district testing guidelines for state assessments 2020-2021

Pine Tree ISD

District Testing Guidelines

for

STATE ASSESSMENTS

2020-2021

1701 Pine Tree Road

Longview, Texas 75645

903.295.5000, EXT. 1765

Debbie Terry, District Testing Coordinator

Table of Contents

SECTION I: CALENDARS

District Testing Calendar

Campus Testing Calendars

Due in District Dates

Assessment Decision Deadlines

SECTION II: SECURITY, TRAINING, & DOCUMENTATION

Test Security & Confidentiality

Required Training

Testing Irregularity Documentation Procedures

SECTION III: TESTING PROCEDURES

District Testing Coordinator Responsibilities

Campus Testing Coordinator Responsibilities

Campus Testing Coordinator Planning Checklist

Test Administration Procedures

Principal Monitoring Checklist

Test Administrator Checklist

Pine Tree ISD Time Limits Policy

Pine Tree ISD Time Limits Policy

Materials Required for Testing

Testing Environment: Day before Testing Checklist

Campus Test Monitoring Log

1

Returning Test Materials

Packing Materials for Return to DTC (ADPL)

Document Retention Policy

Seating Charts

District Cell Phone Policy

Student Cheating Policy

Emergency Procedures during Testing

SECTION IV: TESTING SPECIAL POPULATION

Accessibility Features Form

Designated Supports (Accommodations Quick Look)

Accommodations Request Form (ARF)

STAAR Tutorials

TELPAS Tutorials

Homebound Students

PACE Students

Verification Forms & Procedures

SECTION V: OATHS

Superintendent Oath

DTC/CTC Oath

General Oath

2

https://txassessmentdocs.atlassian.net/wiki/spaces/ODCCM/pages/1006633011/Security+Oath+Superintendent+or+Chief+Administrative+Officer

https://txassessmentdocs.atlassian.net/wiki/spaces/ODCCM/pages/392855676/Security+Oath+District+Testing+Coordinator

https://txassessmentdocs.atlassian.net/wiki/spaces/ODCCM/pages/392921127/Security+Oath+General

Section I: Calendars

3

DATE LEVEL TEST

Aug 31 – Sept 3 Testing Window 1 – 2 Iowa (ITBS) Core Battery

Aug 31 – Sept 25 Testing Window Pre-K, K BOY ISIP Assessments

September 8 – 11 Testing Window Grade 7 STAAR Diagnostic Assessment (TMSFA)

September 8 – 11 Testing Window Grades K – 12 LEP Reclassification: LAS Links Online Test (selected LEP students)

Monday, September 21 Parkway 1-4 Elementary CBA I: Math

Tuesday, September 22 Parkway 1-4 Elementary CBA I: Reading

Wednesday, September 22 Birch 1-4 Elementary CBA I: Math

Thursday, September 23 Birch 1-4 Elementary CBA I: Reading

Oct 1 – Dec 18 Testing Window 3 – HS Interim Assessment Opportunity 1 (3-8 Read, 3-8 Math, & Alg I)

October 5 – 9 Testing Window Pre-K, K ISIP Assessments

October 5 – 30 Testing Window Pre-K, K BOY CLI Assessments

Tuesday, October 6 Grades 5 – 6 MS CBA I: Math

Wednesday, October 7 Grades 5 – 6 MS CBA I: Reading

Thursday, October 8 Grade 5 MS CBA I: Science

October 13 – 16 Testing Window K Primary CBA I: 1st Nine Weeks Assessment (Math)

Wednesday, October 14 Grade 12 SAT School Day Test Makeup for Seniors

Wednesday, October 14 Grade 10 PSAT/NMSQT (1/2 10th + ExCEL)

Saturday, October 17 Virtual Gr 10-11 PSAT/NMSQT (Virtual Learners in grades 10, 11)

Thursday, October 29 Grades 10, 11 PSAT/NMSQT (1/2 10th + 11th)

October 20 – 23 Testing Window ExCEL

Interim Assessments Opp 1: Algebra I

ExCEL CBA I: English I, II, Biology, US History (Rel STAAR 2018)

Monday, October 26 Birch 1-4 Elementary CBA II: Math

Tuesday, October 27 Birch 1-4 Elementary CBA II: Reading

Wednesday, October 28 Parkway 1-4 Elementary CBA II: Math

Thursday, October 29 Parkway 1-4 Elementary CBA II: Reading

November 2 – 6 Testing Window Pre-K, K ISIP Assessments

November 16 - 20 Testing Window HS HS CBA I: English I & II

November 16 – 17 Testing Window HS HS CBA I: Biology

HS CBA I: US History

Nov 30 – Dec 4 Testing Window Pre-K, K ISIP Assessments

Dec 7 – 11 Testing Window K Primary CBA II: 2nd Nine Weeks Assessment (Math)

December 7 – 8 Testing Window Grades 7 JH CBA I: Writng

Tuesday, December 8 HS, ExCEL STAAR/STAAR Online English I

Tuesday, December 8 Grades 1 – 4

Grades 5 – 6

Elementary CBA III: Math

MS CBA II: Math

Wednesday, December 9 HS, ExCEL STAAR/STAAR Online Algebra I

STAAR/STAAR Online US History

Wednesday, December 9 Grades 1 – 4

Grades 5 – 6

Elementary CBA III: Reading

MS CBA II: Reading

Thursday, December 10 HS, ExCEL STAAR/STAAR Online English II

STAAR/STAAR Online Biology

Thursday, December 10 Grade 5 MS CBA II: Science

Friday, December 11 All make-up STAAR EOC paper assessments must be completed by the end of this day.

Friday, December 18 All make-up STAAR EOC Online assessments must be completed by the end of this day.

Dec 16 – 18 Testing Window Grades 7 – 8

Grade 8

JH CBA I: Reading, Math

JH CBA I:: Algebra I, Science, Social Studies

January 5 – 8 Testing Window Pre-K, K ISIP Assessments

Wednesday, January 13 Grade 8 PSAT 8/9

Late Jan – Early March Grade 4,8,12 NAEP – Grades & Subjects TBD if selected to participate

February 1 – 5 Testing Window PreK, K ISIP Assessments

Tuesday, February 2 Grades 1 – 4 Elementary CBA IV: Mathematics

Wednesday, February 3 Grades 1 – 4 Elementary CBA IV: Reading

Tuesday, February 9 Grade 4 Released STAAR Writing

5

DATE LEVEL TEST

February 16-19 Testing Window HS English I and II Interim Assessments

Tuesday, February 16 Grade 8 Released 2018 STAAR Math (JH CBA II)

Wednesday, February 17 Grade 8

Grade 7

Released 2018 STAAR Reading (JH CBA II)

Released 2018 STAAR Writing (JH CBA II)

Feb 22 – Apr 2 Testing Window K – 12

K – 1 TELPAS Listening, Speaking, & Writing

TELPAS Reading

Feb 22 – Apr 9 Testing Window 2 – 12 TELPAS Reading Online

Feb 22 – Apr 9 Testing Window 2 – 12 TELPAS Alternate Listening, Speaking, Reading, & Writing

February 22 – 26 Testing Window Grades 7 – 12 TELPAS Online Listening, Speaking, & Reading

Tuesday, February 23 Grades 5 – 6 Released 2018 STAAR Math (MS CBA III)

Wednesday, February 24 Grades 5 – 6 Released 2018 STAAR Reading (MS CBA III)

Thursday, February 25 Grades 5 Released 2018 STAAR Science (MS CBA III)

March 1 – 5 Testing Window Grades 3 – 6 TELPAS Online Listening, Speaking, & Reading

March 8 – 12 Testing Window Grade 2 TELPAS Online Listening, Speaking, & Reading

March 1 – 5 PreK, K ISIP Assessments

March 1 – 5 Testing Window K Primary CBA III: 3rd Nine Weeks Assessment (Math)

Wednesday, March 3 Grade 11 SAT School Day Test

Tuesday, March 9 Grade 3,4,7

Grade 8

ExCEL

Released 2018 STAAR Math (Elem CBA 5/JH CBA 2)

Released 2018 STAAR Science (Elem CBA 5/JH CBA 2)

Released 2018 STAAR Algebra I (CBA 2)

Wednesday, March 10 Grade 3,4,7

Grade 8

Released 2018 STAAR Reading (Elem CBA 5/JH CBA 2)

Released 2018 STAAR Social Studies (Elem CBA 5/JH CBA 2)

Thursday, March 11 Grade 8

HS, ExCEL

Released 2018 STAAR Algebra I (8th grade only)

Released 2018 STAAR US History

March 22 – 26 Grades 3 – HS STAAR Alternate 2 Preview Window

March 24 – 25 Testing Window HS, ExCEL Released 2018 STAAR Biology (CBA 2)

Mar 29 – May 7 Testing Window Grades 3 – HS STAAR Alternate 2 Assessment Window

April 5 – 9 PreK, K ISIP Assessments

Tuesday, April 6 Grades 4,7

HS, ExCEL STAAR Writing (Online: April 6, 13, 20, 27, & May 4)

STAAR English I (Online: April 6, 13, 20, 27, & May 4)

Thursday, April 8 HS, ExCEL STAAR English II (Online: April 8, 15, 22, 29, & May 6)

Friday, April 9 All make-up sessions for April 6 & 8 paper admins must be completed by the end of this day.

