dmacc board of directors retreat agendadec 10, 2018 · agenda page # 1. call to order. 2. roll...

DES MOINES AREA COMMUNITY COLLEGE

Board of Directors Retreat DMACC Ankeny Campus; Eldon Leonard Boardroom

2006 S Ankeny Boulevard; Ankeny, Iowa

December 10, 2018

AGENDA 11:00 am Holiday Open House; Lakeview Inn, Building 7 12:00 pm Call to Order

Approve Agenda

12:05 pm Major Projects Discussion 1:30 pm Security Recommendation/Update 2:00 pm Update on Work-based Learning Opportunities and How the College is

Addressing the Workforce Shortage 2:30 pm Present Final Organizational Chart for College and Timeline for Filling All

Open Positions 3:00 pm Closed Session – Personnel Evaluation Building 22 Conference Room

3:45 p.m. Adjourn to Board Meeting

Board of Directors Des Moines Area Community College

Public Hearing December 10, 2018 – 4:00 p.m.

Ankeny Campus, Eldon Leonard Boardroom

2006 S. Ankeny Boulevard, Ankeny, Iowa

Agenda

Page # 1. Call to order.

2. Roll call.

3. Consideration of tentative agenda.

4. Acknowledgement of public hearing.

5. Public comments.

6. Board Report 18-121. A Public Hearing to consider the resolution to proceed with the issuance and sale of new jobs training certificates (Multiple Projects 49) in an amount not to exceed $11,855,000.

1

7. Board Report 18-122. A resolution authorizing the issuance of $11,855,000 new jobs training certificates (Multiple Projects 49) and providing for the securing of such certificates for the purpose of carrying out new jobs training programs.

2

8. Board Report 18-123. A resolution directing the sale of new jobs training certificates in the aggregate principal amount of $11,855,000.

3-4

9. Board Report 18-124. Legacy Plaza Buildings 17 and 18 Roof Replacement.

5

10. Adjourn.


Regular Board Meeting December 10, 2018 – Immediately following Public Hearing

Eldon Leonard Boardroom; DMACC Ankeny Campus

2006 South Ankeny Boulevard; Ankeny, Iowa

AGENDA

Page # 1. Call to order.

2. Roll call.

3. Consideration of tentative agenda.

4. Public comments.

5. Presentations: Karen Stiles; Director, Special Projects

6. Consent Items. a. Consideration of minutes from November 12, 2018 Regular Board Meeting. b. Human Resources report. c. Consideration of payables.

6-8

9 PDF File

7. Board Report 18-125. Approval of Proposed Board Policy 4024 – Redaction of Personally Identifiable Information (PII).

10-11

8. Board Report 18-126. Purchase of 1171 7th Street, Des Moines and Subsequent Sale of the Current Evelyn K. Davis Center for Working Families Facility at 801 University, Des Moines.

12

9. Board Report 18-127. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for GCommerce, Des Moines, IA, Project #8.

13

10. Board Report 18-128. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for Check All Valve, West Des Moines, IA, Project #1.

14

11. Board Report 18-129. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for Summertime Potato Company, Inc., Project #4.

15

12. Presentation of Financial Report.

13. President’s Report.

14. Campus Updates.

15. Committee Reports.

16. Board Members’ Reports.

17. Information Items: December 11 – West Campus Fall Graduation; 5:00 p.m. December 12 – Ankeny Campus Fall Graduation; 6:00 p.m. December 14 – Boone Campus Fall Graduation; 10:00 a.m. December 24, 2018 – January 2, 2019 – All campuses closed for holiday. January 14, 2019 – Telephonic Board Meeting; 4:00 p.m. (if needed) January 21, 2019 – College closed for holiday

18. Adjourn.

AGENDA ITEM A PUBLIC HEARING TO CONSIDER THE RESOLUTION TO

PROCEED WITH THE ISSUANCE AND SALE OF NEW JOBS TRAINING CERTIFICATES (MULTIPLE PROJECTS 49) IN AN AMOUNT NOT TO EXCEED $11,855,000.

