document entries

8/3/2019 Document Entries

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1 Security Deposit shall consist of two parts;a) Performance Security to be submitted at award of work andb) Retention Money to be recovered from running bills. The security deposit shallbear no interest.30.2 Performance Security should be 5% of annualized value of contract amount andshould be submittedwithin 28 days of receipt of LOA by the successful bidders in any of the form givenbelow- a Bank Guarantee in the form given in the bid document- Govt. Securities, FDR or any other form of deposit stipulated by the owner- Demand Draft drawn in favour of Coal India Limited on any Scheduled Bankpayable at its Branch atGuwahati / Margherita.The bid security deposited in the form of Bank Guarantee shall be duly dischargedand returned to thecontractor. The bid security deposited in the form of Demand draft shall be adjustedagainst the security

deposit.If performance security is provided by the successful bidders in the form of bankguarantee it shall be issuedeither -(a) at Bidders option by a nationalized/Scheduled Indian Bank or(b) by a foreign bank located in India and acceptable to the employer.(c) the validity of the Bank Guarantee shall be for a period of one year or ninety daysbeyond the period ofcontract, whichever is more.Failure of the successful bidder to comply with the requirement as above shallconstitute sufficient groundfor cancellation of the award of work and forfeiture of the bid security.30.3 Retention Money should be deducted at 5% from running bills. Total ofperformance security andRetention Money should not exceed 10% of annualized value of contract amount orlesser sum indicated inthe bid document.30.4 5% Performance Security should be refunded within 60 days of the completionof the work. (The dateof completion of the work will be certified by the Engineer-in-charge)


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CONTRACTOR'S BIDSub : BID for the Work___________________________________

To :_____________________________________________________________________________________________Dear Sir,We offer to execute the Works described above in accordance with the Conditions ofContractaccompanying the Bidding Document issued to us. The Bid Security/Earnest Moneyin accordance with theNIT and Instructions to Bidders amounting to Rs ....................... ( infigures ) ................................................................................. ( in words ) in the form as stipulated in Clause ---

of the Instructions toBidders is enclosed herewith( to be filled in by the Bidder).This Bid and your written acceptance of it shall constitute a binding contract betweenus. We understandthat you are not bound to accept the lowest or any Bid you receive.We hereby confirm that this Bid complies with the Bid validity and Bid securityrequired by the Biddingdocuments. We also confirm that E.M.D. and other required documentary evidencesrelated to this part ofthe Bid are enclosed ( As listed below ) herewith either in original/ copies attested byGazetted Officer/copies duly authenticated by us with signature and seal alongwith affidavit as per theformat provided in thebid document..Yours faithfully,Authorised Signature : ________________Name and Title of the Signatory : __________

Name of the Bidder : ________ (the Contractor )Address : __________Date :_______________(To be filled in by the Bidder )Enclo :i) EMD of Rs. ________________________ vide __________ dt.

ii)iii)iv)


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Tender Notice No.JHS/S&T/W-II/Tender/2009/07 Dated.21.12.2009Sr. Divisional Signal & Telecom Engineer/W-II/NCR,DRM office, Jhansi for and onbehalf of President of India invites sealed open tender on the prescribed form forthe under noted work.

Name of work : Supply installation, wiring, Testing andCommissioning of Data Logger in the section

Dholpur- Jhansi IntermediateBlock Hut (12 Nos) and Jhansi- BinaIntermediate Block Hut (10Nos) = Total 22Nos. IBH of Jhansi Division of North CentralRailway.

Approximate Cost : Rs.35,35,635/-

Earnest Money : Rs.70,720/-

Completion period : Six months

Last date and time ofSubmission and openingof tender : 3rd February 2010 upto 15.45 Hrs. and will be

opened at 16.00 Hrs. on the same day.

Validity of offer : 90 days

Date from which tenderdocuments will be availableFor sale. : 20.01.2010 from 10.0 Hrs to 15.00 Hrs &

03.02.2010 up to 13:00Hrs.


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T O P S H E E T

1) Tender Notice No. : JHS/S&T/W-II/Tender/2009/07 Dated 21.12.2009

2) Name of work :Supply installation, wiring, Testing andCommissioning of Data Logger in the section

Dholpur- Jhansi Intermediate Block Hut (12Nos) and Jhansi- Bina Intermediate Block

Hut (10Nos) = Total 22 Nos. IBH of JhansiDivision of North Central Railway.

