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Florida Division ofEmergency ManagementBusiness Plan Bryan W. Koon, Director
FY
2012-2013
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Adopted: 6/5/12
EXECUTIVE SUMMARY:
As Director for the Division it is imperative that we set our Business Plan in alignment with some of the Top Priorities of the
Executive Office of the Governor. This year’s business plan focuses on the following three priorities:
1. Developing economic opportunities and job growth for the State. We will accomplish this by refining and improving our state and federal funding processes to local governments.
2. Streamlining state government to be more effective. We will accomplish this by exploring new relationships and strengthening current relationships with all of our
internal and external stakeholders. 3. Implement a training program and career path for our employees.
We will accomplish this by improving supervisory and leadership training and by asking each Bureau to develop anupward mobility for our employees.
The Business Plan was developed with input from over 20 members of our senior management and will continue to be refinedthroughout the year. We welcome your thoughts and input as we put this plan into action. We will continue to draw our strengthfrom our partnerships with FEMA/DHS, state agencies, and most importantly our local partners.
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FLORIDA DIVISION OF EMERGENCY MANAGEMENT
2011-12 BUSINESS PLAN
TABLE OF CONTENTS
A. 2011-2015 STRATEGIC PLANDescription Page Number(s)
A. 2011-15 Florida Division of Emergency Management Strategic Plan A1-A5
B. GOVERNOR RICK SCOTT’S TRASITION TEAM RECOMMENDATIONS
Description Page Number(s)
B. Florida Division of Emergency Management - Governor Rick Scott’s Transition Team Recommendations B1-B3
C. DIRECTOR’S OFFICE GOALS
GOAL # Description Page Number(s)
DIR1 Completion of “Typing” Project for Counties C1DIR2 Review and update the Division’s Five Year Strategic Plan C1DIR3 Create a Information Technology plan for the Division C1DIR4 Review and update Florida’s Domestic Security Strategic Plan C1DIR5 Look at ways to improve job retention within the Division to include completion of a climate
surveyC1
DIR6 Review of DEM’s staffing and organizational structure Look at how positions are funded and way to fund more effectively Reduce reliance on OPS and try to transition them to Career Service positions
C1
DIR7 Work on potential facility and working environment improvements C1DIR8 Complete a Special Needs Registry Review C1DIR9 Deepen and explore new relationships with emergency management associations and
affiliates. FEPA, Florida Sheriff’s Association, NEMA, IAEM. C1
DIR10 Preparation for the Republican National Convention in August Funding Operational Issues
C1
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D. OFFICE OF EXTERNAL AFFAIRS GOALS
GOAL # Description Page Number(s)
XAF1 Develop a Comprehensive Communication Plan for July 1, 2012- June 30, 2013 D1XAF2 Completion of the Redesign of FloridaDisaster.org D2XAF3 Expansion of Severe Weather Awareness Outreach and Events to Incorporate Entire 2012-
2013 Academic YearD3-D5
XAF4 Expansion of the Statewide Public Education Campaign including Kids Get a Plan D5-D6
XAF5 Conduct Statewide Public Information Officer Training (PIO Rodeo) D6XAF6 Participation in the FEPA Meetings (Annual, Mid-Year, Board of Directors, Etc.) D7XAF7 Participation in the Governor’s Hurricane Conference D7-D8XAF8 Create an Employee Recognition Program D8XAF9 Develop a systematic process to gather and use customer service data D9-D10XAF10 Update Statewide Strategic Plan for Persons with Disabilities D10-D11
XAF11 Development of an Outreach Coordination Plan (Underserved Communities) D11XAF12 Conduct 4 Meetings of the Emergency Management Advisory Working Group D12XAF13 Coordinate Florida Emergency Information Line Program D12-D13XAF14 Develop an Intern Program for FDEM and Counties D13XAF15 Develop a DVD with hurricane information similar to the L-324 Course at the National
Hurricane Center for elected officialsD14
E. OFFICE OF PRIVATE SECTOR COORDINATION GOALS
GOAL # Description Page Number(s)
PS1 Review Business Re-entry Processes and Develop Florida Specific Guidelines E1PS2 Integrate Private Sector Information into SERT Information Systems E2PS3 Identify and hold meetings with EM Groups and Agencies on Coordination with the Private
SectorE3
PS4 Install, Provide Training and Utilize Unified Incident Command and Decision Support(UICDS)
E3-E4
PS5 Review available Private Sector resources and information from academia on a consistentbasis
E4
PS6 Establish and Build Relationships and Partnerships with Private Sector Disaster Expertsfrom all Disciplines
E5
PS7 Assist with Florida Job Creation and Bringing Businesses to Florida E6
PS8 Visit with and explore partnership opportunities in 2012-13 with Florida’s LargestCompanies and Business Leaders
E7
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PS9 Explore Private Sector Technology for Disasters E8PS10 Explore Partnerships with Private Sector Philanthropy Groups E8PS11 Hold 2nd Annual Private Sector Coordination Summit E9PS12 Hold ESF 18 SOP Update and Training Sessions Quarterly E10PS13 Create and Update Business Preparedness Outreach Materials E11PS14 Implement the Use of the Private Sector Alerts Systems “PS Alerts” E11-E12PS15 Complete a Behavioral Study of Businesses to Gauge Level of Preparedness E12PS16 Plan for and make operational a State of Florida Virtual Business Emergency Operations
Center with 67 County and Private Sector InterfaceE13
PS17 Roll Out Private Sector Specific Social Media Sites (Facebook, and Twitter) E14PS18 Develop Private Sector Outreach and Communications Plan in Coordination with External
AffairsE15
PS19 Focus on Small County Business Partnerships (Family Dollar/Dollar General/ Dollar Tree/Freds)
E15-E16
PS20 Work with Regional Coordination Team to Hold 1 Regional Meeting in 2013 where Private
Sector is invited and is the focus of the meeting
E16
PS21 Finalize Partnership with Chick-fil- A on Kid’s Get A Plan Partnership with External Affairs E17PS22 Finalize Partnership with OnStar for Dissemination of Information to Florida Users E18PS23 Participate on FEPA Business and Industry Committee with goal of Increased Outreach to
Florida BusinessesE19
PS24 Complete Renovations and Technology Upgrades to ESF 18 Room E20PS25 Completion of ESF 18 Staff Training Guide E21PS26 Creation and Distribution of a Florida Disaster Preparedness Guide for Businesses in
FloridaE22
PS27 Develop Economic Impact Model for Disasters (DEO, FSU Dept. of Economics, Dunn &Bradstreet, FSU CDRP)
E23
F. OFFICE OF DOMESTIC SECURITY GOALS
GOAL # Description Page Number(s)
DS1 Continue to participate/facilitate Domestic Security related meetings F1DS2 Closeout/Extension Requests of Open DHS Grants F2DS3 Complete DHS Application Packet F3DS4 Prepare and Present FY11 DHS Legislative Briefing Package F3DS5 Ensure Grantee Compliance F4DS6 CERT Program Build Out F5DS7 Meet DHS Reporting Requirements F6
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G. OFFICE OF LEGAL AFFAIRS
GOAL # Description Page Number(s)
LEG1 Revisions to FAC Chapter 27P, Rules 11, 14, and 19; Repeal of 9B 68.001-.004 G1LEG2 Review Division Policies for Required Updates G2
LEG3 Meet with Staff and Finalize Language for Proposed Statutory Amendments G2
H. OFFICE OF HUMAN RESOURCES
GOAL # Description Page Number(s)
HR1 Automate Employee Acknowledgement of On-Line Procedure H1HR2 Automate In-Active Personnel Files and Place onto Electronic Storage H1HR3 Assure compliance with statute changes for HR H2
I. OFFICE OF THE INSPECTOR GENERAL
GOAL # Description Page Number(s)
OIG1 Develop Annual Audit Work Plan Based on a Risk-Based Analysis of DEM Programs,Operations and Activities
I1
OIG2 Evaluate and update the OIG and Division Single Audit Process (including policies,procedures, training and follow-up)
I2
OIG3 Develop and Deliver Audit Awareness Training, to Include Information on the OIG Function,Internal Controls, Fraud, Waste, Abuse, Efficiency and Effectiveness
I3
OIG4 Formalize Audit Recommendations and Actions Tracking (to include Auditor General,FEMA, DHS)
I4
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J. OFFICE OF FINANCE GOALS
GOAL # Description Page Number(s)
FIN1 Prepare FY 11/12 Financial Statements for OLO 52 and DEM OLO 31 J1FIN2 Research and Recommend Disaster Transportation Options J2
FIN3 Develop Desktop Procedures Format for Business Processes for the Division (Pilot BFSpositions, then remaining Finance, then rest of Division)
J3
FIN4 Revise the DEM reservist program utilizing OPS status J4FIN5 Extension of 2009 EMPG Grant J5FIN6 Extension of 2010 EMPG Grant J5FIN7 Develop 2013 – 2014 Legislative Budget Request J6FIN8 Require Reports and Monitor Performance Standards Monthly J6FIN9 Develop a Catering Policy for Activation in the State Emergency Operations Center J7FIN10 Review and Streamline the Travel Reimbursement and Approval Processes J7-J8FIN11 Provide DEM Training on FLAIR, Property Policy, Finance Coding, and Travel J8
FIN12 Allot Bureau Budgets in FLAIR by Object Code J9FIN13 Implement New Automated Requisition Process in MFMP J9FIN14 Implement New Automated DOH Reconciliation Process J10FIN15 Develop and Implement New Resource Action System (RAS) J11
K. BUREAU OF PREPAREDNESS GOALS
GOAL # Description Page Number(s)
PRE1 Update Criteria for Local Comprehensive Emergency Management Plans and the CountyCapabilities Assessment Checklist, AND Related Language in Florida Administrative Code
K1-K2
PRE2 Adopt 2012 State Comprehensive Emergency Management Plan and Commence Updatesfor 2014 State CEMP
K2
PRE3 Revise the SERT/Division Continuity of Operations Plan (COOP) K3PRE4 Conduct 3 Regional Continuity Planning and Training Workshops K4-K5PRE5 Update the Field Operations Guide (FOG) K5PRE6 Maintain Regional Evacuation Studies (RES) K6PRE7 Complete FEMA-Mandated State Preparedness Report by December 31 Deadline K7PRE8 Revise Florida Energy Assurance Plan (FEAP) K8PRE9 Revise or Recreate Fuel Contingency Plan K9PRE10 Author an SOP or Plan for each Turkey Point ingestion county (Broward, Collier) K10PRE11 Utilize All Available Sources to Identify Potential Unregistered EPCRA (Emergency Planning
and Community Right to Know Act) Facilities, Conduct Outreach, Identify QualifyingFacilities and Bring 100% into Compliance
K11
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PRE12 Investigate 100% of Reported Chemical Releases/ Spills Exceeding Reporting ThresholdQuantity (RQ)
K12
PRE13 Increase use of the Hazardous Materials Information System (HMIS) by 20% K13PRE14 Conduct quarterly (4) Local Emergency Planning Committees/State Emergency Response
Commission and Training Task Force meetingsK14
PRE15 Perform LEPC Desk Audits to Review Financial and Programmatic Records for the HMEP,HA and LEPC Staffing Contracts
K15
PRE16 Conduct Inspections/Audits on 10% of All Facilities Subject to Section 112r of the Clean Air Act (Accidental Release Prevention and Risk Management Planning Program)
K16
PRE17 Create REP Tailgate Videos to Train Nuclear Power Plant First Responders K17PRE18 Develop Basic Emergency Management Academy Utilizing Online and Classroom Training K18PRE19 Develop Continuing Supervisory Training for DEM Supervisors K19PRE20 Provide Training to Develop Vision, Culture and Values for DEM Leadership Connecting
Vision and Values to Daily Decision-MakingK20
PRE21 Provide Training that will Help Professionalize the Emergency Management Community K21
PRE22 To Provide Orientation to New Division Employees of “Blue Sky” and “Gray Sky” Roles andResponsibilities K22
PRE23 To Provide Division Employees With Training That Will Enhance and Expand TheirCapabilities and Maximize Performance of Their “Blue Sky” and “Gray Sky” Responsibilities
K23
PRE24 Provide the Opportunity for All County and Regional Partners (County, Municipalities, Non-Government Organizations (NGOs), Volunteer Organizations Active in Disasters (VOADs),and Private/Corporate Stakeholders) to Submit Training and Exercise Priorities to EnsureState Preparedness and Capabilities are Being Maintained
K24
PRE25 To Ensure State Preparedness and Strengthen Capabilities Statewide, Coordinate theDelivery of No Less Than 250 Courses Comprised of FEMA G Courses, EMI and OtherDHS Consortium Courses and Florida Specific Emergency Management Courses
K25
PRE26 To Ensure State Preparedness and Strengthen Capabilities Statewide, Develop andConduct a Statewide Exercise That Include Participants From All 67 Counties, All State Agencies and Federal Partners and Include Vigilant Guard Exercise Components
K26
PRE27 To provide an opportunity for the Division to promote strengthening relationships andinformation sharing with the emergency management community, conduct a two sessionseminar
K27
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L. BUREAU OF RESPONSE GOALS
GOAL # Description Page Number(s)
RES1 Develop an SOP to Increase Safety/Security Awareness of DEM Staff L1RES2 Communications/Outreach Training and SWO Staff Visits to Counties L2
RES3 Development/Implement Training/Certification Plan for SMT’s L2-L3RES4 Require Mid-Year and End-of-Year Reports from All 67 Counties on EMPA/EMPG Scope of
WorkL4
RES5 Re advertise Membership for State IMT L5RES6 Training for Operations Section L6RES7 Complete 200 Hurricane Evacuation Shelter Surveys L6-L7RES8 Identify 15,000 Hurricane Evacuation Shelter Spaces L8-L9RES9 Evaluate Change of EHPA Standard to ICC 500 Standard L10RES10 Sadowski Building Conference and Training Room Window Retrofit Project L11RES11 Perform the petroleum supply, demand, consumption, allocation and conservation functions
delegated to the Division in Section 377.701 and 377.703, Florida Statutes
L12
RES12 Ensure ESF 12-Fuels is Prepared for State EOC Activation L12-L13RES13 Develop looping display program for SEOC buildings and Capital Circle Office Complex L13RES14 Develop a Web Application Where People Can Use Their Phone GPS or Type at a Beach
and Get the Weather Forecast from National Weather Service, Along With the Rip CurrentRisk. There Will Also Be a Section for Safety Tips and Public Service Announcements
L14
RES15 Develop a DVD with Hurricane Information Similar to the L-324 Course at the NationalHurricane Center for Elected Officials
L15
RES16 Create a Series of Video Modules For Various Grade Levels to Distribute Through theDepartment of Education for Teachers to Use Any Time of the Year in Their WeatherLessons. Because Some Teachers Only Focus On Certain Subjects, Having Several Videos
Will Fulfill Their Needs Better Than One Long Video
L16
RES17 Completion of Comprehensive Division IT Strategic Plan L17-L18RES18 Complete and Integrate the DEM IT COOP Plan L18RES19 Complete Streamlining Between SEOC and Camp Blanding L19RES20 Develop Plans for Increased Network Redundancy from SEOC (SSRC) L19-L20RES21 Further development to SharePoint for DEM and SERT L20RES22 Continued Evaluation and Upgrading of the Network Architecture in Sadowski and Rudd L20-L21RES23 Evaluation of transition of SEOC and Blanding Infrastructure to the SSRC L21RES24 Formalization of a CSIRT L22RES25 Replacement of Current Web Proxy Solutions L23RES26 Weaning of Ex-DCA Services From DEM Network & Domain L23-L24
RES27 Development of Independently Managed Email Capabilities L24RES28 Refresh of Laptop Fleet to <5 Years of Age L25
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RES29 Virtual Desktop Pilot Program L26RES30 Complete Redesign of FloridaDisaster.org L26RES31 Implement Transfer FloridaEvacuates.com to DEM Housing Environment & Enhance
CapabilitiesL27
RES32 Online Tool For Strategic Plan and Business Plan Updates and EMPG Project Tracking L28
RES33 Complete EM Constellation Phase 6 L29RES34 Complete Get A Plan! Enhancements L30RES35 Enhance the State Training Web Portal L30-L31RES36 Sustain Natural Hazard Risk Assessment Framework GIS L31RES37 Create Tools to Support Know Your Zone Campaign to Enable Mobile and Desktop L32RES38 Support Technology Transfer from John Hopkins of RtePM and Create Environment and
Tools for Running the Interface Through GATORL32
RES39 Replacement of Division Emergency Vehicles Annual Replacement of Vehicles Beyond State Criteria for Replacement
L33
RES40 Replacement Field Equipment Allocations
Ongoing Replacement and Upgrades of Field Equipment for Regional Coordination, StateManagement Team, Logistics Section Teams, Field Communications Assets
L34
RES41 Conduct 2012 “Radar II” Statewide Interoperable Communications Exercise at CampBlanding
L34-L35
RES42 Conduct a Series on Ongoing Logistics Section Management Courses for the Counties atLeast 4 Times a Year
L35-L36
RES43 SEOC Center Screen Upgrade to Video WallTechnical Enhancement of the SEOC Center Screen from LCD Projection to a 15 ScreenMatrix Video Wall/ Funding Will Be Provided By DOACS Under A Settlement Agreement.Budget $300,000
L36
RES44 Let RFP for multi-vendor, multi-modal transportation contract L37
RES45 Revise the State Logistics PlanRevision of the State Logistics Plan Annexes L38
RES46 Implementation of the Shelf Stable Meal VMI L39-L40RES47 Replacement for SEOC FRAC Card Security System L40RES48 Establishment of Logistical Staging Area’s MOU’s L41RES49 Replacement Mobile Devices (Cell Phones)
Annual Replacement of Cell Phones for the Division. Upgrade of Cellular Phone to NewEVO LITE High Security Model vs. Blackberry’s
L42
RES50 State EOC VTC Systems Installations L43RES51 MSAT Reuse Program L44RES52 Rollout of New EASIPAWS and CMAS Statewide L45
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M. BUREAU OF RECOVERY GOALS
GOAL # Description Page Number(s)
REC1 Evaluate the Enhanced Use of Technology for IA and PDA's M1REC2 Closeout of Pre-2004 Disaster Events M2
REC3 Complete 288 (50%) of Final Inspections for Post-05 Disasters M3REC4 Complete 2714 (75%) of Subgrantee Closeouts for 2004-05 Disasters M4REC5 Close all Pre-2012 FMAG Events M5-M6REC6 Identify Temporary Housing Coordinators for Each County M6REC7 Revise, Update or Terminate MOU With MLU for Temporary Housing Missions M7REC8 Amend the State Administrative Plan and Develop a PA and Mitigation Staffing Plan Within
30 DaysM8
REC9 Revise, Update or Terminate the State’s Disaster Reservist Program (In Case ofTermination, Identify an Alternate Staffing Solution/Program)
M9
REC10 Recover 100% of Funds Owed to The State (due to FEMA Overpayments and
Deobligations) as of July 1, 2012
M10
REC11 Evaluate and Identify Methods for Expanding DRC/ESC Operational Capabilities M11REC12 Evaluate and Identify Methods for Expanding Preliminary Damage Assessment Operational
CapabilitiesM12
REC13 Identify and Implement Process to Track and Claim Direct Administrative Costs on Post-05Disasters
M13
REC14 Evaluate and Improve Debris Management Capabilities at the Local Government Level M14
N. BUREAU OF MITIGATION GOALS
GOAL # Description Page Number(s)MIT1 Consult With at Least 8 New* Communities to Develop Flood Mitigation Grant Applications N1MIT2 Monitor all Hazard Mitigation Assistance Program Non-Disaster Projects for Quality
AssuranceN2
MIT3 Conduct All Work Outlined in the Annual Scope of Work for National Flood InsuranceProgram Grant
N3-N5
MIT4 Continue to Implement Outreach Awareness of Mitigation Programs, Planning, and Funding N5MIT5 Submit Draft Update of State’s Hazard Mitigation Plan Due to FEMA February 2013 N6MIT6 Explore Deeper Relationships With Other State Agencies to Improve and Enhance
Mitigation EffortsN7
MIT7 Work to Improve the Residential Construction Mitigation Program (RCMP) Delivery and
Projects
N7
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MIT8 Attain a Cumulative Total Close Out of 406 Projects Out of 466 (87%) for the 2004 HazardMitigation Program ( Total Number of Projects Represent $321,081,325 in ObligatedFunds): Charley (1539), Frances (1545), Ivan (1551), Jeanne (1561)*
N8
MIT9 Attain a Cumulative Total Close Out of 138 Projects Out of 162 (87%) for the 2005 HazardMitigation Program ( Total Number of Projects Represent $148,701,364 in Obligated
Funds): Dennis (1595), Katrina (1602) Wilma (1609)*
N9
MIT10 Final Close-out With FEMA of 2007 Hazard Mitigation Grant Program Disasters: GroundhogDay Storms (1679), Christmas Day Storm (1680)
N10
MIT11 Attain a Cumulative Total Close Out of 26 Projects Out of 60 (43%) for the HazardMitigation Program (Total Number of Projects Represent $16,671,512 in Obligated Funds):Fay (1785) and Gustav (1806)
N10-N11
MIT12 Attain a Cumulative Total Close Out of 14 Projects Out of 29 (49%) for the HazardMitigation Program (Total Number of Projects Represent $6,450,544 in Obligated Funds):Severe Weather and Flooding (183,1840)
N11-N12
MIT13 Monitor and Maintain the Bureau’s Database of Standard Operating Policies andProcedures
N12
MIT14 Research and Determine Sound Methodologies for Baseline Statistics to Assess andDemonstrate Performance Standards
N13
MIT15 Request FEMA Approval for State Authority to Implement NFIP N13MIT16 Promoted Specific Mitigation Efforts N14MIT17 Develop Relationships and Cooperation between the Bureau of Mitigation and Private
Sector to Enhance Mitigation EffortsN14
MIT18 Establish Practices to Ensure Financial Transparency N15MIT19 2013/2014 Staffing Plan and Management Cost Request to Federal Emergency
Management AgencyN15-N16
MIT20 Submit Reconciliation for 2012/2013 Management Costs to Federal Emergency
Management Agency
N16
MIT21 Develop and Finalize the Remainder of Mitigation.org System and Ensure Functionality N17
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Florida Division of Emergency Management2011-15 Strategic Plan
GOAL #1 IMPLEMENT DIRECTOR’S PRIORITIES
1.1 Maintain current level of capabilities for County Emergency Management agencies.1.2 Reduce turnover and achieve pay equity for Division staff.1.3 Explore new ways to ensure Floridians are prepared for disasters.1.4 Explore and implement use of effective notification programs and identify potential gaps.1.5 Explore reallocation of funding within the Division’s budget. 1.6 Implement Division wide performance standards to be reviewed on a regular basis.
GOAL #2 PROMOTE EFFECTIVE LEADERSHIP2.1 Identify and improve leadership processes and mentor Future Leaders.2.2 Formalize intern process and develop program with colleges and universities.
GOAL # 3 ENSURE CUSTOMER SATISFACTION3.1 Develop a systematic process to gather and use customer satisfaction and dissatisfaction data.3.2 Build relationships with customers and ensure open communication
GOAL # 4 PROFESSIONAL DEVELOPMENT AND RECOGNITION4.1 Implement a Systematic Ethics Program4.2 Implement an employee recognition program4.3 Establish a Training Management System4.4 Add Career Track4.5 Continuing professional education/development
GOAL # 5 IMPROVE TRANSACTIONAL PROCESSES5.1 Update and maintain applicable standard operating policies and procedures.5.2 Improve Personnel processes through development and utilization of a paperless system.5.3 Develop and implement an Information Technology Strategic Plan5.4 Eliminate all additional (non-policy) unnecessary procedures to streamline the reimbursement process for all programs.
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GOAL # 6 MAINTAIN NATIONAL ACCREDITATION6.1 CEMP (including Capability Assessment) (Including County Plans) – Update the compliance criteria to meet national
standards.6.2 10% of counties EMAP accredited within the next 5 years.6.3 Regularly maintain EMAP required plans and documentation.
GOAL # 7 REDUCE DISASTER IMPACTS FOR FLORIDA’S RESIDENTS AND BUSINESSES 7.1 Building Codes - Replace the Florida Building Code’s Public Shelter Design Criteria (s. 423.25, FBC—Building) with adoption
of the hurricane provisions of the International Code Council’s Standard for the Design and Construction of Storm Shelters(ICC 500).
7.2 Maintain the Regional Evacuation Studies.7.3 Ensure all Counties have proper program-specific The FDEM should immediately assess methods to grow this regional
capability, including the allocation of staff to the regions that are competent in the areas of planning, grant management, andoverall training. Training, equipment, and plans to reduce disaster impacts.
7.4 Ensure the availability of adequate public shelter space in each region of the state.
GOAL # 8 PROVIDE MONITORING AND OVERSIGHT OF NUCLEAR FACILITIES8.1 Ensure licensure of existing facilities is maintained and monitor the licensing of two new nuclear reactors.
GOAL # 9 CREATE A CAREER PATH FOR EMERGENCY MANAGEMENT PROFESSIONALS IN FLORIDA9.1 Identify, maintain, schedule, and offer training sufficient to meet the needs of the DEM mission by use of internal and external
sources as appropriate.9.2 Establish a training matrix (Career Path) for all experience levels (entry, mid-level, advanced) of emergency managers.
GOAL # 10 INCREASE PREPAREDNESS LEVEL OF ALL FLORIDIANS10.1 Develop an outreach coordination plan with the goal of reaching as many Floridians with the disaster preparedness message
as possible. Business Plan
GOAL # 11 (FNSS Implementation) PROVIDE SAFE AND ACCESSIBLE SHELTERING11.1 Ensure ability to shelter all Floridians. Analyze and define eligibility for general population and special needs shelters11.2 More accurately define public shelter essential features and accessory requirements for special needs, pet-friendly and
persons with disabilities populations, to include electrical requirements for persons with disabilities.11.3 Ensure that public shelters can accommodate persons with disabilities.11.4 Provide strategies for establishment of pet-friendly public shelters.