BACKGROUND The Board has previously approved the final agreements on a group of 260E training projects. The combined cost of the training projects will be financed from the sale of new jobs training certificates in the amount of $11,855,000. Iowa Code requires $7,410,000 of these certificates to be sold as a standard issuance and $4,445,000 to be sold as a supplemental issuance. These certificates will be repaid with the future proceeds from the new jobs credit from withholding. In November 2018, the Board passed a resolution directing the publication of a notice of intention to issue the new jobs training certificates and a resolution directing the advertisement for sale of the new jobs training certificates. The activities required by these resolutions have been accomplished. The Board is now required to conduct a public hearing in order to receive comments from the public concerning the issuance of the certificates. At the conclusion of the public hearing, the Board is to consider a resolution to proceed with the issuance and sale of the new jobs training certificates. RECOMMENDATION It is recommended that the Board adopt a resolution to proceed with the issuance and sale of the new jobs training certificates. Robert J. Denson, President

DMACCDES MOINES AREACOMMUNITY COLLEGE

Number: 18-121 Date: December 10, 2018 Page: 1 of 1

BOARD REPORT To the Board of Directors of Des Moines Area Community College

1

AGENDA ITEM A RESOLUTION AUTHORIZING THE ISSUANCE OF $11,855,000

NEW JOBS TRAINING CERTIFICATES (MULTIPLE PROJECTS 49) AND PROVIDING FOR THE SECURING OF SUCH CERTIFICATES FOR THE PURPOSE OF CARRYING OUT NEW JOBS TRAINING PROGRAMS.

BACKGROUND Bids for the sale of new jobs training certificates in the amount of $11,855,000 have now been taken. This certificate sale will finance the thirty-four (34) newest 260E projects. This resolution establishes the terms of the certificates and authorizes their issuance. This issuance will be marketed as Multiple Projects 49. RECOMMENDATION It is recommended that the Board adopt a resolution authorizing the issuance of certificates. Robert J. Denson, President




2

AGENDA ITEM A RESOLUTION DIRECTING THE SALE OF NEW JOBS

TRAINING CERTIFICATES IN THE AGGREGATE PRINCIPAL AMOUNT OF $11,855,000.

BACKGROUND Bids for the sale of new jobs training certificates in the amount of $11,855,000 were taken on December 10, 2018. This certificate sale will finance the thirty-four (34) newest 260E projects. We have signed training agreements with all thirty-four (34) companies. These companies and their portion of the certificate sale are listed below.

Company Standard Bond

Size Supplemental Bond

Size Total Bond Size

Accelerated Ag Technologies #1 55,000 45,000 100,000

Access Technologies #5 160,000 20,000 180,000

Automed #1 55,000 45,000 100,000

Barilla America #6 140,000 55,000 195,000

Danfoss #3 785,000 340,000 1,125,000

Express Logistics #5 135,000 50,000 185,000

Fairy Tale Cotton Candy #1 90,000 10,000 100,000

GCommerce #4 55,000 55,000 110,000

GTI USA #1 75,000 50,000 125,000

Hyvee #2 655,000 45,000 700,000

ITA Group #5 190,000 175,000 365,000

Kreg Tool Company #1 90,000 90,000 180,000

Kum and Go #4 215,000 205,000 420,000

Merchants Bonding #1 30,000 30,000 60,000

Midland National Life #11 255,000 225,000 480,000

Mid‐States Material Handling & Fabrication #1 30,000 30,000 60,000

Mid‐States Millwright & Builders #1 60,000 60,000 120,000

Murphy Tower #3 55,000 10,000 65,000

Musco Lighting #1 330,000 180,000 510,000

Pella Corp #8 1,320,000 860,000 2,180,000

Performance Marketing #2 40,000 15,000 55,000

Power Brace #1 45,000 ‐ 45,000

Pratum #1 80,000 80,000 160,000

Premier Safety #1 110,000 10,000 120,000

Prosource Finance #1 135,000 135,000 270,000

DMACC DES MOINES AREA COMMUNITY COLLEGE



3

-2-

Purfoods #3 360,000 125,000 485,000

Shift Interactive #2 50,000 40,000 90,000

Smart Ag #1 125,000 120,000 245,000

Symetra Life Insurance Company #3 55,000 10,000 65,000

Templeton Rye Spirits Holdings #1 135,000 105,000 240,000

TPI II, LLC #1 760,000 760,000 1,520,000

Vertex Software #1 420,000 420,000 840,000

Vision Electric #1 170,000 5,000 175,000

Windsor Windows & Doors #8 145,000 40,000 185,000

Total Multiple Projects 49 $7,410,000 $4,445,000 $11,855,000

RECOMMENDATION It is recommended that the Board adopt a resolution directing the sale of certificates. Robert J. Denson, President

