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www.KananaskisWeddings.com
Kananaskis Mountain Lodge
1 Centennial Drive
PO Box 249
Kananaskis Village, AB T0L 2H0
P 403.591.6251 | F 403.591.6287
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www.KananaskisWeddings.com
The Kananaskis Mountain Lodge is situated in the magnificent Rocky Mountains,
offering the perfect setting for your big day. We will transform your dream
wedding into a reality, with picturesque scenery, outstanding service and
amazing staff. From romantic outdoor ceremonies to lavish receptions, intimate
weddings to themed dinners, we are here to work with you and help you create
the wedding you’ve always dreamed of.
Take a few minutes to review the information provided, both here and on our website at www.KananaskisWeddings.com.
Once you have had a chance to review everything, please contact our
Wedding Planner. Our wedding experts will be able to help you with every detail to make your day exactly as you imagined it.
Thank you for considering The Kananaskis Mountain Lodge.
Sincerely,
Your Kananaskis Wedding Expert
Direct: 403.591.6251
Welcome
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What to Expect Our goal is to make your big day perfect by making sure you are well taken care of and no detail is over looked.
When you book your wedding here, you will work directly with our
on-site wedding expert to determine what we need to do to make
your day spectacular. Our venue coordinator will be there to ensure the execution of your wedding is flawless.
Included with your wedding:
• Onsite venue coordinator to assist you with the journey from the initial site inspection to planning through to your wedding day • Complimentary Executive Suite or Loft Suite for the wedding night • Complimentary Valet Parking for the Wedding Couple • Sparkling Wine & a Delicious Creation from our Pastry Chef on your wedding night
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Outdoor Ceremonies Breathtaking outdoor ceremonies can be booked at any of the viewpoints within the village.
Ceremonies are book in 2 hour time slots, between the hours of 8am and 8pm.
A special events permit is required from the government for a fee of $100.00 plus GST.
For information regarding permits & viewpoints, please contact
Vicky Roy at 403-678-5500 or email [email protected]
A maximum of 10 chairs are permitted. (20 for viewpoint #5) Only tubular bottomed chairs are permitted and are
available for rental through Kananaskis Outfitters at 403-591-7000.
Balloons, Confetti and Organic Substances (flower petals/rice) are not permitted due to environmental impact.
No motorized vehicles or horse drawn carriages are permitted on the trails. All viewpoints are accessible by foot
or by wheelchair only. Please note that Alcohol is prohibited.
Viewpoints are on Government of Alberta Crown land and are designated by the ministry. The Delta Lodge at Kananaskis is not permitted to make any exceptions to these rules.
Back-up Ceremonies
In the event of inclement weather, the Delta Lodge at Kananaskis will book you a back-up venue for your
ceremony inside as long as you are hosting your reception with the hotel. This room is determined by
your Venue Coordinator. Please be advised that a set-up charge ($350-$500) will apply in the event that the back-up venue is required.
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Your Wedding, Your Way From 4-400 we will transform your dream wedding into a reality, with picturesque scenery and outstanding service. From romantic outdoor ceremonies to lavish receptions, intimate weddings to themed dinners, we are here to work with you and help you create the wedding you’ve always dreamed of.
Traditional Wedding Sit-down Dinner (Either plated or Buffet)
including a head table and speeches, followed by
an all-night dance party.
Candlelight and Cocktail A Stand up cocktail party with some soft seating
(just in case), glistening with candlelight and a
dance floor that is open as guest arrive.
Appetizers are passes and action stations set up
around the room. Typically 8-12pm
Brunch Wedding For a great alternative, invite guest for a mid-
morning ceremony followed by a brunch in the
tent. Enjoy the sun and the scenery while guest
mix & mingle. Then whisk off on your
honeymoon-All before the sun goes down. Typically 11am-3:00pm.
Sunny Sunday Picnic It doesn’t get much more romantic then inviting
your guests for a picnic and surrounding them by
the incredible Rocky Mountains. Includes Picnic
baskets and blankets for all. Typically 11am-3:00pm.
Keep it Casual Afternoon Barbeque Less formal but all the fun! We set 1 or 2 long
tables in the tent and the chef is onsite to serve
up a delicious lunch or dinner served family style.
