doe o 241.1b from policy to practice sharon jordan assistant director for program integration annual...
DESCRIPTION
Thrust of Revisions SectionRevision PurposeFormat per Directives template ApplicabilityProcurement, GC, and Directives updates Requirements Intro clarified scope, gave examples; “Attribution” added; STI POCs in DOE elements at 2 levels; Moved to “Responsibilities” if only one office involved Responsibilities Format, flow down per directives TIO responsibility added, incl review and release roles References Laws, exec orders, directives added Guide A deleted Definitions (now Attach 2) STI definition updated Added CUI & Releasing OfficialTRANSCRIPT
DOE O 241.1BFrom Policy to Practice
Sharon JordanAssistant Director for Program Integration
Annual STIP Meeting May 4, 2011
DOE ORDER 241.1B (or how I spent the summer of 2010)
• Two years in the making• Hundreds of comments• Rounds of wordsmithing• Lots of red tape• Consensus reached !• Revision issued Dec. 2010
Thrust of RevisionsSection Revision
Purpose Format per Directives template
Applicability Procurement, GC, and Directives updates
Requirements • Intro clarified scope, gave examples;• “Attribution” added;• STI POCs in DOE elements at 2 levels;• Moved to “Responsibilities” if only one office involved
Responsibilities • Format, flow down per directives• TIO responsibility added, incl review and release roles
References • Laws, exec orders, directives added• Guide 241.1-1A deleted
Definitions (now Attach 2) • STI definition updated• Added CUI & Releasing Official
Thrust of RevisionsSection Revision
CRD (Attach 1) • Format per Directives and GC• Flexibility stated and reinforced STI being as defined (“deemed useful”)• Cited attachments for add’l info (per Directives and GC guidance) • Review and release clarified• Inclusion of markings as well as sponsor
STI Products (Attach 3) • Added per Directives guidance• Clarified what to provide to OSTI (types of STI, AN, full product, etc)
Announcement Notices (Attach 4) • Per Directives & GC• Defines ANs used• Adds AN 241.6 • Identifies metadata required
Engaging HQ ProgramsFor example: Classified STI
• NNSA concern with classified STI «gap»• Memo drafted to labs, emphasizes value of
having STI submitted for availability and complete archive
• Site visits also envisioned • New 241.5 announcement notice
Official Notice of STI POC
• Both DOE elements and contractors need to provide OSTI an official notice
• COV concern of commitment, authority• Ensures awareness within organization• Memo preferred, email format OK
Releasing Officials
• Accountability desired• E-link procedure documenting approval• Reconsidering « announcement notice only »
release when understood to be « UNL » – Publicly available datasets (241.6)– Journal citations– Videos at public websites
Sponsoring Organizations• Subprogram attribution is goal• « Transition » plan acceptable• Solutions being explored
– B&R mapping– Award number authority– Sponsoring office table available
FE – Coal and Natural Gas Power SystemsFE – Power Systems Research and DevelopmentFE – Environmental Control Technologies
FE – Gasification TechnologiesFE – Advanced Combustion TechnologiesFE – Fuel Cell TechnologiesFE – Turbine and Heat Engine TechnologiesFE – Advanced Supporting Research Projects
Related Policies and Guidance • Being identified• Coordinating with offices as needed
STIP Working Groups: Putting STI Goals into PracticeRedaction Working Group
Judy Gilmore, OSTIDavid Hamrin, ORNL
Al Hoiland, INL (formerly Dale Claflin)Mimi Legan, CH
New Media Working Group – Technical
Miriam Blake (Co-Chair), LANL Jannean Elliott (Co-Chair), OSTI
Mary Hale, ANLMona Higgins, NSTec Isom Harrison, LLNL Kim Kindrew, JLAB Jackie Loop, INL
Tomiann Parker, PNNL John Strack, SRS
Kathy Waldrop, OSTI Yvette Woell, ANL
Jean Wolslegel, LBNL
Digital Assets Policy WG Miriam Blake (Chair), LANL
Travis Brooks, SLAC Dale Claflin, INL
Jean Deken, SLAC Mary Donahue, NREL
Rob Finger, NREL Isom Harrison, LLNL Sharon Jordan, OSTI Kim Kindrew, JLAB Jackie Loop, INL
Laniece Miller, LANL Tomiann Parker, PNNL
Annanaomi Sams, PNNL Melanie Sorsby, LANL
John Strack, SRS Yvette Woell, ANL
STI Best PracticesDaphne Evans, OSTI Nancy Doran, PNNL Janine Ford, NNSASC Kevin Schmidt, SRS Kathy Waldrop, OSTI Software Best Practices
Regina Bledsoe, LLNL Kim Buckner, OSTI
Dale Claflin, INL Judy Hulstrom, NREL
Bernadette Kirk, ORNL Dave Long, PNNL Don Scheve, ETTP Gloria Young, OSTI
Practices To Be Developed….
Guidance for Datasets Guidance for DOE Grantees Review/Release Documentation Others??? “TBD”
• STIP working together can make our practices « best practices »
Harnessing the Collective Power of DOE’s STI for Departmental and Scientific Communities AND for DOE’s
Collaborative Efforts