docusign city manager approval transmittal coversheet€¦ · description: cable, ib hybrid,...

Docusign City Manager Approval Transmittal Coversheet

File Name

Purchasing Contact

DocuSign Envelope ID: 65189BA8-355F-4682-BF2F-9F04D4BBD270

File

Isilon Security Camera System Storage Upgrade

Cindy Alonzo

6022

Request for City Manager Approval of Purchase

DATE: December 23, 2015 Questions concerning this

acquisition may be directed to

DEPARTMENT: Materials Management Melissa Kraft at 349-7823

ACM: Bryan Langley

SUBJECT

Request for City Manager approval for awarding a purchase of a storage upgrade for the City of

Denton IP Security Camera system as awarded by the State of Texas Department of Information

Resources (DIR) through the Go DIRect Program, Contract Number DIR-TSO-2634; providing

for the expenditure of funds therefor; and providing an effective date (File #6022 - Awarded to

Presidio, Inc. in the amount of $75,588.89).

FILE INFORMATION

The Denton IP Security Camera system provides comprehensive video recording of many key and

critical areas and facilities within the City including, but not limited to: the Downtown Square,

Police Department Jail and Training facilities, Library branches, Parks and Recreation centers,

Service Center, Solid Waste Landfill and Recycling, and other facilities. The Denton IP Security

Camera system can provide increased safety, monitor who enters and exits City of Denton property

24/7, record information to help identify a criminal and increase likelihood of recovery, and stop

potential theft.

The Denton IP Security Camera system is currently serving approximately 350 cameras across 20

City facilities with an anticipated addition of 100 to 120 cameras within the next one to two years.

It is essential for the City of Denton to increase the storage to continue to retain video and

anticipated expansion.

RECOMMENDATION

The purchase of two more storage units will increase available storage to provide a higher retention

of video as more cameras are added to the solution. A cost comparison shows Presidio provides

the best value. Technology Services recommends awarding to Presidio in the amount $75,588.89.

BASIS FOR SELECTION

Three resellers of the Isilon Storage were contacted and provided the option to quote on pricing

for the purchase of storage. The cost comparison below shows Presidio provides the best value of

all three resellers and is combined with Texas DIR Contract Number DIR-TSO-2634, providing a

pre-bid discounted price before additional discounts were applied due to the quote process.

Reseller Total Procurement Cost

Presidio $75,588.89

World Wide Technology $113,140.40

EMC Direct $115,650


Request for City Manager Approval

Page 2

PRINCIPAL PLACE OF BUSINESS

Presidio Inc.

Lewisville, TX

ESTIMATED SCHEDULE OF PROJECT

This project will be started upon approval with completion date by January 31, 2016.

FISCAL INFORMATION

Funding of this item is budgeted in the Technology Services Admin Operations Budget

830001.8545 and Job Cost account number 840035744.1355.30100.

EXHIBITS

Exhibit 1: Quotes Requested by:

Name: Melissa Kraft

Phone Ext. 8595

Requisition #127219

Respectfully submitted:

Purchasing

Expenditure Approved:

__________________________

City Manager or Designate

__________________________

Date


12/30/2015

2003115005379-01QUOTE:11/11/2015DATE:

PAGE: 1 of 3

FROM: Presidio Networked Solutions Group, LLCTraci Chrisman1955 Lakeway DriveSuite 220Lewisville, TX 75057

[email protected](p) 469.549.3841(f) 469.549.3870

TO: CITY OF DENTONPaul Desjardins215 E MCKINNEY STCity of Denton, TX 76201-4299

Desjardins, Paul A [[email protected]](p) *

Traci Chrisman

Stephanie Barnes

Title:

Inside Sales Rep:

Account Manager:

City of Denton add-on Isilon nodes

Contract Vehicle: Texas DIR-TSO-2634 EMC dba System Peripherals, Inc.Data Storage

