O- the S.O., Cachar,
Silchar.
2.Sri Saiful Islam Mazumder, UDA
O/O- the S.O., Cachar, Silchar.
3. Sri Sohrab Hussain Laskar, Jr.
Asstt., O/O- the S.O., Cachar,
Silchar.
Sri Rajkumar
Bardhan, O/O- EE,
PWD (Bldg.)
Activities of the Cell:
1. The Cell will arrange for imparting training to Polling and Counting personnel after chalking out of programme in consultation with Personnel Cell & with due approval of the D.C., Cachar.
2. This Cell will Coordinate various activities between different cells and others agencies as may be appropriate and will also monitor the progress etc. of various cells and make regular report to the Returning Officer. This Cell will also maintain liaison with the Police Deptt. as regards deployment of Police for security during poll and maintenance of Law and Order.
8. REMUNERATION CELL:
Officer-in-
Charge
Other Officers to assist Name of Assistant Name of Grade-IV
Sri A. Nath, AFS,
Finance &
Accounts
Officer, DC’s
Office, Silchar.
1) Sri B. Paul, AFS,
Cachar Treasury, Sil.
2)Treasury Officer, New
Silchar Sub-Treasury.
3)Sri J. Bhattacharajee,
LDM, Cachar.
1.Sri Satyajyoti Deb, Sr. Asstt.,
DC’s Office, Cachar.
2. Sri Sanju Deb, Jr. Asstt., DC’s
Office, Cachar.
3. Sri Rajesh Deb, Jr. Asstt., DC’s
Office, Cachar.
4. All staff of Cachar/ New
Silchar Treasury.
1) Sri Jakir Hussain
Borbhuiya, O/O- the
JDA, Cachar.
2) Will be deputed by
Personnel Cell as per
requirement of the Cell-
in-Charge.
Activities of the Cell:
1. The Cell will make arrangement for payment of remuneration to Polling / Counting personnel including reserve personnel as per rates to be communicated by the ASEC in due course.
2. To maintain proper payment register with due vouchers/certificates from Officer-in-Charge etc. and submit the same to the Panchayat Election Branch for submission of DCC Bills/ Audit purpose etc.
3. The Cell will prepare budget requirement well ahead of disbursement days of remuneration & submit the same to the General Cell for providing of fund in due course.
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Page 23
ACTION PLAN
Date of Poll 09/12/2018
Date of distribution of remuneration to the training personnel
No. of Phase /Venue and date will be finalized by the Personnel Cell & Training Cell
Date of Distribution of Remuneration to the poll personnel at the time of distribution of Poll materials
07/12/2018 (Katigorah/Borkhola/Lakhipur/ Dholai) 08/12/2018-(Silchar/Algapur/ Sonai/ Udharbond)
Date of Counting Votes 12/12/2018 onwards
Venue of preparatory works D.C office LA Branch and Cachar Treasury Office
Category wise requirement of polling personnel
Sl No
Category Total No of polling station
Total No. of Polling personnel
20% reserve on total polling personnel
Total requirement
1. Presiding Officer 1659 Nos
1659 Nos 322 Nos 1991 Nos
2. 1st Polling Officer 1659 Nos 322 Nos 1991 Nos
3. 2nd Polling Officer 1659 Nos 322 Nos 1991 Nos
4. 3rd Polling Officer 1659 Nos 322 Nos 1991 Nos
5. 4th Polling Officer 1659 Nos 322 Nos 1991 Nos
Total 8295 Nos 1660 9955 Nos
1. Requirement of staff for distribution of Remuneration
Since the Remuneration Cell play vital role in election a good numbers of experienced staff are
to be deputed in Remuneration Cell.
(Action :- Personnel Cell)
2. The Cell constituted with the following staff.
(a) Sri A. Nath, AFS, F & A.O., D.C. Office, Silchar – Cell In-charge (b) Sri B. Paul, AFS, Treasury Officer, Cachar Treasury, Silchar. (c) The Treasury Officer, New Silchar Sub-Treasury. (d) Sri J. Bhattacharjee, LDM, Cachar. (e) Sri Satyajyoti Deb, Sr. Asstt. L.A. Branch. (f) Sri Rajesh Kanti Dey, Jr. Asstt. Personnel Branch. (g) Sri Sanju Deb, Jr. Assistant, Magistracy Branch. (h) Sri Jakir Hussain Barbhuiya, Gr.-IV, O/o JDA, Cachar.
3. Function of the Cell :-
(i) The Cell will prepare probable budget estimate for payment of remuneration to the Polling
Personnel/ Counting Personnel (for election duty & training). The estimate will be prepared on
receiving the rate (T.A. and D.A. ) of Presiding and Polling Officer fixed by the Assam State Election
Commission. (Action :- General Cell).