3) Approximate cost : Rs. 35,35,635/-

4) Completion period : Six months

5) Earnest Money : Rs.70,720/-

6)Date from which tenderdocuments will be available

for sale :20.01.2010 from 10.00 Hrs to 15.00 Hrs & 3rdFebruary 2010 upto from 10.00 Hrs to 13.00Hrs. and will be opened at 16.00 Hrs. on thesame day.

7)Date of opening :

3rd

February 2010 will be opened at 16.00Hrs.

8) Cost of tender document : Rs. 3210/- By cash

9) Sold to : M/s.

10) Validity of offer : 90 Days

Details of deposit of cost ofTender Document ____________________ MR No._______________ Date_________

Rs. ____________________

Issued by ChiefBooking Clerk,

N.C.Rly./


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Signatures of Contractor Signatures of Issuing official

Ajmeer

GOVERNMENT OF INDIA

NORTH WESTERN RAILWAY

AJMER DIVISION

SIGNAL & TELECOMMUNICATION DEPARTMENT

TENDER DOCUMENT

No. S&T/AII/01/2010-11

Name of work:

Ajmer Division: Provision of Data Logger at GSD, PMO, KIN,

BSJ, FAN, MVJ, BIML, KLH, DRB, RPZ, UDZ of COR-UDZ

Section.

Issued to ____________________

Copy No.

PRICE Rs. 5000/-


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By Post Rs. 5500/-

DSTE/AII

Signature of Contractor 6 Divisional Signal & Telecom Engineer, Ajmer

1.2 ELIGIBILITY CRITERIA

1. Tenderer should have completed in last 3 financial years (i.e. current year and three previous

financial years) at least one similar single workfor a minimum value of 35% of advertised

tender value.Work of Similar nature for all signalling work shall be installation, and commissioning of any

mechanical/or electrical interlocking work or colour light signalling work indoor/outdoor or

Track Circuiting work or axle counter based work or microprocessor controlled signalling

system.

2 The total contract amount received during the last three financial years & in the current financialyear should be minimum of 150% of advertised tender value. This will supported with:

a. Attested certificate from the authority under which contractual work carried out/payment

received for the work done.

b. Audited Balance Sheet duly certified by the Chartered Accountant etc.

3 The following documents should be specified for submission along with tender:

c. List of Personnel, Organization available on hand and proposed to be engaged for the

subject work.d. List of Plant & Machinery available on hand (own) and proposed to be inducted (own and

hired to be given separately) for the subject.e. List of works completed in the last three financial years giving description of work,

organization for whom executed approximate value of contract at the time of award, date

of award and date of scheduled completion of work, date of actual start, actual

completion and final value of contract should also be given.f. List of works on hand indicating description of work, contract value, approximate value

of balance work yet to be done and date of award.NOTE:

(1) In case of item(c) and (d) above, supportive documents/certificated from the Organizations withwhom they worked/are working should be enclosed.

(0) Certificates from private individuals for whom such works are executed/being executed should not

be accepted.

(1) An eligibility criterion is applicable to works costing above rupees 20 lacs only.

(2) The Security Deposit / rate of recovery /mode of recovery shall be as under:

(a) Security Deposit for each work should be 5% of the contract value.

(b) The rate of recovery should be at the rate of 10% of the bill amount till the full security

deposit is recovered.

(c) Security Deposits will be recovered only from the running bills of the contract and no othermode of collecting SD such as SD in the form of instruments like BG, FD etc. shall be

accepted towards Security Deposit.

(3) Performance Guarantee:

(a) The successful bidder should give a Performance Guarantee in the form of an irrevocable

bank guarantee amounting to 5% of the contract value or Performance Guarantee can also be

submitted in the form of FDR amounting to 5% of contract value released in favour of

Sr.DFM/NWR/Ajmer.

(b) The Performance Guarantee should be furnished by the successful contractor after the letterof acceptance has been issued, but before signing of the agreement and this guarantee shall be


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initially valid up to the stipulated date of completion plus 60 days beyond that.IMPORTANT:

1. Railway reserves the right to reject the offers without documents supporting the above

criteria. All copies of supportive documents/certificates should be submitted duly attested.

2. Instructions for Submitting the Tenders as Joint Venture Firms is given in the special

condition of Tender Document.

