Divisional Divisional and and

Departmental Departmental Planning Planning OverviewOverview

College Strategic PlanCollege Strategic Plan

College Operational Plan

Operational Plan

Arts and Sciences

Operational Plan

Career and Technical

Operational Plan

Business Services

Operational Plan

Student Affairs

Operational Plan

President’s Office

Div./Dept. Plans Div./Dept. Plans

Div./Dept. Plans Div./Dept Plans

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Levels of PlanningLevels of Planning• Strategic PlanningStrategic Planning – – (As a College, where do we want to (As a College, where do we want to be?)be?)College-wide; on-going; multi-yearCollege-wide; on-going; multi-year •Divisional/Departmental Divisional/Departmental PlanningPlanning – – (As a dept./div., what can we do to (As a dept./div., what can we do to move the College to where it wants to move the College to where it wants to be?)be?) All college divisions and departments All college divisions and departments develop and prioritize initiatives and develop and prioritize initiatives and related needs.related needs.

Levels of PlanningLevels of Planning• Operational PlanningOperational Planning – – (As a College, how do achieve the (As a College, how do achieve the

goals of the Strategic Plan?)goals of the Strategic Plan?)This is a synthesis of plans from This is a synthesis of plans from

Academic Affairs, Business Services, Academic Affairs, Business Services, Student Affairs, President’s Office for Student Affairs, President’s Office for coming year.coming year.

Departmental/Divisional Departmental/Divisional Planning: Planning: Three years (2009, 2010, 2011)Three years (2009, 2010, 2011)

Initiatives Initiatives (prioritize(prioritized)d)

Related Strategic Related Strategic Goal (s) and Goal (s) and ObjectivesObjectives

Related Related NeedsNeeds

EstimatEstimated Costed Cost

Indicator(sIndicator(s) of ) of SuccessSuccess

What is an Initiative?What is an Initiative?• Represents a goal the department or Represents a goal the department or

division desires to accomplish. division desires to accomplish. • Helps accomplish the strategic goals Helps accomplish the strategic goals

and objectives of the College’s and objectives of the College’s Strategic Plan.Strategic Plan.

• Reflects growth or change, not a Reflects growth or change, not a continuation of department’s function.continuation of department’s function.

• Focuses the department on where it is Focuses the department on where it is headed.headed.

What is NOT an What is NOT an initiative?initiative?

• A resource need is not an initiative A resource need is not an initiative • (e.g., hire a research assistant, increase (e.g., hire a research assistant, increase

a supply budget)a supply budget)• A continuation of what the A continuation of what the

department does is not an initiativedepartment does is not an initiative• (e.g., continue to maintain buildings and (e.g., continue to maintain buildings and

grounds)grounds)

Thinking About Thinking About InitiativesInitiatives• What is happening What is happening

external to the external to the college (e.g., in the college (e.g., in the industry, community industry, community or State, with or State, with technology, with our technology, with our accreditors) that accreditors) that might affect what might affect what we do in the future we do in the future as a department?as a department?

• What is happening What is happening internally at the internally at the college (e.g., college (e.g., student population, student population, changes in business changes in business practices) that practices) that might affect what might affect what we do in the future we do in the future as a department?as a department?

Thinking About Thinking About InitiativesInitiatives• Where do we want to be as a Where do we want to be as a

department?department?• In what ways do we want to grow In what ways do we want to grow

and or change in the next 1-3 and or change in the next 1-3 years?years?

• How do our department’s How do our department’s initiatives help accomplish the initiatives help accomplish the strategic goals of the college?strategic goals of the college?

Examples of InitiativesExamples of InitiativesGoal 2 – Promote excellence in teaching Goal 2 – Promote excellence in teaching

and learning in order to meet individual and learning in order to meet individual and societal goals.and societal goals.

Objective A – Develop new and revise Objective A – Develop new and revise existing programs and curricula to meet existing programs and curricula to meet the expectations of students, transfer the expectations of students, transfer institutions, and the workforce.institutions, and the workforce.

Initiative - Develop new vendor Initiative - Develop new vendor certifications to stay current with certifications to stay current with industry standards. (Technology) industry standards. (Technology)

Examples of InitiativesExamples of InitiativesGoal 7 – Ensure the development and Goal 7 – Ensure the development and

management of the College’s resources in management of the College’s resources in order to serve as good stewards of the order to serve as good stewards of the public trust.public trust.

Objective F – Promote sustainability and Objective F – Promote sustainability and environmentally sound policy in campus environmentally sound policy in campus resource planning.resource planning.

Initiative - Explore and pursue grant Initiative - Explore and pursue grant funding opportunities to move toward funding opportunities to move toward a “green campus” environment. a “green campus” environment. (Building and Grounds)(Building and Grounds)

Examples of InitiativesExamples of InitiativesGoal 10 – Increase institutional Goal 10 – Increase institutional

effectiveness in order to enhance the effectiveness in order to enhance the College’s ability to fulfill its mission.College’s ability to fulfill its mission.

Objective D – Improve processes for the Objective D – Improve processes for the communication and dissemination of communication and dissemination of information, both internal and external to information, both internal and external to the college.the college.