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Page 24
(iii) Distribution of Remuneration amongst the Presiding & Polling Personnel those who are attending
training at various venues. Venue-wise list along with the APRs to be provided by the NIC / Personnel
Cell / Training Cell at least 3(three) days before the training , in consultation with Remuneration
Cell.(Action :- Personnel Cell/ NIC, Silchar / Training Cell)
(iv) Distribution of remuneration to the Polling Personnel at the time of distribution of Polling materials
at the different Counters to be selected by the Material Cell. The material cell will furnish ZP-wise
Counter, total No. of Polling Stations in each Counter and the date of distribution.(Action :- Material
Cell)
1. (i) Construction Cell will make necessary sitting arrangement of 2(two) Assistants against each
receiving & distribution Counter adjacent to the Material Distribution Counters for making payment
of remuneration as well as collection of APRs on return of Polling Parties.
(II) Construction Cell also provide rooms for making payment to the trainers at the time of training
at Training Centre.
(ii) One separate room to be allocated for Officer and staff of remuneration Cell at distribution
centre for office use.(Action :- Construction Cell).
2. Adequate venue-wise security arrangement may be made at the time of distribution or
remuneration in all Training Venues as well as Material Receiving & Distribution Counters.
(Action :- S.P., Cachar).
6. 1 (One) No. of light vehicles are to be placed to Remuneration Cell for disposal of day to day works
of the Cell. Further requirement of vehicles on actual need basis will be placed before transport Cell in
due course. (Action :- Transport Cell).
7. Necessary refreshment & safe drinking water to be provided to the officers & staff engaged in
Remuneration Cell. (Action :- Refreshment Cell).
8 Identity Cards to be issued in favour of Officers & staff engaged in Remuneration Cell for entry.
Necessary list will be placed in due course. (Action :- Pass Cell).
9. MATERIAL CELL :-
Officer-in-Charge Other Officers to
assist
Name of Assistant Name of Grade-IV
Smt. J.R. Lalsim,
ACS, Addl.
Deputy
Commissioner,
Cachar, Silchar.
1) Sri A.B.
Choudhury, EE,
PHE Division-II,
Silchar.
2) Sri Zakir Hussain
Choudhury,
District Agril.
Officer, Cacahr.
1)Sri Amalendu Barman ,Sr.
Asstt., DC’s Office, Cachar.
2)Sri Gaithaiw Kabui, Sr. Asstt.,
DC’s Office, Silchar.
3) Sri Bimal Dhar, Sr. Asstt. O/O
C/O Katigorah.
4)Sri Debasish Barman, Jr.
Asstt., DC’s Office, Silchar.
5)Sri Pronoy Chakraborty, Jr.
Asstt., Election Office, Silchar.
Will be deputed by
Personnel Cell as per
requirement of the
Cell-in-Charge.
Activities of the Cell:
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1. To assess requirement/availability of Polling/ Counting materials and place requirement to the General Cell well ahead.
2. To get Ballot Boxes tested at least 15 days prior to the date of departure of Polling Parties. 3. To sort out Polling Station wise Polling materials/ forms etc. at least 10 days before the date
of Poll. 4. To arrange placement of materials at the distribution Centre at least 3 days prior to Poll. 5. To arrange handing over of required additional materials to Zonal Officer from reserve stock
if needed. 6. To assess materials for counting of votes and place required to the General Cell well ahead. 7. Indent regarding different election materials to be submitted to the General Cell well ahead
for procuring & providing the same to Material Cell. 8. To collect list of contesting candidates and their symbols from Panchayat Election Branch
after scrutiny of nominations. To arrange handing over of polled materials/ statutory forms etc. to the General Cell, to be received by
the different Receiving Counters on Poll Day(s).
ACTION PLAN OF MATERIAL CELL
1. Date of Poll : 09/12/2018
2. Date of Distribution of Polling materials : 07/12/2018 & 08/12/2018
3. Venue of preparatory works : Conference Hall,Cachar Zila Parishad
4. Venue of distribution of Polling Materials : At ISBT/ISTT Building, Ramnagar
5. Total No. of Polling Stations : 1659 nos.
6. No. & Name of ZP Constituency Total No. of Polling Stations
1. Sonai ( Purba) -------------- 70 nos.
2. Sonai ( Madhya) -------------- 50 nos.
3. Sonai (Uttar) ------------- 60 nos. + 1 Aux. = 61 nos.
4. Sonai (Paschim) -------------- 60 nos.
5. Dholai (Purba) -------------- 70 nos.
6. Dholai (Madhya) -------------- 70 nos.
7. Dholai (Paschim) -------------- 70 nos.
8. Dholai (Dakhin) -------------- 60 nos.
9. Udharbond (Dakhin) -------------- 60 nos. + 2 Aux = 62 nos.
10. Udharbond ( Paschim) -------------- 60 nos. + 3 Aux = 63 nos.
Officer-in-charge : Shri J.R.Lalsim, ADC, Cachar
Assisting Officer : Shri A.B Choudhury,EE,PHE Div-II
Assisting Officer : Shri Zakir Hussain Choudhury,D.A.O,Cachar
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11. Udharbond (Uttar) -------------- 50 nos. + 1 Aux = 51 nos.