4

AGENDA ITEM Legacy Plaza Buildings 17 and 18 Roof Replacement BACKGROUND At the November 12, 2018 Board meeting, the Board adopted the proposed Plans and Specifications for the Legacy Plaza Buildings 17 and 18 Roof Replacement. The Board set the receipt of bids for December 4, 2018 at 2:00 p.m. and a public hearing for December 10, 2018 at 4:00 p.m. The architect will tabulate and analyze the bids received on December 4, 2018 and at the December 10, 2018 Board meeting will present a recommendation for award of contract. This project will be funded through a reimbursement from the City’s pledge to support capital improvements needed at the Legacy Plaza campus. RECOMMENDATION It is recommended that the Board:

A. Public Hearing – At the conclusion of the Public Hearing and after consideration of the information presented, move to adopt the Resolution Approving Plans and Specifications, From of Contract and Estimated Costs for the Legacy Plaza Buildings 17 and 18 Roof Replacement.

B. Consideration of Award of Contract – Move to recommend the Award of Contract after review of the bid tabulation and engineer’s recommendation.

Robert J. Denson, President




5


BOARD MEETING November 12, 2018

The regular meeting of the Des Moines Area Community College Board of Directors was held at DMACC’s Hunziker Career Academy in Ames on November 12, 2018. Board Chair Joe Pugel called the meeting to order at 3:59 p.m.

ROLL CALL Members present: Fred Buie, Felix Gallagher, Fred Greiner, Kevin Halterman, Denny Presnall, Joe Pugel and Madelyn Tursi. Member connected via teleconference: Jim Knott. Members absent: Cheryl Langston. Others present: Robert Denson, President; Carolyn Farlow, Board Secretary; Greg Martin, Board Treasurer, faculty and staff.

APPROVE AGENDA Tursi moved; seconded by Greiner to approve the agenda as presented. Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

RECEIVE AND FILE FY2018 AUDITED FINANCIAL STATEMENTS

Board Report 18‐109. Dave Ellis from Denman and Company presented the FY2018 audited financial report. Pugel moved; seconded by Presnall recommending that the Board receive and file the FY2018 audit. Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

PUBLIC COMMENTS None.

PRESENTATIONS Randy Gabriel, Executive Director, Program Development, welcomed everyone to the Hunziker Center, currently in its 13th year of operation. He then provided an overview of the high school programming, including increased connections with business and industry. Jeff Kelly, Hunziker Center Coordinator, presented information on the credit offerings, including expanded daytime and web‐blended courses and increased student services provided to Hunziker students. Tim McCulloh and Renee Miller with United Way of Central Iowa thanked DMACC for partnering with United Way and then provided an overview of their efforts to increase the number of self‐sufficient individuals and families in their area.

6

CONSENT ITEMS Gallagher moved; seconded by Presnall to approve the consent items: a) Minutes from the October 8, 2018 Annual and Regular Board Meeting; b) Human Resources Report and Addendum (Attachment #1); and c) Payables (Attachment #2). Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

INTENT TO ISSUE NEW JOBS TRAINING CERTIFICATES AND DIRECT ADVERTISEMENT OF CERTIFICATE SALE

Greiner moved; seconded by Gallagher to approve Items #8‐9 as one consent item. Motion passed on a roll call vote. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

Board Report 18‐110. Attachment #3. A resolution directing the publication of a notice of intention to issue not to exceed $11,855,000 aggregate principal amount of new jobs training certificates and calling a public hearing on the proposal to issue said certificates.

Board Report 18‐111. Attachment #4. A resolution directing the advertisement for sale of new jobs training certificates.

