dollars, documents, details
DESCRIPTION
This video of the powerpoint presentation shared at Summer Orientation, highlights some key points about financial aid and billing at Johnson State College.TRANSCRIPT
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese Proverb
MONEY MATTERS
Click to add content
• Web Services• FERPA• Financial Aid Status• Finalizing Payments
Dollars, Docs, and Details
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese Proverb
MONEY MATTERS
Click to add content
• Web-based systems to serve students!
Web Services
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
All students, staff, faculty are expected to use:
MyJSC Portal Launching Pad and Announcements
Email Official Communication
Web Services Access and update your record.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
The Portal = MyJSC
MyJSC is the students’ portal to course content, college email, “web services”, and other college information and resources.
Log in at myjsc.jsc.edu to see all that is available to you!
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
JSC Email
JSC email is an official means of communication
Check it often !•Students should not use their personal email accounts for college business.
•Email is accessed through the portal
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Web ServicesStudents can access and update their
accounts on the web!• Search and register for classes
• View class schedule
• View academic transcript
• View grade report
• View program evaluation – see what degree requirements remain to be completed
• Pay Bill and Review Financial Aid
• Complete Health Insurance Form
• Complete (and update) FERPA Authorization Form!
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese Proverb
MONEY MATTERS
Click to add content
Family Educational Rights and Privacy Act
FERPA
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
FERPA
According to FERPA regulations, while a student is in high school parents have the right to access the student’s educational record. Once a student enrolls at a post-secondary institution those rights transfer to the student.
A student’s educational record at JSC includes, but is not limited to, items such as grade reports, transcripts, billing and financial aid information. Under FERPA, the student has the right to view their educational record, to request amendments if they believe there are inaccuracies, and to authorize other individuals to speak to college officials about their record.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Why do students authorize others to access information from their educational record?
Many students find it helpful to authorize their parent(s) to speak with college officials so that the parent(s) may better assist the student.
For example, without being authorized on the FERPA form the parent may not speak with college officials about the activity which makes up the student’s bill.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
How does a student authorize someone to speak with college officials about their record?
• Complete the FERPA Authorization Form available in Web Services, under the Student Academic Profile menu.
• When completing the form, the student will create an “access code” which they will need to give to the person(s) they authorize.
• Authorized persons will need to provide this access code to college officials when requesting information from a student’s educational record.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese Proverb
MONEY MATTERS
Click to add contentThe Final StepsFinancial Aid
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Financial Aid The Final Steps
• Check the status of any documentation still needed to complete your financial aid file through Web Services.
• Inform the Financial Aid Office of any outside aid you may have received.
• Finalize the student loan process, complete the Master Promissory Note and Entrance Counseling.
• Parents borrowing the Parent PLUS Loan, complete the PLUS Loan Pre-Application and Master Promissory Note.www.studentloans.gov
• Work-study procedures for eligible students.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
‘Education
costs money,
but so does
ignorance.’
— Claus Moser
•
‘Learning is a
treasure that
will follow
its owner
everywhere.’
— Chinese Proverb
MONEY MATTERS
Click to add content
• Deadlines• What it means to you• How-To
Finalizing Bill Payments
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
What does “finalize payment” mean and what is the deadline?
The finalize payment deadline is 8/10/12.
Finalize payment means….
• The financial aid process is complete.
• VSC Health Insurance has been elected or waived.
• Any remaining balance after financial aid is covered through a payment plan or paid in full.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Why is it important to finalize payment by the deadline?
• Establish varsity athletic eligibility
• Begin student employment
• Charge books to student account
• Avoid late payment fee
• Avoid the lines in the Business Office on move-in day
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
How do payment plans work?
• Interest Free
• Six (June start), Five (July) and Four (August) month plans available
• First payment due at signing
• $30 set-up fee (A.K.A. Deposit)
• Real-time payment plan - the amount due each month adjusts based on the activity of the student’s account.
• Manual payment option recommended
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Where can I view my bill?
Student accounts can be viewed on a secure on-line billing site. Students access this site through the Student Billing/Financials menu in Web Services.
There you can:
• View billing activity• Access statements (posted twice/month)• Make payments• Set-up payment plans • Establish Authorized Users
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Consider setting up an “Authorized User”
Students should consider setting up their parents as authorized users, so parents have the same access to the on-line billing site as their students.
Note: Students should also consider listing these individuals on their FERPA Form so that JSC staff may speak with them about their educational record including the bill.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Health Insurance – Required of ALL full-time students
• All full-time students are automatically enrolled in the VSC Student Health Insurance Plan.
• A $2,133 charge is automatically applied to the student account.
• To avoid a late fee, VSC coverage must be Accepted or Declined by August 10.
• If coverage is not declined by September 30, the charge cannot be removed.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Where do I Accept/Decline VSC Health Insurance ?
• The Student Health Insurance Waiver Form is accessed through the Student Billing/Financials menu in Web Services.
• All full-time students must Accept or Decline the VSC Health Insurance each year.
Don’t Forget…
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
Don’t forget…
• Students are expected to use the MyJSC portal, JSC email, Web Services.
• Students, consider listing your parents on the FERPA Form. Also consider listing them as authorized users for billing purposes.
MONEY MATTERS
Understanding
Financial Aid
and
Payment
Procedures
By August 10th
• Understand the status of your financial aid file and complete final steps.
• Make your final payment and/or set-up your payment plan.
• Accept or Decline VSC Health Insurance coverage through Web Services.