DKMPR Project 2 Presentation

As a group we decided to cover the following topicsProject selectionProject control mechanismsProject planning phase sequencingProject delivery strategiesProject communication managementLeadershipProject termination, closure, and audits

Project Selection

How do you decide what to do? Do you have a strategy for deciding?

If someone asks you to explain why you made this choice could you defend the decision?

Numeric vs nonnumeric selection methods

Finding the right selection method

Project Selection Obstacles Projects seem too few or too small to

require project selection modelsOverhead of developing the model seems

more work than the project itself Selection model does not produce

decisions that accurately reflect the desires of stakeholders

How we will improve our future projects Develop a selection model or plan

ahead of time Make the plan broad enough to cover all

your projects but specific to the goals of your organizationAdjust the plan as organizational goals

change

Project Control

Is the ball rolling? If so, where is it?Identifying progress is not always trivial

Is this where the ball is supposed to be? If not, how do we get it there?Control processes require some mechanism

to change the way work if going to correct deviations from the scope, planned costs, desired quality, etc.

Project Control

Every task has two inputs and the output must be evaluated

Evaluation of output

TASK

Project Control Obstacles

Overhead of developing control mechanismsComing up with a plan to evaluate feedback

is time consuming Perception that control processes will

slow down the project work“We can spend more time talking about

work than actually doing it”

How we will improve our future projects Develop strategies that benefit many

projectsTechnologyRoutine

Designate responsibility for documentation upfront

Project planning

“I love it when a plan comes together”

-Col. John “Hannibal” Smith

Project planning

Identify elements that make up the planScopeDetermination of project teamWork Breakdown StructureResource management planNetwork diagram/critical pathCommunication planControl plans

How we will improve our future projects Spend more time and care on the plan.

The time will not be wasted! Remember that the planning phase is

where we have the most control over the project

Communication planning

Who What When What form How

How we will improve our future projects Distinguishing between different types of

communication and making good judgments about their useMeetings vs memos vs email vs… etc.

Leveraging technology Assigning communication functions as

tasks in the WBS

How we will improve our future projects Personality types, culture, language,

limits of the communication medium Communications is the proper encoding

and decoding of ideas into language“What’s in your head is not in theirs.”We learned how most of our communication

is conveyed outside of words, yet constant face to face communication is impossible

Practice

Leadership

… is lifting a person's vision to higher sights, the raising of a person's performance to a higher standard, the building of a personality beyond its normal limitations."— Peter F. Drucker

Leadership

Facilitator Communicator Meeting convener/chair Examplar Gives more than they receive

LeadershipAdequate behaviors Behaviors requiring

improvement

Can delegate tasks, has confidence in others

Doesn’t delegate and doesn’t coach or develop others

Has a vision and works by it Self-absorbed, changes direction easily

Knows how to reward and take corrective action in ways acceptable to the team

Doesn’t reward or correct or does so inappropriately

Takes total responsibility Passes on all responsibilities directly to the team

Secures the project’s objectives and protects team members

Blames team members and allows pressure from other to change objectives

Keeps calm during a crisis Panics and loses self-control

How we will improve our future projects Watch and practice Self examine Be a good follower Improve communications