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Space Max Guest Room Rental Minimum F&B Total Last Call
Mount Kidd Ballroom & Courtyard
170 $3,500.00 $31,500.00 $35000.00 12:45AM
Wild Flower Room 50 $1,500.00 $6000.00 $7500.00 12:45AM
Rockies with Patio 100 $2,500.00 $10000.00 $12,500.00 10:45PM
Wedding Venues All function room rentals include the following:
• Gift Table, Guest Book Table, Cake Table
• Raised Head Table
• Dance Floor
• Table Numbers & Stands
• Tables
• Chairs
• White Linens
• White or Black Overlays
• White Napkins
• Cutlery
• China
• Glassware
• Service Staff • Bartenders (Unless bar sales are under $300.00)
Choosing the Right Room
With over 16 function spaces on site, The Kananaskis Mountain Lodge welcomes celebrations from 4-400 guests.
All function rooms used for dinner receptions have a minimum Food & Beverage revenue requirement. Food &
Beverage includes all menu items, wine & bar service. Room Rental is not included in Food & Beverage Revenue.
The following rooms are available from June 29-September 7, 2019. For all other times of year (or other banquet spaces), we open availability 6 months prior to your anticipated wedding date.
We have extremely limited availability for the summer/fall of 2018, please contact the hotel to confirm your preferred date!
Room Rental and F&B minimums are negotiable if you would consider getting married on a Thursday, Friday or Sunday.
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Mt. Kidd Ballroom Capacity 150-170 for a sit-down dinner
The Mt. Kidd Ballroom breaks into three sections, featuring a built in dance floor, neutral colours, natural lighting and 12ft ceilings. With a beautiful view into the natural wooded surroundings of Kananaskis, the Mt. Kidd Ballroom features a fully accessible veranda and a magnificent open air courtyard.
Wildflower Room Capacity 50 Guest for a sit-down dinner
Situated in our Mt. Kidd Manor, The Wildflower Room is perfect for a more intimate wedding. The room itself
has hardwood floors, natural lighting and a cozy atmosphere. The Wildflower Room also has two entranceways
leading onto the Mt. Kidd Courtyard, a sizeable outdoor venue brilliant for mingling with guests or roasting
S’Mores on a beautiful Kananaskis summer night.
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Rockies Capacity 100 (Sit Down Dinner)
If you have been coming to Kananaskis for a while you might remember Rockies as the night club. Rockies was
part of the $26Million Renovation project and now host some of our best celebrations. Located in the main
lodge connected to Forte & soon to be enchanted by a stunning courtyard perfect for hosting your cocktail hour
or for sliding the doors wide open to have all the fresh air and beauty inside your celebration.
Guest Rooms As part of your wedding package the Kananaskis Mountain Lodge is pleased to offer your guests relaxing, luxurious
guestrooms at a discounted room rate. Your guests will enjoy socializing with each other in many of our unique
gathering spots. They will love the convenience of staying at the resort so no driving is required
Room Rates Option 1 is an open block: Guest can call in anytime using a code we provide and they can expect 15% off the best
available rate when they book. This way they can book any room they want and there is no financial obligation to
you. Please note: this option does not guarantee any rooms for your group. It is on a first come first serve basis
and rates tend to go up as availability goes down.
Option 2 is a closed block: The hotel requires a deposit in order to block off a specified # of rooms and will hold
you financially responsible for any unsold rooms. (This is what’s called the attrition rate.) The benefit of this type
of block is that we can guaranteed your rooms and your rate up until 30 days prior to the event (Or until your
block fills up). If you have guest coming from all over the world and think you will need 20-60 rooms (During your
entire stay) this would be the recommended option.
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Shuttles Our location is unique in the Rocky Mountains, in order for your guests to get the maximum out of their visit
a Shuttle Service can be arranged. Below are pick up and drop off prices, should you wish for an agent to stay with you, a service fee will apply. All shuttles are available from 8 AM – 11 PM. If you desire shuttle service
outside of that timeline, a late night service charge will apply. Pricing is (before taxes and gratuities):
Boundary Ranch $50
Nakiska Ski Resort or Troll Falls $50
Stoney Nakoda Casino or Barrier Lake $150
Canmore $300
Calgary $400
Banff $400
Lake Louise $500
Audio Visual Packages Audio Visual Services are provided by Freeman Audio Visual. For more details and specific quotes, please contact Freeman Audio Visual directly at 403-591-6362 or [email protected]
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Terms & Conditions
30 Days before your event: Menus and wine
selections must be confirmed.
