Document Management System

Company Vision & Mission Commitment to Quality and Service, it

has been a Tradition.

To deliver integrated technology solutions through efficient development and project management processes.

To grow Economically as well as Socially by providing Excellent IT Solutions & Services to National and International Market

Company ProfileFounded in the year 2001An ISO 9001-2008 Company

Working in various domains asGovernmentBanking & FinanceEducationMunicipal CorporationsRailwaysAirportsWarehousing

Manpower Strength :Highly skilled 63 Software engineers & dedicated team of 45 professionals for Implementation & support.

Technological Strength Applications VB6, VB.NET, C#.Net, VC++, JavaWeb ASP, JSP, ASP. Net 2.0Database Oracle, MS-SQL Server, My SQL, MS-Access

Further ready to work according to changing market, in terms of Technologies

Manpower & Technical Strength

Document Management System

Simple, Efficient, Reliable

Scan Store Search

Receiving files from StoreIn this phase we take files from store room for digitization, outward entry is made and signed by store keeper and supervisor

Batch PreparationBatches are created for scanning documents at the scanning station and assigned to various teams

Pre Scanning ProcessEach page is prepared for scanning, special care is taken for the pages which are not in good condition. In this process staple pins, lace, stickers etc. are removed

Scanning ProcessEach document is scanned at scanning station. Various types of scanners are used as per the requirements.

Scan Process

Store ProcessImage Processing

Each image is processed before uploading on the server. Image is checked for clarity, brightness, exposure, straightness, skewing etc.

Indexing & TaggingEach scanned record is then indexed with appropriate values. Meta Data tags are captured and entered into software.

Storage ServerAll the processed images are uploaded and store in the storage server using DigiSmart Document Management System Software.

Search ProcessSearch by File Name

You can search records based on the names given to each record while uploading

Matching SearchSystems lists possible filenames and displays matching list for user convenience

Index/Meta Data SearchPowerful search algorithm for complex search using meta data tags

Content SearchSearch documents by contents using OCR tool

DigiSmart DMS is a feature-rich scanning and digital data archiving application incorporating an ultra-intuitive user interface that gives users the benefits of what they love best about the paper world while harnessing the power and sophistication they depend upon within the electronic realm. With DigiSmart DMS and scanner, you can easily scan, print, edit, distribute and organize all of your digitized documents.

Scan

DigiSmart DMS enables users to scan and store digital data in a very efficient way, providing several powerful tools and time-saving features to keep your content highly accessible, exceptionally organized, and working hard for you.

Store

Built-in Optical Character Recognition (OCR) engine, content can be made searchable by word, phrase or number.You can also search on the Search Tags (Meta Data) entered at the time of scanning.User can Search on Folder-File Structure.

Search

Components of Document Management

There are six basic components of DMS:• Capture of documents for bringing them into the

system • Storing and archiving methods • Indexing and retrieving tools for document search• Distribution for exporting documents from the

systems• Security to protect documents from unauthorized

access• Audit trails

Document Flow

Documents stored physically in Filling/Received by the customer

Electronic Documents/emails are viewed or uploaded to server

Scanning Station – All documents are scanned using scanning module

Database Server – where all the indices of documents are stored. Retrieval of document becomes faster.

DMS ComponentsAuthorsTitleDescriptionCreation DateVersion NumberModified Date…….

Attribute Management

Content: Text GraphicsIndex Terms

Content Management

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Document Management

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Document Capture to bring them into the system

• Imaging or Scanning:• The scanner should preferably have both flat bat

and ADF(Automatic Document Feeder)• Scanners Speed: should handle 10 to 200 pages

per minute• Scanning scale: 100%• Resolution standard:

Normally scanning at 200 dpi is recommended, Maximum dpi limit can be up to 600.

THANK YOU …. For Your Valuable Time!!

020 -24619295/96/97+91 -9373936677+91- 9373461919

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www.digismartek.com

info@digismartek.com