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DocuShare FlexCloud Content Management for your Digital Workplace

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Cloud Content Management for your Digital WorkplaceThe challenges facing our workforce are continually evolving.

But is your infrastructure ready for today’s complex content structure and

ever-changing, team-based requirements?

O p e r at i n g i n t o d a y ’ s w o r k p l a c e

In our connected digital workplace, every business

opportunity is actively sought out and capitalized on.

Employees are also expected to react quickly.

For some employees, having access to the right

information at the right time impacts their work

satisfaction and effectiveness – be it about giving the

most relevant customer experience, or being

sufficiently informed so they can make the right

decisions.

For short-term contract employees, it’s about getting

them connected to the right information workflow,

and business processes over the period of their

project work.

A s u b s c r i p t i o n - b a s e d h o s t e d

s e r v i c e

DocuShare Flex fits the needs of small and medium

sized businesses (SMBs) as well as advanced needs of

large departments. It is a platform that can

accommodate different on-demand content access

configurations, and can be turned on and deployed

within a short time frame.

E n a b l e d i f f e r e n t w o k g r o u p s

With DocuShare Flex content management service,

different workgroups can get connected to corporate

information quickly and securely. They can also share

the right information workflow with one another

easily.

G i v e y o u r e m p l o y e e s ’ p r o d u c t i v i t y

a b o o s t w i t h D o c u S h a r e F l e x :

• Use easy-to-configure content routing tools,

• Access workflow automation applications,

• Integrate with Line-of-business applications like

ERP, Accounts Payable and HR systems,

• Manage digital access to safeguard valuable corpo-

rate information and business process workflows.

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D a d i p w i s c i n g Q u i s

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Dadipiscing quis commodo at gravida, ullamcorper justo ut edaugue. Vestibulum adipiscing quis usto sit amet fermentum.Aenean tortor augue, adipiscing quis commodo at gravida, ullamcorper justo ut edaugue. Vestibulum pretium suscipit justo sit amet fermentum. Lorem ipsum dolor sit amet, consectetuer edaugue. Vestibulum pretium suscipit.

D a d i p i s c i n g Q u i s

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Dadipiscing quis commodo at gravida, ullamcorper justo ut edaugue. Vestibulum adipiscing quis usto sit amet fermentum. Aenean tortor augue, adipiscing quis commodo at gravida, ullamcorper justo ut edaugue. Vestibulum pretium suscipit justo sit amet fermentum. Lorem ipsum dolor sit amet, consectetuer edaugue. Vestibulum pretium suscipit.

D a d i p i s c i n g Q u i s

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Cloud Content Management for your Digital Workplace

C a p t u r e a n d I n d e x

Collect, extract and index various business critical

documents in your organization – be it content in

different folders, paper documents, email

conversations or information in shadow IT

systems.

Make content available to users with the

appropriate level of digital access rights, so

anyone can be effective in those crucial moments

when adequate information impacts their

effectiveness, and business performance.

M a n a g e a n d C o l l a b o r at e

No matter where your employees are, or what

device they’re on, the y have quick and secure

access to individual or team content - across

desktops, browsers, and mobile devices 24x7.

A powerful full-text search engine that lets

employees find files easily in just seconds.

Be in control of who can access, author and view

documents. You can also conveniently protect

content with use and group access controls, as

well as an administrator view of all permissions.

Finally, enable automated data archival, reviews and

destructions, along with the benefits of audit trails.

P r o c e s s e f f i c i e n t ly

Go beyond a central platform to store, share and edit

content with:

• Intuitive routing for better tasks management

and escalation of non-responses.

• Configurable task management to categorize

processing tasks (such as invoice approval or

contract review).

• Business and Global Business rules that work

across all folders and teams.

• Automated periodic document review anddisposal policies to simplify content lifecycle

management.

• Update of external databases through business

rules

• Business process automation enabling solutions

such as contract management and HR onboarding

processes.

Case Example 1: Engineering firm

Better control of the design review process and costs.

• Use the document viewer to add layover andtrack comments of architectural designs, reducingthe need for CAD licensing.

• Improve productivity by seeing all comments in one place, with tracked versions.

Case Example 2: Clothing Retailer

Streamline Accounts Payable process.

• Integrated enterprise capture solution helps toautomate vendor onboarding and accounts pay-able processes – from data capture of incoming supplier invoices, automatic validation against enterprise resource planning (ERP) system, automatic data entry to archival of invoice images into ERP systems.

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All product names and company names mentioned in this brochure are trademarks or registered trademarks of their respective companies. Xerox, Xerox and Design, as well as Fuji Xerox and Design are registered trademarks or trademarks of Xerox Corporation in Japan and / or other countries.

Image Capture

Digitizing and extracting

business value from paper

Automated Workflow

Streamlining daily office

processes

Collaboration

Sharing documents,

project team work,

versioning

Governance and CompianceMeeting legal archive and

privacy requirements

Cloud Content Management for your Digital Workplace

Bringing different workgroups together under one platform, and enabling them with the solutions they need to get their work done.

Business Applications available in DocuShare Flex

Benefits to your organization:• Rapid deployment• Reduced dependency on dedicated IT resources• Guaranteed up-time and auto-updates• Real-time execution• Enterprise scalability• Quick access• Better security of business contents• Easy to use, lower TCO• Less paper usage, energy and shipping• Improved productivity• Reduced compliance risk

To find out more about DocuShare Flex, please get in touch with your local Fuji Xerox representative.

Company DataLine of Business Application ERP/CRM

Files

Web Browser

Mobile Devices

Microsoft Azure Cloud

Backup

MFP

DocuShare Flex Site

For more information or detailed product specification,

please call us on 13 14 12 or visit us at fujixerox.com.au

Fuji Xerox Australia Pty. Ltd. ABN 63 000 341 819

Australian Head Office: 8 Khartoum Road, Macquarie Park New South Wales 2113Phone (02) 9856 5000 Fax (02) 9856 5003