12. Udharbond (Purba) -------------- 50 nos.
13. Lakhipur (Uttar) -------------- 50 nos.
14. Lakhipur (Paschim) -------------- 70 nos.
15. Lakhipur (Purba) -------------- 70 nos. + 1 Aux = 71 nos.
16. Lakhipur (Dakhin) -------------- 60 nos.
17. Borkhola (Purba ) -------------- 50 nos.
18. Borkhola (Uttar) -------------- 50 nos.
19. Borkhola ( Paschim) -------------- 60 nos.
20. Borkhola ( Dakhin) -------------- 50 nos. + 1 Aux = 51 nos.
21. Katigorah (Paschim) -------------- 60 nos.
22. Katigorah (Dakhin ) -------------- 70 nos. + 1 Aux = 71 nos.
23. Katigorah (Uttar) --------------- 60 nos.
24. Katigorah (Purba) --------------- 60 nos.
25. Silchar (Paschim) --------------- 60 nos. + 18 Aux = 78 nos.
26. Silchar (Purba) --------------- 50 nos. + 11 Aux = 61 nos.
27. Algapur (Purba) --------------- 70 nos.
---------------------------------------------------------
Total = 1620 nos. + 39 Aux
Grand Total = 1659 nos.
A. Requirement of staff for arrangement of Materials in Material Cell
Already requirement placed to personnel cell and deployed.
B. Requirement/ arrangement of Polling Materials/ Ballot Boxes.
(i) Polling materials requirement 1659 sets for Polling Stations. + sets for
Zonal Officers for any emergency
+ 20% (332 sets) sets for Re-poll, if any.
+ 15% (249 sets) sets as Reserved Stock.
-------------------------------------------------------------------------
(ii) Ballot boxes ------- Available -- Big Size
(iii) Requirement :- The exact requirement of Ballot Boxes will be assessed on receipt of PS-wise
Voter of each PS from General Cell, Panchayat Election, 2018
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Action :- Panchayat Election General Cell will take necessary action for checking, repairing(where
necessary) and oiling the Ballot Boxes & keep the same in ready condition for distribution to the Polling
parties.
(iv) Statutory and Non-Statutory forms Steps to be taken by the General Cell, Panchayat
(v) Envelops ( of different sizes) Election, 2018 for printing and procurement of
Distinguish mark Rubber Stamp adequate quantities ( including Reserve stock) &
(vi) Necessary materials, Indelible Ink, supplied to Material Cell latest by 13/11/18. All
Ballot papers ( of all categories) Forms to be given in a single perforated booklet
(vii) Electoral Rolls ( to be used as marked per PS including reserve. This will help the
Copies). Presiding Officer to trace out all forms at a glance.
C. (i) Sorting and packeting of materials, forms, envelops etc., other than ballot papers and Electoral
Rolls and shifting the same to ISBT/ISTT Building, Ramnagar ------ by
(ii) Setting of all materials PS-wise including Ballot Boxes other than Ballot Paper, paper seals and
marked copies of Electoral Rolls ------- by
(iii) Placement of specified items like ballot papers, paper seals and Electoral Rolls ( ZP Constituency and
Polling Station –wise --------- by
N.B :- After checking & sorting the ballot papers (of all four categories) & packeting these Z.P
Constituency-wise and Polling Station –wise and also the paper seals by Ballot paper cell, these are to
be handed over to Material Cell at ISBT/ISTT Building, Ramnagar ----- by
D. Distribution Register:-
A Distribution Register ZP Constituency-wise and PS-wise to be prepared by the Ballot Paper
Cell showing the column (1) Sl. No. (2) PS. No., (3) Full name of P.S, (4) Quantity & no. Ballot Boxes, (5)
Quantity and Sl. no. of Paper Seals, (6) Quantity and Sl. No. of Ballot papers (All categories), (7) Full
legible signature of the Presiding Officer will his full official designation. All these registers duly filled in
are to be handed over to Material Cell at least 4(four) days ahead of the date of distribution of Polling
Materials for handing over the same to the Officers of Distribution Centers for obtaining the signatures
of the Presiding Officers at the time of receiving the materials by them as a token of receipt of Ballot
Papers, Ballot Boxes and Paper Seals.