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GOAL # 12 STABILIZE IMPACTED JURISDICTIONS12.1 Maintain 24/7 readiness for an all hazards response statewide.12.2 Maintain ability to notify SERT personnel and key Government officials within 30 minutes of a reported incident.12.3 Maintain regional response capabilities to respond to counties within 2 hours.12.4 Maintain the ability to activate the State Emergency Operations Center to a Level 2 within 30 minutes of formal notification to
key stakeholders.12.5 Maintain the ability to activate the State Emergency Operations Center to a Level 1 within 60 minutes of formal notifications to
key stakeholders.12.6 Ensure the State Unified Logistics Section Program and State Logistics Response Center has adequate contracts,
commodities and capabilities to activate and begin moving commodities within 6 hours of formal notification of keystakeholders.
12.7 State Management Teams (SMT) -Maintain the ability to deploy a state Incident Management Team within 2 hours ofactivation/direction by the SERT Chief.
12.8 National Guard - Maintain the ability to deploy Florida National Guard to support security, logistic, intelligence andreconnaissance, and humanitarian missions within 72 hours of activation/direction by the State Coordinating Officer.
12.9 Maintain redundant communications with the 67 County Warning Points and Nuclear Power Plants.
GOAL # 13 ENHANCE RECOVERY CAPABILITIES13.1 Institute training and cross training of all recovery staff on individual assistance and public assistance processes.13.2 Modify the use of disaster reservists outside of their normal role as part of Community Response Teams to include
Preliminary Damage Assessment, Essential Service’s Center’s and Disaster Recovery Center activities. Enhancetraining/cross training. Business Plan
13.3 Maintain the capacity to establish Essential Services Center’s or Disaster Recovery Center’s post impact within 48 hours. 13.4 Be prepared to conduct initial PDA’s within 24 hours after impact. 13.5 Be prepared to staff and equip a JFO concurrently with FEMA.13.6 Deploy a PA financial field team to capture and draft project worksheets for Category A & B within 10 days of the PDA
Process being completed.
13.7 Amend the state administrative plan and develop a PA and Mitigation staffing plan within 30 days of the establishment of theJFO.
GOAL # 14 EXPEDITE RECOVERY DISASTER CLOSEOUTS14.1 By 2012, close all project worksheets related to disasters through 2005.14.2 Post 2005 disasters will be closed within 5 years of date of declaration.14.3 Downsize the Florida Recovery Office as appropriate according to Project Worksheet and Applicant closeouts.
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GOAL #15 MAXIMIZE STAFFORD ACT FUNDING15.1 Enhance coordination with Section 406 procedures to obtain additional funding for damaged structures. More local emphasis15.2 Provide training to local and state agencies to enhance the knowledge base of the staff in obtaining eligible funding.
GOAL # 16 ENHANCE FUNDING AND SERVICE FOLLOWING NON-STAFFORD ACT DECLARATIONS
16.1 Develop a non-Stafford act plan for resources available to Floridians to include development and recommendations for a non-federally funded State PA and IA Process.
GOAL # 17 MAXIMIZE MITIGATION PROGRAM FUNDING17.1 Maintain the State’s FEMA Approved Enhanced Mitigation Plan 17.2 Support and assist local applicants through planning and technical assistance in order to maximize the number of approvable
applications to ensure all available funds are received.17.3 Ensure the timely disbursement of funds and close out of disasters and funding cycles.17.4 Increase mitigation funding for residential retrofits.17.5 Encourage all county and/or regional mitigation strategies and maintain 100% participation in all municipalities.17.6 Encourage 100% participation in the National Flood Insurance Program (NFIP) by all counties no later than January 1, 2012.
GOAL # 18 ENHANCE NON-PROGRAMMATIC MITIGATION PROGRAMS18.1 Assure that after each Presidentially-declared disaster, post-disaster loss avoidance studies are conducted.18.2 Work with local officials to encourage Code+ practices as well as other "soft" mitigation-oriented activities in their
communities; report on these.
GOAL # 19 EXPEDITE MITIGATION DISASTER CLOSEOUTS19.1 By 2012, close all projects related to disasters through 2005.19.2 Post 2005 Disasters closed within 5 years.
GOAL # 20 INCOPORATE THE PRIVATE SECTOR INTO ALL PHASES OF EMERGENCY MANAGEMENT20.1 Form partnerships with businesses, associations and not for profit groups.20.2 Improve information sharing capabilities with the private sector.20.3 Create Business Emergency Operation’s Centers in Florida. 20.4 Promote job creation and bringing businesses to Florida.20.5 Provide educational, training and outreach opportunities to businesses on disaster related issues.
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GOAL # 21 ENHANCE DOMESTIC PREPAREDNESS21.1 Ensure not only grantee but also sub-grantee compliance with applicable state and federal rules and regulations.21.2 Update the Florida Domestic Security Strategic Plan every two years21.3 Continue Citizen Emergency Response Team community outreach initiatives.21.4 Ensure the timely obligation, disbursement and close out of sub grants.
21.5 Continue to leverage federal funds in support of Florida’s Domestic Security Strategic Plan.
GOAL #22 MAINTAIN FINANCIAL ACCOUNTABILITY FOR ALL GRANTS22.1 Ensure not only grantee but also sub-grantee compliance with applicable state and federal rules and regulations.22.2 Ensure the timely obligation, disbursement, extensions and close out of grant awards.
GOAL# 23 PROVIDE MONITORING AND OVERSIGHT OF HAZARDOUS CHEMICAL FACILITIES23.1 Continue facility outreach activities to increase reporting compliance23.2 Encourage cross training of staff to enhance promotion possibilities 23.3 Develop training program for staff to strengthen quality control capabilities
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Florida Division of Emergency ManagementGovernor Rick Scott’s Transition Team Recommendations
RECOMMENDATION 1: Create the Office of Emergency Management within the Executive Office of the Governor.
RECOMMENDATION 2: Governor Scott should designate a Domestic Security Coordinator in the EOG and mandate thedevelopment of a meaningful Florida Domestic Security Strategy as a top priority
RECOMMENDATION 3: CEMP guidance should be developed consistent with new emphasis on meaningful planning
RECOMMENDATION 4: The suggested Governor’s Homeland Security Coordinator and the Executive Planning Committeeoutlined above should also be tasked with oversight of all funding decisions related to federal and state grants and other fundingsources
RECOMMENDATION 5: The State should achieve greater linkages of state and local Public Safety resources, including theFDEM State Watch Office and the FDLE Fusion Center.
RECOMMENDATION 6: The FDEM should immediately assess methods to grow this regional capability, including the allocationof staff to the regions that are competent in the areas of planning, grant management, and overall training.
RECOMMENDATION 7: The transition team supports the planned downsizing of this “temporary” operation(the Florida Recovery Office) and encourages the continued use of outsourcing for future Public Assistance management services
RECOMMENDATION 8: The new Office of Emergency Management should build, as a priority, a training and exercise programthat is consistent with new Florida Strategy and Blueprint.
RECOMMENDATION 9: The State should consider further outsourcing this (the State Logistics Response Center) operation toan appropriate warehouse administration company.
RECOMMENDATION 10: FDEM and other representatives of EOG should explore current and future funding available forMitigation programs to seek appropriate funding for residential and business wind mitigation inspections and retrofit efforts.
RECOMMENDATION 11: County Base Grant funding from the Emergency Management, Preparedness and Assistance TrustFund should be maintained to ensure state and local readiness.
RECOMMENDATION 12: All possible efforts should be taken to identify ways to reduce staff turnover.
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RECOMMENDATION 13: The state should relax travel restrictions in certain critical areas to insure proper service is provided tolocal customers.
RECOMMENDATION 14: As part of the development of a new blueprint and strategy for Florida, a complete assessment of the
services and recommendations of the NGOs should be addressed to insure appropriate and maximum coordination and use.
RECOMMENDATION 15: The proposal to develop the Florida Disaster Support Team should be appropriately evaluated and, ifpractical, implemented as part of the new FDEM.
RECOMMENDATION 16: The current and recommended FDEM organizational charts should be carefully examined anddeployed as appropriate.
RECOMMENDATION 17: Upon final decisions concerning the placement and refinements to FDEM, a new Legislative BudgetRequest should be developed by the Executive Office of the Governor.
RECOMMENDATION 18: After the re-alignment of FDEM and the development of a new blueprint for future efforts, these critical
guiding documents (mission statements and performance measures) must be updated and aligned with the Governor’s vision andmajor goals and objectives.
RECOMMENDATION 19: The Transition Team strongly supports the following recommendations from the Florida Association ofCounties:
(a) Governor Scott should appoint a “Florida Oil Spill Recovery Advocate”. (b) Governor Scott should create a “Florida Oil Spill Recovery Work Group / Task Force” (c) Governor Scott should push for President Obama to establish clear federal oversight and require full transparency of
the BP governmental claims process immediately and a single federal point of contact should be named.(d) The State of Florida should request Congress to establish a Gulf Coast Recovery Fund, as recommended by Sec. of
the Navy Ray Mabus, and local governments should be represented on the Gulf Coast Recovery Council.(e) Congress should consider changes to the Oil Pollution Act disaster response model to provide for more local control,clear operational protocols, and a fair and effective local government reimbursement process.
(f) As stated previously, the federal government should appoint county representatives to the Gulf Coast RestorationTask Force immediately.
(g) The impacted counties, as a region, must speak as one voice and organize its resources to return the environment toits prior state or improve it if at all possible. Similarly, given the economic impact created by this single event, theregion needs new and creative economic development initiatives. To that end, a regional recovery plan is proposedthat would include the following components:
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RECOMMENDATION 20: The Governor’s Office should provide guidance regarding local jurisdictions who owe reimburseme ntsto the State and FEMA, as soon as it is practical.
RECOMMENDATION 21: This issue (pending Federal Sheltering Guidance FNSS) requires leadership of EOG and others toavoid unfunded mandate from Federal Government.
RECOMMENDATION 22: The data provided in the Regional Evacuation studies must be carefully reviewed and evaluated todetermine impacts on protective action decisions regarding evacuation and sheltering.
RECOMMENDATION 23: Major events that are planned for Florida should be priorities of key agencies to insure effectiveplanning and execution.
RECOMMENDATION 24: The State should review current price gouging regulation and state of emergency declarations toensure that businesses are not unduly impacted by an event in the state.
RECOMMENDATION 25: The State of Florida State should consider the development of Regional Business Emergency
Operations Centers.
RECOMMENDATION 26: The State should pursue a statewide credentialing system.
RECOMMENDATION 27: FDEM should strongly consider the designation of a full time staff member to coordinate private sectorissues and strategies.
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Florida Division of Emergency ManagementDirector Bryan W. Koon Priorities
PRIORITY 1: Completion of “Typing” Project for Counties
PRIORITY 2: Review and update the Division’s Five Year Strategic Plan
PRIORITY 3: Create an Information Technology plan for the Division.
PRIORITY 4: Review and update Florida’s Domestic Security Strategic Plan
PRIORITY 5: Look at ways to improve job retention within the Division to include completion of a climate survey.
PRIORITY 6: Review of DEM’s staffing and organizational structure. Look at how positions are funded and way to fund more effectively.
Reduce reliance on OPS and try to transition them to Career Service positions
PRIORITY 7: Work on potential facility and working environment improvements.
PRIORITY 8: Complete a Special Needs Registry Review
PRIORITY 9: Deepen and explore new relationships with emergency management associations and affiliates.FEPA, Florida Sheriff’s Association, NEMA, IAEM
PRIORITY 10: Preparation for the Republican National Convention in August Funding Operational Issues
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D. EXTERNAL AFFAIRS
Goal: XAF1
Description of Goal: Develop a Comprehensive Communication Plan for July 1, 2012 – June 30, 2013
Date of GoalCompletion:
July 1, 2012 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Goal #10 Increase Preparedness Level for all Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify a monthly messaging focus that highlightsarea of emergency management
7/1/12 Communication Plan Plan with specificmessaging points
Julie RobertsExternal Affairs
Update list of media contacts for print, radio andtelevision including email and phone
7/1/12 Comprehensive list ofmedia contacts
List of media withpertinent contact
Jessica SimsSamantha Plotkin
Research online programs for distribution to mediaoutlets
7/1/12 List of programs thatmeet requirements formedia distribution
Signed contract withnew company
Julie RobertsJessica SimsKevin Smith
Research of online companies for media research,
clip service for FDEM (we will not be able to switchcompanies until August when current contractexpires)
7/15/12 List of programs that
meet requirements formedia clipping service
Signed contract with
new company
Julie Roberts
Donna RiordanExternal AffairsKevin Smith
Develop comprehensive social media plan toincorporate both Facebook and Twitter and otheroutlets identified. The plan will include all FDEMaccounts, accounts for appropriate ESFs foractivation communication, otherdepartments/agencies that provide valuableinformation for dissemination
7/15/12 List of social mediaaccounts, strategy fordistribution during“blue sky” and “graysky” days
Detailed plan forinclusion in overallcommunication plan
Beverly ByertsSamantha PlotkinJulie Roberts
Identify outreach opportunities per month forinclusion in overall communication plan. Outreach
events will include FDEM sponsored, opportunitiesfor the Governor, First Lady and Lt. Governor toparticipate, private sector events, FDEM Regionaloffices, NWS offices, and other partner events
6/15/12 -12/31/12
Comprehensive list ofevents
Inclusion of events incommunication plan;
attendance byGovernor, First Lady& Lt. Governor atevents
Julie RobertsExternal Affairs
DEM Senior Staff
Develop plan for updating and printing outreachmaterials for designated events
6/15/12 – 12/31/12
Calendar of eventsand requestedmaterials
Printing anddistribution ofmaterials
Samantha PlotkinBeverly ByertsExternal Affairs
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Goal: XAF2
Description of Goal: Completion of the Redesign of FloridaDisaster.org
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts and Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTaskPhase One of Website Redesign Ready for Testing COMPLETED
5/1/12Basic layout anddesign
On time delivery andreviewed by WorkingGroup and Approvedby Project Leads
Julie RobertsRichard ButgereitWorking Group
Phase Two of Website Redesign Ready for Testing COMPLETED5/1/12
Development of layersand linkages
On time delivery andreviewed by WorkingGroup and Approvedby Project Leads
Julie RobertsRichard ButgereitWorking Group
Phase Three of Website Redesign Ready forTesting
7/1/12 Content and mediacapabilities
established
On time delivery andreviewed by Working
Group and Approvedby Project Leads
Julie RobertsRichard Butgereit
Working Group
Phase Four of Website Redesign Ready for Testing 7/1/12 Internal testing andreview of full mock up
On time delivery andreviewed by WorkingGroup and Approvedby Project Leads
Julie RobertsRichard ButgereitWorking Group
Beta Testing of Entire Website Statewide 7/1/12 – 7/31/12
Identify and correctany outstandingissues or bugs
Broad input fromStatewide EMpartners, measuresuccess by numberof “hits,” views, andfeedback comments
to Beta site
DEM All ExternalStakeholders
Redesign of FloridaDisaster.org goes live in theinternet.
8/1/12 Updated websitebecomes the public“face” for the Division
Is the site online Julie RobertsRichard ButgereitWorking Group
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Goal: XAF3
Description of Goal: Expansion of Severe Weather Awareness Outreach and Events to Incorporate Entire 2012-2013Academic Year
Date of GoalCompletion:
May 2013 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level for all Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskReview current Severe Weather Awareness Guide 6/1/12 –
6/30/12Determine sectionsthat include timesensitive information
Complete list of areaswhich correspond tospecific dates
Beverly ByertsSamantha PlotkinJulie Roberts
Review Severe Weather Awareness WeekSponsors and Identify new financial partners
6/1/12 – 7/15/12
Final list of partnersfor the 2012-2013SWAG
Receipt of funds fromthe partners forinclusion in SWAG
Julie RobertsExternal Affairs
Coordinate with NWS offices for authoring ofweather hazard articles for guide
7/1/12 Assign specific topicsto NWS Offices forUpdates
Receipt of updatedarticles
Amy Godsey
Set-up meeting with Florida Department ofEducation and Governor’s Education Advisor todiscuss strategy for Severe Weather AwarenessGuide Distribution and Outreach Events
7/15/12 Coordination ofarticles, events, anddistribution of SWAGduring 12-13 year
Written plan ofcoordination anddistribution
Julie RobertsExternal Affairs
Edit articles for grammar and content 7/15/12 Articles submitted byNWS Offices areproofed for inclusion
Articles ready fordistribution in SWAG
Michelle Palmer Amy Godsey
Gather appropriate images for articles 7/30/12 Updated photosavailable for SWAG
Photos are updatedin the SWAG
Michelle Palmer Amy Godsey
Update the 2012-2013 Severe Weather AwarenessGuide for distribution throughout the academic year(no longer focused on one week in February)
8/1/12 Completed SWAG thatis available fordistribution in 8/12
Printed 2012-2013SWAG available fordistribution
Beverly ByertsExternal Affairs
Finalize the Design for Printing of Severe Weather Awareness Guide for 2012-2013 Academic Year
8/15/12 Completed SWAG thatis available fordistribution in 8/12
Printed 2012-2013SWAG available fordistribution
Lida Maxwell, Alfredo Diaz
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Announce Poster and Video PSA ContestsStatewide in coordination with Department ofEducation, Charter School Groups and PrivateSchool Association, American Red Cross, andPrivate Sector Partners
9/1/12 Develop Poster andPSA Contest Rulesand Guidelines.
The number ofcontest submissionsfrom studentsGoal: 25 posters25 PSAs
Julie RobertsExternal Affairs
Statewide outreach campaign coordinated withDepartment of Education, Charter School
Association and Private School Association.Promote the PSA and Poster contests and distribute
the Severe Weather Awareness Guides throughoutthe state.
9/1/12 – 1/15/13
Orchestrated outreachcampaign using socialmedia, in schoolevents, and events
with First Lady andCommissioner ofEducation
The number andtypes of outreachmethods: pressreleases, Twitter,
Facebook, WebsitePostsGoal:100 total
Julie RobertsJessica SimsBeverly ByertsSamantha Plotkin
Develop plan for outreach events in Central Floridafor Severe Weather Awareness Week. Includeactivities for Governor Scott, First Lady Scott,Director Koon, Professor Tinkermeister, and FDEMOfficials
11/15/12 Schedule of Eventswith detailedinformation andfeatured guests
Events scheduled onappropriate officialscalendars
Julie RobertsJessica SimsBeverly ByertsSamantha Plotkin
Submit scheduling request for Governor Scott andFirst Lady Scott for the Downtown Disney kick-offevent
12/15/12 Request beingconsidered byGovernor and FirstLady’s Offices
Confirm or Regretfrom appropriateoffices
Julie Roberts
Finalize Kick-Off Event at Downtown Disney withRadio Disney for Severe Weather Awareness Week
12/15/12 Finalize schedule forin Orlando with RadioDisney
Signed contract Julie Roberts
Identify judges for the PSA and Poster Contest;including FDEM, Department of Education,
American Red Cross, and Private Sector Partners
1/1/13 List of judges from allinvolved groups
List of judges andschedule for judging
Julie Roberts
Submissions for the PSA and Poster Contest judged 1/7/13 – 1/20/13
Winners selected,partners are providedinformation, winningschools are informed
Winners selected Julie RobertsExternal Affairs
Finalize schedule for the Severe Weather Awareness Week event at Downtown Disney,including FDEM participates and special guests
1/20/13 Finalize plan,participants, andlogistics for kickoffevent
Final Agenda, list ofparticipants andtravel plans
Julie RobertsExternal Affairs
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Severe Weather Awareness Week kick-off event atDowntown Disney with Governor Scott or First LadyScott (if approved), Director Koon, FDEM officials,and Professor Tinkermeister
2/2/13 Kick-off event withRadio Disney
Number ofparticipants throughofficial Disneyattendance countGoal: 1500Number of media“hits” using television,radio, print, socialmedia
Goal: 50
Julie RobertsJessica SimsBeverly ByertsSamantha Plotkin
Amy GodseyMichelle PalmerOther DEM Staff
Coordination of Statewide Tornado Drill with FloridaDepartment of Education, NWS Offices, and FDEMRegional Offices
2/5/13 Participation byFlorida Department ofEducation Districts
Number of schoolsreported toparticipate
Amy GodseyNWS Offices
Goal: XAF4
Description of Goal: Expansion of the Statewide Public Education Campaign including Kids Get a Plan
Date of GoalCompletion:
May 2013 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level for all Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskSet-up meeting with Department of Education andGovernor’s Advisor on Education to discuss theoverall outreach plan for FDEM with individualschools and districts. Identify the best methods forcontacting schools and districts
8/1/12 Meeting to explorepartnership betweenFDEM and DOE forintegrating theoutreach campaigninto schools
Signed MOU or MOAwith DOE; LocalSchool Districts,External Partners onintegrating outreachcampaign
Julie RobertsExternal Affairs
Write plan for distribution of Kids Get a Plan
materials and outreach events for academic year.Plan will include events for the Governor, First Lady,Lt. Governor and Director Koon to participate.
8/1/12 Calendar of events for
academic yearincluding KGAP andolder student events
Identify the number of
events throughoutstate for KGAP andPublic EducationProgram
External Affairs
Develop calendar of presentations for FDEMOfficials, Regional Coordinators, NWS Officials, andDOE officials to visit school districts in person orthrough online / Skype
8/15/12 Coordinate with DOEand districts toschedule events
Number of schools /districts hostingeventsGoal: 15
Julie RobertsExternal Affairs
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Work with the DOE emergency managementsection to develop standard presentations based ongrade level (K-3, 4-6, 7-9) incorporating FCATstandards, opportunities for students feedback, andreview of presentations
9/1/12 Development of gradelevel appropriate(FCAT approved)material forpresentation
Number ofpresentationsdevelopedGoal: 3
Amy GodseyJulie RobertsExternal Affairs
Provide training to FDEM Officials, RegionalCoordinators, NWS Officials, and DOE officials tovisit school districts in person or through online /Skype. Training can be held in person or webinar
9/15/12 Provide Training onpresentation material
Number of trainingsperformedGoal: 10
Amy GodseyExternal Affairs
Deliver presentations to school / districts asidentified on the calendar in coordination with DOE
9/15/12 – 5/31/12
Deliver Presentations Number ofpresentationsperformed.Goal: 20
Amy GodseyMichelle PalmerExternal AffairsRegional Coordinators
Goal: XAF5
Description of Goal: Conduct Statewide Public Information Officer Training (PIO Rodeo)
Date of GoalCompletion:
August 1, 2012 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #9 Create a Career Path for EM Professionals in Florida
Tasks Anticipated to Complete GoalDate ofTask
CompletionOutcome Intended Metric Staff Assigned to
TaskDevelop outline of program for a statewide PIOTraining
5/1/12 Draft agenda for PIOtraining
Finalized agenda Julie RobertExternal AffairLinda McWhorter
Identify location of statewide PIO training 5/1/12 Location identified Contract signed forlocation
Julie RobertsExternal Affairs
Create promotional “save the date” for statewidePIO training (PIO Rodeo) including customized
logo for future promotion
6/1/12 Save the Date fordistribution
Finalized “save thedate” and distribution
list
Julie RobertsBeverly Byerts
Linda McWhorterCreate informational flier including registrationinformation for distribution to statewide PIOsattending training
6/10/12 Informational flier withregistration
Finalizedinformational flier
Julie RobertsBeverly Byerts
Finalize the agenda for training sessions. Identifytrainers.
6/15/12 Finalized agenda Agenda Julie RobertsLinda McWhorter
Finalize logistics for training including housing,meals, transportation for FDEM staff.
6/15/12 Approval of RTAs for staff Signed RTAs Julie RobertsFinance
Finalize list of attendees. 7/20/12 List of attendees List of AttendeesGoal: 80
Julie RobertsLinda McWhorter
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Goal: XAF6
Description of Goal: Participation in the FEPA Meetings (Annual, Mid-Year, Board of Directors, Etc.)
Date of GoalCompletion:
August 31, 2013 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTaskParticipate in Program Committee Meetings 1/1/13 –
12/31/13Ensure participation inFEPA ProgramCommittee Meetings
Number of DEM staffthat participate inthese meetings
Julie Roberts
Submit DEM Staff participation plan to Director 7/11/13 and2/1/13
Develop list of StaffParticipation for FEPAMid-Year Conference
List complete andsubmitted to Directorand Deputy Director
Julie Roberts
Review Staff presentations and training materials. 7/25/13 and2/12/13
Ensure coordination ofall presentations andtraining materialacross DEM functions
Review and approvalof all submitteddocuments
Julie Roberts
Attend and Participate in FEPA Annual Meeting andMid-Year Meetings
2/13 and 8/13 Participate in FEPA Annual and Mid-YearMeetings
Confirmedparticipation byapproved DEM Staff
Approved Staff
Goal: XAF7
Description of Goal: Participation in the Governor's Hurricane Conference
Date of GoalCompletion:
May 31, 2013 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskParticipate in program committee meetings 10/15/12 Provide DEM input in
GHC programcommittee meetings
Ensure DEMrepresentatives sit onall appropriatecommittees andparticipate inscheduled meetings
Julie Roberts
Submit DEM staff participation plan to Director 4/1/13 Develop approved listof DEM staff forparticipation
List submitted andapproved
Julie Roberts
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Coordinate DEM staff transportation to Ft.Lauderdale for conference to reduce number ofstate vehicles required to travel
4/15/13 Attendees dates oftravel, carpoolsuggestions, vehicleidentified.