DMACC 2019‐2020 ACADEMIC CALENDAR

Board Report 18‐112. Presnall moved; seconded by Halterman to adopt the 2019‐2020 Academic Calendar. Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

LEGACY PLAZA BUILDINGS 17 AND 18 ROOF REPLACEMENT

Board Report 18‐113. Attachment #5. Halterman moved; seconded by Tursi recommending that the Board adopt a resolution adopting the proposed plans and specifications and form of contract and estimated costs for the Legacy Plaza Buildings 17 and 18 Roof Replacement, setting the Public Hearing date as December 10, 2018 at 4:00 p.m. and setting December 4, 2018 at 2:00 p.m. as the date for receipt of bids. Motion passed on a roll call vote. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

APPROVE RETRAINING OR TRAINING AGREEMENTS

Greiner moved; seconded by Presnall to approve Items #12‐18 as one consent item. Motion passed on a roll call vote. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

McAninch Corporation, Project #2

Board Report 18‐114. Attachment #6. A resolution approving the form and content and execution and delivery of a retraining or training agreement under Chapter 260F, Code of Iowa, for McAninch Corporation, Project #2.

Vision Electric, Project #1 Board Report 18‐115. Attachment #7. A resolution approving the form and content and execution and delivery of a retraining or training agreement under Chapter 260F, Code of Iowa, for Vision Electric, Project #1.

7

Global Source Distribution, LLC, Project #2

Board Report 18‐116. Attachment #8. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development training contract under Chapter 260C, Code of Iowa, for Global Source Distribution, LLC, Project #2.

GTG Construction, LLC, Project #1

Board Report 18‐117. Attachment #9. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development training contract under Chapter 260C, Code of Iowa, for GTG Construction, LLC, Project #1.

Iowa Property Exchange, LLC dba IPE1031, Project #4

Board Report 18‐118. Attachment #10. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development training contract under Chapter 260C, Code of Iowa, for Iowa Property Exchange, LLC dba IPE1031, Project #4.

Perficut, Inc., Project #4 Board Report 18‐119. Attachment #11. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development training contract under Chapter 260C, Code of Iowa, for Perficut, Inc., Project #4.

Tyson Fresh Meats, Project #1 Board Report 18‐120. Attachment #12. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development training contract under Chapter 260C, Code of Iowa, for Tyson Fresh Meats, Project #1.

FINANCIAL REPORT Ben Voaklander, Controller, presented the Plant Fund Report and the balance sheet for the four months ending October 31, 2018 as seen in Attachment #13 to these minutes.

CAMPUS UPDATES

Updates on campus activities and events were provided by Anne Howsare Boyens, Joel Lundstrom, Drew Nelson, Tony Paustian and Jim Stick.

COMMITTEE REPORTS

Kevin Halterman reported that the Audit Committee met on November 5th to review the FY2018 Audit Report and the Large Projects Committee will meet prior to the December board meeting.

ADJOURN Tursi moved; seconded by Presnall to adjourn. Motion passed unanimously and at 5:18 p.m. Board Chair Pugel adjourned the meeting. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Presnall, Pugel, Tursi. Nay‐none.

______________________________ JOE PUGEL, Board Chair

__________________________________ CAROLYN FARLOW, Board Secretary

8

AGENDA ITEM Human Resources Report BACKGROUND There are no personnel actions to report at this time.


Date: December 10, 2018 Page: 1 of 1


9

AGENDA ITEM Approval of Proposed Board Policy 4024 – Redaction of Personally Identifiable Information (PII) BACKGROUND To redact is to edit, or prepare for publishing. Frequently, a redacted document, such as a memo or e‐mail message, has simply had personal (or possibly actionable) information deleted or blacked out. As a consequence, redacted is often used to describe documents from which personally identifiable, sensitive, confidential or classified information has been expunged.

Data redaction is the suppression of sensitive data, such as personally identifiable information (PII). PII can be used on its own or with other information to identify or locate a single person, or to identify an individual in context.

This policy is needed for the protection of individuals or as required by law.

RECOMMENDATION It is recommended that the Board approve the proposed Board Policy 4024 – Redaction of Personally Identifiable Information (PII). Robert J Denson, President


Number: 18‐125 Date: December 10, 2018 Page: 1 of 2


10

DMACCDES MOINES AREACOMMUNITY COLLEGE BOARD POLICY

Number: 4024 Page 1

Section: Academic & Student Affairs

Subject: Redaction of Personally Identifiable Information

Redaction of personally identifiable information (PII) will occur where such information is not essential to understand the produced material, non-relevant to the focus or intent of the document, or the recipient is not authorized to receive it. It is the Policy of the College to redact PII as required by law or for the protection of individuals in cases where either on its own or with other information, the ability to identify or locate a single person, or to identify an individual in context, exists in published information. Adopted: December 10, 2018 Reviewed: Revised:

11

AGENDA ITEM Purchase of 1171 7th Street, Des Moines and Subsequent Sale of the Current

Evelyn K Davis Center for Working Families Facility at 801 University, Des Moines BACKGROUND Over the last six years, the Evelyn K Davis Center for Working Families has been able to serve more people and communities than originally anticipated. We have been averaging nearly 5,000 unique people a year coming into the Center and have been able to generate over $47 million in wages earned back into the community with the job placement and training programs. Through our educational credit attainment efforts, we have had clients earn over 50,000 credits and 55,000 noncredit hours at DMACC.