April 12 – May 7 Grades 1,2,11,12 LEP Reclassification: Iowa (ITBS) Form F Reading & Language

April 19 – 22 Testing Window Grades K – 2 Iowa (ITBS) Core Battery

Tuesday, April 20 Grades 1-4 Elementary CBA VI: Math

Wednesday, April 21 Grades 1-4 Elementary CBA VI: Reading

Thursday, April 22 HS AP Research & AP Seminar Performance Tasks Submission Deadline

May 3 – 7 PreK, K ISIP Assessments

Monday, May 3 HS AP Exams US Government & Politics, Physics C: Mechanics

Tuesday, May 4 HS, ExCEL STAAR Algebra I (Online: May 4 – June 3)

Tuesday, May 4 HS AP Exam Calculus AB

Wednesday, May 5 HS, ExCEL STAAR US History (Online: May 4 – June 3)

Wednesday, May 5 HS AP Exam English Literature & Composition

Thursday, May 6 Grade 8 STAAR Science (Online: May 6 – June 10)

HS, ExCEL STAAR Biology (Online: May 4 – June 4)

Thursday, May 6 HS AP Exam Chemistry

Friday, May 7 Grade 8 STAAR Social Studies (Online: May 7 – June 10)

Friday, May 7 All make-up sessions for STAAR EOC paper assessments scheduled to be administered May

4 – 7, must be completed by the end of this day.

Friday, May 7 All make-up sessions for STAAR Online (including Gr 4&7 Writing. English I & II)

scheduled to be administered April 6 – May 6, must be completed by the end of this day.

Friday, May 7 HS AP Exams US History, Art History, Studio Art Submission May 11 – 14 Testing Window Pre-K, K EOY CLI Assessments

6

DATE LEVEL TEST

May 11 – 14 Testing Window K EOY- Primary CBA 3: 3rd Nine Weeks Assessment (Math)

Monday, May 10 HS AP Exams World History:Modern, Macroeconomics

Tuesday, May 11 Grades 3 – 8 STAAR Math (Online: May 11 – June 10)

Tuesday, May 11 HS AP Exams Seminar, Spanish Language & Culture, Psychology

Wednesday, May 12 Grades 3 – 8 STAAR Reading (Online: May 11 – June 10)

Wednesday, May 12 HS AP Exams English Language & Composition, Music Theory

Thursday, May 13 Grade 5 STAAR Science (STAAR Online Science: May 11 – June 10)

Thursday, May 13 HS AP Exam Computer Science Principles

Friday, May 14 All make-up sessions for STAAR 3-8 paper assessments scheduled to be administered May

6-13 must be completed by the end of this day.

Friday, May 14 HS AP Exam Biology, Environmental Science Thursday, June 3 All make-up sessions for STAAR EOC online assessments scheduled to be administered

May 4 – June 3, must be completed by the end of this day.

Thursday, June 10 All make-up sessions for STAAR 3-8 Online assessments scheduled to be administered May

6 – June 10, must be completed by the end of this day.

Monday, June 21 HS, ExCEL STAAR Algebra I (Online: June 21 – July 1)

Tuesday, June 22 HS, ExCEL STAAR/STAAR Online English I

Wednesday, June 23

HS, ExCEL STAAR/STAAR Online US History (Online: June 22 – July 1)

STAAR/STAAR Online Biology (Online: June 22 – July 1)

Thursday, June 24 HS, ExCEL STAAR/STAAR Online English II

Thursday, June 24 All make-up sessions for STAAR EOC June 22-24 paper assessments must be completed by

the end of this day.

Thursday, July 1 All make-up sessions for STAAR EOC online assessments (without a writing component)

scheduled for June 21 – July 1) must be completed by the end of this day.

STAAR

STAAR Retest

TELPAS/LEP

AP

Local

SAT/PSAT/NMSQT

7

Pine Tree High School 2020-2021 STATE ASSESSMENT SCHEDULE

DATE EOC AP Exams

Tuesday, December 8 STAAR/STAAR Online English I EOC

Wednesday, December 9 STAAR/STAAR Online Algebra I EOC STAAR/STAAR Online US History EOC

Thursday, December 10 STAAR/STAAR Online English II EOC STAAR/STAAR Online Biology EOC

Friday, December 11 All EOC Paper Make-ups by this date For December 8-11 STAAR

Monday, February 8 TELPAS Writing Collection opens

February 22 – April 2 Rating Window

TELPAS Assessment Window Holistic Ratings: Writing

Verification Window March 30 - April 2

February 22 - April 9 Testing Window

TELPAS Online: Reading/Listening/Speaking

March 22 – March 26 STAAR Alt 2 Preview Window

March 29 – May 7 STAAR Alt 2 Assessment Window Verification Window May 5-7

Tuesday, April 6 STAAR/STAAR Online English I EOC (paper make-ups by April 9)

April 6, 13, 20, 27, & May 4 Online Testing Dates

STAAR Online English I EOC (paper make-ups by April 9)STAAR/STAAR

Online English I EOC (paper make-ups by April 9)

Thursday, April 8 STAAR/STAAR Online English II EOC (online make-ups scheduled for April 6 –

May 8 must be completed by May 7)

April 8, 15, 22, 29, & May 6 Online Testing Dates

STAAR Online English II EOC (online make-ups scheduled for April 6 –

May 8 must be completed by May 7)

Thursday, April 22 AP Research & Seminar Performance Tasks Submission Deadline Monday, May 3 AP US Government & Politics AP AP Physics C: Mechanics

Tuesday, May 4 STAAR/STAAR Online Algebra I EOC (paper make-ups by May 7, online makeups by June 3)

AP Calculus AB

Wednesday, May 5 STAAR/STAAR Online US History EOC (paper make-ups by May 7, online makeups by June 3)

AP English Literature & Comp

Thursday, May 6 STAAR/STAAR Online Biology EOC (paper make-ups by May 7, online makeups by June 3)

)

AP Chemistry

Friday, May 7 All EOC Paper Make-ups by this date For May 4-7 STAAR

AP US History, AP Art History AP Studio Art Submission

Monday May 10 AP World History AP Macroeconomics

Tuesday, May 11 AP Seminar AP Spanish Language AP Psychology

9

DATE EOC AP Exams

Wednesday, May 12 AP English Language & Comp

Thursday, May 13 AP Computer Science Principles

Friday, May 14 AP Biology AP Environmental Science

Thursday, June 3 All Alg I, Bio, & US His EOC Online Make-ups by this date

For May 4-7 STAAR

Monday, June 21 STAAR/STAAR Online Algebra I EOC (makeups by June 24)

Tuesday, June 22 STAAR/STAAR Online English I EOC (makeups by June 24)

Wednesday, June 23 STAAR/STAAR Online Biology EOC STAAR/STAAR Online US History

(makeups by June 24)

Thursday, June 24 STAAR/STAAR Online English II (makeups by June 25*)

10

TEST

ON

DEMAND

REPORTS

(ONLINE)

ON

DEMAND

REPORTS

(PAPER)

DUE IN

DISTRICT

DATES

December STAAR EOC

Jan 15

Spring TELPAS

May 21

April STAAR 4 & 7 Writing May 27 June 25

April STAAR EOC May 17 June 14

May STAAR Gr. 3-8 May 20 May 28 June 25

STAAR Alternate 2 May 28

May STAAR 5 & 8 Reading & Math May 19 May 28 June 18

May STAAR EOC May 21 May 21 June 14

June STAAR EOC (Alg I, Bio, & US His) July 13 July 20 July 29

June STAAR EOC (English I & II) July 20 July 20 July 29

11

ARD, 504, LPAC, & RtI Meetings that will review and make changes to a student’s

accommodations must hold these meetings prior to the Accommodation Decision Deadlines

listed below. Campus Testing Coordinators will schedule Verification Meetings to be held two

weeks prior to the administration date for each state administration.

Administration Windows

Assessments Accommodation Decision Deadlines

December 8-18, 2020 STAAR English I, II Algebra I, Biology, & US History

November 13, 2020

February 22 – April 2, 2021 TELPAS

February 5, 2021

April 6-May 7, 2021 STAAR English I & II STAAR 4 & 7 Writing STAAR 5 & 8 Math & Reading

March 12, 2021

May 4-June 3, 2021 STAAR Algebra I, Biology, & US History

April 16, 2021

May 11-June 10, 2021 STAAR 3,4,6,7 Reading, Math STAAR STAAR 5 & 8 Math & Reading Retests

April 23, 2021

June 21-July 1, 2021 STAAR Algebra I, Biology, & US History STAAR 5 & 8 Math & Reading

June 3, 2021

13

PINE TREE ISD

STATE ASSESSMENT TRAINING SCHEDULE

2020-2021

DATE

ASSESSMENT

ATTENDEES

LOCATION

TIME

TRAIN CAMPUS

STAFF BY

Thursday, August 6

ITBS (Iowa) K-2 Campus Coordinators Assessment Office 1:00 pm Friday August 28

Friday October 2

New Coordinator Orientation All New Campus Coordinators Assessment Office 9:30 am

Friday November 6

STAAR EOC Test Security & Confidentiality

December EOC

9-12 Campus Coordinators

HS Room 800

12:00pm

Friday December 4

Friday November 6

STAAR Security & Procedures

District Shipping & Receiving Staff

Shipping & Receiving Dept.