List coordinated withlogistics
Julie Roberts
Review staff presentations and training materials 4/15/13 Ensure coordination ofall presentations andtraining materialacross DEM functions
Review and approvalof all submitteddocuments
Julie Roberts
Attend and participate in Governor’s Hurricane
Conference
TBC Participate in GHC Confirmed
participation byapproved DEM Staff
Approved Staff
Goal: XAF8
Description of Goal: Create an Employee Recognition Program
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #4 Professional Development and Recognition
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
2nd
Quarter DEM Awards Meeting 6/30/12 Committee meets,reviews submissionsand chooses quarterlyaward recipient
Award Recipientchosen
Program Committeemembers
Review Employee Recognition Program withCommittee to identify successes and suggestedchanges by DEM staff
7/15/12 Provide updatedprogram
Reviewed andupdated program
Julie RobertsExternal Affairs
3rd
Quarter DEM Awards Meeting 9/30/12 Committee meets,reviews submissions
and chooses quarterlyaward recipient
Award Recipientchosen
Program Committeemembers
4th Quarter DEM Awards Meeting 12/22/12 Committee meets,
reviews submissionsand chooses quarterlyaward recipient
Award Recipientchosen
Program Committeemembers
1st Quarter DEM Awards Meeting 3/30/13 Committee meets,
reviews submissionsand chooses quarterlyaward recipient
Award Recipientchosen
Program Committeemembers
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Goal: XAF9
Description of Goal: Develop a systematic process to gather and use customer service data
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #3 Ensure Customer Satisfaction
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskResearch and review other agency andorganizations processes for gathering and usingcustomer service data
2/1/12 Gather best practicesof other state and localagencies for gatheringcustomer service data
Number of externalentities contactedand customer servicedata gatheringpractices reviewedGoal: 5
Julie RobertsExternal Affairs
Draft DEM plan for obtaining customer serviceinformation and dissemination of that informationinternally and externally on a quarterly basis
3/31/12 Draft Plan forcapturing customerservice data (internaland external)
Draft complete andready forpresentation andreview (y/n)
Julie RobertsExternal Affairs
Present Customer Service plan to DEM X-Com forreview and comment 4/15/12 Present plan forreview and discussion Plan presented atXCOMM on time (y/n)Feedback receivedand incorporated
Julie RobertsExternal AffairsDEM X-Com
Present final plan to Director for approval 5/1/12 Present XCOMMvetted plan to theDirector
Plan reviewed by theDirector andapproved (y/n)
Julie RobertsExternal Affairs
Implement Customer Service plan 6/1/12 Activate finalized andapproved plan
Number of datapoints received
Julie RobertsExternal Affairs
Provide Quarterly Reports – September 1, 2012 9/1/12 Consolidate Data intoa Quarterly report forreview by Director,
Deputy, andpresentation to DEMX-Com
Number of datapoints receivedGoal: 15
Quarterly Reportpresented on timeImplementation planfor suggestionsdeveloped
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Provide Quarterly Reports – December 1, 2012 12/1/12 Consolidate Data intoa Quarterly report forreview by Director,Deputy, andpresentation to DEMX-Com
Number of datapoints receivedGoal: 15
Quarterly Reportpresented on timeImplementation planfor suggestionsdeveloped
Julie RobertsExternal Affairs
Goal: XAF10
Description of Goal: Update Statewide Strategic Plan for Persons with Disabilities
Date of GoalCompletion:
June 30, 2012 Lead Staff Assigned to Goal: Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #11 FNSS Implementation
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTaskIdentify goals and objectives for strategic planningprocess.
August 15,2011
Development of goalsand objectives forstrategic plan
Acceptance of goalsand objectives forstrategic plan
Julie RobertsExternal Affairs
Develop schedule for strategic planning sessions tobe held regionally.
August 31,2011
Develop dates andlocations of regionalsessions
Specify dates,locations andattendees of regionalsessions
Julie RobertsExternal Affairs
Hold meetings with state agency stakeholdersregarding process and goals.
August 31,2011
Identify state agencystakeholders
Meet with stateagency stakeholders
Julie RobertsExternal Affairs
Hold regional strategic planning workshops. March 31,
2012
Schedule strategic
planning workshops ineach region
Hold strategic
planning workshop ineach of 7 regions
Julie Roberts
External Affairs
Complete draft Strategic Plan and report of findingsfrom each workshop and submit to ExecutiveCommittee.
May 31, 2012 Completed regionaldraft plans and reports
Acceptance ofregional draft plansand reports
Julie RobertsExternal Affairs
Engage disability community stakeholders tostrengthen plan and to ensure coordination onceplan is approved.
March 31,2012
Bring disabilitycommunity reps. intothe planning process
Participation ofdisability communityreps. into theplanning process
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Implement Statewide Strategic Plan for Personswith Disabilities
June 30, 2012 Implement planfollowing state andfederal guidelines andregulations
Acceptance of planfollowing state andfederal guidelinesand regulations
Julie RobertsExternal Affairs
1st Quarter Progress Report Due Sept. 30, 2011 Submission of
progress report Acceptance andapproval of progressreport
Julie RobertsExternal Affairs
2nd
Quarter Progress Report Due Dec. 31, 2011 Submission ofprogress report
Acceptance andapproval of progress
report
Julie RobertsExternal Affairs
3rd
Quarter Progress Report due Mar. 31, 2012 Submission ofprogress report
Acceptance andapproval of progressreport
Julie RobertsExternal Affairs
Annual Progress Report due June 30, 2012 Submission ofprogress report
Acceptance andapproval of progressreport
Julie RobertsExternal Affairs
Goal: XAF11
Description of Goal: Development of an Outreach Coordination Plan (Underserved Communities)
Date of GoalCompletion:
November 30, 2012 Lead Staff Assigned to Goal: Beverly Byerts / Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskReview and research other states outreach efforts inregards to underserved communities
2/1/12 Develop best practiceswhite paper
Paper drafted andpresented for review
Melanie Motiska
Schedule meetings with stakeholders and key
organizations that represent underservedcommunities
8/1/12 Meet with key
stakeholders for input
Revised white paper
with stakeholder input
Beverly Byerts
Samantha Plotkin
Coordinate with these agencies to develop anoutreach plan for these areas
6/30/12 Develop draft full scaleoutreach plan withannexes for individualagencies
Draft plan withannexes completed
Beverly ByertsSamantha Plotkin
Division-wide and county review of outreach plan 8/30/12 Present draft plan andsolicit input and edits
Full participation fromall Florida Countiesand key stakeholdersin draft plan review.
Executive Committeeand County EmergencyManagement Directors
Plan implementation 10/1/12 Incorporatestakeholder input
Full Plan reviewedand approved for
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D15
implementation
Goal: XAF12
Description of Goal: Conduct 4 Meetings of the Emergency Management Advisory Working Group
Date of GoalCompletion:
December 30, 2012 Lead Staff Assigned to Goal: Julie Roberts and Deputy Director
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeeting of the Advisory Working Group held todiscuss business and to address current issuesfacing emergency management programs
8/1/12 Meeting of AdvisoryWorking Group
Meeting publiclynoticed, held, andminutes recorded
Mike DeLorenzoJulie Roberts
Meeting of the Advisory Working Group held todiscuss business and to address current issuesfacing emergency management programs
11/1/12 Meeting of AdvisoryWorking Group
Meeting publiclynoticed, held, andminutes recorded
Mike DeLorenzoJulie Roberts
Meeting of the Advisory Working Group held todiscuss business and to address current issuesfacing emergency management programs
3/1/13 Meeting of AdvisoryWorking Group
Meeting publiclynoticed, held, andminutes recorded
Mike DeLorenzoJulie Roberts
Meeting of the Advisory Working Group held todiscuss business and to address current issuesfacing emergency management programs
5/1/13 Meeting of AdvisoryWorking Group
Meeting publiclynoticed, held, andminutes recorded
Mike DeLorenzoJulie Roberts
Goal: XAF13
Description of Goal: Coordinate Florida Emergency Information Line Program
Date of GoalCompletion:
May 31, 2013 Lead Staff Assigned to Goal: Beverly Byerts / Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskStand-up FEIL during 2012 hurricane exercise 5/22/12 DOH FEIL team assist
with testing systemPhone system andcomputers areoperational
Beverly ByertsSamantha Plotkin
Provide training to FEIL operators and liaisons priorto start of 2012 hurricane season
5/30/12 Presentation on FEILoperations
Completed trainingfor FEIL operatorsand liaison
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D16
Develop a plan for activating the FEIL line duringactivation. Plan includes identifying departmentlead operators who are responsible for theirvolunteers, updating talking points for specificsituations, updating website information during anactivation, and providing important information tothe FEIL volunteers
6/30/12 Comprehensive planfor FEIL during anactivation
Number of calls takenduring an activation
Beverly ByertsSamantha PlotkinExternal Affairs
Identify options for FEIL support during extended
activations.
6/30/12 Sign open contract for
service
Contract with outside
vendor for support
Julie Roberts
Finance
Goal: XAF14
Description ofGoal:
Develop an Intern Program for FDEM and Counties
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: INTERN COORDINATOR TO BE HIRED /Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #2 Promote Effective Leadership
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskWrite white paper on future intern program tosupport both FDEM and county requests
7/15/12 Plan for implementingintern program
White paper forapproval by Director
Monique CarbyJulie Roberts
Develop strategy to identify potential interns 7/15/12 Plan for recruitinginterns
Number of interns forFall SemesterGoal: 15
Monique CarbyJulie Roberts
Work with FDEM bureaus and counties to write jobdescription for interns including specific projects and
long-term goals
8/1/12 Specific requests fromFDEM bureaus and
counties
Placement of internsinto specific
programsGoal: 15
Monique CarbyJulie Roberts
Create program for interns to register for theprogram and to provide feedback at conclusion ofprogram
8/1/12 Website / Onlineregistration forpotential interns
Database of studentsinterested inparticipating inprogramGoal: 30
Monique CarbyJulie Roberts
Develop calendar for intern program for 2012-2013academic year including outreach events to recruit,speeches by FDEM staff, material distribution toacademic institutions, schedule for interns, and
8/1/12 – 12/31/12
Comprehensive planfor the intern programfor Fall semester to beexpanded for Spring
Calendar of eventsand schedule forinterns
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D17
other important dates 2013
Goal: XAF15
Description of Goal: Develop a DVD with hurricane information similar to the L-324 Course at the National HurricaneCenter for elected officials.
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts / Amy Godsey
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #2 Promote Effective Leadership
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskGather L-324 materials and identify pertinentsubjects for elected officials
7/15/12 Identify essentialelements of the 5 daycourse
Outline of subjectsrelated to hurricanereadiness at the locallevel
Amy GodseyJulie Roberts
Develop script and presentation to crosswalk withElected Officials Guide and existing DVD
10/1/12 Develop presentationmaterial and script (forclosed captioningpurposes) anddetermine video length
Foundation of DVD tocompliment exitingresources
Amy GodseyExternal Affairs
Film and edit video 10/15/12 Identify need for videocontracting andproduce finishedproduct
Finished product External Affairs
Distribute videos and host on FloridaDisaster.org 12/1/12 Increase awareness ofhurricane readinessand planning at the
local elected officiallevel
Track # of videosdistributed and “hit”on website
Goal: 25
External AffairsWebmaster
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E1
E. PRIVATE SECTOR COORDINATION
Goal: PS1
Description of Goal: Review Business Re-entry Processes and Develop Florida Specific Guidelines
Date of GoalCompletion:
December 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 26: The State should pursue a statewidecredentialing system.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskContinue review of current national efforts andoptions.
8/1/12 Potential ideas andsolutions.
Review of availablematerials.
Private SectorCoordinatorNazgul Borkosheva
Establish Guidelines Working Group 7/1/12 Working groups tocreate guidelinesestablished.
Diverserepresentation tocreate statewideguidelines.
Private SectorCoordinator
Evaluate methods to synchronize system acrossstate and jurisdictional lines. (Georgia, Alabama,Mississippi)
10/1/12 Potential ideas andsolutions. Review of availablematerials. Private SectorCoordinator
Publish Guidelines and Implement InformationSharing Plan with Virtual Business EmergencyOperations Center
12/1/12 Present final grouprecommendations toDirector.
Participate and giveinput in thedevelopment of theirgroup plan.
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E2
Goal: PS2
Description of Goal: Integrate Private Sector Information into SERT Information Systems
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDuring meetings with private sector groups inquireregarding their methods of information/data flowduring a disaster.
ONGOING Potential integration ofdata and/orinformation integrationinto existing SERTsystems.
Documentedmethods andsystems ofinformation/data flowfrom meetings.
Private SectorCoordinator
Work with DEM Information management staff andthose from the private sector willing to share theirinformation/data flow with the state into existingstate systems (GATOR, Incident Mapper, EMConstellation.)
Focus should be on data/informationregarding openings/closings, inventorycontrol, real time information on reopeningor receiving inventory to support theiroperations.
ONGOING New data andinformation included inSERT systems fedfrom private sectorentities.
Integration of privatesector data andinformation.
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E3
Goal: PS3
Description of Goal: Identify and hold meetings with EM Groups and Agencies on Coordination with the Private Sector
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskParticipate with the NEMA – Private SectorCommittee
ONGOING Coordination withother states andFEMA on PrivateSector Initiatives.
Attendance at NEMA Annual Conference inSeattle
Private SectorCoordinator
Meet with County EM Agencies regarding theirPrivate Sector initiatives.
ONGOING Development of ESF18 Function at countylevel.
More Business andIndustry Functions inEOC's at local level.
Private SectorCoordinator
Goal: PS4
Description of Goal: Install, Provide Training and Utilize Unified Incident Command and Decision Support (UICDS)
Date of GoalCompletion:
February 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task Along with Information Management/IT staff andUniversity of Louisiana at Lafayette staff exploresteps needed to introduce this middleware intoDEM's ISS/GIS environment.
8/1/12 New tools for use byESF 18.
Identify potentialshortfalls and needsto install.
Private SectorCoordinator
Determine staff augmentation to support ISS/GISwith implementation and installation of UICDS
8/1/12 Support forinstallation.
Needed staffingresources
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E4
Complete installation of UICDS 11/1/12 Operational System New informationsharing disseminationresource with theprivate sector.
Private SectorCoordinatorULL
Complete training with interested staff on UICDS 12/1/12 Trained staff. More robustutilization of new tool.
Private SectorCoordinatorULL
Coordinate with Operations on utilization of UICDS
in the State Watch Office and incorporate intoappropriate Standard Operating Procedures.
2/1/13 SOP's for UICDS Defined used of
system
Private Sector
CoordinatorBrian Misner
Goal: PS5
Description of Goal: Review available Private Sector resources and information from academia on a consistent basis.
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designation
of a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of Emergency
Management
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskExplore research or potential research in academiaregarding private sector interaction during disasters.
6/30/13 Implementation of newinitiatives or processesin all phases ofemergencymanagement.
Identification ofpotential initiatives orprocesses for Floridaemergencymanagement.
Private SectorCoordinatorMonique Carby
Review news sources, journals, etc. for research onprivate sector initiatives related to EM and disasters
on a ongoing basis.
6/30/13 Implementation of newinitiatives or processes
in all phases ofemergencymanagement.
Identification ofpotential initiatives or
processes for Floridaemergencymanagement.
Private SectorCoordinator
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E5
Goal: PS6
Description of Goal: Establish and Build Relationships and Partnerships with Private Sector Disaster Experts from allDisciplines
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues and
strategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskWork with the following types of groups tounderstand the current environment andwhom to work with to advance our efforts:
DHS Private Sector Office
FEMA Private Sector Office
DHS Science and Technology
Federal
Other state
Local
Private
Academic
Association
Other partners
Borrow liberally the best practices fromacross the state and country.
ONGOING Strategy forimplementation of keyresources.
Identification of keyresources to integratethe private sector intoall phases ofemergencymanagement.
Private SectorCoordinator
Identify and implement best practices in Florida andshare with counties.
ONGOING Improvement inprocesses involvingESF 18 and theprivate sector in
disasterpreparedness,response, recoveryand mitigation.
Measurable reductionof businesses withlong term impacts orclosure due to
disasters.
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E6
Goal: PS7
Description of Goal: Assist with Florida Job Creation and Bringing Businesses to Florida
Date of GoalCompletion:
February 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskWork with DEO staff to make DEM available toanswer questions/concerns to potential businesseswishing to come to Florida with concerns aboutdisaster related issues.
9/1/12 Develop materials andpresentation toeducate potentialbusinesses on how toprepare their businessfor disasters in Floridato allay concerns.
Use Florida’semergencymanagementreputation andcapabilities to attractbusinesses toFlorida.
Private SectorCoordinator
Develop “stock” presentation for businesses in EMFunctions, capabilities, ESF 18, etc.
9/1/12 Highlight statecapabilities to assistbusinesses during allphases of emergencymanagement.
Define ESF 18processes forexternal partners.
Private SectorCoordinator
Review what other states prone to disasters do inthis area to attract businesses concerned withdisaster related issues.
2/1/13 Implement bestpractices from otherstates.
Identify best practicesin other states.
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E7
Goal: PS8
Description of Goal: Visit with and explore partnership opportunities in 2012-13 with Florida’s Largest Companies andBusiness Leaders
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned toGoal:
Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues and
strategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskWork with the business leaders across the state andcountry to ensure that we are positioning them forsuccess during a disaster.
Florida Chamber of Commerce Local Chambers of Commerce Other Retail and Trade Groups
ONGOING Increased capacity forinformation sharingbetween the state andprivate sector entities.
Number of MOU AgreementsExecuted
Private SectorCoordinator
Provide a quarterly newsletter on state initiativesand actions.
ONGOING Increased capacity forinformation sharing
between the state andprivate sector entities.
Information sharing. Private SectorCoordinator
Provide updates during disasters. ONGOING Increased capacity forinformation sharingbetween the state andprivate sector entities.
Information sharing. Private SectorCoordinator
Provide ESF 18 information and resources tobusinesses statewide.
ONGOING Increased capacity forinformation sharingbetween the state andprivate sector entities.
Information sharing. Private SectorCoordinator
Educate on the purpose and goals of ESF 18. ONGOING Increased capacity forinformation sharing
between the state andprivate sector entities.
Information sharing. Private SectorCoordinator
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E8
Goal: PS9
Description of Goal: Explore Private Sector Technology for Disasters
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify technology applications from the privatesector that could be used or borrowed by the state.Google.org
ONGOING Inventory of availabletechnologies fordetermination of SERTneeds andapplicability.
Determine numberand type oftechnologyapplicationsavailable.
Private SectorCoordinator
Forms partnerships and work with InformationManagement to implement solutions in the StateEOC and with counties.
ONGOING New resources forSERT and ESF 18utilized by the privatesector.
Integrated technologyapplications withSERT systems.
Private SectorCoordinator
Goal: PS10
Description of Goal: Explore Partnerships with Private Sector Philanthropy Groups
Date of GoalCompletion:
December 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify private sector philanthropy groups and meetwith them to identify areas where we can partner.
UPS Foundation
FEDEX Foundation
Google.org
11/1/12 Pursue partnershipopportunities.
Identification ofphilanthropic groupsthat have programsthat can integratewith Florida’s EMsystem.
Private SectorCoordinator
Provide findings and options to Director. ONGOING IN2012-13
Direction on movingthis initiative forward.
Additional resourcesavailable to theSERT.
Private SectorCoordinator
Goal: PS11
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E9
Goal: PS11
Description of Goal: Hold 2nd Annual Private Sector Coordination Summit
Date of GoalCompletion:
May 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
Create Private Sector Coordination SummitPlanning Team
7/1/12 Planning processbegins.
Committee created. Private SectorCoordinator
Create Agenda, Training and NetworkingOpportunities for Summit
11/1/12 Outreach andpromotion of summitcan begin.
All activities plannedand approved.
Private SectorCoordinator
Site Determination 11/1/12 Necessary hotel andmeeting spacesecured.
Location, Datesconfirmed.
Private SectorCoordinator
Hold Summit 3/1/13 Interaction increasedat federal, state, local,private sector andNGO levels for all EMactivities.
Number of attendeesfrom government andprivate sector.
Private SectorCoordinator
Complete After Action Report 5/1/13 Based on comments,discussions andsessions heldrecommendations aremade to move privatesector initiativeforward.
Comments fromparticipants.
Private SectorCoordinator
Goal: PS12
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Goal: PS12
Description of Goal: Hold ESF 18 SOP Update and Training Sessions Quarterly
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
Adopt Final ESF 18 SOP 7/16/12 Completed SOP forESF 18.
Approved Document Private SectorCoordinator
Quarterly Review with Stakeholders 10/15/12 Suggestion edits andreview based onactivations and currentclimate.
Ensure SOP isupdated andfunctional based onevolution of ESF 18
Private SectorCoordinator
Quarterly Review with Stakeholders 1/15/13 Suggestion edits andreview based on
activations and currentclimate.
Ensure SOP isupdated and
functional based onevolution of ESF 18
Private SectorCoordinator
Quarterly Review with Stakeholders 4/15/13 Suggestion edits andreview based onactivations and currentclimate.
Ensure SOP isupdated andfunctional based onevolution of ESF 18
Private SectorCoordinator
Complete updates of SOP for 2013 6/28/13 Based on comments,discussions andsessions heldrecommendations aremade to move privatesector initiative
forward.
Revised Documents Private SectorCoordinator
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E11
Goal: PS13
Description of Goal: Create and Update Business Preparedness Outreach Materials
Date of GoalCompletion:
June 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designation
of a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of Emergency
Management
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskReview existing business preparedness outreachmaterials.
3/1/13 Complete knowledgeof current outreachmaterials.
Inventory existingoutreach materials.
Private SectorCoordinator
Work with External Affairs to create and updateoutreach materials.
5/1/13 Updated businessoutreach materials.
Bringing all businessoutreach materialscurrent.
Private SectorCoordinator
Print and distribute updated business outreach
materials.
ONGOING
2013
New materials to
provide to the privatesector/businesscommunity statewide.
Accurate and current
materials forbusiness outreach.
Private Sector
Coordinator
Goal: PS14
Description of Goal: Implement the Use of the Private Sector Alerts System "PS Alerts"
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinatorin coordination with the SWO
Gubernatorial Transition Team Report Reference:
Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:
Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskFinalize PS Alerts SOP with the State Watch Office 7/30/12 Standard procedures
for operating the PS Alerts System.
Guidelines for systemusage.
Private SectorCoordinatorSWO
Installation and formatting of Opt-In system. 7/30/12 Operational system todisseminateinformation.
Functional system tomeet private sectordemand and grow it.
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Publically Announce to the Private Sector how toopt in for messaging from the SWO and PrivateSector Coordinator.
8/1/12 Public InformationCampaign
Private SectorInterest
Private SectorCoordinator
Monitor number of businesses using system andfeedback.
ONGOING Report of number andtypes of private sectorentities utilizingservices.
Effectiveness ofPublic InformationCampaign
Private SectorCoordinator
Do user satisfaction survey 5/1/13 Report gaugingeffectiveness of
information sent tothose using system.
Measurement ofcustomer satisfaction.
Private SectorCoordinator
Report Results of Survey and Plan to Expand for2014.
6/30/13 Comprehensive reportof system use andsatisfaction for 2012-13.
System improvementfor the future.
Private SectorCoordinator
Goal: PS15
Description of Goal: Complete a Behavioral Study of Businesses to Gauge Level of Preparedness
Date of Goal
Completion:
February 4, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDraft Survey Instrument 9/3/12 Comprehensive
survey instrument.Cross sector relevantsurvey to measurepreparedness in the
Private Sector
Private SectorCoordinatorInput from Stakeholders
Secure vendor to conduct study 10/1/12 Contracted Vendor Qualifications andcost effectiveness.
Private SectorCoordinator
Conduct Study 12/3/12 Data from businessesin regards to their levelof preparedness.
Number ofbusinesses preparingand how.
Private SectorCoordinator
Review Findings 1/7/12 Final Report. Compilation of datawith analysis.
Private SectorCoordinator
Publish Findings 2/4/13 Distribution of reportfindings.
Media Coverage andinquiries from PrivateSector industry.
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Goal: PS16
Description of Goal: Plan for and make operational a State of Florida Virtual Business Emergency Operations Centerwith 67 County and Private Sector Interface
Date of GoalCompletion:
December 3, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues and
strategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCreate Scope of Work with Florida State UniversityCDRP.
7/19/12 Plan for developmentof product.
End product viabilityand use defined
Private SectorCoordinator
Create Working Group 8/1/12 Diverse body toprovide input on whatproduct will look likeand how it will function
Diverse membershipand input
Private SectorCoordinator
Conduct Planning Sessions with Working Group 10/1/12 Identify functionalityneeds of product.
Specific definedstructure.
Private SectorCoordinator
Phase One Completed 11/1/12 Partial productcompleted
Functional platformoperating product
Private SectorCoordinator
Phase Two Completed 12/1/12 Entire productcompleted
Fully operationalproduct
Private SectorCoordinator
Beta Test the State Virtual BEOC 12/1/12 Ensure all functionswork
Fully tested product Private SectorCoordinator
Take State Virtual BEOC Live 12/3/12 Roll out to allstakeholders
Access provided tostakeholders
Private SectorCoordinator
Conduct County and State Training on use of TheVirtual BEOC.
ONGOING Stakeholders trained Stakeholder ability touse product.
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E14
Goal: PS19
Description of Goal: Secure and Integrate Business Information and Location Data
Date of GoalCompletion:
9/19/12 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskInvestigate various business data informationgroups.
8/1/12 Various data options Available options withcomparison offunctions
Private SectorCoordinator
Procure needed data from Vendor 9/5/12 Data available for
integration intoexisting systems
Procurement process
completed and dataon hand.
Private Sector
Coordinator
Install and test data in SEOC 9/19/12 Accessible businessdata for Florida’sbusinesses integratedwith SEOC systems
Capacity to identifyand access businesslocation, types, etc.via SECO systems.
Private SectorCoordinator
Goal: PS17
Description of Goal: Roll Out Private Sector Specific Social Media Sites (Facebook, and Twitter)
Date of GoalCompletion:
September 3, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designation
of a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of Emergency
Management
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDesign Private Sector Facebook Site 7/17/12 Functioning Private
Sector Facebookpage.
