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Getting started with Pegasus – An introduction to the UPU document management system
Answer SA
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Overview of Pegasus 1
‒ Pegasus is the UPU's document management and search system
‒ It allows all documents published in the document database to be downloaded and searched
‒ It is a Web-based system
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Overview of Pegasus 2
Pegasus allows four search options:
‒ Manual browsing
‒ Quick search (simple and advanced)
‒ Multilingual search
‒ Multilingual alignment
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Browsing and searching the document database
Manual browsing
Quicksearch
Multilingualsearch
Multilingualalignment
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Manual browsing 1 – Accessing Pegasus
‒ http://documents.upu.ch
‒ Links to the UPU Website documentation centre and IB home page
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Manual browsing 2 – Searching for meeting documents
1. Select your search criteria (category, year)
2. Click on a meeting and the associated documents will be displayed
Body
Year
Sub-body
Meeting
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Category
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Manual browsing 3 – Opening a meeting document
Remarks:
‒ Documents open when selected
‒ To save a document, right click, then "Save target as"
Document
Downloading of all the meeting documents in a zip file
Meeting selected
Language versions of document
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Manual browsing 4 – Searching the archives
Browse by category or year. The number of years for which archived documents are available may vary
Manual browsing and quick searches are the only archive search options
To access archived documents, click on the "Archives" tab
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Browsing and searching the document database
Manual browsing
Quicksearch
Multilingualsearch
Multilingualalignment
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Quick search (simple)
Enter a keyword in the quick search box
The search applies to:
‒ the content of documents
‒ the properties of documents(author, size, date, etc.)
N.B. – This search does not cover archived documents, which must be accessed in a separate search via the "Archives" tab
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Quick search (advanced)
Enter your search criteria
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Quick search – Example of results
Searchresults
Click here to narrow downyour search results
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Browsing and searching the document database
Manual browsing
Quicksearch
Multilingualsearch
Multilingualalignment
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Multilingual search 1 – Search criteria
Click on "multilingual search" to search documents in several languages simultaneously
Enter the keywords in the source language
Select the source and target languages
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Multilingual search 2 – Example of results
Words usedfor search
Click here to narrow down your search results
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Browsing and searching the document database
Manual browsing
Quicksearch
Multilingualsearch
Multilingualalignment
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Multilingual alignment 1 – Search criteria
Enter the keywords in the source language
Click on "Multilingual alignment" to search for the translation of a word or phrase
Source language Target language
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Multilingual alignment 2 – Example of results
Click on a documentin the list of results to perform the multilingual alignment
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Multilingual alignment 3 – Documents aligned
The word or phrase you searched for will be highlighted
The text in the source language is displayed on the left
The text in the target language is displayed on the right
The corresponding paragraph in the target language will be indicated by a vertical blue line
Click on the left or right arrow to move to the previous or next occurrence of the word or phrase
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To sum up …
‒ Manual browsing is a step-by-step search in the document database. It requires a degree of prior knowledge of the organi-zation of the document database
‒ A quick search (simple or advanced) is a quick form of manual browsing. It can be conducted in any language and requires no prior knowledge of the organization of the document database
‒ A multilingual search is a fast and simple search in two or more languages
‒ Multilingual alignment allows the same document to be displayed in two languages simultaneously
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