Customer#: CITYO583

# Part # Description Qty Ext PriceList Price Unit Price Ext List Price

1 861-0026 NL400-36TB 12GB 2X10GESFP+2X1GE 2$20,923.00 $41,846.00$55,846.00 $111,692.00

CITY OF DENTON601 E HICKORY STSUITE EDENTON, TX 76205Melissa Kraft

Ship To:

2 611-0045 36TB HDD; 3.5 IN 2$0.00 $0.00$0.00 $0.00


Ship To:

3 612-0002 12GB RAM 2$0.00 $0.00$0.00 $0.00


Ship To:

4 851-0154 CABLE, IB HYBRID, QSFP-CX4, 3M 4$85.40 $341.60$206.00 $824.00


Ship To:

5 800-0012 PWRCRD,2,IEC320 C14-C13,208V UNIVERSAL 2$18.30 $36.60$49.00 $98.00


Ship To:

6 851-0099 2 SFP+ OPTICS KIT - 10GbE 2$186.66 $373.32$498.00 $996.00


Ship To:

7 PSINST-ESRS ZERO DOLLAR ESRS INSTALL 1$0.00 $0.00$0.00 $0.00


Ship To:

EXHIBIT 1DocuSign Envelope ID: 65189BA8-355F-4682-BF2F-9F04D4BBD270

2003115005379-01QUOTE:11/11/2015DATE:

PAGE: 2 of 3

8 PS-BAS-IMBS ISILON BASE IMPLEMENTATION 1$6,184.31 $6,184.31$6,310.00 $6,310.00


Ship To:

9 PS-BAS-AD1N INSTALLATION OF 1 ISILON NODE 1$424.56 $424.56$430.00 $430.00


Ship To:

10 PS-BAS-EXIS4U ISILON 4U NODE EXPANSION BASE 1$2,559.56 $2,559.56$2,590.00 $2,590.00


Ship To:

11 M-PREHWI-001 PREMIUM HARDWARE SUP 1for 36 mo(s)

$13,809.18 $13,809.18$36,858.00 $36,858.00


Ship To:

12 M-PRESWI-001 PREMIUM SOFTWARE SUPPORT 1.00for 36 mo(s)

$3,511.16 $3,511.16$9,372.00 $9,372.00


Ship To:

13 200-0359 ENTERPRISE-SMARTDEDUPE (Tier 3) 2$3,251.30 $6,502.60$8,678.00 $17,356.00


Ship To:

14 200-0404 INSIGHTIQ FOR ONEFS 2$0.00 $0.00$0.00 $0.00


Ship To:

15 613-0002 10GBE; DUAL-PORT; SFP+; WITHOUT OPTICS 2$0.00 $0.00$0.00 $0.00


Ship To:

Total List Price:

Sub Total: $75,588.89

$186,526.00

Grand Total: $75,588.89


2003115005379-01QUOTE:11/11/2015DATE:

PAGE: 3 of 3

THIS PROPOSAL IS GOVERNED BY THE TERMS AND CONDITIONS SET FORTH IN DIR CONTRACT NUMBER LISTED ABOVESTATE OF TEXAS vendor ID 17605152499

Customer hereby authorizes and agrees to make timely payment for products delivered and servicesrendered, including payments for partial shipments

Customer Signature Date


Sales Quotation Submitted By Submitted To

Quote Number: 4101923.1

Commercial

Customer: City of Denton

Quote Date: 11/30/2015

Quote Name: Isilon Nodes

ISR: Haddix, George Wayne II (Wayne)

P: (314) 682-0970

[email protected]: Neault, Thomas

[email protected]