Additional method todisseminateinformation to theprivate sector.
Private SectorCoordinator
Design Private Sector Twitter Account 8/1/12 Functioning PrivateSector Twitter Account
Additional method todisseminateinformation to the
private sector.
Private SectorCoordinator
Design Private Sector Blog 8/15/12 Functioning PrivateSector Blog
Additional method todisseminateinformation to theprivate sector.
Private SectorCoordinator
Publicize and launch Private Sector Social Mediasites.
9/3/12 Increase interest ofprivate sector ingetting disasterinformation from socialmedia outlets.
Increased privatesector awareness ofdisasters and theirimpacts.
Private SectorCoordinator
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E15
Goal: PS18
Description of Goal: Develop Private Sector Outreach and Communications Plan in Coordination with External Affairs
Date of GoalCompletion:
December 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeet with External Affairs and brainstorm PrivateSector Outreach and Communicationsopportunities.
8/1/12 Ideas and concepts toreach the privatesector.
Viable alternatives toprepare and reachthe private sector
Private SectorCoordinatorExternal Affairs Staff
Develop specific activities, goals and products tocomplete.
10/1/12 Detailed events,dates, products, etc.
Specificimplementationgoals.
Private SectorCoordinatorExternal Affairs Staff
Produce Private Sector Outreach andCommunications Plan
12/1/12 Final plan produced Approved Plan Private SectorCoordinator
External Affairs Staff
Goal: PS19
Description of Goal: Focus on Small County Business Partnerships (Family Dollar/Dollar General/Dollar Tree/Freds)
Date of GoalCompletion:
March 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify key businesses typically located in Florida’ssmaller economically disadvantaged counties.
9/5/12 Businesses identified. Number ofbusinesses located insmaller counties.
Private SectorCoordinator
Set up meetings with the identified businesses todiscuss ways to partner and share information.
11/13/12 Gauge potentialbusiness interest.
Number ofbusinessesexpressing interest.
Private SectorCoordinator
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E16
Design partnership plan specific to each interestedbusiness.
1/10/13 Plans with eachbusiness that cater tothe groups they serveand services theyprovide.
Broad demographicreach.
Private SectorCoordinator
Implement plan with partnering businesses andsupport their efforts.
3/1/13 Increasedpreparedness andresource knowledge ofbusinesses serving
smaller counties.
Increasedpreparedness andpartnership ineconomically
disadvantagedcounties.
Private SectorCoordinator
Goal: PS20
Description of Goal: Work with Regional Coordination Team to Hold 1 Regional Meeting in 2013 where Private Sector isinvited and is the focus of the meeting.
Date of GoalCompletion:
June 28, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:
Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:
Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskSchedule Meetings in each Region with RegionalCoordinators in 2012-13
9/4/13 Meetings Scheduled N/A Private SectorCoordinatorRegional Coordinators
Hold Meetings 4/30/13 Input and interactionbetween the PrivateSector and County
EmergencyManagementRegionally
Increased interactionwith the PrivateSector at the Local
Level
Private SectorCoordinator
Document issues, findings, recommendations, etc.and submit.
6/28/13 Capture outcomes andideas.
Increased countyparticipation with theprivate sector.
Private SectorCoordinator
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E17
Goal: PS21
Description of Goal: Finalize Partnership with Chick-fil-A on Kid's Get A Plan Partnership with External Affairs
Date of GoalCompletion:
October 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinatorand Julie Roberts
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeet with Chick-fil-A Staff in Atlanta 8/1/12 Gauge interest in
concept.Buy in by chain ornot.
Private SectorCoordinatorJulie Roberts
If approved, design plan to distribute Kid’s Get APlan books at Chick-fil-A stores in Florida along withpromoting Kids Get A Plan! Website.
9/5/12 Implementation planfor partnership.
Number of childrenpotentially reached.
Private SectorCoordinatorJulie Roberts
Kickoff Event to announce partnership 10/1/12 Public promotion of
partnership.
Increased
awareness.
Private Sector
CoordinatorJulie Roberts
Statewide events and publicity. ONGOING Continued promotionof partnership.
Increasedawareness.
Private SectorCoordinatorJulie Roberts
G l PS22
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E18
Goal: PS22
Description of Goal: Finalize Partnership with OnStar for Dissemination of Information to Florida Users
Date of GoalCompletion:
10/1/12 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeet with OnStar staff in Detroit. 8/1/12 Gauge interest in
concept.Buy in by OnStar ornot.
Private SectorCoordinator
If approved, design plan to distribute information toOnStar to assist their clients with various hazardsand disasters.
9/5/12 Implementation planfor partnership.
Number of peoplepotentially reached.
Private SectorCoordinator
Kickoff Event to announce partnership 10/1/12 Public promotion Increasedawareness.
Private SectorCoordinator
Statewide events and publicity. ONGOING Continued promotion Increasedawareness.
Private SectorCoordinator
Goal: PS23
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E19
Goal: PS23
Description of Goal: Participate on FEPA Business and Industry Committee with goal of Increased Outreach to FloridaBusinesses
Date of GoalCompletion:
ONGOING Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskParticipate in FEPA Mid-Year Meeting 7/25/12 Increased outreach to
counties and privatesector on issues ofrelevance.
Number of attendeesand those who beginnew programs orpartnerships.
Private SectorCoordinator
Participate in FEPA Annual Meeting 2/10/13 Increased outreach tocounties and privatesector on issues ofrelevance.
Number of attendeesand those who beginnew programs orpartnerships.
Private SectorCoordinator
Monitor Committee Activities ONGOING Increased outreach tocounties and privatesector on issues ofrelevance.
Number of attendeesand those who beginnew programs orpartnerships.
Private SectorCoordinator
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E20
Goal: PS24
Description of Goal: Complete Renovations and Technology Upgrades to ESF 18 Room
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task Assess final needs and create plan. 9/5/12 Final redesign and
plan for ESF 18 room.Efficient, effective,sound workspaceand technology
Private SectorCoordinator
Procure needed equipment, etc. 11/1/12 Receive all furnitureand equipment.
Successfulprocurement process
Private SectorCoordinator
Install and test upgrades. 12/31/12 Completed roomredesign.
Fully operational andfunctional workspace
Private SectorCoordinator
Goal: PS25
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E21
Goal: PS25
Description of Goal: Completion of ESF 18 Staff Training Guide
Date of GoalCompletion:
October 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeet with ESF 18 Stakeholders and Members tobrainstorm what guide would contain.
10/4/12 Outline of trainingguide.
Key points for guide. Private SectorCoordinator
Create outline of Staff Guide 11/1/12 Guide to compile andwrite information
Formal structure forguide.
Private SectorCoordinator
Compile various sections of guide then vet, reviewand edit them.
12/5/12 Draft version of guide Extensive overview ofall ESF activities.
Private SectorCoordinator
Send out draft to stakeholders and ESF 18 staffersto review and comment on.
12/12/12 Edited draft version ofguide.
Stakeholder inputand edits.
Private SectorCoordinator
Conduct mock training class for input. 1/12/13 Practice delivery oftraining andusefulness of guide.
Guide and trainingeffectiveness.
Private SectorCoordinator
Make the training available in person, via web, etc. 1/21/13 Trained personnel forESF
Number of stafftrained.
Private SectorCoordinator
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E22
Goal: PS26
Description of Goal: Creation and Distribution of a Florida Disaster Preparedness Guide for Businesses in Florida
Date of GoalCompletion:
June 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues and
strategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeet with ESF 18 Stakeholders, Private Sector andMembers to brainstorm what guide would contain.
9/26/12 Outline of guide. Key points for guide. Private SectorCoordinator
Create outline of business preparedness guide 10/17/12 Guide to compile andwrite information
Formal structure forguide.
Private SectorCoordinator
Compile various sections of guide then vet, reviewand edit them.
11/20/12 Draft version of guide Detailed informationmatching outline forbusinesses.
Private SectorCoordinator
Send out draft to private sector stakeholders andESF 18 staffers to review and comment on.
11/27/12 Edited draft version ofguide.
Stakeholder inputand edits.
Private SectorCoordinator
Make the guide available in print form, via web, etc. 1/1/13 Extensive guide ofbeneficial disasterinformation forbusinesses
Number ofbusinesses reached.
Private SectorCoordinator
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E23
Goal: PS27
Description of Goal: Develop Economic Impact Model for Disasters (DEO, FSU Dept. of Economics, Dunn & Bradstreet,FSU CDRP)
Date of GoalCompletion:
June 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator
Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.
Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify Stakeholders 7/18/12 Identify stakeholders
with valid informationand input.
Needed groups toensure adequateinformation exists formodel.
Private SectorCoordinator
Create Working Group 7/25/12 Good cross section ofparticipants fromidentified disciplines.
Necessary subjectmatter experts tocreate model.
Private SectorCoordinator
Identify Key Variables 9/1/12 Key variablesidentified. Number of variablesidentified and theirapplicability.
Private SectorCoordinator
Identify Resource Needs 10/1/12 Key resourcesidentified.
Number of resourcesidentified and theirapplicability.
Private SectorCoordinator
Produce a Prototype Model 5/1/13 Model ready fortesting in real lifedisaster.
Does the modelfunction and clearlydefine information.
Private SectorCoordinator
Conduct Testing during actual disasters todetermine validity.
6/1/13 Test impact model. Accuracy of model. Private SectorCoordinator
F. DOMESTIC SECURITY
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F1
F. DOMESTIC SECURITY
Goal: DS1
Description of Goal: Continue to Participate/Facilitate Domestic Security Related Meetings
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Tina Quick
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCo chair 4 DSOC meetings yearly Quarterly Continued
coordination &oversight of DPactivities
N/A Bryan Koon
Coordinate logistics and facilitation of fundingcommittee meeting.
Aug 13-17/2012
Continued leverage offederal funds bettersupporting FL’s DSStrategy
Develop projects tobuild out capabilitiesand fill gaps.
Laura BeaglePrivate SectorCoordinator
Coordinate logistics and facilitation of Peer Reviewand Project Prioritization meeting
Oct 29-30/2012
Continued leverage offederal funds bettersupporting FL’s DSStrategy
Prioritize projects tobe included inapplication.
Laura BeaglePrivate SectorCoordinator
Co-chair State Working Group Executive Board Quarterly Continuedcoordination &oversight of DPactivities
N/A Mike DelorenzoLinda McWhorter
Coordinate logistics and facilitation of meetingwhere voting delegates meet & SWG EB reviewsprioritized projects
November 14-15/2012
Continued leverage offederal funds bettersupporting FL’s DSStrategy
Prioritize projects tobe included inapplication.
Laura BeaglePrivate SectorCoordinator
Goal: DS2
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F2
Goal: DS2
Description of Goal: Closeout/Extension Requests of Open DHS Grants
Date of GoalCompletion:
February 28, 2013 Lead Staff Assigned to Goal: Tina Quick
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskFY07 HSGP closeout 9/30/2012 Reduced workload
creating moreefficiency; reduction inaudit findings
Successful closeout Tina QuickLaura Beagle
FY07 Transit and PSIC closeout 6/30/2012 Reduced workloadcreating moreefficiency; reduction inaudit findings
Successful closeout Tina QuickLaura Beagle
FY08 Extension request 9/30/2012 Afford local and statepartners ample time tofulfill their scopes of
work
Approved extension Tina QuickLaura Beagle
FY08 HSGP closeout 2/28/2013 Reduced workloadcreating moreefficiency; reduction inaudit findings
Successful closeout Tina QuickLaura Beagle
FY09 HSGP Closeout 4/30/2013 Reduced workloadcreating moreefficiency; reduction inaudit findings
Successful closeout Tina QuickLaura Beagle
Goal: DS3
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F3
Description of Goal: Complete DHS Application Packet
Date of GoalCompletion:
April 2013 Lead Staff Assigned to Goal: Tina Quick
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify investment titles/projects 2/2013 Organize proposed
projects in a fashion toclearly explain saidproject’s intent
Investment listcompleted
Tina Quick
Draft investments 3/2013 Have SME to draftdocument
Completed draft Tina Quick
Subject matter experts reviews investments andsends to FDEM for input into GRT
3/2013 SME sends draft forfinalization N/A
Tina Quick
Finalize investments and apply to DHS 4/2013 Federal funding tostate and local entitiesto further FL’s DP
Award granted Tina QuickChanda JenkinsToni Rainey
Goal: DS4
Description of Goal: Prepare and Present FY12 DHS Legislative Briefing Package
Date of GoalCompletion:
January 2012 Lead Staff Assigned to Goal: Tina Quick
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskComplete Legislative Briefing Package 1/1/2012 Organize proposed
projects in a fashion toclearly explain saidproject’s intent
Package completed Tina Quick
Send completed LBP to Senate and House 1/1/2012 Received by due date N/A PIO designee
Present FY12 DHS prioritized projects to Senate Authority granted tomake application
Approval Bryan Koon
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F4
Goal: DS5
Description of Goal: Ensure Grantee Compliance
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Tina Quick
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTask
100% Desktop monitoring 6/30/13 Mitigation againststate and federal auditfindings
Reduced auditfindings
Chanda Jenkins
50% Onsite monitoring 6/30/13 Mitigation againststate and federal auditfindings
Reduced auditfindings
Chanda Jenkins
Review/Revise/Train staff on Grants OperatingGuide
6/30/13 Staff development Reduced auditfindings
Tina QuickChanda Jenkins
Provide technical assistance to grantees as needed Ongoing Educate granteesreducing the need forpayment correctionsthereby shorteningpayment turn-around
Reduced auditfindings
Tina QuickLaura BeagleChanda Jenkins
Goal: DS6
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F5
Description of Goal: CERT Program Build out
Date of GoalCompletion:
June 30, 2012 Lead Staff Assigned to Goal: Chanda Jenkins
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCreate 5 new TEEN CERT programs andintegrating them into public schools statewide
6/30/13 Established CERTprograms statewide
Increased number ofprograms statewide
Peggy Cadeaux
Create outreach Creole/Spanish/English brochuresand informational materials to send local publicsafety agencies.
6/30/13 Increased publicawareness andparticipation
Increased number ofoutreach eventsconducted
Peggy Cadeaux
Re-develop a shorter State approved CERT BasicCourse to appeal to a broader audience. (WholeCommunity)
6/30/13 Increased certifiedtrainers
Increased number oftraining opportunitiesprovided
Peggy Cadeaux
Provide CERT train the trainer courses regionally toensure the cadre of instructors is qualified and well
trained.
6/30/13 Increased certifiedtrainers
Increased number oftraining opportunities
provided
Peggy Cadeaux
Prioritize financial support by seeking private sectorpartnerships and identify grants for localgovernments who wish to create CERT programs.
6/30/13 Increased grantrecipients with wholecommunity concept
Increased number ofprograms statewide
Peggy Cadeaux
Goal: DS7
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F6
Description of Goal: Meet DHS reporting requirements
Date of GoalCompletion:
June 30, 2012 Lead Staff Assigned to Goal: Tina Quick
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskBSIR Biannually Continued compliance
with federalrequirements
Acceptance Andrea Becraft
CAPR Biannually Continued compliancewith federalrequirements
Acceptance Owen Roach
ISIP Biannually Continued compliancewith federalrequirements
Acceptance Andrea Becraft
G. LEGAL
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G1
Goal: LEG1
Description of Goal: Revisions to FAC Chapter 27P, Rules 11, 14 and 19; Repeal of 9B 68.001-.004
Date of GoalCompletion:
December 21, 2012 Lead Staff Assigned to Goal: Heather Stearns
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference: n/a
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskFinal meeting with staff regarding Division rulechanges
7/1/12 Determination ofrequired rule changes
Rule changes satisfyrequirements ofChapter 252, FloridaStatutes
Heather Stearns
Completion of Annual Regulatory Plan to OFARR 7/1/12 Completion ofRegulatory Plan
Satisfaction ofExecutive Order 11-211 and Section120.74(s), F.S
Heather Stearns
Completion of rulemaking process 12/31/12 Rule Revision Rule changes satisfyrequirements ofChapter 252, FloridaStatutes
Heather Stearns
Goal: LEG2
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G2
Description of Goal: Review Division Policies for Required Updates
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Heather Stearns
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference: n/a
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskWork with Gary Crawford regarding updates toTravel, Procurement and Property files
9/1/12 Draft of amendedpolicy language
Policy language thatsatisfies Divisionneeds post transition
Heather Stearns; GaryCrawford
Meet with staff to determine updates to all policies 9/1/12 Draft of amendedpolicy language
Policy language thatsatisfies Divisionneeds post transition
Heather Stearns
Update all Division policies 12/31/12 Finalized AmendedPolicies
Policy language thatsatisfies Divisionneeds post transition
Heather Stearns
Goal: LEG3
Description of Goal: Meet with Staff and Finalize Language for Proposed Statutory Amendments
Date of GoalCompletion:
End of NextSession
Lead Staff Assigned to Goal: Heather Stearns
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference: n/a
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeet with staff regarding whether amendments to
Florida Statutes are requested
9/1/12 Draft of amended
statutory language
Statutory language
that satisfies Stateand local needs
Heather Stearns
Finalize any proposed amended statutory language 12/31/12 Finalized amendedstatutory language
Statutory languagethat satisfies Stateand local needs
Heather Stearns
H. Human Resources
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H1
Goal: HR1
Description of Goal: Automate Employee Acknowledgement of On-Line Procedures
Date of GoalCompletion:
June 30, 2012 Lead Staff Assigned to Goal: Mark Helms and Heather Stearns
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #5 Improve Transactional Processes – Update and maintain
applicable standard operating policies and procedures.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCoordinate with appropriate technical staff toautomate acknowledgement of receipt and readingof on-line DEM procedures
06/30/2012
Goal: HR2
Description of Goal: Automate In-Active Personnel Files and Place onto Electronic Storage
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Mark Helms
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #5 Improve Transactional Processes – Improved personnelprocesses through development and utilization of a paperless system.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskInitiate steps necessary to automate in-activepersonnel files.
07/01/12
Obtain cost estimates for this work/software/etc. 09/30/12
If cost approved by management, initiate scanningof current in-active files
01/31/13
Complete scanning and posting of files 06/30/13
Goal: HR3
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H2
Description of Goal: Assure compliance with statute changes for HR
Date of GoalCompletion:
June 30, 2012 Lead Staff Assigned to Goal: Mark Helms
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #5 Improve Transactional Processes – Improved personnelprocesses through development and utilization of a paperless system.
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTask
In conjunction with direction from DMS’ HumanResource Management, implement statute changesarising from the passage of HB 1261 by the 2012Legislature.
Throughout2012-2013(new OPS
reporting due08/15/12
I. OFFICE OF THE INSPECTOR GENERAL
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I1
Goal: OIG1
Description of Goal: Develop Annual Audit Work Plan Based on a Risk-Based Analysis of DEM Programs, Operationsand Activities.
Date of GoalCompletion:
July 15, 2013 Lead Staff Assigned to Goal: Inspector General
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDefine Audit Universe – list auditable units; projects,products, processes, functional departments,branches, locations etc. or some combination ofthese. (i.e. Recovery, Mitigation, etc.)
06/01/13 Risk Assessmentshell.
Assessment shell Inspector General
Identify, weight and score major risk factors (i.e.funding, prior audits, complexity, etc.)
06/10/13 Draft risk assessmentshowing gross risks.
Draft assessment. Inspector General
Interview division management to confirm andobtain additional input concerning division risks.
6/22/13 Documentedmanagement
interviews.
Draft assessment. Inspector General
Conduct final analysis of risks, rank accordingly andinput into work plan.
6/27/13 Final risk assessment. Final assessment. Inspector General
Provide audit work plan to Director for review andsignature.
6/29/13 Finalized Work Plan Signed work plan. Inspector General
Goal: OIG2
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I2
Description of Goal: Evaluate and update the OIG and Division Single Audit Process (including policies, procedures,training and follow-up)
Date of GoalCompletion:
September 30, 2012 Lead Staff Assigned to Goal: Mark Williams
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improved Transactional Processes – Update and maintainapplicable standard operating policies and procedures
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
Document and flowchart current OIG Single AuditProcess.
6/22/12 OIG Single Auditprocess flowchart andoutline.
Draft flowchart andoutline.
Mark Williams
Interview FDEM staff to document Single Audit rolesand responsibilities.
7/20/12 Documented Single Audit roles andresponsibilities.
Draft roles andresponsibilities.
Mark Williams
Combine steps 1 and 2 into a formal proceduraldocument.
8/1/12 Draft Single AuditProcedure.
Completed draft forcomment.
Mark Williams
Conduct formal reviews of procedure. (soliciting
input of all internal parties)
8/30/12 Draft comments to
improve process.
Completed draft for
final review.
Mark Williams
Provide final procedure to Director for approval. 9/30/12 Final Division Single Audit Procedure
Signed Single AuditProcedure
Inspector General
Goal: OIG3
D i ti f G l D l d D li A dit A T i i t I l d I f ti th OIG F ti I t l
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Description of Goal: Develop and Deliver Audit Awareness Training, to Include Information on the OIG Function, InternalControls, Fraud, Waste, Abuse, Efficiency and Effectiveness.
Date of GoalCompletion:
June 30, 2012 Lead Staff Assigned to Goal: Cassi Beebe
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #9 Create a Career Path for Emergency Management Professionalsin Florida – Identify, maintain, schedule and offer training sufficient tomeet the needs of the DEM mission by use of internal and externalsources as appropriate.Goal #13 Enhance Recovery Capabilities – Institute training and cross-training of all recovery staff on individual assistance and public assistanceprocesses.Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement – Provide educational, training and outreach opportunitiesto businesses on disaster related issues.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDevelop draft presentation 8/30/12 Completed draft
presentation ready forreview.
Draft completion. Cassi Beebe
Conduct test presentations with DEM staff 9/15/12 Feedback fromattendees.
Draft comments Inspector GeneralCassi Beebe
Finalize presentation 10/15/12 Final Presentation Cassi Beebe
Conduct Training 6/30/12 Informed staff andother attendees
75% of DEMattendance.
Inspector GeneralCassi Beebe
Goal: OIG4
D i ti f G l F li A dit R d ti d A ti T ki (t i l d A dit G l FEMA DHS)
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Description of Goal: Formalize Audit Recommendations and Actions Tracking (to include Auditor General, FEMA, DHS)
Date of GoalCompletion:
August 30, 2012 Lead Staff Assigned to Goal: Kris Sullivan
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #21 Enhance Domestic Preparedness – Ensure not only grantee butsub-grantee compliance with applicable state and federal rules andregulations.
Goal #22 Maintain Financial Accountability for all Grant –
Ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskObtain, analyze and document all currently openand recently closed audit findings from DEM OIG,
Auditor General, and DHS OIG.
7/1/12 Maintainable listing offindings.
Initial listing Mark Williams
Maintain list as new findings are identified andcurrent items are updated and closed.
6/30/13 Maintained listing. Current listing Mark Williams
Solicit managers for monthly updates. Beginning
7/1/12
Monthly updates from
managers.
Current listing Inspector General
Disseminate monthly progress report of open itemsand actions.
8/1/12 Informed managementon current items.
Monthly Reportdistributed timely.
Inspector General
When requested, issue progress report to AuditorGeneral and Chief Inspector General.
6/30/12 Comprehensivereport.
All open items havecurrent responses.
Inspector General
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Goal: FIN1
Description of Goal: Prepare FY 11/12 Financial Statements for OLO 52 and DEM OLO 31
Date of GoalCompletion:
August 15, 2012 Lead Staff Assigned to Goal: Karen Peyton
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #6 Reduce the average cost and time spent on transactional
processes within the Division
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskReconcile all OLO 52 and OLO 31 DEM accountsfor financial statements
6/30/2012 Accounts reconcile tostate controllerrecords
100% Karen Peyton
Move all cash balances in OLO 52 to OLO 31 6/30/2012 No cash remains inOLO 52
100% Karen Peyton/BethDunlap
Run necessary Trial Balances in FLAIR 7/18/2012 Departmentalreconciles to
Controller
N/A Karen Peyton/LoriMorgan
Complete DFS Schedules for Financial Statements 8/1/2012 Draft FinancialStatements for OLO52 and OLO 31
N/A Karen Peyton
Obtain approvals and sign-offs on the certificationforms.
8/10/2012 Approved FinancialStatements
N/A Karen Peyton
Coordinate final submittal with EOG for OLO 31 andsubmit OLO 52
8/15/2012 Financial StatementsComplete
N/A Karen Peyton
Goal: FIN2
Description of Goal: Research and Recommend Disaster Transportation Options
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Description of Goal: Research and Recommend Disaster Transportation Options
Date of GoalCompletion:
March 31, 2013 Lead Staff Assigned to Goal: Cherie Trainor
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #12 Stabilize Impacted Jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskResearch & develop recommendations for the useof a “pool” of rental vehicles during activations-Talked to Avis, DMS and DFS pertaining to a pool ofvehicles.
11/30/12 Recommendations toimprove transportationfor deployedpersonnel - Avis doesnot have the ability toassign vehicles tomultiple drivers. DMSrequires modificationsto the Avis State Termcontract should wecreate a pool vehicles.
In addition, DFS hasindicated the need forinternal controls wouldbe necessary withlogs, etc.
n/a Cherie Trainor, JeneneHelms
Submit recommendation to the Director – Furtherwork on this issue has been delayed until next year.
1/31/13 Obtain approval ofrecommendations toimprove transportationfor deployedpersonnel
n/a Cherie Trainor, JeneneHelms
Submit recommendations to DFS for approval 3/31/13 Obtain approval offinal procedure to
improve transportationfor deployedpersonnel
n/a Cherie Trainor, JeneneHelms
Goal:FIN3
Description of Goal: Develop Desktop Procedures Format for Business Processes for the Division (Pilot BFS positions
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Description of Goal: Develop Desktop Procedures Format for Business Processes for the Division (Pilot BFS positions,then remaining Finance, then rest of Division)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Gary Crawford/Cherie Trainor
Gubernatorial Transition Team Report Reference:Recommendation 12: All possible efforts should be taken to identifyways to reduce staff turnover.
Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
Meet with Bureau Financial Specialist to determinecurrent functions (as a pilot) for desktop proceduresand processes. - Met with Bureau FinancialSpecialist to determine current job responsibilities.
10/15/12 Compilation ofactivities beingperformed by thesepositions – BFSpositions are used invarious ways in eachBureau.
n/a – Standardize theBFS financial jobresponsibilities incoordination withDivision Financegoals.
Susanne McDanielPat SmithCherie Trainor
Submit desktop procedures for BFS positions to theDirector, Deputy Director and Bureau Chief’s to
review functions and activities and to establishdesktop procedure format.
11/15/12 Finalize BFS desktopprocedures.
n/a Susanne McDanielPat Smith
Cherie TrainorMark Helms
Develop desktop procedures format for businessand processes for the remaining Division positions
04/15/13 Draft desktopprocedure
n/a Cherie TrainorMark HelmsGloria Cobb
Disseminate desktop procedure to Bureaus todevelop desktop procedures for each position ineach Bureau.
11/15/13 Develop desktopprocedures for allDivision positions
n/a Cherie TrainorMark HelmsGloria Cobb
Complete desktop procedures 6/30/13 Current desktopprocedures andprocesses for allDivision positions
n/a Cherie TrainorMark HelmsGloria Cobb
G
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Goal: FIN4
Description of Goal: Revise the DEM Reservist Program Utilizing OPS Status
Date of GoalCompletion:
March 31, 2013 Lead Staff Assigned to Goal: Gary Crawford
Gubernatorial Transition Team Report Reference:Recommendation 12: All possible efforts should be taken to identifyways to reduce staff turnover
Strategic Planning Reference:Goal #5 Enhance Recovery Capabilities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskResearch legal, personnel, and indirect costimplications – Discussed contracting with TCC likeDOH but found out DOH cancelled their contractbecause it did not work well. Non DEM employeesare not eligible for P-Cards which is the mechanismto pay Reservist travel costs. Another option is toleave Reservists as inactive employees toeliminate unemployment costs but employee
assessments will increase. A direct contract tomanage the Reservist program is also possible.There are no indirect cost implications.
11/1/12 Detailed program toimprove timing foractivating Reservistsafter a disaster
n/a Mark HelmsGary Crawford
Present recommendations to Director andRecovery Bureau Chief
1/31/13 Detailed program toactivate reservists
n/a Mark HelmsGary Crawford
Work with EOG to take appropriate actions prior toimplementation
2/28/13 Detailed program toactivate reservists
n/a Mark HelmsGary Crawford
Implement revised (if recommended) program 3/31/13 Detailed program toactivate Reservists
n/a Mark HelmsGary Crawford
Goal: FIN5
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Description of Goal: Extension of 2009 EMPG Grant
Date of GoalCompletion:
January 1, 2013 Lead Staff Assigned to Goal: Cherie Trainor
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #22 Maintain Financial Accountability for All Grants
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTaskSubmit extension request for 1year 6 months 1/1/13 Notification to DHS of
need for extensionn/a Felicia Peterson
Schedule monthly meetings to discuss progressthrough the remainder of the grant award
Monthly Successful progress ofthe approved projects
Currently: 80% fundsspent; 69.85%projects complete
Felicia Peterson
Goal: FIN6
Description of Goal: Extension of 2010 EMPG Grant
Date of GoalCompletion:
January 1, 2013 Lead Staff Assigned to Goal: Cherie Trainor
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskSubmit extension request for 1 year 1/1/13 Notification to DHS of
need for extensionn/a Felicia Peterson
Schedule monthly meeting to discuss progress
through the remainder of the grant award
Monthly Successful progress of
the approved projects
Currently: 33% funds
spent; 33% projectcompletion
Felicia Peterson
Goal: FIN7
D i ti f G l D l 2013 2014 L i l ti B d t R t
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Goal: FIN8
Description of Goal: Require Reports and Monitor Performance Standards Monthly
Date of GoalCompletion:
December 1, 2012 Lead Staff Assigned to Goal: Gary Crawford
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDevelop report format/template to present at
monthly financial meetings with Deputy Director
10/1/12 Detailed
format/template toprovide consistentmonthly updates
n/a Gary Crawford
Submit draft template to the Deputy Director forreview and approval
11/1/12 Detailedformat/template toprovide consistentmonthly updates
n/a Gary Crawford
Implement reporting at monthly financial meetings 12/1/12 Detailedformat/template toprovide consistentmonthly updates
n/a Gary Crawford
Description of Goal: Develop 2013-2014 Legislative Budget Request
Date of GoalCompletion:
September 15, 2011 Lead Staff Assigned to Goal: Susanne McDaniel
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskMeet with each Bureau to review the schedule andinformation needed for theFY 2012-2013 activities
7/1/12 Bureau’s to define thebudget needs for FY2012-13
n/a Susanne McDanielGary CrawfordBureau Staff
Compile Bureau information 8/1/12 Draft Division Budgetfor FY 2012-20132013-2014
n/a Susanne McDaniel
Review draft budget with Director and DeputyDirector and prioritize budget issues
8/15/12 Draft budget forDivision approval
n/a Susanne McDanielGary Crawford
Input budget request and post into LAS/PAS 9/15/12 Final budget submittedto OPB
n/a Sherie Carrington
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Goal: FIN9
Description of Goal: Develop a Catering Policy for Activation in the State Emergency Operations Center
Date of GoalCompletion:
March 31, 2013 Lead Staff Assigned to Goal: Cherie Trainor
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDevelop SOW 1/1/13 Recommend language
for RFP/SOWn/a Cherie Trainor
Procurement Unit
Post RFP 2/15/13 Advertise competitiveSolicitation in MFMP
n/a Cherie TrainorProcurement Unit
Review, score proposals, award contracts 3/31/13 Score proposals andaward contract
n/a Cherie TrainorProcurement Unit/Staff
Goal: FIN10
Description of Goal: Review and Streamline the Travel Reimbursement and Approval Processes-
Date of GoalCompletion:
November 30, 2012 Lead Staff Assigned to Goal: Gary Crawford/Lucy Russell
Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskResearch and develop recommendation forrevisions to the travel policy and processes –
Reviewed the travel procedures and compared theactual processes used to process travel. A draftprocedure has been written, but further evaluationmust be completed. Differences exist pertaining tosign-offs, when payment coding is included withRTA’s, and the utilization of the Travel Data base.
A travel evaluation workgroup was planned in Maybut was cancelled. The workgroup is planned laterafter end-of-year.
9/30/12 Eliminate processingdifferences and
establish internalprocessing proceduresfor the Division.
Work with EOG to take appropriate actions prior toimplementation (p-card process) - DEM has
b itt d d ft P C d l f th Di i i t
Complete Obtain guidance andapproval from EOG
n/a Gary Crawford
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submitted a draft P-Card plan for the Division toEOG. The plan is still under review
Submit the recommended changes and draft policyto the Deputy Director
11/30/12 More efficient andstreamlined process
Assessment of thereduction of time forauthorization,approval, andreimbursementprocess
Gary CrawfordLucy Russell
Goal: FIN11
Description of Goal: Provide DEM Training on FLAIR, Property Policy, Finance Coding, and Travel
Date of GoalCompletion:
March 31, 2013 Lead Staff Assigned to Goal: Gary Crawford
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskProperty Policy Training 8/31/12 Policy Compliance
Division widen/a Gary Crawford
Kathy WorleyPat Smith
FLAIR Training 12/1/12 Bureau’s understandBudget allotments inFLAIR
n/a Gary CrawfordSusanne McDaniel
Finance Coding Training 3/31/13 Needed FinancialCoding to processinvoices
n/a Karen PeytonPat Smith
Travel Process Training 9/30/12 New Travel process isunderstood by
travelers
n/a Lucy RussellGary Crawford
Goal: FIN12
Description of Goal: Allot Bureau Budgets in FLAIR by Object Code
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p g y j
Date of GoalCompletion:
August 31, 2012 Lead Staff Assigned to Goal: Susanne McDaniel/Gary Crawford
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskPrepare preliminary FY 12/13 Budget AllotmentSpreadsheet
7/15/12 Establish Bureau Allotments under newcoding
n/a Susanne McDanielSherie CarringtonPat Smith
Enter Allotments into FLAIR by Object Code 8/31/12 Bureau Budgets canbe viewed in FLAIR
n/a Susanne McDanielSherie CarringtonPat Smith
Goal: FIN13
Description of Goal: Implement New Automated Requisition Process in MFMP
Date of GoalCompletion:
September 30, 2012 Lead Staff Assigned to Goal: Lucy Russell
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskResearch the automated requisition processes usedby other state agencies and ensure the DEM MFMPset up is correct in coordination with DMSrepresentatives.
7/31/12 Analysis of theautomated process
n/a Lucy Russell
Prepare work flow of the new process for Directorreview and approval 8/31/12 Illustrate a simplifiedrequisition process n/a Lucy Russell
Establish implementation goals and processes anduser training
9/30/12 Implementation n/a Lucy Russell
Goal: FIN14
Description of Goal: Implement New Automated DOH Reconciliation Process
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Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Kelley Sasso/Gary Crawford/KarenPeyton
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCoordinate with EOG and DOH on the process forsetting up the automated reconciliation process
5/31/12Complete
Analysis of theautomated process
n/a Kelley SassoGary Crawford
Establish set up costs and storage with SSRC 6/30/12On-Going
Establish processingloads needed for newsystem
n/a Kelley SassoGary CrawfordKevin Smith
Receive the program for the automated FLAIRreconciliation process free from DOH
8/31/12 Prepare the program n/a Kelley SassoDOH
Analyze system adjustments for EOG/DEM 9/30/12 Functionalreconciliation system
Kelley SassoGary CrawfordKevin Smith
Implement System 12/31/12 Fast FY data analysisof expenditures andautomatedreconciliation ofDepartmental toController
Goal: FIN15
Description of Goal: Develop and Implement New Resource Action System (RAS)
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Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Gary Crawford
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improve Transactional Processes
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskEnhance the system capabilities 5/31/12 Analysis of the
automated processn/a Gary Crawford
Karen Peyton
Enhance the system capabilities of the payrollmodule
6/30/12 Analysis of theautomated process
n/a Gary CrawfordLucy Russell
Develop the FLAIR coding module of the RASsystem
8/31/12 Analysis of theautomated process
n/a Gary CrawfordKaren Peyton
Develop the Budget module of the RAS system 9/30/12 Analysis of the budgetprocess
n/a Gary CrawfordSherie Carrington
Implement RAS system 12/31/12 Implementation n/a Gary CrawfordKaren PeytonLucy RussellSherie Carrington
K. Preparedness
Goal: PRE-1
Description of Goal: Update Criteria for Local Comprehensive Emergency Management Plans , the County
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Description of Goal: Update Criteria for Local Comprehensive Emergency Management Plans , the CountyCapabilities Assessment Checklist, and Related Language in Florida Administrative Code
Date of Goal Completion: December 31,2012
Lead Staff Assigned to Goal: Brian Richardson, Rachel Sparling,Erika Smith
Gubernatorial Transition Team Report Reference:Recommendation 3: CEMP guidance should be developed consistent with newemphasis on meaningful planning
Strategic Planning Reference:Goal #6 Maintain National Accreditation
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskObtain final feedback on revised Capabilities AssessmentChecklist from Regional Coordination Team.
6/15/2012 Allow the RegionalCoordinationTeam to provideinput.
Participation fromthe RCT.
Erika Smith
Post draft revisions of the Criteria, Capabilities Assessment,and F.A.C. language on floridadisaster.org and allow 30 daysfor stakeholder and legal review.
7/20/2012 Allow the countiesto provide inputinto criteria forwhich the Divisionwill hold themstatutorilyaccountable.
Incorporatingstakeholderfeedback, ifapplicable.
Rachel Sparling
Present final drafts of revised documents and F.A.C.language to the Director and obtain approval to proceed withthe rulemaking process.
7/27/2012 Expected approvalto proceed torulemaking.
Written or verbalapproval fromDirector to proceedto rulemaking.
Brian Richardson
Commence rulemaking and adoption process. 8/1/2012 Amended Rule27P-6, F.A.C.,adopting the 2012update to thecriteria.
Adoption of Rule27P-6amendments.
Brian RichardsonRachel SparlingErika Smith
Develop in-house training package on the updated criteriaand Capabilities Assessment Checklist for localComprehensive Emergency Management Plan reviewers.
12/31/2012 Having an internalstaff trained on theupdated criteria inorder to provideproficient andexpedient CEMPreviews.
Materials createdand disseminatedto local CEMPreviewers/RegionalCoordinators.
Brian RichardsonRachel SparlingErika SmithRegionalCoordination Team
Get Director to issue a memo to counties on 180-dayimplementation period.
12/31/2012 Give countiesclear expectationsof when their
Memo sent fromDirector to countiesupon adoption of
Brian Richardson
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respective CEMPswill be reviewedagainst the newcriteria.
9G-6 amendments.
Goal: PRE-2
Description of Goal: Adopt 2012 State Comprehensive Emergency Management Plan and commence updates for 2014State CEMP
Date of GoalCompletion:
September 28, 2012(Adoption);Ongoing (2014Updates)
Lead Staff Assigned to Goal: Brian Richardson, Rachel Sparling, ErikaSmith
Gubernatorial Transition Team Report Reference:Recommendation 3: CEMP guidance should be developed consistentwith new emphasis on meaningful planning
Strategic Planning Reference: GOAL # 6 MAINTAIN NATIONALGoal #6 Maintain National Accreditation; Goal #12 Stabilize ImpactedJurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskReceive revised ESF 18 Appendix 6/15/2012 Receiving the updated
ESF 18 Appendix.Having an appendixwhich accuratelyreflects the ESF 18lead and supportingagencies.
Rachel Sparling
Present the final draft to the Director and obtainapproval to proceed with the rulemaking process.
6/29/2012 Approval of theDirector to proceed.
Written or verbalapproval fromDirector to proceed torulemaking andsigned promulgationletter.
Brian Richardson
Proceed with Rulemaking. 7/5/2012 Update to Rule 27P-2,F.A.C., adopting the2012 version of thestate CEMP.
Adoption of Rule27P-2 amendments.
Brian RichardsonRachel SparlingErika Smith
Review any After Action Reports from 2012-2013exercises, events, and SEOC activations.
Ongoing Obtaining the latestlessons learned.
Possessing afteraction reports fromexercises and realworld events.
Rachel SparlingErika Smith
Begin contacting ESFs and partner agencies tosolicit revisions to their respective portions of theCEMP for 2014.
3/1/2013 Making contact withESFs and partneragencies.
Rachel SparlingErika Smith
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Goal: PRE-3
Description of Goal: Revise the SERT/Division Continuity of Operations Plan (COOP)
Date of GoalCompletion:
12/31/2012 Lead Staff Assigned to Goal: Wendell Dumas, Britton Holdaway
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskContinue revision/updating of all sections of theplan.
7/31/2012 Updates to all sections ofthe COOP, includingmission essential functions.
Having updates toall section of theplan.
Wendell DumasBritton Holdaway
Check related MOUs and MOAs to ensure theyare still in effect.
Ongoing Ensure that all MOUs/MOAsrelated to the COOP planare still in effect in order toeffectively enact the plan.
HavingMOUs/MOAs whichare in effect orupdated as required.
Wendell Dumas
Distribute draft revisions to leadership for initialreview.
8/1/2012 Opportunity for leadership toreview the draft plan foraccuracy and providefeedback/recommendations.
Receipt of feedbackfrom leadership.
Wendell Dumas
Finalize changes and re-submit to leadership forfinal review.
8/31/2012 Last opportunity forleadership to review thedraft plan for accuracy andprovidefeedback/recommendations.
Receipt of finalfeedback fromleadership.
Wendell DumasBritton Holdaway
Obtain plan approval from Director. 9/14/2012 Approval of the revisedCOOP plan.
Written approvalfrom Director.
Wendell Dumas
Conduct a “Training Tuesday” orientation to theCOOP plan for all Division employees.
12/31/2012 Having a staff that iseducated on theDivision’s/SERT Continuityof Operations Plan.
Wendell DumasBritton Holdaway
Goal: PRE-4
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Description of Goal: Conduct 3 Regional Continuity Planning and Training Workshops
Date of GoalCompletion:
June 28, 2013 Lead Staff Assigned to Goal: Wendell Dumas
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #7 Reduce Disaster Impacts for Florida’s Residents andBusinesses; Goal #20 Incorporate the Private Sector into All Phases of
Emergency Management
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskConduct Central Florida regional ContinuityPlanning and Training Workshop – Orlando.
9/2012 Conducting Continuitytraining forgovernmental andnon-governmentalentities.
At least 40participants pertraining workshop.
Wendell Dumas
Compile and review feedback and lessons learnedfrom Central Florida regional workshop.
9/2012 Reviewing feedback inorder to makeadjustments asnecessary for futuretraining workshops.
Evaluationsconducted at theconclusion of thetraining workshop.
Wendell DumasBritton Holdaway
Determine venues, logistics, and agendas for SouthFlorida and North Florida regional workshops.
10/31/2012 Having a venue foreach workshop as wellas an agenda for thetraining.
Finalized agenda,workbooks, andtraining location.
Wendell DumasBritton Holdaway
Conduct South Florida regional Continuity Planningand Training Workshop.
2/2013 Conducting Continuitytraining forgovernmental andnon-governmentalentities.
At least 40participants pertraining workshop.
Wendell Dumas
Compile and review feedback and lessons learnedfrom South Florida regional workshop. 2/2013 Reviewing feedback inorder to makeadjustments asnecessary for futuretraining workshops.
Evaluationsconducted at theconclusion of thetraining workshop.
Wendell DumasBritton Holdaway
Conduct North Florida regional Continuity Planningand Training Workshop.
6/2013 Conducting Continuitytraining forgovernmental andnon-governmentalentities.
At least 40participants pertraining workshop.
Wendell Dumas
Compile and review feedback and lessons learned 6/2013 Reviewing feedback in Evaluations Wendell Dumas
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pfrom North Florida regional workshop.
gorder to makeadjustments asnecessary for futuretraining workshops.
conducted at theconclusion of thetraining workshop.
Britton Holdaway
Goal: PRE-5
Description of Goal: Update the Field Operations Guide (FOG)
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Brian Richardson/Sandy Meyer
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #12 Stabilize Impacted Jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskConduct a review of the final draft FOG. 6/21/2012 Final proof Approval Brian Richardson
FOG CommitteeConduct additional minor revisions if necessary. 8/31/2012 Minor revisions to the
FOG if necessary.Revised FOG ifnecessary.
Brian RichardsonFOG Committee
Publish field operations guide. 9/30/2012 Published approvedFOG
Printed and electronicversions of the FOG.
Brian RichardsonSandy Meyer
G l PRE 6
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Goal: PRE-6
Description of Goal: Maintain Regional Evacuation Studies (RES)
Date of GoalCompletion:
May 31, 2013 Lead Staff Assigned to Goal: Andrew Sussman
Gubernatorial Transition Team Report Reference:Recommendation 22: The data provided in the Regional Evacuation
studies must be carefully reviewed and evaluated to determineimpacts on protective action decisions regarding evacuation andsheltering.
Strategic Planning Reference:Goal #7 Reduce Disaster Impacts for Florida’s Residents and Businesses
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskComplete storm surge atlas for Lake Okeechobee. 8/31/2012 Having an updated
surge atlas for thecounties surroundingLake Okeechobee.
The updated atlas. Andrew Sussman
Update transportation analysis and output for NEFlorida RES.
5/31/2013 The most up to datedata on transportation
trends throughout theNE Florida region.
Possession of theupdated data.
Andrew Sussman
Update shelter analysis and output for NE FL RES. 5/31/2013 The most up to datedata on shelters.
Possession of theupdated data.
Andrew Sussman
Complete census update for NE FL region. 5/31/2013 Incorporate the mostcurrent population anddemographic data forthe region.
Possession of theupdated data.
Andrew Sussman
Publish updated NE Florida RES. 5/31/2013 Possession of themost up to dateevacuation study datafor the Northeast
Florida region.
Release of updatedNortheast FloridaRegional EvacuationStudy.
Andrew Sussman
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Goal: PRE-7
Description of Goal: Complete FEMA-Mandated State Preparedness Report by December 31 Deadline
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Brian Richardson/Domestic Security
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:
Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskProvide orientation to Regional Coordinators andRDSTF (EM) Planners on FEMAs new system forState Preparedness Reports.
7/31/2012 Having personneltrained on the newFEMA SPR reportingsystem.
Familiaritywith/comprehensionof the new system.
Brian Richardson
Conduct surveys within each region to ascertaincapabilities.
11/9/2012 Having the mostaccurate data onregionalpreparedness.
Completed surveysfrom each region.
Brian RichardsonDS
Compile regional surveys/reports into a singlestatewide report.
12/31/2012 Having the mostaccurate data onstatewidepreparedness.
The completed report. Brian RichardsonDS
Submit final SPR to Director for review, approval,and submittal to FEMA.
12/31/2012 Having the Directorreview, approve, andsubmit the SPR perthe setup of the newFEMA reportingsystem
Submittal of the SPRon or before thedeadline.
Brian RichardsonDS
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Goal: PRE-8
Description of Goal: Revise Florida Energy Assurance Plan (FEAP)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Energy Assurance Planner(when hired)
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskConduct review of current plan to ascertain areasof revision.
12/31/2011 Having an understandingof areas of the planneeding updates.
Identifying areas ofthe plan needingrevision.
Energy AssurancePlanner
Initialize revision/updating of plan. 1/31/2013 Commencing revision ofthe plan.
Beginning updates tothe plan.
Energy AssurancePlanner
Distribute draft revisions to leadership andstakeholders for review.
6/30/2013 Leadership/stakeholderinvolvement.
Distribution tostakeholders.
Energy AssurancePlanner
Finalize changes and obtain approval fromleadership.
6/30/2013 Leadership/stakeholderinvolvement.
Approval fromleadership.
Energy AssurancePlanner
Publish updated plan. 6/30/2013 Updated energy assuranceplan.
Updated energyassurance plan.
Energy AssurancePlanner
Goal: PRE-9
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Description of Goal: Revise or Recreate Fuel Contingency Plan
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Energy Assurance Planner(when hired)
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #1 Implement Director’s Priorities
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTask
Search for most current plan, if available. 6/30/2013 Having the most currentplan for review.
Possession of theplan.
Energy AssurancePlanner
Conduct review of current plan to ascertain areasof revision or begin redeveloping the plan.
6/30/2013 Having an understandingof areas of the planneeding updates or anunderstanding that a newone must be created.
Determination ofwhether the planneeds to be updatedor recreated.
Energy AssurancePlanner
Distribute draft revisions to leadership andstakeholders for review.
6/30/2013 Leadership/stakeholderinvolvement.
Distribution tostakeholders.
Energy AssurancePlanner
Finalize changes and obtain approval fromleadership.
6/30/2013 Leadership/stakeholderinvolvement.
Approval fromleadership.
Energy AssurancePlanner
Publish updated plan. 6/30/2013 Updated energyassurance plan.
Updated energyassurance plan.
Energy AssurancePlanner
Goal: PRE-10
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Description of Goal: Author an SOP or Plan for each Turkey Point ingestion county (Broward, Collier)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon
Gubernatorial Transition Team Report Reference:Recommendation 6: The FDEM should immediately assess methodsto grow the regional capability, including the allocation of staff to the
regions that are competent in the areas of planning, grantmanagement, and overall training
Strategic Planning Reference:Goal #7 Reduce Disaster Impacts for Florida’s Residents andBusinesses; Goal #10 Increase Preparedness Level of All Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDetermine NPP location for next ingestion trainingseries
September Roger Rankin
Submit pre-training survey (questionnaire) toparticipating ingestion counties
November Identify current statusof response plans
10% Roger Rankin
Develop draft ingestion plans for participatingcounties
December Establish plantemplate
30% Roger Rankin
Host training seminar December Train on requirements 50% Roger RankinHost training workshop January Work through plans 60% Roger Rankin
Review ingestion county site plans February Review final plans 70% Roger Rankin
Host Table Top exercise March Exercise new plans 80% Roger Rankin
Submit survey to Ingestion county Participants(post-training series questionnaire)
April Obtain countyfeedback and adjustplans accordingly
90% Roger Rankin
Send final Plan / SOP to respective county May 100% Roger Rankin
Goal: PRE-11
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Description of Goal: Utilize All Available Sources to Identify Potential Unregistered EPCRA (Emergency Planning andCommunity Right to Know Act) Facilities, Conduct Outreach, Identify Qualifying Facilities andBring 100% into Compliance.
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Sam Brackett
Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local Public Safety resources, including FDEM State WatchOffice and FDLE Fusion Center.
Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous MaterialsChemical Facilities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify possible non-compliant facilities throughEPA, LEPC, HA and other sources
Ongoingreportedquarterly
Increased communitysafety through stateand local hazmatplanning and firerescue awareness of
these facilities
# of potential facilitiesout of compliancewith EmergencyPlanning andCommunity Right to
Know Act (EPCRA)
Sam Brackett
Perform initial outreach through direct contact Ongoingreportedquarterly
Comment Above # of facilities abovecontacted
Sam Brackett
When unsuccessful with direct contact, mailpotential NOV
Ongoingreportedquarterly
Comment Above # of facilities broughtinto compliance; notsubject to EPCRA;unresponsive, fromabove population
Sam Brackett
Follow-up with unresponsive companies to includesecond notice and potential civil penalties
Ongoingreportedquarterly
Comment Above Of the unresponsivefacilities # of facilitiesrequiring legal action
to bring intocompliance
Sam Brackett
Ensure 100% of identified facilities have finaloutcome
June All indentified facilitiesare brought intocompliance or deemedexcluded
100% resolution Sam Brackett
Goal: PRE-12
Description of Goal: Investigate 100% of Reported Chemical Releases / Spills Exceeding Reporting Threshold Quantity(RQ)
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(RQ)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon
Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local Public Safety resources, including FDEM State Watch
Office and FDLE Fusion Center.
Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous MaterialsChemical Facilities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskInvestigate all hazardous chemical spills reportedfrom all sources (SWO, News, FD, other sources)
Ongoingreportedquarterly
Increased communitysafety and awarenessthrough educationaland punitive actions
# facilities withreleases in excess ofreporting quantitythreshold
Chris Stevens
Determine if EPCRA / CERCLA applies Ongoingreportedquarterly
Identify those releasessubject to reportingrequirements
# releases subject toEPCRA / CERCLA ofabove population
Chris Stevens
Work with DEP / EPA to educate releasing facility
on appropriate reporting requirements
Ongoing
reportedquarterly
Better educated facility
management – publicsafety
# facilities above
provided educationalmaterials / contacts
Chris Stevens
Pursue legal action (penalty / SupplementalEnvironmental Projects) when warranted
Ongoingreportedquarterly
Ensure punitivemeasures taken whenapplicable
# facilities pursuedfor legal action bytype (monetary/SEP)
Chris Stevens
Goal: PRE-13
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Description of Goal: Increase use of the Hazardous Materials Information System (HMIS) by 20%
Date of GoalCompletion:
January 2014 Lead Staff Assigned to Goal: Paul Wotherspoon
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous Materials
Chemical Facilities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskEnhance current system to allow for user upload ofTier II Submit EPA software data
June 30, 2013 More accurate andtimely chemical facilitydata
Increase onlinereporting by 15%
Paul Wotherspoon
Enhance current system to allow for user upload ofTier II Manager software data
January 2014 More accurate andtimely chemical facilitydata
Increase onlinereporting by 5%
Paul Wotherspoon
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Goal: PRE-14
Description of Goal: Conduct quarterly (4) Local Emergency Planning Committee / State Emergency ResponseCommission and Training Task Force meetings
Date of GoalCompletion:
April 5, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:
Goal #23 Provide Monitoring and Oversight of Hazardous MaterialsChemical Facilities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskJuly 12-13, 2012 July 13, 2012 Facilitate meeting Better educate SERC
members, implementrecommendations forbetter educated,safer public
Tim Date / SamBrackett
October 4-5, 2012 October 5,
2012
Facilitate meeting Better educate SERC
members, implementrecommendations forbetter educated,safer public
Tim Date / Sam
Brackett
January 10-11, 2013 January 11,2013
Facilitate meeting Better educate SERCmembers, implementrecommendations forbetter educated,safer public
Tim Date / SamBrackett
April 4-5, 2012 April 5, 2013 Facilitate meeting Better educate SERCmembers, implementrecommendations for
better educated,safer public
Tim Date / SamBrackett
Goal: PRE-15
Description of Goal: Perform LEPC Desk Audits to Review Financial and Programmatic Records for the HMEP, HA andLEPC Staffing Contracts
Date of Goal June 30, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon
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Establish corrective action plan for deficienciesidentified above
30 Daysfollowing audit
Better educated staff LEPC / DEM concurwith action plan
Tim DateLou RitterHenry TurnerIsabell Parker
Follow up to ensure recommendations wereimplemented or corrective actions were taken
Ongoing All actionsimplemented
Tim DateLou Ritter
Henry TurnerIsabell Parker
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #22 Maintain Financial Accountability for All Grants
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDetermine LEPC’s to be audited – preferably inconjunction with quarterly meetings to reduce travelexpense
TBD Ensure compliancethrough brief / afteraction report
Educate LEPC staffon program / financialrequirements forfunding streams
Tim DateLou RitterHenry TurnerIsabell Parker
Perform desk audit of HMEP (federal funds), HAand LEPC staffing (state funds) contracts / sub-recipient agreements (first LEPC)
TBD Ensure compliancethrough brief / afteraction report
# of deficiencies Tim DateLou RitterHenry TurnerIsabell Parker
Establish corrective action plan for deficienciesidentified above
30 Daysfollowing audit
Better educated staff LEPC / DEM concurwith action plan
Tim Date, Lou Ritter,Henry Turner, IsabellParker
Follow up to ensure recommendations wereimplemented or corrective actions were taken
Ongoing All actionsimplemented
Perform desk audit of HMEP (federal funds), HAand LEPC staffing (state funds) contracts / sub-recipient agreements (Second LEPC)
TBD Ensure compliancethrough brief / afteraction report
# of deficiencies Tim DateLou RitterHenry TurnerIsabell Parker
Goal: PRE-16
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Description of Goal: Conduct Inspections / Audits on 10% of All Facilities Subject to Section 112r of the Clean Air Act(Accidental Release Prevention and Risk Management Planning Program)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Tim Date
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous Chemical
Facilities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCreate list of RMP inspection facilities March 2012 Complete GW Lupton
Robert Dietrich
List approved by State Emergency ResponseCommission
April 2012 Concur with selectedfacilities
Complete GW LuptonRobert Dietrich
Six facility inspections October 2012 Ensure compliancewith Clean Air Actsection 112r
25% complete GW LuptonRobert Dietrich
Seven facility inspections December2012 Ensure compliancewith Clean Air Actsection 112r
50% complete GW LuptonRobert Dietrich
Six facility inspections March 2013 Ensure compliancewith Clean Air Actsection 112r
75% complete GW LuptonRobert Dietrich
Seven facility inspections June 2013 Ensure compliancewith Clean Air Actsection 112r
100% complete GW LuptonRobert Dietrich
Goal: PRE-17
Description of Goal: Create REP Tailgate Videos to Train Nuclear Power Plant First Responders
Date of Goal June 30,2013 Lead Staff Assigned to Goal: Melanie Motiska
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Date of GoalCompletion:
June 30,2013 Lead Staff Assigned to Goal: Melanie Motiska
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDevelop topic idea list March 2012 Prepare list of desired
tailgate video subjects10% complete Melanie Motiska
Select initial training video subject March 2012 Choose subject forinitial video
15% complete Melanie Motiska
Develop and finalize script /storyboard July Completed script andstoryboard for firstvideo
35% complete Melanie Motiska
Begin taping July Begin taping 50 % complete Melanie Motiska
Submit rough draft August Submit demo forreview
75% complete Melanie Motiska
Finalize video One September Edit 90 % complete Melanie Motiska
Present initial video to regional RadiologicalWorkgroup
October Present duringregional workforcemeeting
100% complete Melanie Motiska
Goal: PRE-18
Description of Goal: Develop Basic Emergency Management Academy Utilizing Online and Classroom Training.
Date of Goal March 30, 2013 Lead Staff Assigned to Goal: Necole Holton
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Date of GoalCompletion:
March 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference:Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials
Strategic Planning Reference: Objective 10.4
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentification of Curriculum 12/30/2011 Ensure curriculum
meets the needs oftarget audience
Complete Michael Beha
Development of online modules 8/31/2012 Online modules willensure adequatetraining and cost/timesaving measures
100% completion Michael Beha
Development of classroom modules/materials 8/31/2012 Ensure productmeets the needs of
the target audienceand goal of academy
75% completion Michael Beha
Establish Advisory group to review materials 7/30/2012 Curriculum will bereviewed bystakeholders forsuggested input
75% completion Necole Holton/M Beha
Select trainers 10/30/2013 Ensure we havecompetent instructorsfor instructionaldelivery
75% completion Necole Holton/M Beha
Do Pilot class 1/20/2013 Ensure studentsleave with working
knowledge of EMfield and able to jurisdictions indisasters
100% completion Michael Beha
Develop plan for regional delivery 3/30/2013 Ensure the delivery ofacademy to broaderaudience.
75% completion Necole Holton/M Beha
Goal: PRE-19
Description of Goal: Develop Continuing Supervisory Training for DEM Supervisors.
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Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference:Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials
Strategic Planning Reference: Objective 5.6
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentification of curriculum for Week three 6/30/2012 Ensure curriculum
meets the needs oftarget audience
75% completion Michael Beha
Development of week three materials 8/30/2012 Ensure product meetsthe needs of the targetaudience and goal ofacademy
75% completion Michael Beha
Repeat week one and week two training 10/15/2012 To allow for refresher
and addition of newattendees
100% completion Michael Beha
Deliver week three training 12/30/2012 Ensure attendees arebetter equipped tofulfill duties of position.
75% completion Michael Beha
Identify topics for week four training 01/30/2013 Ensure topic addressthe needs of targetaudience
75% completion Michael Beha
Development of week four materials 03/30/2013 Ensure product meetsthe needs of the targetaudience and goal ofacademy
75% completion Michael Beha
Deliver week three and week four training 06/30/2013 Ensure attendees arebetter equipped tofulfill duties of position.
75% completion Michael Beha
Goal: PRE 20
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Goal: PRE-20
Description of Goal: Provide Training to Develop Vision, Culture and Values for DEM Leadership Connecting Vision andValues to Daily Decision-Making
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference:
Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials
Strategic Planning Reference: Objective 5.6
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDevelop scope of work 7/30/2012 Contract for the start
of trainingdevelopment
50% completion Michael Beha
Submit advertisement/select consultant 9/30/2012 Secured consultant tobegin project
50% completion Michael Beha
Consultant meeting with Director to identify desiredDEM values, leadership style and focus. 10/30/2012 Identified priorities andgoals of Director forSr. Management
50% completion Necole Holton/M Beha
Development of class materials 12/30/2012 Ensure product meetsthe needs of the targetaudience and goal oftraining
50% completion Michael Beha
Deliver training 06/30/2013 Ensure attendees arebetter equipped tofulfill duties of position.
50% completion Michael Beha
Goal: PRE-21
Description of Goal: Provide training that will help professionalize the emergency management community.
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Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference:Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials
Strategic Planning Reference: Objective 10.2
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDevelop Scope of Work 6/30/2011 Identify tasks to be
performed by vendorComplete Necole Holton
Vett course curriculum upon completion 9/30/2012 Ensure curriculummeets the needs ofintended audience
75% completion Necole Holton
Identify instructors for course delivery 12/31/2012 Experienced subjectmatter experts delivertraining
90% completion Necole Holton
Identify and schedule training 3/30/2013 Ensure needs of targetaudience are met 90% completion Necole Holton
Deliver training 6/30/2013 Provide EM Directorswith less than 3 yrsservice and newdirectors a tool tobetter perform duties
100% completion Necole Holton
Goal: PRE-22
Description of Goal: To Provide Orientation to New Division Employees of “Blue Sky” and “Gray Sky” Roles andResponsibilities.
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Date of GoalCompletion:
February 28, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference: Objective 5.6
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTaskIdentify speakers 08/31/2012 Ensure appropriate
speaker is identified toensure delivery ofaccurate information
90% completion Maurice Haynes
Identify materials 09/30/2012 Ensure products meetthe need of targetaudience
80% completion Maurice Haynes
Identify online and plenary modules 09/30/2012 Ensure appropriateinformation isdelivered in desired
format with maximumbenefit to participants
80% completion Maurice Haynes withassistance fromPersonnel (Mark
Helms)
Develop quarterly schedule for FY 2013 09/30/2012 Ensure sustainment ofdelivery of orientation
75% completion Maurice Haynes
Create mentor assignments within bureaus 9/30/2012 Ensure new hires arefamiliar withorganizationalstructure,administrative detailsand logistics of Bureau
75% completion Maurice Haynes withassistance of BureauChief or designee
Develop materials for online and plenary modules 12/31/2012 Ensure products meetthe need of target
audience
80% completion Maurice Haynes withinput from BC’s or
designees and Sectionand Branch Chiefs
Schedule and deliver orientation 1/31/2013 Ensure newemployees areequipped to performduties successfully.
100% completion Maurice Haynes
Goal: PRE-23
Description of Goal: To Provide Division Employees With Training That Will Enhance and Expand Their Capabilities andMaximize Performance of Their “Blue Sky” and “Gray Sky” Responsibilities.
D t f G l J 30 2013 L d St ff A i d t G l N l H lt
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Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference: Objective 5.6
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Assemble an Internal Training Advisory Group 6/30/2012 Ensure we have rightpersons to makedecisions concerningcareer path forpersonnel in daily andemergency roles
Invite committeemembers andconduct initialmeeting by dateTBD
Thomas Robinsonwith assistance fromSTO
Identify specific courses for each tract 8/31/2012 Ensure appropriatetraining is delivered foreach tract and providerecommendations
50% completion Thomas Robinsonwith assistance andinput from AdvisoryGroup
Develop timeline for implementation 9/30/2012 Scheduled trainingdelivered
50% completion Thomas Robinson
Meet with Director and BC to ensureenforcement
9/30/2012 Receive buy-in fromleadership and ensurecompliance
50% completion N Holton/T Robinson
Identify and secure instructors 10/31/2012 Ensure we have rightpersons to makedecisions concerningcareer path forpersonnel in daily andemergency roles
80% completion N Holton/T Robinson
Schedule and deliver training for Blue Sky tract 3/31/2013 Ensure staff are
trained to effectivelycarry out daily duties
75% completion Thomas Robinson
Schedule and deliver training for Gray Sky tract 3/30/2013 Ensure staff aretrained to effectivelycarry out emergencyfunctions
75% completion Thomas Robinson
Develop training cycle so tracts are maintained 6/30/2013 Ensure sustainment ofdelivery of training
75% completion Thomas Robinson
Goal: PRE-24
Description of Goal: Provide the Opportunity for All County and Regional Partners (County, Municipalities, Non-Government Organizations (NGOs) Volunteer Organizations Active in Disasters (VOADs) and
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Government Organizations (NGOs), Volunteer Organizations Active in Disasters (VOADs), andPrivate/Corporate Stakeholders) to Submit Training and Exercise Priorities to Ensure StatePreparedness and Capabilities are Being Maintained.
Date of GoalCompletion:
April 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference: Objective 10.1
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify and secure planning support 08/31/2012 Ensure data collection
and admin support issecured
80% completion Necole Holton
Develop project timeline and milestones 9/30/2012 Ensure timelycoordination anddelivery of workshop
80% completion Thomas Robinson
Conduct assessments and collect findings 03/31/2013 Ensure complete
needs assessmentsfrom regions and stateagencies
60% completion Thomas Robinson and
assigned support
Conduct Regional TEPW’s 04/30/2013 Ensure training andexercise priorities areidentified
90% completion Thomas Robinson andassigned support
Conduct State TEPW 04/30/2013 Ensure training andexercise priorities areidentified
90% completion Thomas Robinson andassigned support
Finalize Multi-Year Training and Exercise Plan 04/30/2013 Provide framework forhow the state willcollaborate and
administer training andexercise program
100% completion Thomas Robinson
Goal: PRE-25
Description of Goal: To Ensure State Preparedness and Strengthen Capabilities Statewide, Coordinate the Delivery ofNo Less Than 250 Courses Comprised of FEMA G Courses, EMI and Other DHS Consortium
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Courses and Florida Specific Emergency Management Courses.
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference:Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials
Strategic Planning Reference: Objective 10.1
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskNeeds assessment with all stakeholders 6/30/2013 Data collection for
Training and ExercisePlan
100% completion Michael Beha
Utilize 2013 TEP to schedule training in regions Ongoing Consistent delivery oftraining based onidentified needs andpriorities
Ongoing Thomas Robinson
Coordinate with DHS approved consortiums fordelivery of approved training
Ongoing Consistent delivery oftraining based onidentified needs andpriorities
Ongoing Maurice Haynes
Schedule and deliver Florida specific training Ongoing Consistent delivery oftraining based onidentified needs andpriorities
Ongoing All
Goal: PRE-26
Description of Goal: To Ensure State Preparedness and Strengthen Capabilities Statewide, Develop and Conduct aStatewide Exercise That Include Participants From All 67 counties, All State Agencies and Federal
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Partners and Include Vigilant Guard Exercise Components.
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Necole Holton
Gubernatorial Transition Team Report Reference:Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials
Strategic Planning Reference: Objective 10.1
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskConduct Concept and Objectives Meeting 7/31/2012 Identify priorities of
Director and SERTChief
100% completion Necole Holton
Secure formal evaluation support 8/31/2012 Ensurecomprehensive AARand IP development
100% completion Necole Holton
Conduct Initial Planning Conference 11/31/2012 Ensure exercise
objectives andparticipants areidentified
80% completion Necole Holton
Conduct Mid-term Planning Conference 1/15/2013 Ensure exercisescenario and productsare coordinated
80% completion Necole Holton
Conduct Final Planning Conference 3/30/2013 Ensure evaluationplan, matrix anddocuments and timingare finalized
80% completion Necole Holton
Finalize exercise logistics 4/30/2013 Ensure exercisevenues are
operations, securityand documentationmeasures are in place
100% completion Necole Holton
Conduct exercise 5/31/2013 All stakeholdersexercise to strengthenpreparednesscapabilities
100% completion Necole Holton
Goal: PRE-27
Description of Goal: To provide an opportunity for the Division to promote strengthening relationships and informationsharing within the emergency management community, conduct a two session seminar
Date of Goal October 31 2012 Lead Staff Assigned to Necole Holton
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Date of GoalCompletion:
October 31, 2012 Lead Staff Assigned toGoal:
Necole Holton
Gubernatorial Transition Team Report Reference:
Recommendation 8: Enhance training, exercises andleadership development in the area of Homeland Security andEmergency Management – including new Administration
Officials
Strategic Planning Reference: Objective 10.1
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIssue Call for Presentations 7/31/2012 Assess topics of
interest from counties80% completion TBD
Discuss and identify theme with Director 7/31/2012 Establish developmentguidelines for agenda
80% completion TBD
Identify and secure venue 8/31/2012 Secure event location 100% completion TBD
Issue announcements and set registrations 7/31/2012 Compilation ofattendee list
100% completion TBD
Identify and secure presenters 7/31/2012 Ensure appropriatepersons are availableto deliver bestinformation possible
75% completion TBD
Develop agenda for review by BC 9/30/2012 Ensure projectobjectives are beingmet
75% completion TBD
Finalize agenda 9/30/2012 Ensure programdelivery
75% completion TBD
Conduct seminars 10/31/2012 Ensure collaboration,information sharing,and relationship/team
building amongststakeholders
100% completion TBD
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Goal: RES01
Description of Goal: Develop an SOP to Increase Safety/Security Awareness of DEM Staff
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Description of Goal: Develop an SOP to Increase Safety/Security Awareness of DEM Staff
Date of GoalCompletion:
April 30, 2012 Lead Staff Assigned to Goal: Sandy Meyer / Brian Misner
Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM State
Watch Office and the FDLE Fusion Center.Recommendation 8: The new Office of Emergency Managementshould build, as a priority, training and exercise program that isconsistent with New Florida Strategy and Blueprint.
Strategic Planning Reference:Goal 5.1: Improve transactional processes – update and maintainapplicable standard operating policies and procedures.
Goal 9.2: Create a career path for emergency management professionalsin Florida – identify, maintain, schedule and offer training sufficient tomeet the needs of the DEM mission by use of internal and externalsources as appropriate.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskEstablish a new Safety/Security Officer Oct 19, 2011 Complete – Safety
Officer and Deputy,both assigned.
Safe and secureworkplace
Sandy Meyer
Establish a Safety/Security Awareness Trainingprogram
April 6, 2012 Complete Signed by Director Sandy Meyer
Roll out Safety/Security training for Division July 1, 2012 Publish approveddocument and settraining dates forcurrent and new DEMemployees
Record all trainingwith personnelrosters
Sandy Meyer
Goal: RES02
Description of Goal: Communications/Outreach Training and SWO Staff Visits to Counties
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Date of GoalCompletion:
June 30,2013 Lead Staff Assigned to Goal: Brian Misner / Sandy Meyer
Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM State
Watch Office and the FDLE Fusion Center.
Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskSWO Staff visits to County EOC’s Ongoing to be
completed byJune 2013
SWO Staff will visit allCounty EOC’s toconductcommunications andoutreach training.
All county EOC’svisited
Brian MisnerSandy Meyer
Goal: RES03
Description of Goal: Development/Implement Training/Certification Plan for SMT’s
Date of GoalCompletion:
September 30, 2012 Lead Staff Assigned to Goal: Brian Misner / Sandy Meyer / LindaMcWhorter
Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM StateWatch Office and the FDLE Fusion Center.
Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions – State Management Teamsmaintain the ability to deploy a State Incident Management Team within 2hours of activation/direction by the SERT Chief.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDetermine training requirements for SMT/IMT
Teams: IS100/200/700/800; ICS 300/400; AHIMTTeam Training and Position specific Training
06/30/2012 Five trained teams
that will be able torespond to all hazards
100% of teams
trained and qualifiedIAW standards set bySteering Committee
Steering Committee
Determine exercise requirements for SMT 6/30/2012 Ensure teams are ableto respond as a unitfor all hazards events
Allow teams toidentify strength andweakness and givethem a starting pointto build training andexercise program
Steering Committee
Develop certification program for SMT 9/30/2012 Five team that will beable to respond to allhazard events
Teams will be able torespond to allhazards events
Steering Committee
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hazard events hazards eventsin/outside Florida
Develop shadowing program for SMT 9/30/2012 Ensure teams receivecontinuous trainingopportunities indifferent hazard
events
Teams will gainvaluable experienceby working with otherteams and larger
events. This will helpteam building andconfidence
Steering Committee
Ensure training/exercises include in TEP 3/15/2013 This will ensure thatteam continue toreceive funding fortraining and exerciseevents
NA STO
Implement training program for SMT 9/30/2012 Ensure teams are ableto respond as a unitfor all hazards events
Allow teams to buildtraining and exerciseprogram based upongaps identified during
exercises scheduledfor Mar & Apr 2012
STO/Team ICs
Goal: RES04
Description of Goal: Require Mid-Year and End-of-Year Reports from All 67 Counties on EMPA/EMPG Scope of Work
D t f G l C l ti J 30 2012 L d St ff A i d t G l Ji R b t
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Date of Goal Completion: June 30, 2012 Lead Staff Assigned to Goal: Jim Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete Goal Date of TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Travel throughout Region One during year and reportmonthly on status of completion
November 30,2012
Support / help the EMCounty Programsuccessfully completeheir scope of work.
Mid Year Reportcompleted, End of YearReport completed
Stormy LeBlancEnd of Year reviews tobegin 07/01 to becomplete by 8/15
Travel throughout Region Two during year duringyear and report monthly on status of completion
November 30,2012
Support / help the EMCounty Programsuccessfully completeheir scope of work
Mid Year Reportcompleted, End of YearReport completed
Bryan LoweEnd of Year reviews tobegin 07/01 to becomplete by 8/15
Travel throughout Region Three during year duringyear and report monthly on status of completion
during year and report monthly on status ofcompletion
November 30,2012
Support /help the EMCounty Program
successfully completeheir scope of work.
Mid Year Reportcompleted, End of year
report completed
Brian GibsonEnd of Year reviews to
begin 07/01 to becomplete by 8/15
Travel throughout Region Four during year duringyear and report monthly on status of completionduring year during year and report monthly on statusof completion
November 30,2012
Support / help the EMCounty Programsuccessfully completeheir scope of work
Mid Year Reportcompleted, End of YearReport completed
Paul SiddallEnd of Year reviews tobegin 07/01 to becomplete by 8/15
Travel throughout Region Five during year duringyear and report monthly on status of completionduring year and report monthly on status ofcompletion
November 30,2012
Support / help the EMCounty Programsuccessfully completeheir scope of work
Mid Year Reportcompleted, End of YearReport completed
Shawn CollinsEnd of Year reviews tobegin 07/01 to becomplete by 8/15
Travel throughout Region Six during year during year
and report monthly on status of completion
November 30,
2012
Support / help the EM
County Programsuccessfully completeheir scope of work
Mid Year Report
completed, End of YearReport Complete
Patrick Fuller
End of Year reviews tobegin 07/01 to becomplete by 8/15
Travel throughout Region Seven during year duringyear and report monthly on status of completion
November 30,2011
Support / help the EMCounty Programsuccessfully completeheir scope of work
Mid Year Reportcompleted, End of YearReport Completed
Tony CarperEnd of Year reviews tobegin 07/01 to becomplete by 8/15
Include status reports in Response Bureau monthlyreport
End of eachmonth
Monitor progress andidentify potentialproblem areas
7 monthly reports ALL RCs – MonthlyReports submittedhrough Manager via
monthly EOG Reports
Goal: RES05
Description of Goal: Re advertise Membership for State Management Team (SMT)
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Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Brian Misner / Sandy Meyer / LindaMcWhorter
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskUpdate previous letter for SERT Chief/Director’sReview
15 July 2012 Finalized letter Finalized letter Brian Misner/SandyMeyer
Prepare letter for Director’s signature/release 1 August 2012 Published letter Published letter Brian Misner/SandyMeyer
Packets due Division for Review 1 September2012
Packets prepped forreview
Meeting set withcommanders toconsolidate effort ofnew team membersselected
Brian Misner/SandyMeyer
Steering Committee Review Packets 1 October
2012
Produce new rosters
of SMTs
Produce new rosters
of SMTs.
Brian Misner/Sandy
MeyerIndividual notified of Selection 15 October
2012 Acceptance letterssent
Reply requestedupon receipt ofemailed acceptanceletters
Brian Misner/SandyMeyer
Goal: RES06
Description of Goal: Training for Operations Section
Date of GoalCompletion:
April 30,2013 Lead Staff Assigned to Goal: Sandy Meyer / Brian Misner
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Completion:Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM StateWatch Office and the FDLE Fusion Center.
Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTask
Quarterly SWO Meeting to review operationprotocols
July 2012,Oct 2012,Jan 2013,
Apr. 2013
Staff will be trained inthe follow up actionsthat need to beaccomplished onsensitive incidents thatmay be reported to theSWO.