30 Days before your event: Dietary restrictions and
special meal requests must be made 30 days prior to
the event. (Example: Vegetarian or Gluten Free meal)
14 Days before your event: Access to the function
room will be confirmed. If the room is available, you
will be able to setup the evening prior to the event.
14 Days before your event: Final food and beverage
payment in additional to any guest rooms being
charged to the master account, must be paid in full
14 days prior to the event date. (Hosted and
subsidized bars are charged at one drink per person
per hour.) Any unused payment will be refunded to
you.
72 hours prior to the function: The hotel must be
notified of the exact # of guests. After 72hours the #’s
cannot be reduced. If no exact # is received, the hotel
will assume the contracted # of guests to be the
guarantee. You will be charged for the guaranteed #
of guests or the # of guest in attendance, whichever
is greater.
Day before your event: We cannot guarantee early
check in (prior to 4pm.) If the ceremony is scheduled
before 5pm it is strongly suggested that the wedding
party be registered in the hotel the evening before
the wedding.
Day of your event: Your venue is contracted for a
specific time period and all set-ups and cleanup are
to be completed within this time frame. If items are
left behind, a clean-up charge will be applied.
Day of your event: Food on buffets can only be left
out for a maximum of 2 hours due to Food Health and
Safety Regulations.
48Hours after your event: Wedding Cakes left behind
will be disposed of unless arrangements are made.
30Days after your event: Décor and other items left
behind will be disposed of.
Deposit: Upon Signing of the Contract, room rental
fee will be due as a non-refundable deposit towards
your wedding. Once we have received a signed
contract along with your deposit, your function room will be held on a definite basis.
Guest Rooms: If a closed room block is chosen 25% of
the estimated guest room revenue is due at the time
of signing. Once we have received your guest room
deposit, your guestrooms will be held on a definite
basis.
Guest Rooms: Upon signing of the contract, your
block of guest rooms will be considered sold to your
group. In the event the minimum is not met the
unused/unsold balance will be charged to the master
account.
Food & Beverage: In accordance with Health and
Safety Regulations, food and beverage products may not be removed from the banquet room.
Food & Beverage: Any food and beverage brought
into the function room must be supplied by the hotel,
with the exception of wedding cakes.
Wedding Cakes: The Wedding Couple are responsible
for the setup and take down of all items brought in
for their wedding.
Wedding Cakes: Due to the delicate nature of
wedding cakes, it is the responsibility of the baker or
wedding couple to deliver and set up all wedding
cakes. The Delta Lodge at Kananaskis does not set up
wedding cakes or cupcakes brought in from outside
vendors.
Functions that have live or taped music played are subject to a SOCAN Fee. ($40-$60 depending on final #’s)
The hotel cannot be held liable for items lost or stolen
from our function rooms.
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FAQ’s Q: Can I come and see the venue?
A: We would love to give you a tour of our beautiful venue. Please make an appointment with our Sales Team so
we can set aside the proper amount of time to answer all your questions.
Q: When can I get married?
A: Any time of year January to December. The summer and winter are equally beautiful here in the Canadian
Rockies and each month has its own special charm! We do have open availability from June 29-September 2 for
Mount Kidd Ballroom, Rockies and Wildflower. All other spaces are available to book inside of 6 months to your wedding date.
Q: Can we extend last call?
A: Music must be turned off at the stated time; however, Woody’s is open until 2am.
Q: Can we check in earlier than 4pm?
A: Check in times cannot be guaranteed before 4pm. We strongly recommend that you and your wedding party
be checked into the hotel the day before the wedding. We can certainly store luggage and items for those guests who are checking in the day of the wedding if your ceremony falls before 4pm.
Q: I have elderly people in my wedding, can they drive out to the viewpoints?
