documents for transport

7/31/2019 Documents for Transport

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Documents A written or printed paper that

bears the original, official, or legal form of somethingand can be used to furnish decisive evidence orinformation.

Transport The system of transportingpassengers or goods in a particular country or area.


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The documents that serves as an evidence ofacceptance & receipt of goods for carriage

and may also serve as a document ofownership.


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Transport and distribution are key considerations whenplanning for international trade. Choosing the right mode

of transport is essential to ensure your import or exportoperation is efficient and cost-effective.

There are four ways of importing and exporting - road, rail,

air and sea - although you may need to use more than onetype of transport. When making your choices, you will alsoneed to decide whether to handle logistics by yourself, or

outsource the work to a freight forwarder.


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Transport documentation is necessary for providinginstructions about your consignment to the carrier,receiving authority or forwarder.


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Mode of Shipment Document

Ocean Shipment Bill of Lading

Air Cargo Airway Bill

Road/Rail Transport Consignment Bill/ RailReceipt

Courier Way Bill/ Courier Receipt

Postal Services Way Bill


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Bill of Lading (in case of sea freight) Air Waybill (in case of air freight) Consignment Bill (in case of road transport) Rail Receipt (in case of rail transport) Certificate of Origin Combined Transport Document Bill of Exchange Packing List Inspection Certificate


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This is a transport document, which represents themovement of goods by water. A Bill of Lading is a

formal receipt given by a ship owner or theirauthorized agents stating that the goods mentioned

therein (quantity, quality, description etc.) are shippedon a specified date and are deliverable to the personmentioned therein or to his order after payment of all

dues of the shipping company.


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This is the second type of Transport document afterBill of Lading. Airway Bill is a receipt issued by aninternational airline for goods and an evidence of

the contract of carriage, but it is not a document oftitle to the goods.


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Document prepared by a consignor and countersignedby the carrier as

a proof of receipt of consignment for delivery at the

destination. Used as an alternative to bill oflading (specially in inland transport), it is generallyneither a contract of carriage nor a negotiable

instrument.


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The Rail Receipt makes sure that goods have beenreceived for transportation by rail. A Rail Receipt is an

acknowledgement issued by the Railway Authority

stating that they have received the goods detailedtherein(number of packages, quantity and nature of

goods).


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A C/O is a document which is used for the certificationthat the products are fully obtained & fully produced

in the specified country. It is generally an integral part

of documents.


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Combined Transport Document is also known asMultimodal Transport Document, and is used whengoods are transported using more than one mode oftransportation. In the case of multimodal transport

document, the contract of carriage is meant for a

combined transport from the place of shipping to theplace of delivery.


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The B/E is an instrument in writing containing an unconditionalundertaking signed by the maker directing a certain person(s) to

pay a certain sum of money only on the order of a certainperson(s) or to the bearer of the instrument.

Parties involved:Drawer

DraweeThe PayeeThe EndorserThe Endorsee


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The Packing List is a consolidated statement of the contents ofthe total number of cases of packs.

A Packing List contains the following details: Contents of case in terms of quantity and weight Marking numbers Name of the Exporter Name of the ImporterImporters Order Number Number & Date of B/L Name of Vessel/ Flight


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An Inspection Certificate (also known as Certificate ofInspection) is a document describing the condition ofgoods and confirming that they have been inspected.

Certificates of inspection are documents issued bygoverning bodies to confirm that something has been

checked and found to comply with documentedspecifications. It is usually required with shipments ofperishable goods.


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In international trade, the goods move from the warehouseof the exporter to the warehouse of the importer. The goods

may move by land water or air or a combination of one ormore of these modes. In international trade, such transportdocuments are more in number and it is very important to

know the significance of each type of document and itsnomenclature, etc. One of the important aspects to be

remembered with regard to any transport document is thatit must show the name of the carrier.