N.B:- Since materials for each Z.P. Constituency will be distributed through 2(two) no. of
Counters, 2(two) volumes of Registers for each Z.P. Constituency are to be prepared dividing equally
the No. of Polling Stations under each Z.P. Constituency. Where the total no. of Polling Station in any
Z.P. Constituency is odd one, say for example 61 no. of P.S, the first volume should contain P.S. No. 1
to 30 and the second Volume should contain P.S. No. 31 to 61.
In some cases, it may so happen that Ballot Papers, Paper Seals issued to the Presiding Officers
are not in order ( i.e., torn, missing, un-numbered). On the other hand, some technical fault in the ballot
boxes may be detected in the P.S on the day of poll. To meet such emergent situations, Officers and
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Staff of Ballot Paper Cell and Ballot Box Cell are required to remain present with adequate stock of the
aforementioned materials on the day of distribution as well as on the day of Poll at the Distribution
Centre and Receiving Centre respectively i.e., at ISBT/ISTT Building. (Action :- Officer-in-charge,
Ballot Paper Cell, Postal Ballot Paper Cell)
4(four) copies of Electoral Rolls of all of the Z.P. Constituencies to kept ready with necessary entry of
issue of EDC/ Postal Ballot Paper Cell & handed over to Material Cell at lease 4(four) days ahead of the
date of distribution of Polling Materials without fail. Out of 4(four) copies, 2(two) copies will be supplied
to the Presiding Officers and rest 2(two) copies will be kept ready in case of necessity of replacement of
any part on the date of distribution/ Poll and in case of Re-Poll, if any. (Acton :- Officer-in-charge, EDC/
Postal Ballot Paper Cell/ General Cell, Panchayat Election, 2018)
E. Distribution of Materials –
(i) Date of distribution (i) on 07/12/2018 from 7.00 AM onwards for the folloing ZPCs :- 24/05-Dholai
(purba),24/06-Dholai (Madhya), 24/07-Dholai (Dakhin), 24/11-Udharbond (Uttar), 24/12-Udharbond
(Purba), 24/18-Borkhola (Uttar), 24/15-Lakhipur (Purba), 24/16-Lakhipur(Dakhin), 24/21-Katigorah
(Paschim), 24/22- Katigorah(Dakhin), 24/23- Katigorah (Uttar) and 24/24- Katigorah (Purba).
(ii) on 08/12/2018 from 7/00 AM onwards for the following ZPCs:- 24/01-Sonai (Purba), 24/02-
Sonai(Madhya), 24/03- Sonai (Uttar) 24/04- Sonai(Paschim), 24/08-Dholai (Paschim), 24/09-
Udharbond (Dakhin), 24/10- Udharbond(Paschim), 24/17-Borkhola (Purba), 24/19-
Borkhola(Paschim), 24/20-Borkhola (Dakhin), 24/13- Lakhipur (Uttar), 24/14- Lakhipur
(Paschim), 24/25- Silchar (Paschim), 24/26- Silchar (Purba) and 24/27- Algapur (Purba)
(ii) System adopted :- Proposed to be distributed for all Z.P. Constituency through 2(two)
counters for each Z.P. Each counter will be managed by 2(two)Asstts.,
2(two) Grade-IV and 3(three) manual labourers.
N.B :- (i) Personnel Cell will engage Officials/staff accordingly.
(ii) Distribution will be done under direct supervision of Shri J.R.Lalsim,A.D.C. and I/C Material
Cell to be assisted by Shri A.B Choudhury, E.E. PHE., Division-II,Silchar and Shri Zakir
Hussain Choudhury. District Agriculture Officer,Cachar
F. Receiving of Polled Ballot Boxes and other election materials :-
(i) Date of receiving :- On the day of Poll/following day (in case of remote areas)
(ii) Venue :- At ISBT/ ISTT Building, Ramnagar
(iii) System adopted :- (a) There will be 54 no. of counters for 27 Z.P. Constituency{(each
Z.P.C will be divided into 2(two) counters}. Each counter will be managed by 1(one) Gazetted Officer,
2(two) Assistants, 2(two) Grade-IV staff and 4-5 no. of Manual Labourers.
(b) For releasing the Presiding Officers after checking the Ballot Paper Account, Paper Seal Account and
Presiding Officers’ Diary and if found in order, the Presiding Officer will be released. For
this purpose Two sets of Officers preferably Magistrate with Grade-III and Grade-IV staff to be
entrusted with the responsibility.
N.B :- (i) Personnel Cell will engage Officials/staff accordingly.
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G. Counting Materials :-
Counting materials other than specified forms are to be supplied by the Panchayat Election, General
Cell and arrange the same table-wise at least 2(two) days ahead of the counting of Votes.