4 training sessionswill be accomplished.
Brian MisnerSandy Meyer
Goal: RES07Description of Goal: Complete 200 Hurricane Evacuation Shelter Surveys
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins
Gubernatorial Transition Team Report Reference: N/A Gubernatorial Transition Team Report Reference: N/A
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDistribute 20 hurricane shelter surveys to LakeCounty
July 29, 2012 Identify new orconfirm/revise existing
hurricane shelterinventory data
20 building surveyreports distributed
Wally Mitchell
Distribute 25 hurricane shelter surveys to OsceolaCounty
November 8,2012
Identify new orconfirm/revise existinghurricane shelterinventory data
25 building surveyreports distributed
Adrian Hurlbutt
Distribute 35 hurricane shelter surveys to Miami-Dade County
December 13,2012
Identify new orconfirm/revise existinghurricane shelterinventory data
35 building surveyreports distributed
Juan Matos
Distribute 26 hurricane shelter surveys to SumterCounty
January 9,2013
Identify new orconfirm/revise existinghurricane shelterinventory data
26 building surveyreports distributed
Wally Mitchell
Distribute 37 hurricane shelter surveys to March 6 2013 Identify new or 37 building survey Wally Mitchell
Report the total number of public hurricane shelterssurvey reports distributed for the fiscal year.
June 30, 2013 200 surveys isapproximately 10percent of the totalnumber of recognizedor expected buildings
The total number ofsurvey reportsdistributed over thefiscal year.
Danny Kilcollins
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Distribute 37 hurricane shelter surveys toHernando County
March 6, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data
37 building surveyreports distributed
Wally Mitchell
Distribute 25 hurricane shelter surveys to Miami-Dade County
March 14,2013
Identify new orconfirm/revise existing
hurricane shelterinvent data
25 building surveyreports distributed
Juan Matos
Distribute 10 hurricane shelter surveys to LevyCounty
April 8, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data
10 building surveyreports distributed
Adrian Hurlbutt
Distribute 17 hurricane shelter surveys to MarionCounty
May 8, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data
17 building surveyreports distributed
Wally Mitchell
Distribute 23 hurricane shelter surveys to MarionCounty
May 8, 2013 Identify new orconfirm/revise existing
hurricane shelterinventory data
23 building surveyreports distributed
Adrian Hurlbutt
Distribute 15 hurricane shelter surveys to Miami-Dade County
May 31, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data
15 building surveyreports distributed
Juan Matos
Distribute 12 hurricane shelter surveys to CitrusCounty
June 20, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data
12 building surveyreports distributed
Adrian Hurlbutt
Distribute 20 hurricane shelter surveys to Miami-Dade County
June 28, 2013 Identify new orconfirm/revise existing
hurricane shelterinventory data
20 building surveyreports distributed
Juan Matos
p gin the statewideinventory; longer termgoal of completing afull statewide surveyabout every 10 years
to maintain dataquality
Goal: RES08
Description of Goal: Identify 15,000 Hurricane Evacuation Shelter Spaces
Date of Goal June 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins
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Completion:Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDistribute DEM recognized hurricane shelter datato County EM offices for update
November 18,2012
Current hurricaneshelter inventory datadistributed to countyemergency managersfor local review andinput
67 county hurricaneshelter inventoryspreadsheetsdistributed
Danny KilcollinsCory Dilmore
Receive County hurricane shelter space updates May 1, 2013 Hurricane shelterinventory datareceived from countyemergency managerswith local revisions asneeded
67 county hurricaneshelter inventoryspreadsheetsreceived
Cory Dilmore
Perform Quality Control review of data June 13, 2013 Hurricane shelterinventory data qualitycontrol reviewed
67 county hurricaneshelter inventoryspreadsheets qualitycontrol reviewed
Danny KilcollinsCory Dilmore
Calculate annual hurricane shelter spacesidentified
June 28, 2013 Identify 15,000 newhurricane shelterspaces to add tostatewide inventory,and this reducehurricane shelterdeficit
A total of 15,000 newhurricane shelterspaces are added tothe statewideinventory, thusmeasuring reductionof the statewidedeficit of spaces.
Danny KilcollinsCory Dilmore
Goal: RES09
Description of Goal: Publish the 2012 Shelter Retrofit Report
Date of GoalCompletion:
September 28, 2012 Lead Staff Assigned to Goal: Danny Kilcollins
Final internal comments provided by leadership August 24,2012
Division leadershipsubmits comments forreview and inclusion inthe report
Comments receivedfrom leadership
Danny Kilcollins
1. Prepare final hard copies and CD’s of Report August 11, Merge and de-conflict Final report complete Cory Dilmore
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Completion:Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDistribute DEM recognized hurricane shelter datato County EM offices for update
November 18,2011
Current hurricaneshelter inventory datadistributed to countyemergency managersfor local review andinput
67 county hurricaneshelter inventoryspreadsheetsdistributed
Cory Dilmore
Receive County hurricane shelter space updates May 1, 2012 Hurricane shelterinventory datareceived from countyemergency managerswith local revisions as
needed
67 county hurricaneshelter inventoryspreadsheetsreceived
Cory Dilmore
Perform Quality Control review of data June 28, 2012 Hurricane shelterinventory data qualitycontrol reviewed
67 county hurricaneshelter inventoryspreadsheets qualitycontrol reviewed
Cory Dilmore
Prepare/revise draft report for internal routing July 31, 2012 Draft report preparedfor internal routing
Draft report prepared Danny KilcollinsCory Dilmore
Begin internal routing August 1,2012
Draft report routedinternally for reviewand comment
Draft report routed Danny Kilcollins
1. Prepare final hard copies and CD s of Report August 11,2012
Merge and de conflictcomments fromleadership
Final report completeand ready fordistribution
Cory Dilmore
2. Distribute Report September 13,2012
2012 Shelter RetrofitReport is distributedstatutorily required;
hurricane shelterretrofit projects areprioritized for potentialfunding in FY 2013/14.
Final report isdistributed toSpeaker of the
House, President ofthe Senate andGovernor as requiredby statute.
Danny Kilcollins
Goal: RES9
Description of Goal: Evaluate Change of EHPA Standard to ICC 500 Standard
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Date of GoalCompletion:
February 28, 2013 Lead Staff Assigned to Goal: Danny Kilcollins
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 7.1: Reduce disaster impacts for Florida’s residents and businesses-Building codes- replace the Florida Building Code’s Public Shelter Design
Criteria (s. 423.25, FBC-Building) with adoption of the hurricaneprovisions of the International Code Council’s Standard for the Designand Construction of Storm Shelters (ICC 500).
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskPerform research of EHPA vs. ICC 500 standards December 20,
2012Identify data tosupport preparation ofa white paper
Sufficient sourceddata available toprepare white paper
Danny Kilcollins
Prepare white paper to recommend code change February 28,2013
Completion of a whitepaper that supportsdevelopment of areport by contractservices to supportreplacement ofportions of EHPA codeprovisions with thenational standard ICC500 hurricaneprovisions.
Preparation anddistribution of whitepaper
Danny Kilcollins
Goal: RES10
Description of Goal: Sadowski Building Conference and Training Room Window Retrofit Project
Date of Goal November 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins
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Completion:Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskLeadership & FEMA approve project funding July 1, 2012 Funds available to
initiate projectFEMA and StateLeadership approval
Leadership
Prepare and submit FEMA Environmental andHistorical Preservation documentation
July 30, 2012 Submit EHP ReviewDocs to FEMA
Submitted EHPReview Docs
Danny KilcollinsMitigation EHP staff
Received EHP Approval August 30,2012
FEMA EHP ApprovalLetter
FEMA EHP ApprovalLetter
FEMA EMPG & EHPStaff
Client-Agency Agreement (CAA) with DMS September 30,2012
CAA executed forDMS assistance withcompleting the project
Executed CAA Danny KilcollinsJeff Swain
Acquire Architectural & Engineering (A&E) Services November30,2012
A&E services undercontract
DMS/A&E contractexecuted
Danny KilcollinsDMS Project Manager
Construction documents prepared February 28,2013 Construction andpermit documentsprepared
Construction andpermit documentsprepared
Danny KilcollinsDMS Project Manager
Request bids from commercial firms to supply therequired products and perform installation of windowprotection
April 1, 2013 Request for bidsadvertised
Request for bidsadvertised
Danny KilcollinsDMS Project Manager
Window protection product supplier/installerselected
May 1, 2013 Bids received,reviewed and asupplier/installer isselected
Window protectionproductsupplier/installerselected
Danny KilcollinsDMS Project Manager
Construction begins July 1, 2013 Product provider/installer under
contract, constructionpermit received andconstruction begins
Construction permitreceived and
construction begins
Danny KilcollinsDMS Project Manager
Construction complete November 30,2013
Window protectioninstalled to providelimited protection foremergency responsestaff occupyingconference andtraining rooms ofSadowski
Certificate ofcompletion receivedfrom the city buildingdepartment.
Danny KilcollinsDMS Project Manager
Goal: RES11
Description of Goal: Perform the petroleum supply, demand, consumption, allocation and conservation functionsdelegated to the Division in Section 377.701 and 377.703, Florida Statutes.
Date of GoalC l ti
June 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins
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Completion:Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskPrepare a white paper that quantifies the Division’sduties as described in Section 377.701, FloridaStatutes, and establishes a road map to accomplishthe duties
May 31, 2013 Quantify the Division’sduties as described inSection 377.701, F.S.
Preparation anddistribution of whitepaper report
TBD
Develop a strategy to project available petroleumfuel supplies and demand, and detect shortagesthat impact Florida
May 31, 2013 Strategy to detect fuelshortages that impactFlorida
Preparation anddistribution of reportoutlining strategy
TBD
Prepare a white paper to identify specific provisionsfor solar energy technologies as emergencyremedial and preventative measures to recommendfor inclusion in the Florida Energy Efficiency Code
June 20, 2013 Identify potential solarenergy technologyrelated provisions forinclusion in Florida
Building Code
Preparation anddistribution of whitepaper report
TBD
Goal: RES12
Description of Goal: Ensure ESF 12-Fuels is Prepared for State EOC Activation
Date of GoalCompletion:
May 31, 2013 Lead Staff Assigned to Goal: Danny Kilcollins
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Update or establish mutual agreements with stateagencies to access needed resources to supportESF-12 Fuels response and recovery operations.
March 29,2013
Establish written &executed mutualagreements with stateagencies to accessstaff, funds and otherresources to supportESF 12 Fuels duringemergency activations
ExecutedMemoranda of
Agreement orUnderstanding
TBD
Recruit and roster support agency personnel to staffand/or provide support to ESF 12-Fuels, andcoordinate training for the support personnel
May 1, 2013 Rostered and trainedstate agencypersonnel to staff ESF12-Fuels duringemergency activations
ESF 12-Fuels staffroster prepared andidentified stafftrained; sign-in sheetwill confirm training
TBD
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Goal: RES13
Description of Goal: Develop looping display program for SEOC buildings and Capital Circle Office Complex
Date of GoalCompletion:
January 1, 2013 Lead Staff Assigned to Goal: Amy Godsey / Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 1: Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify desired weather sources and information foreach hazard
August 1,2012
Develop list ofpertinent weatherresources
Comprehensive all-hazards list ofweather data
Amy GodseyMichelle Palmer
Create platform for housing and streaming datafeeds
December 1,2012
Replace old platformfor displaying weatherimages for situationalawareness
Increase situationalawareness with nearreal-time weatherdata
Richard ButgereitKevin Smith
Investigate options for streaming throughout CapitalCircle Office Complex
December 10,2012
Explore avenues andpermissions needed(web or television) forweather display loop
Reach a wideraudience
Kevin Smith
Review and update the ESF 12-Fuels ActivationGuide
May 31, 2013 ESF 12-Fuelsactivation guiderevised to assist inESF 12-Fuelsoperations during
emergency activation
Preparation anddistribution of ESF12-Fuels ActivationGuide
TBD
Goal: RES14
Description of Goal: Develop a Web Application Where People Can Use Their Phone GPS or Type at a Beach and Getthe Weather Forecast from the National Weather Service, Along With the Rip Current Risk. ThereWill Also Be a Section For Safety Tips and Public Service Announcements.
Date of Goal May 1 2013 Lead Staff Assigned to Goal: Amy Godsey / Richard Butgereit
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Date of GoalCompletion:
May 1, 2013 Lead Staff Assigned to Goal: Amy Godsey / Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 1: Implement Director’s Priorities; Goal 10: Increase PreparednessLevel of All Floridians; Goal 20: Incorporate the Private Sector Into All
Phases of Emergency Management
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskGather data feeds available from National WeatherService and local lifeguard stations
August 15,2012
List of crediblesources for rip currentinformation
Ensure coordinationof rip current risk foreach location
Amy GodseyMichelle Palmer
Crosswalk coordinates and beach names to coastalzone polygons
October 1,2012
Assign NWS coastalzone forecast areas acoordinate base
Integration of NWSdata into GIS system
Amy GodseyRichard Butgereit
Develop website to host data February 15,2013
Richard Butgereit
Develop and identify Public Service Announcementsand other tips for Safety section
November 15,2012
Useful resources forrip current safety
Provide safetymeasure to users
Amy GodseyJulie Roberts
Develop universal phone application March 15,2013
Web application thatcan be used on allSmartphone brands
Richard Butgereit
Conduct testing of system April 1, 2013 Full functionality ofsystem and makeenhancements
Ensure successfullaunch and use ofapplication
Richard Butgereit
Investigate marketing campaign to Florida residentsand visitors
April 30, 2013 Conduct outreach withprivate sector entitiesand media partners
Increase awarenessand use ofapplication to reducerip current related
fatalities
Amy GodseyJulie Roberts
Goal: RES15
Description of Goal: Develop a DVD with Hurricane Information Similar to the L-324 Course at the National HurricaneCenter for Elected Officials.
Date of GoalCompletion:
December 1, 2012 Lead Staff Assigned to Goal: Amy Godsey / Julie Roberts
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Completion:Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Goal 1: Implement Director’s Priorities
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskGather L-324 materials and identify pertinentsubjects for elected officials
July 15, 2012 Identify essentialelements of the 5 daycourse
Outline of subjectsrelated to hurricanereadiness at the locallevel
Amy GodseyJulie RobertsBryan Koon
Develop script and presentation to crosswalk withElected Officials Guide and existing DVD
October 1,2012
Develop presentationmaterial and script (forclosed captioningpurposes) anddetermine video length
Foundation of DVD tocompliment exitingresources
Amy GodseyExternal Affairs
Film and edit video October 15,2012
Identify need for videocontracting and
produce finishedproduct
Finished product External Affairs
Distribute videos and host on FloridaDisaster.org December 1,2012
Increase awareness ofhurricane readinessand planning at thelocal elected officiallevel
Track # of videosdistributed and “hit”on website (goal: 25)
External AffairsWebmaster
Goal: RES16
Description of Goal: Create a Series of Video Modules For Various Grade Levels to Distribute Through the Departmentof Education for Teachers to Use Any Time of the Year in Their Weather Lessons. Because SomeTeachers Only Focus On Certain Subjects, Having Several Videos Will Fulfill Their Needs BetterThan One Long Video
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Than One Long Video.Date of GoalCompletion:
March 1, 2013 Lead Staff Assigned to Goal: Amy Godsey / Julie Roberts
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 1: Implement Director’s Priorities; Goal 3: Ensure Customer
Satisfaction; Goal 10: Increase Preparedness Level of All Floridians
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCoordinate with Department of Education on bestmethods for contacting districts/schools
September 1,2012
Discuss methods andexplore partnershipsfor integrating All-Hazards WeatherEducation Program(AHWEP) in schoolsstatewide
Develop formalizedplans/agreements(MOUs/MOAs) withDOE/Local SchoolDistricts/ExternalPartners onintegrating material
External Affairs Amy Godsey
Contact district offices October 2012-
February 2013
Coordinate with local
Districts on inclusionof AHWEP
# of participating
schools/districts(goal: 15)
External Affairs
Develop, film and edit standard video modulepresentations based on grade level (K-3, 4-7, 8-12)for each subject
January 15,2013
Development of gradelevel appropriate(FCAT approved)material forpresentations
# of presentationsdeveloped andapproved. (goal: 15)
Meteorology UnitExternal Affairs
Develop website to host video modules and sectionfor teacher comments or requests for additionalmaterials
March 1, 2013 Deliver video modulepresentations andallow users to providefeedback
# of presentationsdownloaded or “hit”(goal: 50 per year)
Richard Butgereit
Goal: RES17
Description of Goal: Completion of Comprehensive Division IT Strategic Plan
Date of GoalCompletion:
Lead Staff Assigned to Goal: Richard Butgereit / Kevin Smith
G b t i l T iti T R t R f St t i Pl i R f
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Draft Plan framework 7/15/12 Bryan KoonKevin SmithRichard Butgereit
Enlist unit POCs & form Plan review committee 7/30/12 Kevin SmithRichard Butgereit
Develop target concern summaries for each unit 9/1/12 Kevin SmithRichard Butgereit
Review framework 9/15/12 Bryan KoonKevin SmithRichard Butgereit
Summary approvals by unit leadership 10/15/12 Kevin SmithInitial draft Plan complete 12/1/12 Kevin Smith
Richard ButgereitCommittee review complete 1/1/13 CommitteeUnit leadership review complete 1/15/13 Kevin SmithVerified against Rule 71A 1/23/13 Kevin Smith
Heather StearnsInspector General
Verified against 282 F.S. 1/30/13 Kevin SmithHeather StearnsInspector General
Verified against Division’s Information Security Plan 2/7/13 Kevin SmithHeather StearnsInspector General
Verified against Division’s Operational InformationSecurity Plan
2/14/13 Kevin SmithHeather StearnsInspector General
Verified against Division’s IT Security Policies andProcedures
2/21/13 Kevin SmithHeather StearnsInspector General
Leadership review complete 3/15/13 Bryan KoonEOG review complete 3/31/13 As directed
Final Plan accepted and published 5/1/13 A comprehensive ITStrategy to providedirection and guidanceto Agency programsand decisions whichhave or should have
Acceptance andpublication.
Kevin Smith
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have, or should have,an IT component.
Goal: RES18
Description of Goal: Complete and Integrate the DEM IT COOP Plan
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Kevin Smith
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskReview current DEM & DCA plans 8/1/12 Kevin Smith
Vincent DumasRe-evaluate goals under COOP scenario 8/15/12 Kevin Smith
Richard ButgereitConfirm all system dependencies related to goals 9/30/12 Kevin Smith
Richard ButgereitDraft plan 10/30/12 Kevin Smith
Richard ButgereitReview draft 11/15/12 Richard Butgereit
Vincent DumasFinal plan to leadership for review 12/1/12 To complete an
accurate, operationalCOOP plan for theDivision
Completion &approval
Kevin Smith
Goal: RES19
Description of Goal: Complete Streamlining Between SEOC and Camp Blanding
Date of GoalCompletion:
September 15, 2012 Lead Staff Assigned to Goal: Gregory Horne / Kevin Smith
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Finalize relationship with new vendor 7/15/12 Kevin SmithUpdate Hardware/Software as necessary 8/1/12 Gregory HorneConfirm HP Engineering SRA solution 8/1/12 Gregory HorneOptimize the SQL replication scheme 8/8/12 Gregory Horne
Kevin SmithRichard Butgereit
Implement SRM with new SRA, with vendor 8/15/12 Gregory HorneKevin Smith
Optimize SRM Runbook 8/30/12 Gregory HorneKevin Smith
Final Documentation including failover SOP 9/15/12 Ability to performfailover seamlessly &without impact tousers.
Implementation ofregular failovertesting schedule
Gregory HorneKevin Smith
Goal: RES20
Description of Goal: Develop Plans For Increased Network Redundancy from SEOC (SSRC)
Date of GoalCompletion:
June 30, 2012 Lead Staff Assigned to Goal: Kevin Smith
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
Verify existing connections and dependencies 9/1/12 Kevin SmithIsolate specific goals 10/1/12 Kevin SmithEstablish project relationship with SSRC & DivTel 10/1/12 Kevin SmithDetermine most efficient approaches, most riskaddressed with least cost
11/1/12 Kevin Smith
Prioritize into project phases, if necessary 12/1/12 Kevin Smith
Secure funding, per phase 3/1/13 Provide furtherprotection againstnetwork outages to theEOC systems
Demonstrable failureprotection upstreamof the SSRC
Kevin Smith
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Goal: RES21
Description of Goal: Further development of SharePoint for DEM and SERT
Date of Goal
Completion:
June 30, 2013 Lead Staff Assigned to Goal: Kevin Smith / Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskSelection of program areas for implementation 7/15/12 Kevin Smith
Richard ButgereitImplementation of Quarterly program selection 7/15/12 Kevin Smith
Richard ButgereitEOC Implementation to replace Groove 10/1/12 Kevin Smith
Richard ButgereitFinal FY program area implementations 6/30/13 Provide more program
areas with internal &external SharePointresources to supporttheir missions
Completion &acceptance ofSharePoint sites forall program areasand the EOC.
Richard Butgereit
Goal: RES22
Description of Goal: Continued Evaluation and Upgrading of the Network Architecture in Sadowski and Rudd
Date of GoalCompletion:
March 31, 2013 Lead Staff Assigned to Goal: Kevin Smith / Clark Smith
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskReview existing network routing 7/1/12 Clark SmithStreamline existing routing 7/15/12 Clark Smith
Kevin SmithProcure replacement DMZ switches 7/15/12 Kevin Smith
Replace DMZ switches 8/1/12 Clark SmithKevin SmithGregory Horne
Procure replacement Sadowski switches 8/1/12 Kevin SmithReplace Sadowski switches 8/30/12 Clark Smith
Kevin Smith
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Kevin SmithGregory Horne
Procure replacement ESF switches 9/1/12 Kevin SmithReplace ESF switches 9/30/12 Clark Smith
Kevin Smith
Gregory HorneProcure replacement EOC Stack switches 11/15/12 Kevin SmithReplace EOC Stack switches 12/31/12 Clark Smith
Kevin SmithGregory Horne
Plan future network improvements 1/1/13 Kevin SmithClark Smith
Secure funding for next phase 3/31/13 Optimization of thenetwork after 15 yearsof evolution
Demonstrably moreefficient networkrouting and reductionin response times
Kevin Smith
Goal: RES23
Description of Goal: Evaluation of transition of SEOC and Blanding Infrastructure to the SSRC
Date of GoalCompletion:
December 1, 2012 Lead Staff Assigned to Goal: Kevin Smith
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskInitial study of impact 10/1/12 Kevin Smith
Gregory HorneRichard Butgereit
Brief to leadership 12/1/12 Prepare for planningan eventual transitionof managementresponsibility for EOCsystems
Inception of theplanning process asdefined in statute
Kevin Smith
Goal: RES24
Description of Goal: Formalization of a CSIRT
Date of GoalCompletion:
January 1, 2013 Lead Staff Assigned to Goal: Gregory Horne
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Selection and notification of CSIRT members 7/1/12 Kevin SmithGregory Horne
Establishment of meeting/training schedule 7/15/12 Kevin SmithGregory Horne
Review of relevant statutes/rules/policies 8/15/12 Kevin SmithGregory Horne
Transition to new ISM 9/1/12 Kevin SmithGregory Horne
Review of Division policy 10/1/12 Kevin SmithGregory Horne
Continuation of established CSIRT 1/1/13 The Division will bebetter prepared to
respond to cyberthreats and incidents.
The Division will havea formal CSIRT,
holding regularbriefings andexercises asprescribed by policy.
Gregory Horne
Goal: RES25
Description of Goal: Replacement of Current Web Proxy Solutions
Date of GoalCompletion:
January 1, 2013 Lead Staff Assigned to Goal: Kevin Smith
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Evaluation of SSRC offerings 7/15/12 Kevin SmithClark Smith
Evaluation of internal possibilities 7/15/12 Kevin SmithClark Smith
Approval stage 8/1/12 Kevin SmithProvisioning/Procurement 9/1/12 Kevin SmithImplementation 9/15/12 Kevin Smith
Clark SmithGregory Smith
Testing under load 12/1/12 Kevin SmithGregory HorneRichard Butgereit
Decommissioning of current solution 12/31/12 Replacement of thecurrent Linux/Squid webproxies which areseverely limiting theDivision’s web presence.
Completion. Kevin SmithGregory Horne
Goal: RES26
Description of Goal: Weaning of Ex-DCA Services From DEM Network & Domain
Date of GoalCompletion:
October 1, 2012 Lead Staff Assigned to Goal: Kevin Smith
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task Audit of current ex-DCA billings 7/1/12 Kevin SmithReview with each affected agency 7/15/12 Kevin SmithMigrations/removals as necessary 9/1/12 Kevin Smith
Billing changes as necessary 9/15/12 Kevin SmithGary Crawford
Updating of IT recurring costs 10/1/12 Return financialaccountability andrestoration ofmanagement
Verification of dataservices billed to theDivision.
Kevin SmithGary Crawford
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a age e tautonomy to DEMstaff.
Goal: RES27Description of Goal: Development of Independently Managed Email Capabilities
Date of GoalCompletion:
December 31, 2012 Lead Staff Assigned to Goal: Kevin Smith / Gregory Horne
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskCoordination and approval of intent 7/1/12 Kevin SmithEvaluation of hardware/software needs 7/15/12 Kevin Smith
Gregory HorneProcurement/provisioning of hardware/software 8/15/12 Kevin SmithStaff augmentation as necessary 8/15/12 Kevin SmithImplementation 8/30/12 Gregory HorneTesting & on-going operation 12/31/12 The State Emergency
Response Team willhave a backup, self-managed emailenvironment which willseamlessly integratewith the primarysystem.
Fully redundant,independent, yetintegrated failoveremail services for theoperation of theSERT.