A: Unfortunately there are no motorized vehicles allowed out near the viewpoints. The hotel can assist with
wheelchairs however.
Q: What if it rains and I have an outdoor ceremony booked?
A: We will provide you with a backup space in a different room than your reception room for $350 for 3 hour
duration. We cannot guarantee which room your back up space will be in until 2 weeks prior to the wedding,
unless you wish to book the ceremony in the same room as your reception. In that case, the cost is $500 and we require 3 hours between ceremony and reception in which to reconfigure the room.
Q: Where can I have my rehearsal?
A: We can guarantee that you will have a space to rehearse in. We will let you know 7 days prior to your wedding
what room your rehearsal will take place in. Should you wish to guarantee a certain space, we can take a booking
30 days prior to the day and a rental fee will apply.
Q: Where can we have the rehearsal dinner?
A: There are several options for your rehearsal dinner.
-You could make a reservation in one of our lovely restaurants - your venue coordinator will assist you with the
reservation. You may order a la carte if less than 12 guests are attending. Twelve or more guests in attendance
require one of our set menus.
-You can rent a function space and have a plated or buffet dinner. If you are hosting your reception with us and
20 or more people are in attendance at the rehearsal dinner we will waive the function room rental fee.
-Woody’s Upper can be rented privately and is a great option if no minors are in attendance. Food and Beverage
minimum of $3500.00 will apply.
-One of our lovely Hospitality Suites can be rented. Outside food and beverage is allowed as it is your personal guest room. They are also a great option for breakfasts and gift openings the next morning.
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Q: Can we have a food tasting? What is the cost?
A: Yes, please work with your Wedding Planner to schedule a food tasting. Due to the high volume of occupancy
during Christmas or other Holidays we do not offer wedding tastings during these times. Wedding tastings are
complimentary for 2 people, if they have chosen and confirmed a plated meal. Additional guests may join in the
tasting and will be charged a minimum of $30 per person. They are available on Saturdays at either 2 or 3pm.
Q: Can I bring my own alcohol?
A: You may bring your own wine at a corkage fee of $35 per 750ml bottle. Homemade wine is not permitted. If
there is something special you are looking for that is not available on our menu please let your Wedding Planner know so that we can attempt to source it out for you.
Q: Will the food prices change between now and my wedding?
A: They may. We guarantee pricing once you have signed a Banquet Event Order and committed to a food choice.
Q: How does the bar work?
A: We have many options for your bar. We can do a subsidized bar, drink tickets, a host bar by consumption, or a
cash bar. We will provide you with a bartender, however if bar sales are less than $200 there is an $18/ hour charge for a minimum of three hours for the bartender.
Q: Will my guests be on the same floor / close together?
A: This may not be possible. We have three different buildings, each with different styles of guest room. As your
guests will be making their own reservations, if they book a suite that is only available in a certain building, we
cannot move them. We will try as much as possible, where guests have booked room types that are in the same
building, to keep people close together. The resort is large, but everything is walking distance and you won’t be too far apart!
Q: What options are there for a bridal suite?
A: For your wedding night, we will provide you with one night complimentary in an Executive Suite or Main Lodge
Loft Suite. If you wish to have a further upgrade, you will be responsible for upgrade charges on the night of your wedding and any pre and post nights.
Q: Great! I love the venue – how do I book?
A: Your Wedding Planner will provide you with a contract to hold the space and the room block. After you have been provided with the contract, you have 7 days to return the signed contract and your deposit.
Q: How much is the deposit?
Deposit #1: At Signing- the room rental fee will be due as a non-refundable deposit towards your wedding.
Deposit #1a: If you have chosen a closed block of rooms: The deposit is 25% of your contracted room block’s
revenue. For example, if we are holding 20 rooms in your block, at $249/night, the deposit would be $1,245.00.
(This amount will be applied to the master account-See Deposit # 4)
Deposit # 2: 50% of estimated Food and beverage (Based on $75 per guest +1 Drink/Hour if host bar)
Deposit #3: 25% of estimated Food and beverage (Based on $75 per guest +1 Drink/Hour if host bar)
Deposit #4- 14 days prior to your event: the balance of your food and beverage charges is due. The initial room
revenue deposit is applied as a credit to your final invoice.