9:00 am

Thursday November 12

STAAR EOC Test Security & Confidentiality

December EOC

9-12 Principals

Assistant Principals

HS Room 800

9:00 am OR

1:30 pm

Friday November 13

Online Testing Technology Security & Procedures

District Technology– Staff Campus Tech Staff

Staff Dev Room

8:30 am

Friday

January 15

TELPAS Rater Writing Collection

TELPAS Holistic Rater Training

K – 12

Campus Coordinators

Staff Dev Room

1:00 pm

Friday

February 5

Thursday

February 4

TELPAS

Online Test Administration

2 – 12

Campus Coordinators

Staff Dev Room

1:00 pm

Friday

February 19

Thursday

February 11

Spring STAAR

Annual Training

3 – 8

Principals Assistant Principals

District Test Monitors

Staff Development Room

9:00 am

OR 1:00pm

Friday

February 12

Spring STAAR Annual Training &

Administration Procedures

3-8

Campus Coordinators

Staff Dev Room

9:00 am

Friday

March 12

Tuesday

February 16

Spring STAAR

Annual Training Makeup

3 – 8 Principals

Assistant Principals

Staff Dev Room

1:00pm

15

Thursday

February 18

TELPAS Alternate

Security & Procedures

TELPAS Alternate Teachers

Staff Dev Room

2:00 pm

DATE

ASSESSMENT

ATTENDEES

LOCATION

TIME

TRAIN CAMPUS

STAFF BY

Thursday March 4

STAAR ALT

Security & Procedures

STAAR ALT 2 Teachers

Staff Dev Room

1:00pm

Friday

March 5

April STAAR 4 & 7 Writing

4 & 7

Campus Coordinators

Staff Dev Room

9:00 am

Friday April 1

Friday

March 5

April STAAR EOC

English I & II

9 – 12

Campus Coordinators

Staff Dev Room

1:00 pm

Friday April 1

Wednesday March 10

STAAR

Verification Procedures

New 3-12

Campus Coordinators

Staff Dev Room

Central

9:00 am

Wednesday March 10

STAAR

Precode Verification

New 3-12

Campus Coordinators

Staff Dev Room

Central

10:00 am

Friday

April 16

May STAAR EOC

9-12

Campus Coordinators

Staff Dev Room

Central

9:00 am

Friday

April 30

Friday

April 16

May STAAR 3-8

3 – 8

Campus Coordinators

Staff Dev Room

1:00 pm

Friday

April 30

Tuesday June 8

STAAR EOC Retests

HS, ExCEL, Grade 8

Campus Coordinators

HS

Counselor Center

1:00 pm

Friday

June 17

State Assessment Training Requirements: Campus Principals, Campus Coordinators, Test Administrators, Monitors and Assistants who work with Test Materials, are each required to receive “Annual training in test security and general testing procedures, as well as training specific to each administration.” The November 6 training session and the November 12 training session for meets the first part of this requirement for High School Principals and Campus Coordinators. The February 11 and February 12 training sessions meets the first part of this requirement for Elementary, Middle, JH Principals and 3-8 Campus Coordinators. Training of Test Administrators, Monitors, and Assistants, as well as training specific to each administration will be conducted on each campus by the Campus Coordinator. District Staff that will be involved in test administration or monitoring should attend either the February 11 date for test security training. Updated 08/14/2020

16

What is TEST SECURITY and CONFIDENTIAL INTEGRITY?

…and how important is it?

Violations expose teachers to the following penalties: *Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either

indefinitely or for a set term *Issuance of an inscribed or non-inscribed reprimand

*Suspension of a Texas educator certificate for a set term *Revocation/cancellation of a Texas educator certificate for a set term or permanently

TEST SECURITY is the ability to account for all secure test materials and confidential student information before, during, and after the test administration.

Tests must be kept in secure, limited-access, locked storage when not in use.

No one other than the test administrator may have access to the test.

Tests may not be left in your room if you are not present in the room.

Tests may not be given to a student to return or to move to a new location.

Collect and return to the CTC any charts, reference materials, and scratch paper or graph paper students have written on

All secure accommodation materials, provided to students taking STAAR Alt 2 must be collected and returned to the DTC for return to the vendor.

CONFIDENTIAL INTEGRITY is protecting the contents of each test booklet, answer document, online assessments, TELPAS holistically rated components, and STAAR Alternate performance documentation forms.

No one may view, reveal, or discuss the contents of the test booklet or online assessment before, during, OR AFTER test administration.

No one may answer verbally or nonverbally any question relating to the contents of the test before, during, OR AFTER administration.

No one may duplicate, print, record, write notes about, or capture by any electronic means any portion of a secure assessment instrument.

No one other than students may perform calculations, solve, or respond to test items.

No one may review or discuss student responses during or after the test administration, or instruct a student to change a response.

Individual student scores may not be revealed to any unauthorized person, including teachers who do not teach the student.

On test day, test administrators may not instruct students to use test strategies.

**A trained Test Administrator must be present at all times** **Test Administrators must ACTIVELY MONITOR student testing**

**Campus Administrators and Campus Coordinators must actively monitor all testing locations during the testing session**

**Each person participating in the testing program is directly responsible for reporting to the Principal and Campus Coordinator any violation of test security**

17

Section II: Security Training Documentation

19

PINE TREE INDEPENDENT SCHOOL DISTRICT

Texas Education Agency 2020‐2021 WEB‐BASED TEST ADMINISTRATOR TRAINING MODULES

These modules have been developed as part of a comprehensive Test Security Plan designed by TEA to help ensure that test results are meaningful and valid. This online training currently consists of three modules and is designed to supplement the mandatory campus level training required of all personnel involved in testing.

The Web-based Test Administrator Training Modules will be taken individually by each person designated as a Test Administrator or Monitor. The user will be able to obtain a certificate of completion at the end of each module. Individuals must provide their first and last name and an e-mail address when first accessing the modules in order to receive a certificate.

The Web-based Test Administrator Training Modules can be accessed at http://www.TexasAssessment.com/TAonlinetraining. You may complete the modules from school or home. If you encounter technical difficulties, please call the Texas Assessment Support Center at (855) 333-7770.

Module 1—Active Monitoring

The Essentials of Active Monitoring Improper Monitoring Detecting Improper Student Behavior Understanding Blank Answer Documents

Module 2— Distribution of Test Materials Prepartion Distributing Materials and Reporting Errors

Module 3—Proper Handling of Secure Materials Accounting for Secure Materials Properly Securing Materials Risks and Implications

Module 1 on Active Monitoring is mandatory for all 2020‐2021 Test Administrators and Monitors by the dates listed below.

December EOC Test Administrators & Monitors Wednesday, December 2, 2020

Spring Test Administrators & Monitors Friday, March 5, 2021

Upon completion of the Module, print your Certificate and give a copy to your Campus Test Coordinator and keep a copy for your own records. Modules 2 and 3 are optional, and are encouraged for those who are first‐time Test Administrators or Monitors. Those who choose to complete them should print the completion certificates for your own record and give a copy to your Campus Test Coordinator.

STEPS FOR ALL TEST ADMINISTRATORS/MONITORS

____________ 1. Go to the www.ptisd.org/page/Testing.home to locate the link to the online training modules. ____________ 2. Print your Certificate of completion. ____________ 3. Keep a copy for your own records and turn in a copy of your Certificate to your Campus Test Coordinator.

20


TESTING IRREGULARITY DOCUMENTATION FORM

CAMPUS _________________________________ DATE ______________________ Collect all information below and submit to the District Testing Office by ____________

STATEMENTS OR LETTERS OF EXPLANATION

Please submit a typed statement or letter from each of the following:

____Principal ____Campus Test Coordinator ____Test Administrator ____Other

Letters should be addressed to the attention of the TEA Security Tack Force and include the following information:

Reference the test administration and date (ex. April 9, 2019 administration of 5th grade STAAR Math test)

Reference you campus ID number 092-904-____ Your job title/position

Points to include:

1. Explanation of what happened and how it occured 2. Include the sequence of events 3. Indicate when the incident was reported, by whom, and to whom

Plan of Action:

Contact the DTC to discuss a plan of corrective action your campus will initiate in order to ensure that this incident does not happen again and include:

1. steps involved in the plan 2. a timeline describing how and when the plan will be implemented 3. describe how the campus will monitor the implementation & effectiveness of the plan

OTHER DOCUMENTS TO BE SUBMITTED

_____ Copy of Campus Training Sign-in sheet _____Copy of Campus Training Materials _____ Oath of Test Security _____Copy of Monitoring Form _____Copy of Day Before Testing Checklist _____Other_____________________________ _____ Plan of Action

22

Section III: Testing Procedures

25

DTC Responsibilities 2019-2020 Testing Year

● Provide all state assessment training to campus testing coordinators including STAAR,

TELPAS, and STAAR Alt 2.

● Provide all state assessment training to STAAR Alt 2 Test Administrators.

● Upload accommodations information into Testhound

● Review and evaluate materials list to ensure district is receiving enough testing

materials per test administration

● Submit additional orders as informed by CTCs by the due date on the calendar of events

● Store all secure and nonsecure state testing materials in secure storage at all times

● Checkout and return all state testing materials for campuses

● Schedule and verify all testing preparation for online assessments.

● Create in conjunction with principals and CTCs a district testing schedule for each test

administration

● Upload student information into the TAMS or Pearson Next systems for paper & online

testing

● Monitor all state testing for campuses

● Provide accommodation training for all CTCs, Special Education staff, and

administrators

● Manage the administration of STAAR-ALT 2 preparation, training, and submission.

● Maintain a current list of all students participating in STAAR ALTERNATE 2

● Keep all required documentation for the district in 5 year secure storage location

● Submit required documentation to TEA

● Investigate and report irregularities as reported by administrators, CTCs, and/or other

staff

● Follow and abide by all policies set forth in the District and Campus Coordinator’s

Resources set by the Texas Education Agency that governs State Testing

● Answer all questions relating to state and local assessment

● Call the TEA to report serious incidents & emergency situations as required by the DCCR

● Other responsibilities as assigned by the superintendent

27

CTC Responsibilities

● Provide all state assessment training to campus staff

● Verify all campus precodes for accurate PEIMS data per test administration

● Review and evaluate materials list to ensure campus is receiving enough testing

materials per test administration

● Submit additional orders as needed by the due date on the calendar of events


● Checkout, check-in, and return all state testing materials for campus

● Verify all testing rooms have been prepared prior to test day (Day Before Testing

Checklist)

● Create in conjunction with your principal a campus testing schedule for each test

administration

● Group students and assign students to test administrators for paper & online testing

● Ensure all students receive appropriate test and if applicable appropriate

accommodations on test day

● Manage and monitor all state testing for campus

● Review designated supports for accuracy & update/make changes to inaccurate

supports in TestHound for SpEd, 504, LPAC, & RtI

● Schedule and lead Verification Meetings for SpEd, 504, LPAC, & RtI

● Work with campus staff to prepare accommodations packets for all test administrations

● Manage the logistics of STAAR-ALT 2 and the secure testing materials during preview

window and test administration window.