Paul Desjardins

P: 940-349-7373

Line # Mfr Part # Mfr Name Lead Time Qty Cust Price Ext Price

1 861-0026 EMC2 Call 2 $32,780.66 $65,561.32

Description: NL400-36TB 12GB 2X10GESFP+2X1GE

2 611-0045 EMC2 Call 2 $0.00 $0.00

Description: 36TB HDD/3.5in

3 612-0002 EMC2 Call 2 $0.00 $0.00

Description: 12GB RAM

4 851-0154 EMC2 Call 4 $121.20 $484.80

Description: CABLE, IB HYBRID, QSFP-CX4, 3M

5 800-0012 EMC2 Call 2 $28.26 $56.52

Description: PWRCRD,2,IEC320 C14-C13,208V UNIVERSAL

6 851-0099 EMC2 Call 2 $292.40 $584.80

Description: 2 SFP+ OPTICS KIT - 10GbE

7 PSINST-ESRS EMC2 Call 1 $0.00 $0.00

Description: ZERO DOLLAR ESRS INSTALL

8 PS-BAS-IMBS EMC2 Call 1 $6,173.07 $6,173.07

Description: ISILON BASE IMPLEMENTATION

9 PS-BAS-AD1N EMC2 Call 1 $420.67 $420.67

Description: INSTALLATION OF 1 ISILON NODE

10 PS-BAS-EXIS4U EMC2 Call 1 $2,533.80 $2,533.80

Description: ISILON 4U NODE EXPANSION BASE

11 M-PREHWI-001 EMC2 Call 1 $21,635.65 $21,635.65

Description: PREMIUM HARDWARE SUPPORT

12 M-PRESWI-001 EMC2 Call 1 $5,501.31 $5,501.31

Description: PREMIUM SOFTWARE SUPPORT


Line # Mfr Part # Mfr Name Lead Time Qty Cust Price Ext Price

13 200-0359 EMC2 Call 2 $5,094.23 $10,188.46

Description: ENTERPRISE-SMARTDEDUPE (Tier 3)

14 200-0404 EMC2 Call 2 $0.00 $0.00

Description: INSIGHTIQ FOR ONEFS

15 613-0002 EMC2 Call 2 $0.00 $0.00

Description: 10GBE; DUAL-PORT; SFP+; WITHOUT OPTICS

TotalsProduct Total $113,140.40

Maintenance Total $0.00

Customer Total $113,140.40

Estimated Shipping TBD

Estimated Tax TBD

Total Price: $113,140.40

This quote is WWT Confidential Information.Seller provides all products and services to Buyer only in accordance with any applicable third party terms and conditions within the applicable end user license agreement,terms of service, or similar legal instrument.Unless expressly stated herein, price quotes are valid for 30 days and are subject to change thereafter.Unless expressly stated herein, prices do not include, and Buyer is responsible for, any and all taxes, handling, shipping, transportation, duties or other charges or feesrelating to the sale and delivery of products.Products may only be returned in accordance with the original manufacturer's RMA policy.Items returned after 30 days of receipt may not be returnable due to vendor restrictions.All delivery dates are approximate and not guaranteed.Products will be shipped in accordance with FCA WWT's shipping point (Incoterms 2010), unless otherwise stated herein or agreed to by both parties in writing in a contract.Title and risk of loss will transfer to Buyer at WWT's shipping point.Payment terms are net 30, unless otherwise agreed to by both parties in writing.All products and services are provided to Buyer in accordance with Seller's terms of sale:https://www.wwt.com/TermsAndConditions/TermsAndConditions.doc


Sales Contract Enablement: State & Local Direct Prepared By: Benitez, Oscar

Contract #: TX - DIR-TSO-2634 Quote Name: City of Denton-Direct Isilon Nodes

Quote #: 1007736016

Date: 20-Nov-2015

Denton, TX Denton, TX

Denton, TX 76205

Line # Qty Product ID Description Units Total Deal Price

(USD)