(Action:- A.D.C. Cachar I/C General Cell, Panchayat Election, 2018 and Assisting Officers of General
Cell, Panchayat Election, 2018)
N.B : For proper and systematic completion of Counting of Votes, compiling of Result Sheets and
Sealing of the Statutory Covers, papers and Counted Ballot Paper with the seal of Assam State Election
Commission and announcement of result of Panchayat Election, 2018, a complete separate cell is
suggested to be formed with necessary Officers and Staff.
H. Officers and staf requirement :-
(1) FOR DISTRIBUTION: –
(a) At ISBT Building for 12 Z.P. Constituency , 2 Counter each ( i.e., 24 Counters) Assistants= 48 nos., Grade-IV =48 nos., Manual Labourers 50 nos.
(b) At ISTT Building for 15 Z.P. Constituency , 2 Counter each ( i.e., 30 Counters)
Assistants= 60 nos., Grade-IV =60 nos., Manual Labourers 60 nos.
( 2) FOR RECEIVING :-
(c) At ISBT Building for 12 Z.P. Constituency , 24 Gazetted Officers, 48 Assistants,
Grade-IV =48 nos., Manual Labourers 96 nos.
(d) At ISTT Building for 15 Z.P. Constituency , 30 Gazetted Officers, 30 Assistants,
Grade-IV =30 nos., Manual Labourers 120 nos.
N.B :- (i) Receiving will be done through 2(two) counters for each Z.P. Constituency.
(ii) For Distribution and receiving 10% Officers, Staff and Grade-IV employees are to
be kept as reserve.(Action : Officer-in-charge, Personnel Cell.)
I. Other arrangements to be made for Distribution and Receiving Centres :-
(a) Distribution and Receiving at ISBT Buildings for 12 no. of ZPC through 2(two) counters for
each ZPC.
(b) Distribution and Receiving at ISTT Buildings for 15 no. of ZPC through 2(two) counters for each
ZPC
1. Necessary counters to be constructed at ISBT & ISTT Buildings and necessary furniture to be provided. (Action : Officer-in-Charge, Construction Cell )
J. Requirement of Vehicles for Material Cell :-
(i) 2(two) Mini Trucks for shifting of materials from Conference of Zila Parishad to ISBT
Building from (to be specified as per election schedule) for preparation / packeting etc.
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(ii) 1(one) Big Truck from (to be specified as per election schedule & election)for carrying of Ballot
Boxes from Unnayan Bhawan to ISBT/ISTT Buildings.
(iii) 4(four) no. of LMVs on the day of poll for sending of any materials, if required by the Zonal
Officer/ Presiding Officer of any Polling Station.
(iv)2(two) TATA Sumo and 1(One) Big Bus for the cell for carrying of light materials and
dropping of staff beyond Office hours.(Action : Officer-in-charge, Transport Cell)
IMMEDIATE REQUIREMENT :-
(1) Marked Rooms at ISBT/ISTT Buildings, Ramnagar to be vacated and cleaned immediately for preparatory works and smooth functioning of Material Cell.
(Action : General Cell/ Construction Cell, Panchayat Election, 2018)
(2) Ballot Boxes alongwith necessary forms / covers etc., for training purpose to be provided to Training Cell.
(Action : General Cell, Panchayat Election, 2018)
(3) All Forms to be printed as per latest guidelines of Panchayat Election including reserve and for Re-poll, if any. All Covers(Statutory/ Non-Statutory) and other poll materials to be supplied to Material cell as per latest guidelines of Panchayat election, 2018.(Action : General Cell, Panchayat Election, 2018)
10. BALLOT PAPER CELL/ POSTAL BALLOT PAPER CELL :
Officer-in-
Charge
Other Officers to assist Name of Assistant Name of Grade-IV
Smt. J.R. Lalsim,
ACS, Addl.
Deputy
Commissioner,
Cachar, Silchar.
1)Sri Biswajit Paul,
AFS, Treasury Officer,
Cachar Treasury,
Silchar.
2) Sr. Sub-Registrar,
Silchar.
3) Sri Sanjeev Dey,
Auditor, O/O- the I.S.,
CDC, Silchar.
1) Sri Ratan Aimol, Jr.
Asstt., DC’s Office,
Cachar, Silchar.
2) Sri Monowar
Hussain Barbhuiya, Jr.
Asstt., DC’s Office,
Cachar.
3) Sri Pinu Roy,
Patwari, Sadar Circle ,
Silchar.
1. Sri Kripamoy Nath,
Chainman, C/O- S.O.,
Cachar &Hkd., Silchar.
2) Other staff will be
deputed by Personnel Cell
as per requirement of the
Cell-in-Charge.