● Maintain a current list of all students participating in STAAR, STAAR with

accommodations, STAAR Online, STAAR Spanish, & STAAR ALTERNATE 2

● Keep all required documentation in your campus 5 year secure storage location

● Submit required documentation to the DTC


Manual set by the Texas Education Agency that governs State Testing

● Become the “expert” for your campus on assessment

● Call the DTC for all questions, incidents & emergency situations

● Other responsibilities as assigned by the DTC

29

TELPAS CTC Responsibilities 2020-2021 Testing Year

● Provide all state TELPAS assessment training to campus staff



Checklist)

● Create in conjunction with your principal a campus testing schedule for each test

administration

● Ensure all students receive appropriate test and if applicable appropriate

accommodations on test day

● Work with campus staff to preparing accommodations packets for all TELPAS online test

administrations

● Maintain a current list of all students participating in TELPAS

● Schedule & monitor TELPAS administration rating sessions for your campus

● Monitor TELPAS testing sessions for your campus


Checklist)

● Verify TELPAS reading test sessions and data for all LEP students

● Assign test administrators to TELPAS reading testing sessions and Listening & Speaking

sessions

● Input all student TELPAS ratings for your campus

● Keep all required documentation in your campus 5 year secure documentation storage


Manual set by the Texas Education Agency that governs State Testing

● Become the “expert” for your campus on TELPAS assessment

● Call the DTC for all questions

30


CAMPUS COORDINATOR STAAR PLANNING CHECKLIST

Prepare for Testing

Attend Campus Testing Coordinator Training

Read DCCM; TA Manuals; and all applicable testing materials for campus level

Review and sign Coordinator Oath after CTC training

Accept enrolled and unenrolled students in testhound beginning in September and continue

weekly until the end of the school year.

Accept student accommodations for general education students to testhound beginning in

September and continue to update until the verification meeting)

o Note: SpEd, 504, RtI. and LEP accommodations are added through a weekly upload

Inventory all materials upon receipt using testhound

o Check the materials list in campus box 1 and verify the bar codes on the packages

o Count the booklets through the plastic wrap

o Determine if additional materials are needed and submit order to DTC

o Save boxes to pack test booklets in for return to DTC

Set date and time for TA Training

o STAAR Test Security Training (entire staff) Date: _____________________

o Test Specific Training for each administration – use the calendar of events to set your date

for each test administration

o Training for special testing groups, i.e. Oral Admin, STAAR Online, Basic Transcribing, etc.

gather additional training materials needed for these trainings including special

considerations for accommodations, i.e. oral admin manual, basic transcribing, etc.

use accommodations special considerations pages for training

Student Identification

o Identify, create, and verify a list of students in each grade/course to be tested (PEIMS list)

o Identify each group of students to be tested: STAAR, STAAR Spanish, STAAR Online, &

TELPAS

o Identify each special testing group: small group, oral admin whole, oral admin partial,

STAAR Online, individual admin, etc.

o Submit ARFs to DTC if needed for review and submission

Coordinate in conjunction with your principal STAAR Online and TELPAS tutorials. Students must

practice these tutorials at least 2 times prior to the testing week. Create a schedule and designate

a staff member to administer the tutorials.

o Confirm secure browsers are downloaded by tech staff to computers in labs

Determine secure location & procedures for storage of test materials. No one other than the

principal, CTC, and trained CTC assistant may have access to the test materials.

o Return secure storage form to DTC by November 8 for HS & ExCEL, by February 21 for all

other campuses.

31

Set date and time for Verification Meetings (1-2 weeks prior to administrations) – invite attendees

– At this meeting you will verify

o Accommodations

o Test versions

See Verification Forms for attendees

SpEd – include diagnostician and SpEd teacher

504 & General Ed – include dyslexia teacher

LEP – include LPAC representative

Develop Schedule for Test Days including procedures for TAs – consult with principal

o Start time

o Procedures for material pick-up & return

o Plan for students arriving late –

what is the latest time a student can begin a test ___________________

who will read the say directions to the student(s)

in which room will they be placed

o Lunches

Alternate schedule?

Sack lunches (requires notice to cafeteria several weeks before test)

o Identify Hall and Bathroom monitors (must be trained)

o Identify Test Administrators

Distribute Test Administrator Manuals to TA’s prior to training and ask them to read before training

Arrange for dictionary/thesauruses in testing rooms – see “Materials Needed for Testing”

Arrange for calculators

o Plan for clearing calculators – who, when, how – see “Materials Needed for Testing” for

special instructions (Use Testguard for TI graphing calculators)

Create testing groups

o Oral admin, Small Group, Individual Admin, STAAR Spanish, STAAR Online, Extra Time, &

Other groups with special accommodations

Assign Test Administrators to testing groups

Plan operational procedures (consult your principal): teacher relief procedures, student’s restroom

procedures, student illness, late arrivals, disruptive students, sleepers, new enrollees, bell

procedures – bells that would disrupt testing should not ring during testing, supervision of non-

testing students

Arrange for appropriate testing environment: instruct teachers to cover/remove bulletin boards,

posters/instructional displays, check the PA, no prohibited info/materials posted in hallways or any

area used for testing.

Determine procedures for moving students if needed, lunch, etc.

Plan for administering make-ups

o Who, when, where

o Complete the Absent Form each day of testing.

32

Pack buckets (3-5 days before testing)

o Use the “Test Materials Checklist” – add materials & forms listed on the checklist

o Test Booklets – Complete the “Materials Control Form” for documentation

o Answer documents

o Accommodations (work with SpEd teachers to get accommodations packets)

o Student Roster with accommodations (from testhound)

Distribute testing schedule to all campus staff and notify staff when and where to pick up materials

(3-5 days prior to testing)

Day Before Testing:

Check all rooms that may be used for testing

o Use Day Before Testing Checklist – sign and file in your STAAR documentation file

Prepare a Test Monitor Log with room assignments for each administrator and counselor (you may

use the google form for your campus instead. Be sure to print responses at the end of each day

and file.)

Day of Testing:

Use the Materials Control Form to check out materials

Use Test Monitor Log to check rooms within first 10 minutes of testing

Monitor Rooms at least 3 times during testing and document

File Test Monitor Log in your STAAR File Box/Cabinet after testing

Arrange for a TA to read the SAY directions to late arriving students, then place them in a testing

room

Use the Materials Control Form to check in materials

Collect and destroy all scratch paper, graph paper, reference materials, accommodations, etc. that

students wrote on during testing.

Make a list of absence students – document on Absence Form each day

o Schedule day for make-up (should be the next day unless student will be taking another

subject test)

o Select TA to administer test

o Select testing room – use day before testing checklist

33

After Testing:

Sort materials by homeroom, testing room, or grade level alpha order

o Check homeroom roster or grade level alpha roster to verify all answer documents are

accounted for.

o Bundle answer documents and pack according to directions in the DCCM.

Place Class ID sheets on each class if bundled by homeroom

Place Class ID sheets on grade level if bundled by grade level

Place Group ID sheets on top of the grade level/subject bundle.

Write “VOID” in large bold letters across unused precoded answer documents.

Place Voided cover sheet on top of voided answer documents.

Pack in white box following instructions in DCCM.

Pack the following forms in the white box to return to the DTC

Other “O” documentation form

Absent “A” documentation form

Copy of Testing Irregularity Documentation forms including statements

from TAs, CTCs, principals, and any other personnel involved

o DO NOT seal the white box.

o CTC should deliver white box with all answer documents and voided precoded answer

documents to the DTC on the day designated by DTC.

Use Testhound to check-in and box all test booklets.

o Pack test booklets in boxes in which materials were shipped

o Scan each booklet/package of unopened booklets and place in box – remember to select

the box number in which you are packing materials.

o To move materials to another box, rescan materials after selecting the new box number.

o Add unused answer documents, Punnett squares, and other secure nonscorable materials

to be returned to the testing contractor to boxes with test booklets.

o Label boxes for return to DTC – use labels provided by DTC

File all required documentation in the STAAR file and keep for 5 years.

o See 5 year documentation document

Seating charts

TA Checklists

Signed Principal Test Administration Checklist

Signed security oaths for all testing personnel

Inventory and Shipping Records

Testing Irregularity and investigation documentation.

34

PINE TREE ISD

TEST ADMINISTRATION PROCEDURES

Principals are responsible for ensuring that proper test administration procedures are

followed exactly.

Principals, in conjunction with CTCs, must establish campus specific administration

procedures and ensure they are followed.

The Campus Test Plan should include secure storage, bell control, lunch control, plan for

moving “leftovers”, plan for Materials, plan for Make-ups, contingency plans.

“Emergencies During State Assessment” document must be reviewed in training.

Principals must attend training sessions for Test Administrators/Monitors.

Computer policy: all computers, including teacher computers, must be turned off during

testing sessions in rooms used for testing unless the computer is used for monitoring an

online test session.

Cell Phone policy: All cell phones must be turned off during testing. The Cell Phone Policy

must be read by all TA’s at the beginning of each test session. This policy may be read by

the principal over the campus intercom.

Seating Charts must be completed for each session and location. A new seating chart must

be completed each time rooms are combined or students are moved to a new location. Time

& name of TA’s and test relief monitors must be recorded on the seating chart.

Each classroom or testing location must be MONITORED within the first ten minutes of a

testing session, and several times throughout the session. The Administrator Monitoring

Form must be completed and signed by each person who monitors the testing sessions.

A system should be in place for Hall Monitors to control access to bathrooms, control

movement and talking in hallways, help with moving students to new locations, etc. All Hall

Monitors must be trained.