1 2 861-0026 NL400-36TB 12GB 2X10GESFP+2X1GE EA 67,016

2 2 611-0045 36TB HDD/3.5in EA 0

3 2 612-0002 12GB RAM EA 0

4 4 851-0154 CABLE, IB HYBRID, QSFP-CX4, 3M EA 496

5 2 800-0012 PWRCRD,2,IEC320 C14-C13,208V

UNIVERSAL

EA 58

6 2 851-0099 2 SFP+ OPTICS KIT - 10GbE EA 598

7 1 PSINST-ESRS ZERO DOLLAR ESRS INSTALL EA 0

8 1 PS-BAS-IMBS ISILON BASE IMPLEMENTATION EA 6,310

9 1 PS-BAS-AD1N INSTALLATION OF 1 ISILON NODE EA 430

10 1 PS-BAS-EXIS4U ISILON 4U NODE EXPANSION BASE EA 2,590

11 1 M-PREHWI-001 PREMIUM HARDWARE SUPPORT EA 22,115

12 1 M-PRESWI-001 PREMIUM SOFTWARE SUPPORT EA 5,623

13 2 200-0359 ENTERPRISE-SMARTDEDUPE (Tier 3) EA 10,414

14 2 200-0404 INSIGHTIQ FOR ONEFS EA 0

15 2 613-0002 10GBE; DUAL-PORT; SFP+; WITHOUT

OPTICS

EA 0

Hardware Summary $ 68,168

Software Summary $ 10,414

Services Summary $ 9,330

Prepaid HW Maintenance Summary $ 22,115

Prepaid SW Maintenance Summary $ 5,623

HW Warranty Upgrade Summary $ 0

Total Price (USD) $ 115,650

940-349-7373

Paul Desjardins

940-349-7373

Prepared For: Ship To:

601 E HICKORY ST 601 E HICKORY ST

Quote

CITY OF DENTON CITY OF DENTON

Paul Desjardins

DXP-PRJ-0405 Page 1 of 1 Quote Data


Certificate Of CompletionEnvelope Id: 65189BA8355F4682BF2F9F04D4BBD270 Status: Completed

Subject: Please DocuSign this document: File #6022

Source Envelope:

Document Pages: 9 Signatures: 2 Envelope Originator:

Certificate Pages: 2 Initials: 0 Cindy Alonzo

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

[email protected]

IP Address: 129.120.6.150

Record TrackingStatus: Original

12/23/2015 12:50:53 PM

Holder: Cindy Alonzo

[email protected]

Location: DocuSign

Signer Events Signature TimestampCindy Alonzo

[email protected]

Buyer

City of Denton

Security Level: Email, Account Authentication (Optional)

Completed

Using IP Address: 129.120.6.150

Sent: 12/23/2015 1:02:26 PM

Viewed: 12/23/2015 1:02:37 PM

Signed: 12/23/2015 1:04:00 PM

Electronic Record and Signature Disclosure: Not Offered ID:

Elton Brock

[email protected]

Purchasing Manager

City of Denton



Sent: 12/23/2015 1:04:01 PM

Viewed: 12/23/2015 1:13:27 PM

Signed: 12/23/2015 1:13:36 PM


George C. Campbell

[email protected]

City Manager

City of Denton



Sent: 12/23/2015 1:13:38 PM

Viewed: 12/30/2015 7:10:58 AM

Signed: 12/30/2015 7:11:17 AM


In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp

Carbon Copy Events Status TimestampJane Richardson

[email protected]


Sent: 12/30/2015 7:11:19 AM


Jennifer Bridges

[email protected]


Sent: 12/30/2015 7:11:19 AM

Viewed: 12/31/2015 7:53:52 AM


Julia Klinck

[email protected]

Contracts Administration Supervisor

City of Denton


Sent: 12/30/2015 7:11:19 AM

Viewed: 12/30/2015 7:30:21 AM


Stephanie Padgett

[email protected]

TS Administrative Assistant

City of Denton


Sent: 12/30/2015 7:11:19 AM


Notary Events Timestamp

Envelope Summary Events Status TimestampsEnvelope Sent Hashed/Encrypted 12/30/2015 7:11:19 AM

Certified Delivered Security Checked 12/30/2015 7:11:19 AM

Signing Complete Security Checked 12/30/2015 7:11:19 AM

Completed Security Checked 12/30/2015 7:11:19 AM

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