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Presentation Topics
Agenda
January Release BMA Channel Strategy
– eDropship
– Expanded Start-the-Clock MTAC Workgroups
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Support for Mail.dat 11-1 beginning in January 2011
Mail.dat 11-1 files may be used to enter or update postage statements with mailing dates after the January 2011 price change.
Mail.dat 11-1 files must have Postage Statement Mailing Date values on or after the January 2011 price change date.
Mail.dat 11-1 files will not be accepted before the January 2011 price change regardless of mailing date.
Support Mail.dat 11-1
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Price Change – eDoc File Submission Options
The mailing industry desires to submit Mail.dat and MailXML files before the price change for mailings to occur after the price change
Previously not supported by USPS (eDoc had to be cancelled/resubmitted after price change)
USPS will support two options– Option 1 – Manual (outside of PostalOne!)
– Option 2 – Automated Postage Recalculation
Special Topic – eDoc Submission prior to Price Change
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Option 1: Manual Option
Use manual approach similar to the contingency plan when the PostalOne! system is unavailable
Records created outside of the PostalOne! system will be kept for the qualification report and the postage statement to support the prices paid (these records may be hardcopy or in an electronic format that the USPS employees may access)
No postage statement is entered in the PostalOne! system when mail is verified
The correct eDoc (Mail.dat or MailXML) must be submitted when mail is released after the price change
This option must be used if mailing contains new products/services or if mailer wants to use new file formats (MailXML 9.0 or Mail.dat 11-1)
Special Topic – eDoc Submission prior to Price Change
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Option 2: Automated Postage Recalculation
Mailers can submit eDoc in existing file formats (MailXML 8.1 and Mail.dat 9-1) for existing products/services
PostalOne! will calculate initial postage based upon current prices
PostalOne! will be modified to recalculate postage when finalization occurs at BMEU:– Pop-up window will appear during finalization indicating that
postage recalculation necessary– Background process will map lines from current version of
Postage Statement forms to the appropriate lines/sections on new version of Postage Statement forms and apply new prices for each line that is impacted by price change
Product/Services no longer supported will not be allowed to finalize after price change
Special Topic – eDoc Submission prior to Price Change
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Presentation Topics
Agenda
January Release BMA Channel Strategy
– eDropship
– Expanded Start-the-Clock MTAC Workgroups
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BMA Channel Strategy
Business Mail Acceptance Vision
Provide mailers with an efficient, cost-effective, and streamlined business mail channel by:– Optimizing processes in the mail value chain by creating
electronic interfaces and digitized work flows.
– Promote centralized flexible electronic payment solutions.
– Provide customers with 24x7 automated access to initiate, manage, and present business mailings.
– Facilitate mailing acceptance, verification, and induction electronically upon entry and through the mail processing cycle.
– Provide near real-time, integrated, centralized mailing status feedback and customer support.
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Online/Self Service Electronic Retail BMEU/Induction
Leverage channels based upon customer need
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Leaner, Smarter, Faster
BMA Channel Strategy
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BMA Channel Strategy
Reduce costs by removing duplicative processes, eliminating waste, and decreasing labor intensive procedures
Automated 24x7 customer access to initiate, manage and present mailings.
Increase mail manufacturing cycle time Improve near real-time visibility Provide alternate, convenient, integrated electronic payment options
• Timely, accurate and consistent information regarding mailing design/preparation rules, processes and decisions
Improve accountability across mail supply chain Timely Systemic instead of incident measurement of mailing quality Stimulate product and services growth
Benefits
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Short-Term Initiatives
Simplify Full-Service verifications eDropship Start-the-Clock for All Mailings Options for Small Business to Engage in Full-
Service and Simplified Mailing Solutions
BMA Channel Strategy
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Presentation Topics
Agenda
January Release BMA Channel Strategy
– eDropship
– Expanded Start-the-Clock MTAC Workgroups
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Launch a Streamlined drop-ship process in 2011 Migrate away from Paper 8125 process Leverage Full Service Architecture MTAC 138 sessions: Weekly meetings since 9/1/2010 Detailed process discussions
– Electronic Documentation– Pre/Post-Induction Validations, Induction Processes
Key industry concerns– Mixed Loads– Process at Non-SV facilities– Proof of delivery
eDropship
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eDropship Process Overview
eDropship
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Presentation Topics
Agenda
January Release BMA Channel Strategy
– eDropship
– Expanded Start-the-Clock MTAC Workgroups
15
The current process uses EMD scans for Start-the-Clock for the mail
The EMD process needs to be replaced:– EMD Scans often do not reflect accurately reflect when
mail is tendered to the Postal Service
– The EMD process utilizes document scanning and not actual mail scanning
– Mail Owners are given inaccurate Start-the-Clock information
Expanded Start-the-Clock
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Start-the-Clock (STC) process
Start-the-Clock only for Full-Service Mailings today Expand Start-the-Clock for non Full-Service Mailings Accountability and Transparency across Supply Chain Utilize existing systems and processes for Full-Service
without mandating Full-Service rules and requirements Make Start-the-Clock available to owner and preparer Allow third-party data dissemination Use existing communication methods: Reports and
Electronic Data Exchange
Expanded Start-the-Clock
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Induction Method: BMEU
Start-the-Clock event
– Mailing Arrival Time as recorded in PostalOne! Start-the-Clock calculated for the Postage Statement Date Fields in Postage Statement Modified Available for all submission types Data available to Mail Owner and Mail Preparer Available through Postage Statements, Start-the-Clock reports
and Mail.XML messaging
Expanded Start-the-Clock
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Induction Method: DMU Verified, Mailer Transported
Start-the-Clock is calculated for the FAST appointment Start-the-Clock Event
– Appointment On-time: FAST Scheduled Appt Time– Appointment Early: Earlier of Scheduled Appt Time or Unload Start Time– Appointment Late: FAST Unload Start Time
Data available to Scheduler from Appointment Data available to Mail Owner and Mail Preparer if containers are linked to appointments in eDoc Available through Start-the-Clock reports, Mail.XML messaging, FAST Appointment Close-out
messages
Expanded Start-the-Clock
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Induction Method: DMU Verified, USPS Transported
Electronic documentation, CSA, and unique container barcodes are required for Start-the-Clock calculation Start-the-Clock is calculated for the container Start-the-Clock Event
– Trip Time from CSA when the container release scan occurs before container ready time– Trip Time from CSA when no container release scan is captured– If container release scan is after the container ready time, Start-the-Clock is the next day
Data available to Mail Owner and Mail Preparer Available through Start-the-Clock reports and Mail.XML messaging
Expanded Start-the-Clock
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Summary
Replace inaccurate STC calculations with accurate data
Utilize standard calculation and communication processes
Federal Register Notice, Deploy in 2011 Deploy 2011
Expanded Start-the-Clock
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Near-Term Initiatives
Results-based Automated Verification
Centralized Account Management
Integrated Customer Support and Feedback
Optimized Business Mail Acceptance Network
BMA Channel Strategy
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WG # 140 Enterprise Payment WG # 139 Start-the-Clock for Business Mail WG # 138 eDropship WG # 137 Full Service Feedback TT # 2 Streamline Business Mail Entry
MTAC Workgroups