Movement to new locations should be controlled and should take place before the testing

session is ended and other students are released. Only TAs, Hall Monitors, or

Administrators are allowed to take student test booklets to the new location.

Students still testing who take a lunch break may not eat with the general student population.

Talking is never allowed amongst any test-takers during breaks or lunch. TA’s must

monitor students during lunch or breaks closely.

Students are allowed to read a library book after turning in/submitting their test.

Bells that would disrupt students testing must be turned off during the testing session.

35

Principal Test Administration Checklist

Campus __________________________________________Test Date______________________

Monitoring Issues

______There is at least one Test Administrator for every 30 students.

______A Test Administrator do not leave a testing room or tests unattended or unsecure.

______Bulletin Boards and Instructional displays that might aid examinees are covered or removed.

______No bells that would interrupt testing are sounded.

______Teachers are actively monitoring the test administration. Teacher computers/cell phones are

turned off.

______A roster, with absence students marked, is posted on every classroom door and collected when

rooms are monitored.

______Students remain seated and silent during the test session. No student materials (backpacks,

textbooks, notebooks, cell phones, etc.) are at student desks.

______Hall monitors supervise students who leave the testing room for bathroom, water, or nurse. No

talking is allowed in hallways or bathrooms.

______Students who are moved to a new location to finish testing are closely monitored, not allowed

to carry their own test booklets, and not allowed to talk.

______Lunch breaks are closely monitored and students still testing are not allowed to eat with

students who have finished testing, & are not allowed to talk amongst themselves while eating. ______Test Administrators return all test materials to the campus coordinator immediately after

testing.

Procedural Issues

______Each test is administered on the correct day.

______A system is in place so that students know where to go on each test day for their test session.

______A system is in place to ensure and document the training of each individual involved with the

test administration: Test Administrators, Assistant Principals, Hall Monitors, Paraprofessionals.

Secure Materials

______Test materials are stored in locked storage that is not accessible by a master key when not

checked out to Test Administrators.

Other Issues

______There is no discussion by faculty or staff of any part of a secure assessment including

STAAR/TELPAS/STAAR Alternate 2 questions or prompts.

____________________________________ _____________________

Campus Principal Signature Date

Principals sign as documentation of your oversight of proper test administration procedures.

Return to your Campus Coordinator for filing with the Test Administrator Oaths for a period of five years.

36

TEST ADMINISTRATOR CHECKLIST for Texas State Assessment Program

Before Test Day

_____ Read Test Administrator Manual and attend campus Training Session

_____ Initial and sign OATH after training, and turn in to the CTC.

_____ Prepare room for testing – remove or cover all bulletin boards, instructional displays, etc.

Test Day

_____ Pick up testing materials the morning of the test. Keep in your possession or locked storage.

_____ Count test materials and verify needed materials are in tub (pencils, charts, etc.); return after testing.

_____ Check testing roster to ensure students are in their assigned locations; post completed roster on door.

_____ Complete district approved seating chart.

_____ Post “Testing – Do Not Disturb” sign on door.

_____ Assure that student backpacks, bags, purses, materials, books, etc. are not at student desks.

_____ Read cell phone policy to students, turn off, and collect all phones & other electronic devices

_____ Review “Test Administrators – What You Can Say” page.

_____ Review roster with accommodations and provide to students on accommodations roster.

_____ Administer tests in accordance to procedures and directions in manual. Read Say Directions verbatim.

_____ Actively Monitor. Confirm that students are on the right section of answer document and remind them to bubble answers on answer document before the time limit elapses.

_____ Communicate orally or in writing the amount of time left to test (4hrs, 3 hrs, 2 hrs,1 hr, 30 min, 15 min)

_____ Before accepting completed answer documents, be sure student has bubbled answers.

_____ Grid appropriate score code.

_____ Complete the Return Test Materials Form

_____ Verify that all test booklets and answer documents, scratch paper, and/or test tickets are accounted for and turn in to your Campus Test Coordinator immediately after the testing session has ended.

Reminders: What NOT to do

_____ Do not view the contents of any test booklet or answer document.

_____ Do not reinforce, review, or distribute strategies during testing.

_____ Do not instruct students to first mark their booklet and then transfer answers to document.

_____ Do not answer verbally or nonverbally any question relating to the content of the test.

_____ Do not review student responses or instruct a student to change a response.

_____ Do not allow students to talk at any time during the test session.

_____ Do not rephrase any part of a test question.

_____ Do not leave the room (without a monitor) or allow more than one student at a time to leave.

_____ Do not cover a window on your door.

_____ Do not use a cell phone during the test session.

_____ Do not turn on your computer during the test session.

_____________________________________ ___________________________________ Test Administrator Signature Date of Test _____________________________________ ___________________________________ Test Session Location (Rm. #) Test Administered

37

TEST ADMINISTRATOR CHECKLIST for Online Reading Assessment

Before Test Day

_____ Read Test Administrator Manual and attend campus Training Session

_____ Initial and sign OATH after training, and turn in to the CTC.

_____ Prepare room for testing – remove or cover all bulletin boards, instructional displays, etc.

Test Day

_____ Pick up testing materials the morning of the test. Keep in your possession or locked storage.

_____ Verify needed materials are in tub (pencils, scratch paper, etc.); return after testing.

_____ Check testing roster to ensure students are in their assigned locations; post completed roster on door.

_____ Complete district approved seating chart.

_____ Post “Testing – Do Not Disturb” sign on door.

_____ Assure that student backpacks, bags, purses, materials, books, etc. are not at student desks.

_____ Read cell phone policy to students, turn off, and collect all phones & other electronic devices

_____ Review “Test Administrators – What You Can Say” page for online testing.

_____ Review roster with accommodations and provide to students on accommodations roster.

_____ Actively Monitor. Moving around room, confirm students do not have access to materials not allowed.

_____ Administer tests in accordance to procedures and directions in manual. Read Say Directions verbatim.

_____ Before student is permitted to leave the room, verify student’s test is in the “submitted” status.

_____ Use your computer to monitor the test session and resume student tests only.

_____ Verify that all scratch paper and student test tickets have been collected and turn in to your Campus Test Coordinator immediately after the testing session has ended.

Reminders: What NOT to do

_____ Do not view the contents of any online assessment.

_____ Do not reinforce, review, or distribute strategies during testing.

_____ Do not answer verbally or nonverbally any question relating to the content of the test.

_____ Do not review student responses or instruct a student to change a response.

_____ Do not allow students to talk at any time during the test session.

_____ Do not rephrase or clarify any part of a test question.

_____ Do not leave the room (without a monitor) or allow more than one student at a time to leave.

_____ Do not cover a window on your door.

_____ Do not use a cell phone or other electronic device during the test session..

_____________________________________ ___________________________________ Test Administrator Signature Date of Test _____________________________________ ___________________________________ Test Session Location (Rm. #) Test Administered

38


TIME LIMIT POLICY

PTHS/ExCEL

START & STOP TIMES:

TA must record the start and stop times on the Seating Chart

Students must record all responses on their answer documents before the end of the

4-hour period for Algebra I, Biology, and US History


5-hour period for English I and II assessments.

Time Begins when:

The TA reads the last statement in the test administration “SAY” directions.

“If there are no more questions, you may begin”

Time Stops when:

At the end of the 4-hour/5-hour period, if any students are still testing, the TA must instruct

them to stop testing.

“This testing session has now ended. Please put your pencils down and close your test booklets”

Announcement of Time Left to Test:

The TA must notify students of the time left to test either orally or by writing the time on the

board at the following increments.

4 hours left

3 hours left

2 hours left

1 hour left

30 minutes left

15 minutes left

Do not stop time for:

Water breaks

Bathroom breaks

Snack breaks

Short physical or mental breaks

Stop time for individual students who:

Take a medical break to the nurse

Have an emergency situation that significantly interrupts testing (record their stop and start times on the seating chart)

Stop time for:

Lunch

Emergency situations that significantly interrupt testing (i.e. fire, power outage, etc.)

(record stop and start times on the seating chart) 39


TIME LIMIT POLICY Grades 3-8

START & STOP TIMES:

TA must record the start and stop times on the Seating Chart


4-hour period.

Time Begins when:

The TA reads the last statement in the test administration “SAY” directions.

“If there are no more questions, you may begin”

Time Stops when:

At the end of the 4-hour period, if any students are still testing, the TA must instruct them

to stop testing.

“This testing session has now ended. Please put your pencils down and close your test booklets”

Announcement of Time Left to Test:

The TA must notify students of the time left to test either orally or by writing the time on the

board at the following increments.

3 hours left

2 hours left

1 hour left

30 minutes left

15 minutes left

Do not stop time for:

Water breaks

Bathroom breaks

Snack breaks

Short physical or mental breaks

Stop time for individual students who:

Take a medical break to the nurse

Have an emergency situation that significantly interrupts testing (record their stop and start times on the seating chart)

Stop time for:

Lunch

Emergency situations that significantly interrupt testing (i.e. fire, power outage, etc.)

(record stop and start times on the seating chart)

40

MATERIALS REQUIRED FOR TESTING

DICTIONARIES

*One for every 5 students required; also recommended one thesaurus for every

5 students, or combination dictionary/thesaurus**

Grades 3-8 Reading

Grade 4,7 Writing

EOC English I, II, III

CALCULATORS

**Calculators are required for the following assessments**

Grade 8 Math one graphing calculator for every student

Algebra I one graphing calculator for every student

Grade 8 Science one calculator for every 5 students

(4-function, scientific, or graphing)

Biology one calculator for every 5 students (4-function, scientific, or graphing)

Graphing calculators must be cleared using the TI Testguard application

before being used for testing. Ask your math lead teacher for assistance.

Graphing calculators must be cleared after testing.

