DoD Financial Management

Certification Program

AMERICAN SOCIETY OF MILITARY COMPTROLLERS 14 August 2014

Establish a framework to guide DoD FM professional development

Intent is to make a good FM workforce even better!

- Establish a mechanism to encourage key training in:

- Audit Readiness

- Decision Support/Analysis

- Encourage career broadening and leadership

- Transition to a more analytic orientation

- Ensure financial management workforce has knowledge, skills and

abilities necessary to achieve auditable financial statements

Develop a course-based rather than test-based certification

- Based on FM and Leadership competencies

2

Purpose

Applicable to DoD Civilians and Military in the DoD FM Workforce

DoD FM Workforce includes personnel who are assigned to FM

designated positions:

—Civilians in the 05XX Occupational Series;

—Civilians who perform financial management tasks 51% of the time, but

are not in the 05XX Occupational Series;

—Military members in FM Occupational Specialties;

—Military members who perform financial management tasks 51% of the

time, but are not in FM Occupational Specialties.

All FM positions will be coded Level 1, Level 2 or Level 3

No Grandfathering—no incumbent DoD FM members receive

Certification “automatically;” all must achieve Certification

Two years to achieve certification

Course-based rather than test-based

3

Applicability

• LMS is a web-based application where users will track certification progress – Administration – Oversight – Validation – Auditability

• LMS documents/tracks work experience, developmental assignments, individual course requirements, achievement of certification standards, and continuing education and training hours (CETs)

• Distributes/launches select courses online • Documents waivers • Course alignments available at FM myLearn (from FM

Online site)

20 August 2014 4

DoD FM Learning Management System

• DoD FM certification levels link grade with job knowledge and complexity

• Each participant must be assigned a level

• General guideline for designating certification level of positions with leadership discretion as needed

5

Guidance from DTM

Level Officer Enlisted Civilian *

1 01-02 E1-E4 GS1-GS8

2 03-04 E5-E6 GS9-GS13

3 05 and above E7-E9 GS14 and above

* GS and equivalent pay plans

Army Guidelines

Civilian FM Occupational Series

0501 Financial Administration and Program

0540 Voucher Examining

0503 Financial Clerical and Assistance 0544 Civilian pay

0505 Financial Management 0545 Military Pay

0510 Accounting 0560 Budget Analysis

0511 Accounting Technician 0599 Financial management Student Trainee

0530 Cash Processing * Mission Critical FM occupational series

All Civilian positions coded 05XX Occupational Series + other positions that perform, supervise, or manage 51% or more FM duties. The DWIA positions that are non 5XX are on hold until January.

Army Occupational Series

• LMS Supervisor does not have to be supervisor of record – It’s the person who is assigned the duties of reviewing requests for

achievements in LMS

• Requirements aren’t cumulative – Need to fill ONLY the requirements of your certification level, not

yours and the ones below it

• There is no time limit on how recently a class was taken in order to get credit

• Deadline for certification for all users going live prior to 1 July 2014 will be 30 June 2016 – 1 July 2014 is official “start date” but some users will be live before

that

• People can’t choose what certification level they pursue – it must be the level they are assigned

7

FAQs

8

FM Competency

Substitution

FM Proficiency

FM MyLearn

FM Online

9

FM Online

LEVEL 1 Course Hrs LEVEL 2 Course

Hrs LEVEL 3 Course Hrs

Competencies Competencies Competencies

Financial Management Sys (PL1) 6 Financial Management Systems (PL3) 8 Financial Management Systems (PL5) 4

Decision Support (PL1) 4 Decision Support (PL3) 8 Decision Support (PL5) 10

Fundamentals and Operations of X Primary Track (Accounting or Budget or Finance or Mil & Civ Pay) (PL1)

6 Accounting Analysis OR Financial Mgt Analysis (PL3)

10 Accounting Analysis AND Financial Mgt Analysis (PL5)

12

Budget Formulation, Justification and Presentation OR Budget Execution (PL3)

10 Budget Formulation, Justification and Presentation AND Budget Execution (PL5)

12

Concepts, Policies and Principles of Primary Track (Accounting or Budget or Finance or Audit or Commercial Pay or Payroll) (PL3)

10 Advanced Financial Management (PL5) 12

Fundamentals and Operations of Y Alternate Track (Accounting or Budget or Finance or Mil & Civ Pay ) (PL1)

6 Concepts, Policies and Principles of Alternate Track (Accounting or Budget or Finance or Audit or Commercial Pay or Payroll) (PL3)

10

Course: DoD FM 101 – (Six of the twelve modules may be waived with the exception of Audit Readiness)

24 Other Required Courses: Audit Readiness, Fiscal Law, & Ethics

9 Other Required Courses: Audit Readiness, Fiscal law, & Ethics

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Sub-Total 40 Sub-Total 61 Sub-Total 69

Lead Self 6 Lead Teams/Projects 10 Lead People 12

Total Hours 46 Total Hours 71 Total Hours 81

At least 2 years of DoD FM Experience At least 4 years of FM experience; 2 years must be DoD FM experience

At least 8 years of FM experience; 2 years must be DoD FM experience

At least one 3-month Developmental assignment

CETs required every 2 years after achieving Certification Level

40 CETs every two years after achieving Certification Level

60 CETs required every two years after achieving Certification Level

80

20 August 2014 10

WHAT?