Initiative - Plan and implement new Initiative - Plan and implement new departmental processes that departmental processes that improve response time to student improve response time to student phone inquiries. (Financial Aid)phone inquiries. (Financial Aid)

Examples of InitiativesExamples of Initiatives• Provide mentoring within departments for Provide mentoring within departments for

new full-time and adjunct faculty. (Social new full-time and adjunct faculty. (Social Science) Science)

• Formalize a process for students and Formalize a process for students and employees to participate in community employees to participate in community service. (President’s Office)service. (President’s Office)

• Develop and implement new employee Develop and implement new employee training for the use of campus technology training for the use of campus technology (i.e. HANK, WebFocus, etc). (Research and (i.e. HANK, WebFocus, etc). (Research and Planning, Human Resources, Data and Voice)Planning, Human Resources, Data and Voice)

How many initiatives?How many initiatives?• NOT TOO MANY!NOT TOO MANY!• Try to limit the number of initiatives Try to limit the number of initiatives

to reflect your department’s highest to reflect your department’s highest priorities for the coming year(s), and priorities for the coming year(s), and to what can actually be to what can actually be accomplished.accomplished.

• Be Brief!!Be Brief!!• Ideally, limit the number of initiatives Ideally, limit the number of initiatives

to between 5 – 10 for three years.to between 5 – 10 for three years.

3-year plan3-year plan2009-20102009-20102010-20112010-2011

2011-20122011-2012• Plans will typically be most detailed Plans will typically be most detailed

for first year in the cycle and least for first year in the cycle and least detailed for last year.detailed for last year.

• 3-year cycle allows departments to 3-year cycle allows departments to phase in new initiatives and the phase in new initiatives and the resources needed to support them.resources needed to support them.

For Example…For Example…• Year 1Year 1

• Explore the feasibility of an Associate Explore the feasibility of an Associate of Science in Forensic Science.of Science in Forensic Science.

• Year 2Year 2• Plan the curricula for the Associate of Plan the curricula for the Associate of

Science degree in Forensic Science.Science degree in Forensic Science.• Year 3Year 3

• Implement the Associate of Science Implement the Associate of Science degree in Forensic Science.degree in Forensic Science.

Linking Planning & Linking Planning & BudgetingBudgeting• Planning is not budgeting – it is driven Planning is not budgeting – it is driven

by initiatives, not by resource needs.by initiatives, not by resource needs.• Planning drives budget decisions.Planning drives budget decisions.• InitiativesInitiatives show what departments show what departments

want to accomplish. want to accomplish. • Related NeedsRelated Needs show what it will take show what it will take

to accomplish initiatives.to accomplish initiatives.• Examples of Related Needs – staffing, Examples of Related Needs – staffing,

operational needs, capital, facilities.operational needs, capital, facilities.

Departmental/Divisional Departmental/Divisional Planning: Planning: Three years (2009, 2010, 2011)Three years (2009, 2010, 2011)

Initiatives Initiatives (prioritize(prioritized)d)

Related Strategic Related Strategic Goal (s) and Goal (s) and ObjectivesObjectives

Related Related NeedsNeeds

EstimatEstimated Costed Cost

Indicator(sIndicator(s) of ) of SuccessSuccess

Indicator(s) of SuccessIndicator(s) of Success

• Only one is required but you may Only one is required but you may indicate more.indicate more.

• Answers the question, what is the Answers the question, what is the evidence that this initiative was evidence that this initiative was accomplished and successful.accomplished and successful.

• Will be useful in reporting back on Will be useful in reporting back on planning accomplishments.planning accomplishments.

ExamplesExamplesInitiative - Plan and implement new Initiative - Plan and implement new

departmental processes that improve departmental processes that improve response time to student phone response time to student phone inquiries. inquiries.

Indicator of Success – New Indicator of Success – New departmental procedures published departmental procedures published and implemented resulting in a (40%) and implemented resulting in a (40%) decrease of students complaints.decrease of students complaints.

ExamplesExamplesInitiative - Explore and pursue grant Initiative - Explore and pursue grant

funding opportunities to move funding opportunities to move toward a “green campus” toward a “green campus” environment. (Building and environment. (Building and Grounds)Grounds)

Indicator of Success – Three grant Indicator of Success – Three grant applications will be completed each applications will be completed each year for sustainability funding. year for sustainability funding.

Six Steps in PlanningSix Steps in Planning1.1. As a Division or Department, review As a Division or Department, review

the Strategic plan to understand the Strategic plan to understand where the College would like to be in where the College would like to be in three years.three years.

2.2. Solicit input and involvement in Solicit input and involvement in identifying departmental/divisional identifying departmental/divisional initiatives (prioritized).initiatives (prioritized).

3.3. Link initiatives to Strategic Goals and Link initiatives to Strategic Goals and Objectives.Objectives.

Six Steps in PlanningSix Steps in Planning

4.4. Identify Related Needs (staffing, Identify Related Needs (staffing, operations, capital, facility) and operations, capital, facility) and Indicators of Success.Indicators of Success.

5.5. Send draft of 3-year plan to your Send draft of 3-year plan to your Vice-President by October 31, 2008.Vice-President by October 31, 2008.

6.6. Schedule an appointment and meet Schedule an appointment and meet with your Vice-President by with your Vice-President by November 14, 2008.November 14, 2008.

What Follows?What Follows?

• Creation of Unit (Student Services, Creation of Unit (Student Services, Academic Affairs-Arts and Sciences, Academic Affairs-Arts and Sciences, Academic Affairs-Career and Academic Affairs-Career and Technical, Business Services and Technical, Business Services and President’s Office) Operational Plan.President’s Office) Operational Plan.

• Creation of College Operational Plan.Creation of College Operational Plan.

What are your What are your questions ?questions ?