For Biology tests, students may share, but the Test Administrator must clear each calculator after each use, before another student uses the same calculator.

Test Administrators must be trained on clearing calculators if students are

going to share.

Calculators with CAS no allowed.

Have a campus system for clearing (and verifying) all school calculators before

the initial Math test sessions, between multiple uses, and after each test session.

41


DAY BEFORE TESTING CHECKLIST

After students have left the campus on the day before a test session, Campus Administrators

and/or Campus Coordinators should inspect each testing location and document that it is ready and

appropriate for testing.

ROOM

Working

Clock

Sound

System

working

No Restricted

materials

displayed: BB’s,

walls, posters,

back of door

Appropriate

Seating

No materials

in/under

Student Desks

Place seating for Hall Monitors in hallways and other assigned locations.

Check doors for squeaks when opening and closing.

If using PA, prepare and check the system.

Cover windows of libraries, cafeterias, etc. that will be used for testing.

Uncover windows on classroom doors used for testing.

Be sure each Administrator/Counselor who is Monitoring has a schedule and room

assignment Monitoring Form for each testing day.

Post signage in several locations telling students where to go for testing.

Double-check each bin/tub for all required materials: booklets, answer documents,

charts, rulers, calculators, bathroom passes, pencils, Do Not Disturb sign, Test

Administrator Notes, etc. (use the Bin/Tub Checklist)

________________________________________________ ________________________ Signature Date

43


Principal/Assistant Principal/Campus Coordinator

STATE ASSESSMENT TEST MONITORING LOG

Campus: ________________________________ Test Administration: ________________________________

Observe each test administrator 3

times if possible and mark the

appropriate box or code using the last

two columns.

Room/Teacher

Record the time of each observation. Place a check mark in

the box if Active Monitoring (A.M.) is observed. If not,

fill out the last column.

Not Actively Monitoring 1.Working at Desk

2. On Computer/Phone

3. Reading

4. Other

Time A.M. Time A. M. Time A.M. Obs.1 Obs. 2 Obs. 3

Comments:___________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Signature: _____________________________________________ Date: ____________________________

44


RETURNING EOC TEST MATERIALS


**Each test administrator is responsible for returning test materials correctly. Please initial

each step below. This form must be turned in with your test materials each day. When your

booklets and answer documents have been checked in by the Campus Coordinator or

designee, that person will initial the Materials Control Form to sign in your materials. Sign

and date this form after the final testing session. Turn it in to your Campus Coordinator.**

1. Verify that NO Answer Documents

have been left inside test booklets

2. Verify that students have NOT

BUBBLED in information on the

front of the AD: Student Info. area

3. Verify that FORM # is bubbled,

and Test Booklet # is on the

Answer Document.

4. Actively monitor students during

testing to ensure that stray marks

are erased by the student before

turning in the Answer Document.

5. Verify that you, the Test Administrator

have BUBBLED IN A SCORE CODE

for each student’s Answer Document,

6. Collect & return to the CTC all scratch

Paper

7. Put Answer Documents in Alpha Order

and Test Booklets in numerical order

8. Turn in Test Admin Manual on

last day of testing.

_____________________________________ _______________________________

Printed Name of Test Administrator Test Administrator Signature

45


STAAR 6-8

RETURNING TEST MATERIALS












3. Verify that FORM # is bubbled,

and Test Booklet # is on the

Answer Document.







for each student’s Answer Document

6. Bubble “0” in the Agency Use Field to

record Time to Test for students in grades

6-8 who test longer than 3 hours.

7. Put Answer Documents in Alpha Order

and Test Booklets in numerical order

8. Turn in Test Admin Manual on the


_____________________________________ _______________________________

Printed Name of Test Administrator Test Administrator Signature

47


STAAR 3-5

RETURNING TEST MATERIALS












Verify that EN or SP (English/Spanish)

is bubbled, and Test Booklet # is on the

Answer Document.

3. Verify that the FORM # is bubbled,

and the Test Booklet # is on the

Answer Document.







for each student’s Answer Document.

6. Bubble “0” in the Agency Use Field to

record Time to Test for students who

test longer than 2 hours.

7. Put Answer Documents in Alpha Order and

Test Booklets in numerical order

8. Turn in Test Admin Manual on the


_____________________________________ _______________________________ Printed Name of Test Administrator Test Administrator Signature

48

VERIFY ALL COUNTS BEFORE SHIPPING SCORABLE MATERIALS

ANSWER DOCUMENT PACKING LIST - EOC

TEST ADMINISTRATION

DISTRICT COUNTY- DISTRICT

NUMBER DATE

Campus Name Campus Number Alg. I Bio. Eng. I Eng. II US Hist.

Alg. II

Eng. III

Page of

State of Texas

Assessments of

49

VERIFY ALL COUNTS BEFORE SHIPPING SCORABLE MATERIALS

ANSWER DOCUMENT PACKING LIST – STAAR 3-8

TEST ADMINISTRATION DISTRICT COUNTY- DISTRICT

NUMBER DATE

Campus Name and Campus Number

Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8

Page of

STAAR®

State of Texas Assessments of

Academic

50

DISTRICT FIVE-YEAR DOCUMENT RETENTION POLICY

In the 14-Point Security Plan of the Test Security Supplement, TEA mandates that certain test

administration documents be maintained at the campus/district level for a period of five years

following a test administration.

Districts are required to maintain the following documents:

1. Testing irregularity and investigation documentation, including

Statements from individuals involved

Verification of training

District investigative reports

Corrective Action Plans

2. Inventory and shipping records, including

Packing lists

Documentation of materials loaned to other districts

District inventory records

FedEx tracking numbers/freight bill numbers

Records of contact with TEA, Pearson, & ETS

3. Signed security Oaths for all testing personnel

DTC Oath

DTC Assistant Oaths

Principal Oaths

Campus Coordinator Oaths

TELPAS Verifier Oaths

4. Training Materials

District Sign-ins

District Training Materials

DTC Training Certificates

DTC Assistant Training Certificate

Pine Tree I.S.D. will maintain all required documentation in the secure storage location at each

campus. These Five-Year Retention files must be clearly labeled and kept in the same secure

storage area that is used for all secure state assessment materials.

51

CAMPUS FIVE-YEAR DOCUMENT RETENTION POLICY

In the 14-Point Security Plan of the Test Security Supplement, TEA mandates that certain test

administration documents be maintained at the campus/district level for a period of five years

following a test administration.

Campuses are required to maintain the following documents:

1. Testing irregularity and investigation documentation, including

Statements from individuals involved

Verification of training

District investigative reports

2. Inventory and shipping records, including

Packing lists

Documentation of materials loaned to other campus (use testhound to transfer materials)

Campus inventory records

3. Signed security Oaths for all testing personnel

Principal oaths

Campus Coordinator oaths

Test Administrator oaths

Non-certified oaths

TELPAS Online Test Administrator

TELPAS Rater

TELPAS Verifier oaths

4. Seating charts

5. Training Materials

Campus Sign-in

Campus Training Materials

Online Module Certificates

6. Monitor Logs and Procedure Documentation Forms

Test Monitor Logs

Principal Monitor Checklist

STAAR TA Checklist

TELPAS TA Checklist

Pine Tree I.S.D. will maintain all required documentation in the secure storage location at each

campus. These Five-Year Retention files must be clearly labeled and kept in the same secure

storage area that is used for all secure state assessment materials.

52

CTC Documentation Checklist

STAAR / STAAR ALT 2 / TELPAS

After the completion of each state test administration, the following items will be secured in your

5 year documentation storage file. Include originals, no copies.

PLACE THE FOLLOWING IN YOUR CTC File Storage: Sign-In sheets for all campus training sessions (State Required) Annual Security December April May June

Dated Agendas for all campus training sessions (State Required) December April May June

Copy of campus testing schedule for each test administration (District

Required) December April May June

Material Control Form (State Required) December April May June

Seating Charts with Start-Stop Times & Test booklet security numbers for each

administration (State Required) December April May June

All Signed and dated Test Administrator Oaths (State Required)

STAAR TA Checklist (District Required) December April May June

STAAR Day Before Checklist (District Required) December April May June

STAAR Principal Checklist (District Required) December April May June

All Other Forms from each test administration (District Required) December April May June

All Absent Student Forms from each test administration (District Required) December April May June

All Verification Forms (District Required) December April May June

All documentation pertaining to testing irregularities (State Required) December April May June

TELPAS Rater Oaths / TELPAS Verifier Oaths / TELPAS Reading Oaths

(State Required)

TELPAS Signed Rating Rosters (State Required)

TELPAS – All Rater Certificates. All Verifier Certificates. (State Required)

TELPAS Seating Charts (State Required)

TELPAS TA Checklist (District Required)

TELPAS Day Before Checklist (District Required)

TELPAS Principal Checklist (District Required)

TELPAS Other Forms from each test administration (District Required)

TELPAS Absent Student Forms from each test administration

(District Required)

STAAR ALT 2 Oaths (State Required)

STAAR ALT 2 preview window sign-sheets (State Required)

STAAR ALT 2 Materials Control Form (State Req.)

STAAR ALT 2 Seating Charts (State Req.)

53

ETS/Pearson Shipping Packing Lists from all test administrations (State

Required)

Local Shipping Lists from all test administrations (District Required)

PowerPoints/Training Materials for campus training sessions Annual Security December April May June

Submit a copy of the following documents to the DTC after each administration. Copies should be

submitted with your scoreables.

All Verification Forms (District Required) December April May June

STAAR Principal Checklist (District Required) December April May June

TELPAS Principal Checklist (District Required) December April May June

All Absent Student Forms from each test administration (District Required) December April May June

All Other Forms from each test administration (District Required) December April May June

Princpal’s Oath

CTC’s Oath

AFTER ALL Answer documents are turned in: Shred any reference

materials, place markers, scratch paper, and supplemental aids a student

wrote on during testing. Shred test tickets after testing is complete.