DoD FM Certification Levels & Requirements

FM Certification Equation: Level 1

FM

Competencies

Course

Hours

Financial Management Systems* 6

Decision Support* 4

Fundamentals and Operations of [X]

[Accounting, Budget, Finance, or

Military and Civilian Pay]* 6

Aligned Courses on FM myLearn

Leadership

Competencies

Lead Self Level 6 Aligned Courses will be on FM

myLearn

DoD FM 101 Course** 24

At Least 2 Yrs DoD FM Experience

FM Certification Level 1

+

+

+

* Proficiency Level 1 ** Six of the twelve modules may be waived with the exception of Audit Readiness

40 CETs every two years

11

Total Course Hours 46

FM Certification Equation: Level 2

FM

Competencies

Course

Hours

Financial Management Systems* 8

Decision Support* 8

Accounting Analysis OR Financial Mgt

Analysis* 10

Budget Formulation, Justification and

Presentation OR Budget Execution* 10

Concepts, Policies and Principles of [X]* 10

Fundamentals and Operations of [Y]

[Accounting, Budget, Finance, etc]** 6

Aligned Courses on FM myLearn

Leadership

Competencies

Lead Teams Level 10 Aligned Courses will be on FM

myLearn

Audit Readiness + Fiscal Law Course + Ethics Courses 9

At Least 4 Yrs FM Experience Required (2 years Must be DoD FM Experience)

FM Certification Level 2

+

+

+

* Proficiency Level 3 ** Proficiency Level 1

+ [Recommended] At Least One 3-month Developmental Assignment + [Recommended] Work towards Bachelor’s Degree + [Recommended] Completion of one of the DoD-approved Test-Based Certifications

60 CETs every two years

12

Total Course Hours 71

FM Certification Equation: Level 3

FM

Competencies

Course

Hours

Financial Management Systems * 4

Decision Support * 10

Accounting Analysis AND Financial Mgt

Analysis * 12

Budget Formulation, Justification and

Presentation AND Budget Execution * 12

Advanced Financial Management * 12

Concepts Policies and Principles of [Y]

[Accounting, Budget, Finance, etc] ** 10

Leadership

Competencies

Lead People Level 12

Audit Readiness + Fiscal Law Course + Ethics Courses *** 9

At Least 8 Yrs FM Experience Required (2 years Must be DoD FM Experience)

FM Certification Level 3

+ +

+

+ [Strongly Recommended] Work towards Master’s Degree + [Strongly Recommended] Completion of one of the DoD-approved Test-Based Certifications

80 CETs every two years

At Least One 3-month Developmental Assignment

+ * Proficiency Level 5 ** Proficiency Level 3 *** Higher Proficiency Level Course

Aligned Courses on FM myLearn

Aligned Courses will be on FM

myLearn

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Total Course Hours 81

• Approve/deny certification requests

• Coordinate with supervisor of record to grant time waivers

CCA

• Ensure requests for certification have all necessary information

• Review & forward certification requests

A2 (optional)

• Approve/deny achievement requests

• Review & forward certification requests

• Monitor and track member progress

• Work with CA to ensure LMS has correct organizational hierarchy

S1

• Pursue certification

• Provide documentation to prove course completion

• Submit achievements for approval (competencies or full certification)

Participants

•Manage org. hierarchy in LMS

• Provide LMS support (password resets, login issues, etc.)

• Provides HQ, AMC CCA with progress reports

CA

CCA: Component Certification Authority A2: Approver Level 2 CA: Component Administers S1: Supervisor 1

FM Certification Roles

The DoD FM Certification Program:

Provides a certification framework for DoD FM Community

Gives the FM Workforce a standard body of knowledge

Focuses on Analytics and DoD Audit Readiness, to include

internal controls and accountability

Develops expertise standards using DoD FM Enterprise-wide

Competencies

Coded Level 1, 2, or 3 based on scope and complexity of position

FM experience requirement at Level 1, 2 or 3

Promotes use of DoD FM existing courses

Encourages college degrees and FM test-based certifications

Makes a Good FM Workforce Better…

Adding More Credibility to What We Do

Summary

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LINKS

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FM On-Line: https://fmonline.ousdc.osd.mil/Default.aspx Training Guides: https://fmonline.ousdc.osd.mil/FMCertProgram/TrainingGuides.aspx This is where you will find in-depth information on the various levels as well as the 3-Step Guidelines to a successful certification. Handbook: https://fmonline.ousdc.osd.mil/docs/Certification/FM%20Certification%20Handbook.pdf Frequently Asked Questions: https://fmonline.ousdc.osd.mil/FMCertProgram/FMCert_FAQ.aspx HQ AMC POC: Rhonda Bennett-Martin, rhonda.l.bennettmartin.civ@mail.mil CAs: Lisa Burger, lisa.r.burger.civ@mailmil Pricilla Pieratt, priscilla.j.pieratt.civ@mailmil