Signature of Contractor Divisional Signal & Telecom Engineer,Ajmer

EARNEST MONEY

The tenderer shall deposit in favour of the. Sr. DFM, North Western Railway,

Ajmer, a sum of Rs. 109900/- as Earnest Money Deposit, failing which tenderwill be summarily rejected.

(a) The tenderer shall be required to deposit earnest money with the tender for

the due performance with the stipulation to keep the offer open till such

date as specified in the tender, under the conditions of tender as indicated

in the Tender Notice. The earnest money shall be rounded to the nearestRs. 10. This earnest money shall be applicable for all modes of tendering.

The rules concerning earnest money deposited modified vide Boards

letter No. 2003/CE-1/CT/4 Pt-1 dated 12/16.05.06( item (i) of the

Annexure) and letter no. 2003/CE-1/CT/4 Pt-1 dated 07.12.06 are furtheramended as under :

Value of the work (Tender value) EMD

For works estimated to cost Rs.1crore

2 % of the estimated cost of the work.

For works estimated to cost More

than Rs.1 crore

Rs.2 Lacs plus % (Half percent) of the excess

estimated cost of work beyond Rs. 1 crore subje

to a maximum Rs. 1 crore.(b) It shall be understood that the tender documents have been sold/issued to

the tenderer and the tenderer is permitted to tender in consideration ofstipulation on his part, that after submitting his tender he will not resile

from his offer or modify the terms and conditions thereof in a manner not

acceptable to the Engineer. Should the tenderer fail to observe or complywith the said stipulation, the aforesaid amount shall be liable to be

forfeited to the Railway.

(c) If his tender is accepted this earnest money mentioned in sub clause (a)

above will be retained as part security for the due and faithful fulfillment

of the contract in terms of Clause 16 of the General Conditions of

Contract. The Earnest Money of other tenderers, shall save as herein before provided, be returned to them, but the Railway shall not be

responsible for any loss or depreciation that may happen thereto while intheir possession, nor be liable to pay interest thereon.

(d) The Earnest Money should be in cash or in any of the following forms:-

i. Deposit receipts, pay orders, demand drafts. These forms of earnest

money could be either of the State Bank of India or of any of the

nationalized banks. No confirmatory advice from the Reserve Bank of


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India will be necessary.

ii. Deposit receipts executed by the Scheduled Banks (other than the State

Bank of India and the Nationalized Banks) approved by the Reserve

Bank of India for this purpose. The Railways will not, however, acceptdeposit receipt without getting in writing the concurrence of the Reserve

Bank of India.iii. Earnest money may be accepted in the following forms:-

(i) A deposit in cash.

(ii) Government securities at 5% below the market value,

(iii) Deposit receipts or demand drafts of the Nationalized Banks,

(iv) A deposit in the Post Office Saving Bank,

(v) National Savings Certificates,

(vi) Twelve Year National Defense Certificates,

(vii) Ten Year Defense Deposits,

(viii) National Defense Bonds,

(ix) National Savings Certificates,

(x) Time Deposit Account, which came into force on 16.03.1970 andnotified under Ministry of Finance, Notification No. F3 (7)

NS/70, dated 28.02.1970,

(xi) IRFC Bonds.

Note:- (vi) to (viii) These certificates/bonds may be accepted at their surrender value.

i. The tenderers shall hold the offer open till such date as may be specified inValidity Clause of the tender. It being understood that the tender

documents have been sold/issued to the tenderer and the tenderer has been

permitted to tender in consideration of the stipulation on his part that after

submitting his tender he will not resale from his offer or modify the termsand conditions thereof in a manner not acceptable to the DRM (S&T),

North Western Railway, Ajmer. Should the tenderer fails to observe or

comply with the foregoing stipulation; the aforesaid amount shall be liableto be forfeited by the Railways.

ii. If the tender is accepted, the amount of the Earnest Money will be retained

as part of Security Deposit for the due and faithful fulfillment of the

contract. The Earnest Money of the unsuccessful tenderer will be returnedto the unsuccessful tenderer but the Railway shall not be responsible for

any loss or depreciation that may happen thereto while in their possession

nor be liable to pay interest thereon.

iii. The Earnest Money receipt shall be incorporated in the original copy ofthe tender document. (Other copies of the offer, if any, shall contain truecopies of the Earnest Money receipt)

iv. The Earnest Money should be furnished in any of the following forms:

a). Deposit receipt, pay orders or Demand Drafts. These should be either of

the State Bank of India or any of the Nationalized Bank. No confirmatory

advice from the Reserve Bank of India will be necessary.