Activities of the Cell:
1. To arrange security at the Presses where printing will take place.
2. There will be four categories of Ballot Papers viz. G.P. President, A.P. Member, G.P. Member
& Zila Parishad Member.
3. Keep co-ordination with Nomination Cell towards preparation of list of contesting
candidates.
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4. To arrange sorting & keeping of Polling Station wise Ballot Papers on receipt of same from
the Printing Presses, as per guideline.
5. To collect required numbers of trunk for keeping Ballot papers from Panchayat Election
Branch.
6. To maintain proper stock register of Ballot Paper to avoid the chances of complications later
on.
7. To verify Ballot Papers on receipt from Printing Presses/ General Cell.
8. To arrange distribution of Ballot Papers to the distribution centre.
9. To submit requisition of sorting staff to Personnel Cell for sorting of Ballot Papers etc.
10. To get required numbers of Postal Ballot Papers printed and ready within 24 hours of
drawing up list of Contesting Candidates.
11. To get sufficient forms prepared.
12. To arrange sorting and dispatch of Ballot Papers of Service Voters after proper verification.
13. To arrange facilitation of casting of votes by means of Postal Ballot by all eligible persons,
i.e., by Polling Personnel, Drivers of the Govt. & Non-govt. vehicles etc.
14. To co-ordinate with Postal Authority for proper dispatch and delivery.
15. To arrange safe custody of Postal Ballots received till counting of votes.
ACTION PLAN
1.To collect the list of the contesting candidate with symbol assignment category-wise from the
Nomination Receiving Cell after finalisation of receipt of nomination papers on the same day
authenticated by the nomination cell (Action : Nomination Cell, PE)
2. One Magistrate along with security personnel is to be deployed for each printing press and for the
transit of printed Ballot Papers from the press to the Ballot Paper Cell. Adequate security may also be
provided during sorting, packeting of Ballot paper Cell (Action : General Cell, PE-2018)
3. On receipt of Ballot Paper from the press, proper stock Register is to be maintained to avoid chances
of complication later on. While sending the Ballot Paper to the table where sorting will be done. The
numbers of ballot papers issued to each table has to be maintained (Action : Ballot Paper Cell).
4. To work out the requirement of the ballot Paper for each Polling Station for all Categories.
( Action : Ballot Paper Cell, PE)
5. For printing of all categories of Ballot Papers – General Cell may take necessary steps for printing of
required Nos. of Ballot Papers including the prescribes additional (10%) Ballot Paper will be printed by
the General Cell. (Action : General Cell, PE-2018)
6. Requirement of Postal Ballot Papers may be obtained from Postal Ballot Paper & Certificate Cell.
(Action : General Cell, PE-2018)
7. Officers /Staff to be engaged for sorting of all categories of Ballot Paper where the requirement of
Staff is 100 Nos. These will be done under supervision of the following Officers for each counter.
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Name of officer
No. & Name of ZPC No. & Name of AP Nos. of Polling Station( in Nos.)
Remarks
Officers may be detailed from General Cell and Personnel Cell ZPC wise.
1.Sonai Purba 01-Sonai AP 70
2.Sonai Madhya 01- Sonai AP 02 Narsingpur AP
50
3..Sonai Uttar 01- Sonai AP 15- Banskandi AP 10- Silchar AP
61
4.Sonai Paschim 01-Sonai AP 12-Barjalenga AP
60
5.Dholai Purba 11-Palonghat AP 60
6.Dholai Madhya 11-Palonghat 02-Narsingpur AP
70
7.Dholai Dakshin 02-Narsingpur AP 60
8.Dholai Pascchim 12-Barjalenga AP 02-Narsingpur AP
70
9.Udharbond Dakshin 05-Udharbond AP 15-Banskandi AP
62
10,Udharbond Paschim 05-Udharbond AP 15-Banskandi AP
63
11.Udharbond Uttar 05-Udharbond AP
51
12.Udharbond Purba 04-Rajabazar AP 50
13.Lakhipur Uttar 04-Rajabazar AP 50
14. Lakhipur Paschim 15-Banskandi AP 70
15. Lakhipur Purba 03-Lakhipur AP 71
16.Lakhipur Dakshin 09-Binnakandi AP 60
17.Borkhola Purba 07-Borkhola AP 50
18.Borkhola Uttar 07-Borkhola AP 50
19.Borkhola Paschim 07-Borkhola AP 06-Salchapra AP
60
20.Borkhola Dakshin 06-Salchapra AP 51
21.Katigorah Paschim 14-Kalain AP 60
22. katigorah Dakshin 08-Katigorah AP 14-Kalain AP
71
23. Kat6igorah Uttar 14-Kalain AP 60
24. Katogorah Purba 08-Katigorah AP
60
25. Silchar Paschim 10- Silchar AP 78
26. Silchar Purba 10- Silchar AP 61
27. Algapur East 13- Tapang AP 70
8. After sorting of Ballot Paper, packet would be handed over to the material Cell including the
Registered duly filled in. (Action : Ballot Paper Cell, PE)
9. To provide contingency money for Rs.80,000.00 (Rupees eighty thousand )only approximately for
Ballot Paper Cell for wages of Labour and misc. expenditure. ( Action : General Cell, PE).
