Doing Business with Department of Enterprise Services

for General Contractors and Subcontractors

June 19, 2013

• Design and Construction Project Management• Energy Performance Contracting• We serve a number of major state agencies:

- Community & Technical Colleges - 34 campuses- Department of Corrections- Department of Social and Health Services- Department of Veterans Affairs- Washington State Patrol- Department of Enterprise Services- Approximately 20 additional small agencies

Engineering and Architectural Services

Workload for the 13-15 Biennium is expected to be:

• More than $500 million in work

• Approximately 300 projects

• Capital Budget not yet finalized

Volume of Work

Public Works Laws

• Title 39 of the Revised Code of Washington (RCW).

• All work is directly or indirectly advertised publicly depending on the size of a project.

• Method of contracting depends on the size and nature of the project.

Public Works Contracting

• Design – Bid – Build- Limited Public Works (< $35,000)- Small Works Roster (< $300,000)- Advertised

• General Contractor / Construction Manager (GC/CM) (> $2 million)

• Design – Build (> $2 million)• Job Order Contracting (< $350,000)

Design–Bid–Build

Designer Public Entity

General Contractor

Sub-contractors

Contractor Selection Process Here

GC/CM

Designer Public Entity

General Contractor

Sub-contractors

Contractor Selected Early in Design

Subcontractor Selection Process

Design - Build

Designer

Public Entity

General Contractor

Sub-contractors

Contractor Selected Early in Design

Subcontractors Selected by GC

D-B Consultant

Job Order Contracting

Public Entity

General Contractor/ Designer

Sub-contractors

On-Call Contractor Selected

Designer

Separate Designer Optional

Look Ahead

• View upcoming projects at: https://fortress.wa.gov/ga/apps/EAUpcomingProj/UpcomingProjects.aspx

• View projects advertised for bid at: https://fortress.wa.gov/ga/apps/EASBids/BidCalendar.aspx

• Projects are also advertised in the Daily Journal of Commerce and in the local newspaper.

Bid Documents

• Documents are posted at designated plan centers. See list at: http://des.wa.gov/about/FormsPubs/Pages/Forms.aspx#Construction

• Paper copies can be obtained from the designer.

Small Works Roster

• Contractors for some projects <$300,000 are bid via the Small Works Roster (SWR)

• To get on the SWR, see: http://www.des.wa.gov/services/facilities/Construction/Contractors/Pages/EASSmallWorksRoster.aspx

Small Works Roster

• SWR bid opportunities are sent to contractors according to project type and location.

• It is important for contractors keep information up to date.

Job Order Contracts

• DES has four JOC contracts identified to cover certain regions in the state:– Eastern Washington Region

– Statewide

– Southwest Region

– Northwest Region

Job Order Contracts

• JOC contracts (cont.):

– Each JOC has a limit of $4 million per year of work they can perform.

– JOC can only perform 10% of the work with the remaining 90% of work subcontracted out.

Bid Openings

• Follow the Instructions to Bidders in the documents carefully

• Bid Bond or Bid Security is required

• Other details:- Acknowledge any addenda- List major subcontractors- Sign the bid- Be on time

Contractor’s License

• Bidders must have a current state of Washington contractor’s license.

• Some specialties require special licenses.

Performance Bond

• A 100% Payment and Performance bond is required.

• An exception can be made for projects less than $35,000.

• The performance bond must be submitted before the state will sign the construction contract.

Insurance

• A minimum level of liability insurance will be specified in the bid documents.

• Contractors must submit a certificate of insurance before the state will sign the contract.

Prevailing Wage Requirements

• Contractors on public works projects must pay prevailing wages

• An “Intent to Pay Prevailing Wage” form must be submitted for all trades prior to invoicing for those trades

• At the end of the job, the “Affidavit of Wages Paid” form must be submitted for all trades

Apprenticeship Requirements

• For projects >$750,000 a level of 15% apprenticeship participation is required.

• The requirement is an aggregate for the overall project based on total labor hours.

• Exceptions can be granted for some circumstances.

Minority and Women Business

• Most projects have a 10% MBE and 6% WBE voluntary requirement.

• DES requests MWBE data for the general and subcontractors on the third monthly invoice and at project completion.

• We request data for both certified and self-identified MWBE participation.

Veteran-Owned Businesses

• Executive Order 13-01 Veterans Transition Support.

• Each executive cabinet agency shall set a target of awarding at least 5 % of all procurement contracts to certified veteran-owned businesses.

Contacts

Nancy Deakins

360-407-9333

nancy.deakins@des.wa.gov

&

Kent Nugen

360-407-9346

kent.nugen@des.wa.gov

Thank You

Questions?