.
The registration proceedings in theAustrian Real Estate Register,Communication between Notaries and Courts
Mag. Alexander Winkler, civil law notary
Oct 16th 2014
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500 civil law notaries
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Inhabitants 8,5 Mio Notaries 500 Ratio = 1:17.000 Enterprises 400.000 Ratio = 1:800
Notarial activites per year Contacts to clients 3,0 Mio Notarial deeds 100.000 Private deeds 250.000 Authentications of signatures 950.000
Characteristic numbers of the Austrian Notariat:
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Series10%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Paper
IT
Until 1999 notarial deedsused only paper
Problem: no use of IT
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Difficult search for deeds and data
Storageproblems
Complicated access to information
Problem: no use of IT
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Problem: Long time to register
Handling paper takes time!
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The electronic archive of
the Austrian Notariat
The solution:
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Use of IT in the most modern form
Alternative to notarial archives
Communication-platform for notarial documents
Take position as key player in e-government
The idea:
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Electronic documents as originals
Central archive for all documents
Enduring data retention
Most secure storage
Quick and easy access
Right to store and retrieve documents from the archive just for notaries
Secure access to documents for notaries and autorized third parties(i.e. courts, financial and administrative authorities, lawyers)
Cutting red tape using modern technology
Objectives for the archive
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Analysis of threats
Analysis of risk
Security concept
Measure catalogue
Notary‘s office access control PC-Software acess rights passwords smart cards Digit. Signature encryption Hashfunction
Network VPN or closed net transport- encryption
Partner Notar- Treuhandbank certification authority
Data confidentiality encryption Integrity (Hash) authenticity (certificates) availability (redunant servers, data format)
Data centre Firewall / Router acess control protection against operator infrastructure redundant server automated back-up desaster control
Based on BSI guidelines
Design & operation
Security system &Technology concept
Security concept
LNK/ÖNK access control PC-Software acess rights passwords smart cards Digit. Signature encryption Hashfunction Backup-Key
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Vertrag
N104808 02 04
„s(*§“$%}]³er%&u7
Recording in notary‘s office PC, Scanner, Printer, SmartCard of notary
VPN / closed net
Internet
CSP Certification Service Provider Register and revocation lists
Internet
Third parties
Administraion at LNK/ÖNK Authorisation (four-eyes principle) Key-administration Storage of 1st HSM-access-codes (2nd HSM access code stored secure)
Technical concept
Operation at Atos data centre Archivsystem (Server, Storage, Robots,..) Server w/HSM (Hardware Security Modul) Data centre-Infrastrukture Desaster control
N104808 02 04
„s(*§“$%}]³er%&u7HSM
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Data centre- Archive
cybe
rDO
C C
lient
-SW
Notary
Internet
Notarial documents
Notarialdocuments
cybe
rDO
C C
lient
-SW
ERV Document Identifier
Internet
ERVDocument Identifier
Authorities
GezielteDokumenten-Bereitstellung
Private documents
Privatedocuments
Data Centre- Release areaWeb
-Bro
wse
r
InternetSigned &encrypted
Archive to communication
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Authorisation to run a electronic document archive according to signature law and notarial code based on EU-Signature directive 1999
Concept drafted by ÖNK experts for archiving and supplying documents to court registers 1999
First step: Archive for notarial documents 2000
Second step: Creation of communications-platform 2003
Proof of concept by Pilot-installations 2005
Legal framewort: BRÄG (Change to notarial law and law on court procedures 2006
Autorization to run archive with communication function since 2007
Strategy – step by step
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Urkunde Urkunde
Lawyers
Urkunde
Other professions
Urkunde
GOG-Archives
Notarialdocuments
Privatedocuments
UrkundeJ u s t i z
Permanent access
GOG ... Gerichts Organisations Gesetz
ca. 160.000 / year
ca. 230.000 / year
Supplying documents to courts
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Transfer of documents to real estate registers
Notary‘s office
cyberDOCcentralArchive
cyberDOCRecording of document
Granting access to court
Signing and archiving
Elektronischer RechtsVerkehrApplication to land register
Finanz OnlineTaxation
Bundesrechenzentrum
CourtEntry in register
Fiscal AuthorityTaxation
cyberDOCAccess server
„s(*§$%}]
„s(*§$%}]
Accessfor court
SubmissionDocument Identifier
„s(*§$%}]
„s(*§$%}]
Doc.Identif.
SubmissionDocument Identifier
NOTUK +
Document Identiier Document Identifier „s(*§$%}]
Document Identifier Document Identifier