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10. To carrying sorted Ballot Paper from different sorted centres to Material Cell, vehicles are to be
required requisition of vehicles is to be submitted in due course. ( Action : Transport Cell, PE).
11. Refreshment Cell will arrange to provide refreshment/ Lunch/ Dinner/ fresh drinking water to all
officers and staff engaged in Ballot Paper Cell as per indent. (Action : Refreshment Cell).
11. TRANSPORT CELL :
Officer-in-Charge
Other Officers to assist
Name of Assistant Name of Grade-IV
Sri R.K. Dam, ACS, Addl. Deputy Commissioner, Cachar, Silchar. .
1)The D.T.O., Cachar 2) The Station Superintendent, ASTC, Silchar.
1. Sri Debabrota Das, S.A., DC’s Office, Cachar, Silchar. 2. Sri Rajat Bhattacharjee, Sr. Asstt., DC’s Office, Silchar. 3. Sri Bikash Dutta, Jr.Asst., DC’s Office, Silchar. Any other staff will be deputed by the Personnel Cell as per requirement.
1. R.K. Biswajit Singha, PS, DC’s Office, Silchar. And Will be deputed by Personnel Cell as per requirement of the Cell-in-Charge.
Activities of the Cell:
1. To assess the requirement and availability of different types of vehicles (Govt. and Non-Govt.)
2. To requisition Non-Govt. vehicles on actual need basis & arrange examination by MVI to ensure proper service.
3. To allot vehicles to different Cells/Officers according to their needs as well as duties. 4. To maintain proper records of vehicles. 5. To issue POL as per need (i.e. requisition slip obtained from Officers/ Cells). 6. To maintain log sheets properly with due certificates from Officer-in-charge of the Cells. 7. To maintain proper register with details of vehicles/issue of POL/ No. of requisition days. 8. To de-requisition non-Govt. vehicles immediately after use. 9. To co-ordinate with transport operators and their respective associations. 10. To prepare a proper Route Chart as per report of Zonal Officers/ Sector Officers, earmarking
vehicles for carrying polling parties for all polling stations on the day and orderly dispatch of the same on the day fixed for departure.
11. List of drivers/ handyman of the requisitioned vehicles be maintained. 12. Assess the requirement of wages & submit proposal of fund to General Cell well ahead of
the date of disbursement. 13. Wages to Drivers/ Handymen are to be disbursed by maintaining proper A.P.Rs etc. 14. To submit the list of Drivers/Handyman of Govt. & requisitioned vehicles to Postal Ballot
Paper Cell for issue of their Ballot so as to enable them to cast their vote. 15. Vehicles needed for urgent work including Re-Poll (if any) and for unforeseen matters to be
kept identified and reserved and should not be released. 16. Arrangement of vehicles shall be made for to and fro transportation of officials/staff
engaged for receiving of materials from polling parties and to arrange for their departure to various destinations in the District.
17. Arrange for adequate vehicles for transportation of personnel during counting days.
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ACTION PLAN
To start with the function of ensuing Panchayat Election Transport Cell, the following tentative Action
Plan is prepared for smooth conduct and mobility of Polling Personal in the District. Preliminary works of
the Cell have already been taken up from the Transport Cell headed by Shri R.K. Dam, ACS, Addl. Deputy
Commissioner, Cachar, Silchar.
Manpower: As per order under Memo No. CDO(PE).116/2017-18/19-23 – A, dtd. 07/11/2018 following is the
manpower of the Cell.
1. Shri R.K. Dam, ACS, Addl. Deputy Commissioner, Cachar - Officer-in-charge of the Cell.
2. Shri Angshuman Biswas, District Transport Officer, Cachar, Silchar.
3. The Divisional Superintendent, ASTC, Silchar.
4. Shri Debabrata Das, Supervisory Assistant, O/o. the Deputy Commissioner, Cachar, Silchar.
5. Shri Rajat Bhattacharjee, Jr. Asstt. O/o. the Deputy Commissioner, Cachar, Silchar.
6. Shri Bikash Dutta, Junior Assistant, District Record Room, O/o. the Deputy Commissioner,
Cachar, Silchar.