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b). Deposit receipt executed by the Schedule Banks (other than the State Bank

of India and the Nationalized Banks), approved by the Reserve Bank of

India for the purpose (as defined in RBI Act, 1934). No confirmatoryadvice from the Reserve Bank of India will be necessary.

c). Deposit receipts, Pay Order and Demand Drafts should be drawn in favour

of the Sr. DFM, North Western Railway, Ajmer, and endorsed AccountPayee. These instruments should be valid at least for the period coveringthe validity of the offer.

v. The earnest Money shall remain deposited with the Purchaser for theperiod of 180 days from the date of opening of tenders. If the validity of

the offer is extended, the Earnest Money Deposit/Bank Guarantee duly

extended shall also be furnished, failing which the offer after the expiry ofthe aforesaid period shall not be considered by the Purchaser.

vi. No interest will be payable by the Purchaser on the Earnest Money.

vii. The earnest Money deposited is liable to be forfeited if the tenderer

withdraws or amends, impairs or derogates from the tender in any respect

within the period of validity of his offer.viii. The earnest Money of the successful tenderer will be returned after the

Security Deposit as required under para 4.13 of Special conditions ofcontract is furnished and formal contract duly signed is received by the

Purchaser.

ix. If the successful tenderer fails to furnish Performance Guarantee as

required in the Special Conditions of Contract and fails to return theformal contract duly signed within fifteen days of the receipt of the formal

contract, then the Earnest Money shall be liable to be forfeited by the

Purchaser.

x. The Earnest Money of all unsuccessful tenderers will be returned by the Purchaser

within reasonable time after the finalization of the tender.xi. Any tender not accompanied by Earnest Money in one of the approved

forms will be summarily rejected.

xii. LUMPSUM EARNEST MONEY -

No Lump sum earnest money is acceptable.

SECURITY DEPOSIT

(a). Security Deposit for each work should be 5% of the contract value.

(b) The rate of recovery should be at the rate of 10% of the bill amount till

the full security deposit is recovered.(c). Security Deposits will be recovered only from the running bills of the contract

and no other mode for collecting SD as such SD in the form of instruments like Bank

Guarantee(BG), Fixed Deposit(FD) etc. shall be excepted towards Security Deposit.

The Security Deposit, however, shall be released only after the expiry of

maintenance period and after passing the final bill based onNo claim certificate

Guarantee & Maintenance: The tenderer shall maintain and provide the service, free ofcost for one year under which the equipment shall also be guaranteed towards any defects

in workmanship and material during the period. Security deposit deducted shall only be


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released after the guarantee period of one year and submission of satisfactory

performance certificate of the system by SSE(Sig.)/Udaipur.

Earnest Money vs Security Deposit:

Earnest Money and Security Deposit are two terms that should be understood with

difference. Earnest money is something which is close to pledging but is slightly differentfrom it. Earnest money is paid on faith. Hence it is not as strong as pledge. In other words

it can be said that earnest money is based on assurance whereas pledge is based on

security.Earnest money necessitates perfect understanding between the giver and the borrower.

Security deposits are required mostly by lessors of apartments and commercial shops.

This is in a bid to protect their apartments or commercial places against possible trickery

on the part of the lessees. Many disputes and cases of litigation are seen in the case of thesecurity deposits required by residential landlords.

Municipalities had thus come to the rescue of the landlords by allowing them to withhold

the security deposits executed by tenants even after they have vacated the premises. In

case of litigation the municipalities have allowed the tenants too to enjoy some interest onthe security deposit from the landlords.

Earnest money is given on faith and there is no intention of business in it whereassecurity deposits are collected with business motives. This is one of the main differences

between earnest money and security deposit. There is a ground of reliance in the case of

security deposits whereas there is no ground of reliance in the case of earnest money. The

lender will only exhibit faith on the receiver in the case of earnest money.The party making advance payment in the case of security deposit has no right to insist

upon the return of the money since he is bound by a contract. There is no such contract

between parties in the case of earnest money which is grounded on assurance.

INVOICE NO:

Bank Receipt Vouchers

136137

CI078

CI079

Journal Voucher


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