Binders will be collected at the end of the school year before the CTC leaves for

summer (unless doing summer testing). Binders will be stored in secure district

testing storage for the state required 5 years.

I affirm that all the checked items are in the binder for my campus for each state test

administration.

__________________________________ ______________________________

Signature Date

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SEATING CHARTS

Seating charts must be completed for each testing session conducted by the district,

including sessions that result from students being moved or relocated for any reason.

Completed Seating Charts must be turned in with Test Materials when Test

Administrator returns all testing materials after testing.

The following information must be collected for each testing session:

Location of the testing session including district name, campus name, and

room number

Test Administered

Subject

Grade Level

Assessment Date

Test Administrator Name(s)

Relief Test Administrator Names including time in and out

Time Left to Test indication

Student Names with individual start & stop times & location in room

Time to Test information (grades 3-8 only)

Test Booklet Number

Districts are required to indicate on all seating charts, the start and stop times for each test session, and the times and names of all relief monitors or test administrators.

Seating Charts must be retained for a minimum of five years in the five-year

retention file, located in your secure testing materials storage area.

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PINE INDEPENDENT SCHOOL DISTRICT

CELL PHONE POLICY FOR STATE ASSESSMENT ADMINISTRATIONS

As required by TEA, each district must develop a Cell Phone Policy to ensure that the security and integrity of the testing program is maintained. The use of cell phones during testing is prohibited by TEA for the following reasons:

Receiving or making calls or text messages disrupts the testing environment by disturbing other students.

Receiving or making calls or text messages could compromise the integrity of the test.

The text-messaging and camera features of cell phones, smart watches and other electronic devices could be used to compromise the integrity of the test.

To ensure the security of the testing program, Pine Tree I.S.D. will use the following procedures during each state assessment administration: Campus Principals are ultimately responsible for ensuring that cell phones and smart watches are not available to students during a testing session on their campus. Campus Coordinators are responsible for training each Test Administrator in the campus procedures used to ensure cell phones, smart watches, and other electronic devices are not available to students during testing and are stored according to campus procedures. Test Administrators are responsible for ensuring that their personal cell phones are turned OFF and are not used during the testing session, and for ensuring that cell phones & smart watches are not available to students during testing sessions by using the following procedures:

Students who enter a testing room are responsible for storing their personal belongings, including backpacks, purses, notebooks, large coats or jackets, book bags, all electronic devices, phones, smart watches, etc.

Test Administrators must designate a location in the testing room for the storage of all student belongings including backpacks, purses, notebooks, large coats/jackets, book bags, etc., during the testing session; ideally, the location should be in the back of the room, or on shelves not accessible during testing. Under student desks is not acceptable.

Test Administrators are responsible for asking each student who enters the testing room if she/he has a cell phone, smart watch, or other electronic device on their person or in their personal belongings. Cell phones & smart watches must be stored by the TA during testing.

Test Administrators must read the following statement once all students have entered the testing room and are seated:

“Cell phones, iPads, tablets, smart watches, air pods, and all other electronic devices are not allowed during testing. If you have a cell phone or other electronic device in

your purse or back-pack, it must be turned off. If your cell phone rings during testing, it will be turned in to the office. If you have a cell phone or other electronic device on

your person during testing, your test may be invalidated.”

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Student Cheating Policy Related to State Testing

If the district/campus determines that a student has been involved in

cheating on a state assessment, the student’s test MUST be invalidated by

the district.

The CTC should:

Report the incident to the DTC and principal immediately.

Investigate the incident and submit findings to the DTC.

Invalidate the student’s test by marking the score code “O” for “Other”

on the answer document or in the online system.

If it is determined that the TA contributed to the cheating (such as inadequate monitoring), follow the Test Irregularity Documentation Form and submit all required documents to the DTC by the deadline determined

Complete the Locally Determined Disciplinary Action form to report any disciplinary action taken against the student if applicable.

The DTC will be responsible for:

Collecting all investigative reports.

If it is determined that a staff member contributed to the incident, the DTC must determine whether it is a procedural or serious irregularity and report it to TEA following the reporting guidelines in the DCCM.

Report any disciplinary action taken against the student to TEA.

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EMERGENCIES DURING ADMINISTRATION OF STATE ASSESSMENTS

The following information is provided as guidance to you in the event of an emergency during testing.

As with any crisis or emergency that occurs in the district, our first priority is student and

staff safety. Pine Tree ISD’s Emergency Response Plan should be followed should any emergency arise during testing.

Each Campus Test Plan should address the appropriate response by Test Administrators

for various emergencies that could arise during a test session, such as a tornado, fire, bomb threat, etc.

The following is guidance from TEA published in the Frequently Asked Questions

document:

“In the event of a schoolwide emergency that causes a disruption in testing, ensuring the safety of students is top priority. Students should leave their tests where they are and follow the school’s procedures. In the case of online administrations, testing staff should not instruct students to exit their test sessions. Test administrators must closely monitor their testing groups to make sure that no one discusses the test. Once the emergency has been resolved, the students should resume testing when instructed to do so.”

Campus Coordinators should report the event to the district testing coordinator.

o If the emergency prevents students from resuming testing, the district coordinator

should call TEA’s Student Assessment Division at 512-463-9536 for guidance on how to proceed.

o Once students are allowed to return to the classroom, TA’s should wait for guidance from the CTC/Principal prior to resuming the test session.

TA’s should be instructed during training that student safety is our first priority, and if possible, they should try to ensure the security of test materials while carrying out their first duty of escorting students to appropriate locations. They do not need to try to keep their test materials with them if they need to move to a new location or exit the building in a hurry. They should instruct students to leave their test materials on their desk/online tests open and if there is time, they should secure the test materials behind a locked classroom door.

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Section IV: Testing Special Populations

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Pine Tree ISD

2021 Accessibility Features

Student Name: ______________________________________ Date: __________________

These procedures and materials should be made available to any student who regularly

benefits from the use of these during instruction.

Indicate a test version and a subject below for each accessibility feature that is used routinely

and effectively used by the student.

Accessibility Features

Test Version

Reading/English

Writing Math Science Social Studies

Translating Say Directions into native language of student

Bilingual Dictionary (M, Sci, or SS)

Allowing student to read test aloud

Scratch paper

Colored overlay

Blank place markers

Magnifying devices

Highlighters/Colored pencils

Amplification Devices

Projection Devices

Tools to minimize distractions

Reminders to Stay on Task

Photocopying or Enlarging non-secure test materials

_______ By initialing here, I confirm that this student regularly benefits from the use of the accessibility

features marked in the chart above.

Teacher Printed Name: __________________________________ Date: _____________________

Teacher Signature: ______________________________________

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SUMMARY OF DESIGNATED SUPPORTS AVAILABLE FOR STAAR, STAAR Spanish, AND TELPAS

This chart provides a summary of all available designated supports based on student committee. An “X” is used when indicating which supports are available based on a specific student committee.

If the student has one or more of the following committees, he/she may qualify for:

RTI, Student Assistance Team, or other related support

Language Proficiency Assessment Committee (LPAC)

Section 504 Committee Admission, Review, and Dismissal (ARD) Committee

Basic Transcribing X X X Braille X X X Calculation Aids X X Content and Language Supports

X X X Extra Time X X X X Individualized Structured Reminders X X X Large Print X X X Manipulating Test Materials X X X Mathematics Manipulatives X X X Oral/Signed Administration X X X X Spelling Assistance X X Supplemental Aids X X X

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PINE TREE ISD Accommodation Request Form

Student Name: ________________________ Campus: ___________________

Person Requesting ARF: ________________________________

Testing Year: _______

Select the Program:

STAAR STAAR Online TELPAS

STAAR Spanish STAAR Spanish Online

Month of Administration: _________________ Subject: ____________________

Student’s Enrolled Grade Level: ____________

Accommodation(s): Select one or more

Extra Day Complex Transcribing Mathematics Scribe Other

Describe the rationale for the requested accommodation below:

Attach supporting documentation if needed

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Accessing the Secure Browser for the STAAR Online Testing Platform

The State of Texas Assessments of Academic Readiness (STAAR®) Online Testing Platform operates through a secure browser that must be installed on your desktop or tablet in order to access the tutorials, practice tests, and operational tests. For a complete listing of supported operating systems and hardware requirements see the Unified Minimum Systems Requirements for the Administration of Online Assessments document, available at www.TexasAssessment.com/technology.

The secure browsers for desktop systems (Windows and Mac) install by running the installers listed below. After installation, click the desktop icon to access the STAAR Online Testing Platform.

The secure browsers for other platforms can only be accessed through applications that are available in their respective stores. The links below will direct you to the appropriate application for download.

Select among the following links to locate and download the appropriate STAAR Online Testing Platform secure browser for your device(s).

STAAR Online Testing Platform Secure Browsers

For Windows® For Mac OS® For Chromebook™ For iPad® For Android®

The STAAR tutorials and practice tests are open to the public. Once you have downloaded the secure browser, follow the steps on the next page to access the tutorials or practice tests.

All students administered an online assessment must complete STAAR tutorials at least twice. Tutorial schedules for each campus should be created by the principal’s designee.

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1. Click on the secure browser icon to launch the STAAR Online Testing Platform.

2. Select Practice or Tutorials.

3. From the drop down menus, select the Grade, Subject, Test, and PNP (embedded accommodations).

The username, password, and session ID will populate automatically. Do not edit the prepopulated fields.