7. Shri Rk. Biswajit Singha, Process Server, O/o. the Deputy Commissioner, Cachar, Silchar.
Addl. 7 (seven) Nos. of Grade – III and 7 (seven) Grade – IV staff having past experience will be
required. Moreover, 7 (seven) nos. of Grade – III and 7 (seven) nos. of Grade – IV Staff will be required
three days prior to date of moving polling parties for poll purpose.
State/Central Govt. Offices has already been requested to place their vehicles at the disposal of
Transport Cell. TAI, ITA and General Manager, ONGC, Cachar Forward Base, Srikona will be requested to
furnish list of vehicle category wise.
1. Work to be done in Transport Cell:
a) Procurement of vehicle (Hiring and releasing)
b) Repairing of Govt. Vehicle.
c) Issue of POL to vehicles engaged with election works on need basis.
d) Route Chart/numbering and planning of vehicles as per polling station list and other follow
up action.
e) Maintenance of register in respect of payment of wages to driver and handyman of hired
vehicle.
f) Reporting of daily position of vehicle.
g) Planning for parking place of vehicles.
h) Detailment of vehicle in connection Training purpose at various places of the district.
i) Misc.
2. Requirement:
a) List of Polling Station (ZPC. wise).
b) List of Constituency Magistrates.
c) List of Zonal Magistrates.
d) List of Sector/Sub Sector Officer.
e) List of Micro Observer, if any.
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3. Arrangement of Crane and Fire Brigade:
Two Cranes (Recovery Van) will be required and for the purpose, the District Transport Officer
will take necessary steps. Fire Brigade will be informed that they will be ready for any casualty
during Poll and counting days.
4. Arrangement of Vehicle for picking up Polling Personnel from different points of Cachar
District.
For picking up of Polling Personnel on 07/12/2018 & 08/12/2018 from various points of the
District at least 50 (fifty) numbers of buses will be detailed in various picking up points on
06/12/2018 and 07/12/2018.
5. Arrangement of Vehicle for Counting Staff.
At least 30 (thirty) Nos. of Buses will be required for carrying counting staff from various points
of Silchar Town to Counting Centre. The buses will have to be procured and they should report
to Transport Cell on the previous day of counting. Necessary action in this regard will be taken
by the Station Superintendent, ASTC, Silchar.
6. Procurement of vehicles:
The estimated requirement of vehicles for 27 (twenty seven) Nos. of Z.P. Constituencies in
Cachar will be ascertained only after receiving the report from the Sector/Sub Sector Officers
concerned.
The Sector Officer/Sub Sector Officers will have to be provided with Light Vehicles
shortly for collecting detailed information and preparation of Route Chart, Maps and to assess
the actual number of vehicle to be required for poll purpose. Moreover, it is estimated that
additional LMVs will have to be provided to Zonal Officers/Zonal Magistrate and Constituency
Magistrates on receipt of order from General Cell/Personnel Cell. Moreover, Light vehicles are
to be provided to various Cells as per requirement.
Compilation of Route Chart:
On receipt of detailed route chart from Sector/Sub Sector Officers that will be compiled in the
Cell and final chart will be prepared accordingly, which will be supplied to Sector/Sub Sector
Officers, Zonal Officers, Constituency Magistrates, Election Observers and all concerned in due
course.
7. Hiring of vehicles & process thereof:
Hiring of vehicles will be made through negotiations with different Commercial Vehicle Owners’
Association, Tea Association of India, Indian Tea Association, various schools and private parties,
if required, etc. In this regard meeting with various Commercial Vehicle Owners’ Association will
be convened with our officials, enforcement staff of DTO, Cachar and in the meeting the co-
operation and active participation of all association will be sought for during the process of
ensuing Panchayat Election. In case of any shortfall of vehicles, the matter will be taken up with
the Central Pool at Guwahati and with the District Magistrates of neighbouring States. POL will
be issued on need basis considering the distance and fuel efficiency of the particular vehicle.
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Being an austerity measure, all Cell In charges will be requested to submit the demand for
vehicle well ahead on need basis and to release the vehicle after completion of the work.
8. Repairing of Govt. vehicle:
Repairing of departmental vehicle will be undertaken with approved workshop of Deputy
Commissioner, Cachar, Silchar after proper MVI examination, etc. as per need.
9. Supply P.O.L., etc.:
A meeting will be convened shortly with Petrol Pump Owners of Silchar town wherein decision
will be held regarding supply of POL on credit basis during entire process of the Panchayat
Election. Tentative requirement of POL will be worked out on receipt of Sector Officer List,
Route Chart, etc.
10. Vehicle required for picking up of Polling Personnel from different points of the District on the
day of distribution of materials and on the day of poll for returning of Polling Personnel to
their respective Head