With this great success we have had to increase the amount of staffing of the center and have done so with the financial support of our partners. Also we have increased the various services offered at the center to accommodate the community needs in the core of Des Moines, including HiSET and ESL classes, financial services, IT training and other high demand career training opportunities. These additional staff and programming services have maxed out the current facility at 801 University. We now have the opportunity to purchase 1171 7th Street for $1.5 million and sell the 801 University property to C Fresh Market for $700,000 in order to accommodate their growing needs. The facility at 1171 7th Street will allow the Center to almost double its square footage and engage more partners and clients. DMACC’s legal team has reviewed this proposal. RECOMMENDATION It is recommended that the Board allow the purchase of 1171 7th Street and the sale of 801 University to accommodate the growing needs of the Evelyn K Davis Center for Working Families. Robert J Denson, President


Number: 18‐126 Date: December 10, 2018 Page: 1


12

AGENDA ITEM A RESOLUTION APPROVING THE FORM AND CONTENT AND

EXECUTION AND DELIVERY OF A WORKFORCE TRAINING AND ECONOMIC DEVELOPMENT TRAINING CONTRACT UNDER CHAPTER 260C, CODE OF IOWA, FOR GCOMMERCE, Des Moines, IA PROJECT #8.

BACKGROUND Chapter 260C.18A, Code of Iowa, provides for retraining programs for businesses currently conducting retooling of a production facility and training programs for small businesses which meet other criteria established by the State of Iowa. Workforce Training and Economic Development Funds for projects are obtained from the State of Iowa through the Iowa Department of Education. The company identified below has met state criteria and DMACC is prepared to enter into an agreement to provide retraining or training as follows: Company Name/Address:

GCommerce 700 Locust St. Suite 201 Des Moines, IA 50309

Product/Service:

IT Software Sales

Type of Project: Training project for existing work force

Nature of Project:

The project will provide leadership training for employees.

Training Period: Average Wage Rate:

July 27, 2018 to July 26, 2019 $42.00

Number of Jobs Affected: First Year of Operation:

10 2000

Available Training Funds:

$25,000

Form of Training Funds:

Forgivable Loan

RECOMMENDATION The proposed Resolution, Contract and Budget are on file with the Board Secretary and available for inspection. It is recommended that the Board adopt the Resolution approving the form and content and execution and delivery of the Contract for this project. Robert J. Denson, President




13


EXECUTION AND DELIVERY OF A WORKFORCE TRAINING AND ECONOMIC DEVELOPMENT TRAINING CONTRACT UNDER CHAPTER 260C, CODE OF IOWA, FOR CHECKALL VALVE, West Des Moines, IA PROJECT #1.


Check All Valve 1800 Fuller Rd West Des Moines, IA 50265

Product/Service:

Manufacturing of spring loaded valves


Nature of Project:

The project will provide for workplace lean and process improvement training for employees.


July 31, 2018 to July 30, 2019 $32.36


14 1958


$11,123


Forgivable Loan





14


EXECUTION AND DELIVERY OF A WORKFORCE TRAINING AND ECONOMIC DEVELOPMENT TRAINING CONTRACT UNDER CHAPTER 260C, CODE OF IOWA, FOR SUMMERTIME POTATO COMPANY INC. , Des Moines, IA PROJECT #4.


Summertime Potato Company Inc. 2001 E. Grand Avenue Des Moines, IA 50317

Product/Service:

Bulk potatoes, peppers and onions for grocery and restaurant industries


Nature of Project:

The project will provide for business coaching to the leadership team and employees to scale and grow the company


October 22, 2018 to October 21, 2019 $33.00


5 1974


$6,978


Forgivable Loan





15

dmacc board of directors retreat agendadec 10, 2018 · agenda page # 1. call to order. 2. roll...

Documents