4. Click Login to begin.

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TELPAS Tutorials & Practice 2021

All students administered an online assessment must complete TELPAS tutorials at least twice. Tutorial schedules for each campus should be created by the principal’s designee.

http://texas.pearsonaccessnext.com/TELPAS/released‐tests/

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Testing for Enrolled Students Not on Campus

Homebound Students Must be administered all required assessments. Must be tested on the date/district assigned by the state for each administration CTC responsible for creating and verifying a Homebound Roster CTC responsible for collaborating with the homebound teacher to make a testing

schedule for each homebound student If the homebound teacher is unable to test the number of students required to be

tested on a given date, the CTC in collaboration with the campus principal is responsible for providing a Test Administrator

Before the test administration date, the CTC should meet with the Homebound teacher and any other Test Administrators that may be needed, for the purpose of training on test administration procedures and logistics for Homebound administrations.

The Homebound teacher, or other Test Administrator, will sign out the Test Materials on the morning of testing. After testing, the TA will return all Test Materials to the home campus.

Note: Homebound students who are too ill to test on the date of the regular state assessment administration may be marked Absent. Makeups are allowed for each grade and subject. Students may take a makeup test during the window for makeups if he/she becomes well enough to test. Students who are too ill to test must be coded Absent in the Score Code column, and should also be recorded as Absent on the Homebound teacher’s record of attendance.

P.A.C.E. Alternative Campus Students Must be administered all required assessments. Must be tested on the date assigned by the state/district for each administration P.A.C.E. students must report to their home campus for testing unless otherwise

arranged with the P.A.C.E. principal. CTC should request a list from the principal’s office of all students attending

P.A.C.E. CTC must collaborate with SE staff when planning for SE students testing Principal must contact the P.A.C.E. principal, the parent, and the student before

testing to confirm the student's testing location, date, time, and transportation. CTC must complete the planning roster before each test administration.

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ASSURANCES FOR VERIFICATION 504 Services

This form should be completed at the beginning of each Verification meeting. Initial each statement and sign.

DATE: _____________________ TEST ADMINITRATION: ___________________________________

______ The PEIMS alphabetical student roster of 504 students being used for this Verification meeting is dated: ____________________________ ______ The SuccessEd alphabetical student roster of 504 students being used for this Verification meeting is dated: ____________________________

_________________________________________ Campus Counselor ______ All 504s have been archived prior to this meeting. _________________________________________ Campus Counselor ______ The SuccessEd testing pages printed and provided by the Counselor, and used for this Verification meeting are from the most recent achieved 504 meeting for each student.

__________________________________________ Counselor __________________________________________ Principal or Assistant Principal ______ No 504 meetings for this campus for the purpose of changing state testing information

will be held between the day of this Verification meeting and the dates of testing for this administration, which are: Month____________________ Days ____________________________ Year ____________

_________________________________________ Counselor __________________________________________ Principal or Assistant Principal

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Verification of State Assessment Participation for 504 Students

This form should be completed during each Verification meeting. Initial each statement and sign below.

Campus: _____________________

Number of students coded 504 in PEIMS: ______

Number of students coded 504 in ESPED: ______

A meeting was held on (date) _______________________________________________

and the following information was reviewed:

______ PEIMS Campus Roster of all Students Receiving 504 Services

______ Printed Accommodation pages for all Students Receiving 504 from ESPED provided by the Counselor ______ Student schedules for each Student Receiving 504 Services viewed through Skyward (JH, HS, and ExCEL only for EOC verification) ______ A copy of Testhound Accommodations for this administration has been verified and printed

_______The testing assignment and testing accommodations of each 504 student

in this campus for each test being administered, has been confirmed.

Principal: ______________________________________________________________ Campus Test Coordinator: _______________________________________________ Campus Counselor(s): _____________________________________________________ Other: _________________________________________________________________

A copy of this completed form should be sent to the District Testing Office one week before the test date. Changes to testing by ARDs should not be made after that time.

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ASSURANCES FOR VERIFICATION LEP Bilingual/ESL Services


DATE: ______________________ TEST ADMINISTRATION: _______________________________

______ The PEIMS alphabetical student roster of LEP students being used for this Verification meeting is dated: ____________________________

_________________________________________ Campus Counselor ______ The LPAC testing and accommodations pages are printed and used for this Verification meeting are from the most recent LPAC accommodations document meeting for each student.

__________________________________________ Teacher/Counselor __________________________________________ Principal or Assistant Principal ______ No LPAC meetings for this campus for the purpose of changing state testing information



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Verification of State Assessment Participation for LEP Students

Campus: ____________________ Test Administration: ______________________________

# of Students

Receiving

Bilingual Services

# of Students

Receiving ESL

Services

# of Students

Parent Denials

Total # of

Students

# of LEP in PEIMS

# of LEP in DMAC

_______The number of LEP students in PEIMS should matches the number of LEP students on the DMAC list.

A meeting was held on (date) _______________________________________________ and the following information was reviewed:

______ PEIMS Campus Roster of all LEP Students

______ Printed LPAC Accommodation pages for all Students Receiving Bilingual/ESL Services provided by the LPAC representative and/or the Counselor

______ STAAR Accommodation Decisions pages for each Bilingual/ESL student has been Provided by the LPAC representative ______ Student schedules for each Student Receiving Bilingual/ESL Services viewed through Skyward (JH, HS, and ExCEL only for EOC verification)

______ A copy of Testhound Accommodations for this administration has been verified and printed

_______ The testing assignment and testing accommodations of each ESL/Bilingual student in this campus for each test being administered, has been confirmed.

Principal: _______________________________________________________________ Campus Test Coordinator: _________________________________________________ Campus LPAC Representative: _____________________________________________ Other: __________________________________________________________________


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ASSURANCES FOR VERIFICATION RtI Students


DATE: _____________________ TEST ADMINISTRATION: _________________________________

______ The DMAC/Campus RtI Document alphabetical student roster of general education students being used for this Verification meeting is dated: ____________________________

_________________________________________

Campus Counselor ______ The general education testing pages printed and provided by the Campus RtI Representative, and used for this Verification meeting are from the most recent RtI meeting for each student.

__________________________________________ Counselor __________________________________________ Principal or Assistant Principal ______ No general education student RtI meetings for this campus for the purpose of changing state testing information will be held between the day of this Verification meeting and the dates of testing for this administration, which are:

Month____________________ Days ____________________________ Year ____________


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Verification of State Assessment Participation for RtI Students

This form should be completed during each Verification meeting. Initial each statement and sign below.

Campus: _____________________



______ PEIMS Campus Roster of all RtI Students Receiving Accommodations

______ Printed Accommodation pages for all Students Receiving Accommodations has been provided by the Campus RtI Representative ______ Student schedules for each General Education Student Receiving Accommodations has been viewed through Skyward (JH, HS, and ExCEL only for EOC verification) ______ A copy of Testhound Accommodations for this administration has been verified and printed

______ The testing assignment and testing accommodations for each student served through this campus’ RtI for each test being administered has been confirmed.

Principal: ______________________________________________________________ Campus Test Coordinator: _______________________________________________ Campus Counselor(s): _____________________________________________________ Other: _________________________________________________________________


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ASSURANCES FOR VERIFICATION Special Education Services


DATE: _____________________________________ GRADE: ______________________________

______ The PEIMS alphabetical student roster of special education students being used for this Verification meeting is dated: ____________________________ ______ The SuccessEd alphabetical student roster of special education, student being used for this Verification meeting is dated: ____________________________

_________________________________________ Campus Counselor ______ The SuccessEd testing pages printed and provided by the Diagnostician, and used for this Verification meeting are from the most recent ARD meeting for each student.

__________________________________________ Diagnostician __________________________________________ Principal or Assistant Principal ______ No ARD meetings for this campus for the purpose of changing state testing information


_________________________________________ Diagnostician __________________________________________ Principal or Assistant Principal

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Verification of State Assessment Participation for Special Education Students

Campus: _____________________

Number of students coded SE in PEIMS: ______

Number of students coded SE in ESPED: ______



______ PEIMS Campus Roster of all Students Receiving Special Education Services

______ SuccessEd Campus Roster of all Students Receiving Special Education Services ______ Printed Accommodation pages for all Students Receiving Special Education Services from ESPED provided by the Diagnostician ______ Most recent ARD “Participation in State Assessments” page provided by the Diagnostician ______ Student schedules for each Student Receiving Special Education Services viewed through Skyward (JH, HS, and ExCEL only for EOC verification) ______ A copy of Testhound Accommodations for this administration has been verified and printed

_____The testing assignment and testing accommodations of each SE student in this

campus for each test being administered, has been confirmed. Principal: ______________________________________________________________ Campus Test Coordinator: _______________________________________________ Campus Diagnostician/LSSP: _____________________________________________ Other: _________________________________________________________________


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Addendum to Verification of State Assessment Participation Campus: _________________________ Student Name: __________________________________ PEIMS ID: __________________ Date of Addendum: _________________ Type of Services: Special Education 504 General Education ELL

______ Printed Accommodation page(s) for Student Receiving Services named above. ______ Most recent “Participation in State Assessments” page (ARD, 504, LPAC, RtI), ______ Student schedule for above Student Receiving Services viewed through Skyward (JH Alg I, HS, and ExCEL only for EOC verification) ______ A copy of Testhound Accommodations for this administration has been verified and printed with the updated information

The testing assignment and testing accommodations of the above named student in this

campus for each test being administered, has been confirmed. Principal: ______________________________________________________________ Campus Test Coordinator: _______________________________________________ Campus Diagnostician/LSSP: _____________________________________________ Other: _________________________________________________________________ DTC Approval: _________________________________________________________

A copy of this completed form should attached to the original verification form.

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Verification of State Assessment Participation for Special Education Students

Date of Verification Meeting: __________________ List each student who cannot be verified in today’s meeting in the table below.

Student Name Reason for NOT Verifying

Members of the verification team will reconvene on __________________________________ for the purpose of re-verifying each student listed above. Principal: ______________________________________________________________ Campus Test Coordinator: _______________________________________________ Campus Diagnostician/LSSP: _____________________________________________ Other: _________________________________________________________________


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