Gregory Horne
Goal: RES28
Description of Goal: Refresh of Laptop Fleet to < 5 Years of Age
Date of GoalCompletion:
June 15, 2013 Lead Staff Assigned to Goal: Maurice Black
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Gube ato a a s t o ea epo t e e e ce St ateg c a g e e e ceGoal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Identification of targets 7/1/12 Kevin SmithProcurement of first round (40) 7/15/12 Kevin SmithOptimization of standard image for deployment 8/1/12 Gregory Horne
Maurice BlackDeployment of first round 10/1/12 Maurice BlackProcess surplus 10/15/12 Maurice BlackProcurement of second round (45) 11/1/12 Kevin SmithOptimization of standard image for deployment 12/1/12 Horne/BlackDeployment of second round 2/1/13 Maurice BlackProcess surplus 2/15/13 Maurice BlackProcurement of third round (40) 3/1/13 Kevin SmithOptimization of standard image for deployment 4/1/13 Gregory Horne
Maurice BlackDeployment of third round 6/1/13 Maurice BlackProcess surplus 6/15/13 Maurice BlackIdentification of next rounds 6/15/13 This will meet our
objective of having amore technologically-current toolset foremployees.
All PC’s for staff usewill be less than 5years old.
Kevin Smith
Goal: RES29
Description of Goal: Virtual Desktop Pilot Program
Date of GoalCompletion:
February 2, 2013 Lead Staff Assigned to Goal: Kevin Smith
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p g gGoal 12: Stabilize impacted jurisdictions
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
Task
Evaluation of methodology 8/1/12 Kevin SmithGregory Horne
Evaluation of hardware/software needed 8/1/12 Kevin SmithGregory Horne
Staff Augmentation 8/1/12 Kevin SmithProcurement of server side & pilot clients 9/1/12 Kevin SmithImplementation 10/1/12 Kevin Smith
Gregory HorneTesting 12/1/12 Pilot Group MembersEvaluation 2/1/13 This program will
serve as a test of theviability of virtual
desktop infrastructurein emergencyresponse.
User critique &acceptance.
Select Committee
Goal: RES30
Description of Goal: Complete Redesign of FloridaDisaster.org
Date of GoalCompletion:
October 1, 2012 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 10: Increase preparedness level of all Floridians
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
Production deployment 07/10/12 Redesigned websiteput into production
Whether theredesigned website isin production or not
Richard Butgereit
Complete 2 months post installation support periodto allow troubleshooting and any requiredenhancements
09/10/12 End period of supportfrom contractor.
Production website ismaintainable by staff
Richard Butgereit
Goal: RES31
Description of Goal: Implement Transfer FloridaEvacuates.com to DEM Hosting Environment & Enhance Capabilities
Date of GoalCompletion:
December 15, 2012 Lead Staff Assigned to Goal: Richard Butgereit
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p g gGoal 1: Implement Director’s Priorities; Goal 10: Increase PreparednessLevel of All Floridians; Goal 11: (FNSS Implementation) Provide Safe and
Accessible Sheltering
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTask
Modify code to correctly remove special needsshelters from feed.
8/1/12 Changes made to theRed Cross NationalShelter System feedrequire changes made
Special Needsshelters are notdisplayed
Richard Butgereit
FloridaEvacuates.com is deployed using DEMhosting environment
12/1/12 FloridaEvacuates.comis hosted on DEMhosting environment
FloridaEvacuates.com is no longer hostedat DreamHosts
Richard Butgereit
Work with Florida Department of Transportation toput FloridaEvacuates.com signage along evacuationroutes.
8/1/12 Agreement in placewith FDOT to displayFloridaEvacuates.com
information on FDOTcontrolled signagealong evacuationroutes during orderedevacuations
Signed MOU/MOA Julie Roberts
Goal: RES32
Description of Goal: Online Tool For Strategic Plan and Business Plan Updates and EMPG Project Tracking
Date of Goal
Completion:
January 20, 2013 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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p g g
Goal 5: Improve Transactional Processes
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned to
TaskCreate supporting database 08/12/12 Creation of database Database created Richard Butgereit
Develop web application or Sharepoint site 12/15/12 Creation of web
application or
Sharepoint site
Web application or
Sharepoint site
created
Richard Butgereit
Test web application 01/13/13 Complete testing Testing completed
and application
performs
satisfactorily
Richard Butgereit
Train Division staff responsible for updating plans inuse of website.
01/20/13 Training completed Training conducted
and 80% of staff who
track and update
plans and projects do
so through the online
application.
Richard Butgereit
Goal: RES33
Description of Goal: Complete EM Constellation Phase 6
Date of Goal
Completion:
June 29, 2013 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Goal 1: Implement Director’s Priorities
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned to
TaskConduct analysis to identify furtherenhancements following delivery and use of EMConstellation Phase 5 2010 EMPG project
7/15/12 Scope of work for
future
enhancements is
created
Creation of scope
of work
Richard Butgereit
Award contract and begin project 8/1/12 Begin project Project is begun Richard Butgereit
Test phase 6 enhancements with statewidehurricane exercise
5/15/13 Test
enhancements
Enhancements
are tested
Richard Butgereit
Deliver phase 6 enhancements 6/29/13 Deliver
enhancements
Enhancements
are delivered
Richard Butgereit
Goal: RES34
Description of Goal: Complete Get A Plan! Enhancements
Date of Goal
Completion:
May 11, 2013 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Goal 10: Increase preparedness level of all Floridians
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned to
TaskDevelopment of scope of work and release ofsolicitation to procure services.
01/20/13 Scope of work for
future enhancements
is created and
solicitation is released
Creation of scope of
work and release of
solicitation
Richard Butgereit
Project kick-off and refinement of requirements. 02/24/13 Project begins and is
executed
Enhancements are
developed
Richard Butgereit
Development of website. 04/27/13 Development of
website
Website is delivered
and tested
Richard Butgereit
Final delivery of website and conclusion of project 05/11/13 Enhancements are put
into production
Website is put into
production
Richard Butgereit
Goal: RES35
Description of Goal: Enhance the State Training Web Portal
Date of GoalCompletion:
June 1, 2013 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference:Recommendation 8: The new Office of Emergency Managementshould build, as a priority, a training and exercise program that isconsistent with new Florida Strategy and Blueprint.
Strategic Planning Reference:Goal 4: Professional Development and Recognition
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
Obtain further funding 8/1/2012 Define project so thatselected vendor canbegin developmentand obtain funding
Richard Butgereit
Project kickoff 9/1/2012 Ensure everyoneinvolved with theproject is good withdesign
Richard Butgereit
Development of enhancements 12/2012 Developmentenhancements withuser acceptancetesting
Richard Butgereit
Completion of Enhancements to the State TrainingWeb Portal
3/2013 Conclude projectenhancing the training
t l t b tt bl
Richard Butgereit
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portal to better enablepersonnel with a toolto access on-linetraining opportunitiesand training records
Goal: RES36
Description of Goal: Sustain Natural Hazard Risk Assessment Framework GIS
Date of GoalCompletion:
June 1, 2013 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskLeveraging project funded by FDOH to delivernatural hazards risk assessment frameworkprovided by the University of South Carolina,sustain this framework by providing annual dataupdates and rerun analyses as needed; integrateresults with GATOR; and create webpagesdedicated to this framework to support localmitigation strategies, state hazard mitigation plan,regional evacuation studies, comprehensiveemergency management plan, and any projectsundertaken to support THIRA
6/1/2013 Richard Butgereit
Goal: RES37
Description of Goal: Create Tools to Support Know Your Zone Campaign to Enable Mobile and Desktop
Date of GoalCompletion:
June 1, 2013 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskTools include mobile friendly website to use location
services of device to determine if device is currentlyin a designated evacuation zone and desktopwebsite to use location services and allow lookup ofaddress to determine if location is in a designatedevacuation zone
6/1/2013 Richard Butgereit
Goal: RES38
Description of Goal: Support Technology Transfer from John Hopkins of RtePM and Create Environment and Tools forRunning the Interface Through GATOR
Date of Goal
Completion:
June 1, 2013 Lead Staff Assigned to Goal: Richard Butgereit
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskEstablish new web server to support thisenvironment
6/15/2012 Richard Butgereit
Obtain code transfer from John HopkinsTest tools and environmentTest tools and environment
Goal: RES39
Description of Goal: Replacement of Division Emergency VehiclesAnnual Replacement of Vehicles Beyond State Criteria for Replacement
Date of GoalCompletion:
March 15, 2013 Lead Staff Assigned to Goal: Jeff Swain
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12.3: Stabilize impacted jurisdictions- maintain regional responsecapabilities to respond to counties within 2 hours.
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTaskGENERATE PO TO COVER PURCHASE OF 5NEW VEHICLES
07/30/12Issuance of Purchase
OrderReplacement of 2vehicles annually
Connie Nunn
REMOVE EQUIPMENT FROM SURPLUSVEHICLES
01-13-13 ProcessEQUIPMENTREMOVED FORREINSTALLATION
TBD
RECEIVE NEW VEHICLES 01-30-13 ProcessRECEIPT OFVEHICLES
TBD
INSTALL CONSOLES AND EQUIPMENT IN NEWVEHICLES
02-15-13 ProcessREINSTALLATIONOF EQUIPMENT
TBD
INSTALL GRAPHICS IN NEW VEHICLES 02-30-13 ProcessGRAPHICS
INSTALLED
TBD
ISSUE VEHICLES TO RC’S 03-15-13 ProcessVEHICLES ISSUED TBD
Mike NormanREASSIGN FIELD VEHICLES TO FLEET USE
AND RENUMBER03-15-13 Process
REASSIGNEMENTS TBD
SALVAGE 6 OLD VEHICLES 03-15-13 ProcessSwap of SIX fleetvehicles
TBD
FUNDING REALIZED FROM SALE OF VEHICELSGOES BACK INTO DIVISION ACCOUNT.
05-30-13 AUCTIONRETURN OFFUNDS.
Finance
Goal: RES40
Description of Goal: Replacement Field Equipment AllocationsOngoing Replacement and Upgrades of Field Equipment for Regional Coordination, StateManagement Team, Logistics Section Teams, Field Communications Assets
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Jeff Swain/ Mike Norman
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Completion:Gubernatorial Transition Team Report Reference: Strategic Planning Reference:
Goal 12.3: Stabilize impacted jurisdictions- maintain regional responsecapabilities to respond to counties within 2 hours.
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
ANNUAL EVALUATION OF FIELD ASSETS TOINCLUDE GPS, DIGITAL CAMERAS, AED’S,MEDICAL KITS, HANDHELD RAIO
ACCESSORIES, CELL PHONE ACCESSORIES,
06/30/13 TO MAINTAIN FIELDREADINESS
ALL FIELDEQUIPMEMNTMAINTAINED ATOPTMIM LEVELS
TRIPP RYONMIKE NORMAN
AS REQUIRED, PURCHASE REPLACEMENTS ORUPGRADES.
06/30/13 TO MAINTAIN FIELDREADINESS
ALL FIELDEQUIPMEMNTMAINTAINED ATOPTMIM LEVELS
TRIPP RYONMIKE NORMAN
Goal: RES41
Description of Goal: Conduct 2012 “Radar II” Statewide Interoperable Communications Exercise at Camp Blanding
Date of GoalCompletion:
February 28, 2013 Lead Staff Assigned to Goal: Robert Little/ Kathy Lyons
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12.9: Stabilize impacted jurisdictions- maintain redundantcommunications with the 67 County Warning Points and Nuclear PowerPlants.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDevelop SOW for 2013 Radar II exercise 05/15/12 Preparation for RFQ RFQ posted Robert LittlePost RFQ to state term contractors 06/01/12 RFQ posting RFQ posting Purchasing
Review quotes and award contract 06/20/12 Intent to awardcontract
Proposals reviewed Purchasing, ChuckHagan, Robert Little
Issue Contract 06/30/12 Contract awarded Contract awarded PurchasingBegin planning meetings for exercise with contractor 07/15/12 Explan developed Explan developed Robert Little and Kathy
Lyons
Site visit to Camp Blanding to select exercise areas 08/30/12 Pre-planning all sitelocations
Site locationsselected
All core staff
Execute contract with Camp Blanding for billeting,dining, area use and support services.
09/30/12 Contract Contract awarded Purchasing
Develop registration website 09/30/12 Exercise registrationwebsite
Website active Contractor
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websiteRefine MSEL for exercise and exercise timeline 08/30/12 Final MSEL developed MSEL developed Core staff and
contractorSend out statewide invitations for exercise. Target
specific groups to include NGO’s, Business, andFederal Agencies
09/15/12 Invitations for exercise
participation
Target attendance of
100+ agencies
Robert Little and Kathy
Lyons
Final planning meeting 12/01/12 Final EXCOM Explan Final Explan Core staff andcontractor
Final visit to Camp Blanding 01/10/13 ARRANGEMENTSFinal on-sitearrangements
Explan completed Core staff andcontractor
Conduct Exercise 02/15/13 Conduct exercise Conduct exercise ContractorConduct AAR 02/15/13 Conduct AAR AAR completed Contractor and staffPublish and Distribute AAR 03/15/13 AAR distributed AAR distributed Contractor
Goal: RES42
Description of Goal: Conduct a Series on Ongoing Logistics Section Management Courses for the Counties at Least 4Times a Year
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Connie Nunn
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 9.1: Create a career path for emergency management
professionals in Florida- identify, maintain, schedule, and offer trainingsufficient to meet the needs of the DEM mission by use of internal andexternal sources as appropriate.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric
Staff Assigned toTask
Plan to conduct at least 4 each, 2-day logisticssection management courses. 1 each at the GHC,and three others in the field
06-30-13 Additional trainedFLNG and County EMPersonnel in logisticssection management
At least 20 personsper class or 80persons statewidetrained in advancelogistics sectionmanagement
Connie Nunn and ChuckHagan
Schedule at least 7 regional county POD courses, 1per region
06-30-13 Additional trainedFLNG and County EMPersonnel in logisticssection management
At least 20 personsper class or 140persons statewide
Connie Nunn
Develop and conduct at least 2 logistics sectionwarehouse/SLRC management courses at theSLRC
06-30-13 Additional trainedFLNG and County EMPersonnel in logistics
At least 10 studentsper class or 20persons statewide
Connie Nunn
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SLRC Personnel in logisticssection management
persons statewideproficient inwarehouse andSRMN systems
Goal: RES43
Description of Goal: SEOC Center Screen Upgrade to Video WallTechnical Enhancement of the SEOC Center Screen from LCD Projection to a 15 Screen MatrixVideo Wall/ Funding Will Be Provided By DOACS Under A Settlement Agreement. Budget $300,000
Date of GoalCompletion:
Lead Staff Assigned to Goal: Chuck Hagan/ Jeff Swain/ Bill Stoye/Legal
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12.5: Stabilize impacted jurisdictions- maintain the ability to activatethe State Emergency Operations Center to a Level 1 within 60 minutes of
formal notifications to key stakeholders.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskComplete pre-work with DOACS Legal on theproject
04/01/12 Pre contract work Pre contract work Chuck Hagan
Coordinate with DOACS Legal for them to make thepurchase
07/01/12 Coordination withDOACS to make thepurchase as agreedupon
Coordination withDOACS to make thepurchase as agreedupon
Chuck Hagan, DOACSLegal, FDEM Legal
Develop SOW for the video wall 08/01/12 SOW for purchase SOW for purchase Chuck Hagan, BillStoye
DOACS either purchases off State contract or letsan ITB for the project
10/01/12 Purchase Purchase DOACS purchasingFDEM purchasing
Coordinate installation of video wall 11/01/12 Installation Installation Jeff Swain, Contractor,Bill Stoye
Installation of video wall 12/01/12 Installation, testing,and acceptance
Installation, testing,and acceptance
Jeff Swain, Contractor,Bill Stoye
Goal: RES44
Description of Goal: Let RFP for multi-vendor, multi-modal transportation contract. Carried ForwardFrom 2011-2012Business Plan
Date of GoalCompletion:
July 30, 2012 Lead Staff Assigned to Goal: Chuck Hagan
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Co p et oGubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 12.1: Stabilize impacted jurisdictions- Maintain 24/7readiness for an all hazards response statewide.Goal 12.3: Maintain regional response capabilities to respondto counties within 2 hours.Goal 12.6: Ensure the State Unified Logistics Section Programand State Logistics Response Center has adequate contracts,commodities and capabilities to activate and begin movingcommodities within 6 hours of formal notification of keystakeholders.
Tasks Anticipated to CompleteGoal
Date ofTask
CompletionOutcome Intended Metric Staff Assigned to
TaskUPDATES
1. Draft SOW for RFP Contract. 04-15-12 DRAFT SOW forRFP
Chuck Hagan andConnie Nunn and
Tripp Ryon
roject was delayed dueo higher priority projects.
nticipate that we will beble to let the RFP inay 2012.
1. Route SOW through Legal andContracting for comments
06-01-12 Routing process Chuck Hagan,
2. Paste SOW into RFP template 06-15-12 Process Contracting3. Final review of RFP 05-15-12 Process Chuck Hagan,
Connie Nunn4. Post RFP 06-30-12 Process Contracting5. Receive proposals and rank 07-15-12 Process Contracting and
Review Committee
6. Award multi-vendor contracts 07-30-12 Establishedmulti-vendorscontingencycontract foremergencytransportation
At least 2 or morepre-qualified andawardedcontractors.
Contracting
Goal: RES45
Description of Goal: Revise the State Logistics PlanRevision of the State Logistics Plan Annexes
Carried ForwardFrom 2011-2012Business Plan
Date of GoalCompletion:
11/1/2012 Lead Staff Assigned to Goal: Chuck Hagan
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pGubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 6.1: Maintain national accreditationGoal 12: Stabilize impacted jurisdictions
Tasks Anticipated to CompleteGoal
Date ofTaskCompletion
Outcome Intended Metric Staff Assignedto Task
UPDATES
1. Hire on new Logistics PlannerCompleted
2. REPOSTING FOR 3RD
TIME.
7/30/11 Staff to overseethe revisions ofthe StateLogistics Planas well asdeveloping newprocesses.
Coordinatedlogistics planning
Chuck Hagan Project was beendelayed due to delay inhiring staff.
Delay has continuedsince staff has had tocover mailroom sinceransition. Once new
mailroom staff has been
hired, project willresume.
3. Send out sections of State LogisticsPlan to appropriate stakeholders
06-15-12 Process Tripp Ryon Delay on plan reviewsdue to lack of staff.Will have LogisticsPlanner and newIntern work on theseLogistics Annexes.
4. Receive feedback for changes 06-30-12 Process Tripp Ryon5. Update appropriate sub-annex 08-15-12 Process Logistics Planner6. Route drafts for review 08-30-12 Process Logistics Planner
7. Finalize sub-annexes 09-30-12 Process Logistics Planner8. Submit Plans for approval 10-15-12 Process Management9. Publish updates 11-01-12 Updated State
Logistics PlanLogistics Planner Carried Forward To
2012-2013 BusinessPlan
Goal: RES46
Description of Goal: Implementation of the Shelf Stable Meal VMI Carried Forward From2011-2012 BusinessPlan
Date of GoalCompletion:
October 1, 2012 Lead Staff Assigned to Goal: Chuck Hagan
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pGubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 12.1: Stabilize impacted jurisdictions- maintain 24/7readiness for an all hazards response statewide.Goal 12.6: Ensure the State Unified Logistics SectionProgram and State Logistics Response Center hasadequate contracts, commodities and capabilities toactivate and begin moving commodities within 6 hours offormal notification of key stakeholders.
Tasks Anticipated to CompleteGoal
Date ofTask
CompletionOutcome Intended Metric Staff
Assigned toTask
UPDATES
Re review Contract terms 7/15/11 Completed Completed RFP Chuck HaganIssue contract 01-15-12 Will
reissue by
7 July,2011
ProcurementSection
roject is delayed due toegal and insurance issues.
till working with Legal andinance on this issue.inance must purchaseupplemental insurance toover the $6M in productefore vendor will ship.dditional insurance wasurchased in March 2012.e can now proceed with
he contract.Route contract for signatures 01-15-12 Process Chuck Hagan
Award Contract 06-15-12 Award
contract tovendor
Awarded contract Procurement
Section
egal is still working with
MS on additionalnsurance issues. We theneed to purchase additional
nsurance. Once this isompleted, we will be ableo sign the contract. Mealsill then be delivered 90-ays after the contract isigned.
Receive meals at SLRC 10-01-12 Contractawarded
333,333 each 3-meal packs(1 Million meals)
Jeff Egan
Goal: RES47
Description of Goal: Replacement for SEOC FRAC Card Security System Carried Forward From 2011-2012B i Pl
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Business PlanDate of GoalCompletion:
September 15, 2012 Lead Staff Assigned to Goal: Chuck Hagan
Gubernatorial Transition Team ReportReference:
Strategic Planning Reference: Goal 12.4: Stabilizeimpacted jurisdictions- maintain the ability to activate theState Emergency Operations Center to a Level 2 within 30minutes of formal notification to key stakeholders.Goal 12.5: Maintain the ability to activate the StateEmergency Operations Center to a Level 1 within 60minutes of formal notifications to key stakeholders.Goal 12.6: Ensure the State Unified Logistics SectionProgram and State Logistics Response Center hasadequate contracts, commodities and capabilities toactivate and begin moving commodities within 6 hours offormal notification of key stakeholders.
Tasks Anticipated to CompleteGoal
Date ofTaskCompletion
Outcome Intended Metric StaffAssigned to
Task
UPDATES
Development of RFP
05/15/11RFP
Developed
Replacement of FRACSecurity system at theState EOC
Project is delayed due toreorganization of division
Need to work with DMS onnew security systemrequirements
Project was put on hold in
January 2012.
Now proceeding with RFP.Posting of RFP 06/30/12 Process
Award contract to vendor 07/10/12 Process PurchasingSchedule installation and swap outof software and hardware at SEOC
07/25/12Process
Chuck Hagan
Completion of Installations 09/15/12 Process Chuck Hagan Carry forward to 2012-2013 business plan
Goal: RES48
Description of Goal: Establishment of Logistical Staging Area’s MOU’s
Date of GoalCompletion:
August 30, 2012 Lead Staff Assigned toGoal:
Connie Nunn
G b t i l T iti T R t St t i Pl i R f
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Gubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 6.1: Maintain national accreditationGoal 12.1: Stabilize impacted jurisdictions, 12.3, 12.6
Tasks Anticipated to CompleteGoal
Date of
TaskCompletion
Outcome Intended Metric Staff Assigned to Task
1. Review of each State LSA sitesurvey to determine of it will be alease or an MOA.
8/31/11 Determinations if a leaseor MOA is required for thesite based on if we mustpay a fee or not to use thesite during an emergency.
Connie Nunn
1. Begin process of generatingappropriate document and routefor signatures
06-30-12 Process Connie Nunn, Legal and LogisticsPlanner
2. Routing of documents andcompletion of MOA’s
07-30-12 Process Legal and Logistics Planner
3. Completion of project 08-30-12 Written agreements witheach facility
28 completed StateLSA sites
Connie Nunn and LogisticsPlanner
4. Mail out of the MOA’s or Leasesto facility owners.
08-30-12 Logistics Planner
Goal: RES49
Description of Goal: Replacement Mobile Devices (Cell Phones)Annual Replacement of Cell Phones for the Division. Upgrade of Cellular Phone to New EVO LITEHigh Security Model vs. Blackberry’s
Date of GoalCompletion:
July 30, 2012 Lead Staff Assigned toGoal:
Bill Stoye
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Gubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 12.9: Stabilize impacted jurisdictions- maintain redundant communications with the67 County Warning Points and Nuclear Power Plants.
Tasks Anticipated to CompleteGoal
Date of TaskCompletion Outcome Intended Metric Staff Assigned to Task
Generate PR to cover pilot project of10 units
06-01-12 Phoneacquisition
10 phones Chuck Hagan
Receive and evaluate 10 pilot phonesfor acceptance
06-30-12 Pilot evaluationof new phonetechnology
10 phones Chuck Hagan
Upon acceptance, generate PR tocover the remaining 70+/- phones
06-30-12 Evaluationperiod
80+ units Bill Stoye
Receive new phones and swap out 07-15-12 Final swap outfrom Blackberry
phones to newEVO phones
80+ units Communications Staff
Return Blackberry phones for buyback credit
07-30-12 ReturnBlackberryphones for buyback credit
80+ units Communications Staff
In the event pilot fails, workgroupreevaluates phones
Goal: RES50
Description of Goal: State EOC VTC Systems InstallationsInstallation of VTC System in Conference Rooms That Presently Do Not Have Them In Order toEnhance Meeting and Conferencing Capabilities
Date of GoalCompletion:
September 30, 2012 Lead Staff Assigned toGoal:
Bill Stoye
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Gubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 12.9: Stabilize impacted jurisdictions- maintain redundant communications with the67 County Warning Points and Nuclear Power Plants.
Tasks Anticipated to CompleteGoal
Date of TaskCompletion Outcome Intended Metric Staff Assigned to Task
Generate a PR to vendor (AVI) onstate term contract
07-30-12 Units purchased 2 units Communications staff
SYSTEMS Arrange installation of VTCsystems
08-30-12 Units installed 2 units Communications staff
Testing and acceptance of systems 09-30-12 Units on line 2 units Communications staff
Goal: RES51
Description of Goal: MSAT Reuse Program
Date of GoalCompletion:
06-01-13 Lead Staff Assigned toGoal:
Bill Stoye
Gubernatorial Transition Team Report Strategic Planning Reference:
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Reference: Goal 12.9: Stabilize impacted jurisdictions- maintain redundant communications with the67 County Warning Points and Nuclear Power Plants.Goal 1.4: Implement director’s priorities- explore and implement use of effectivenotification programs and identify potential gaps.
Tasks Anticipated to CompleteGoal
Date ofTaskCompletion
Outcome Intended Metric Staff Assigned to Task
Reutilization of older casemounted Mitsubishi MSATSystems (apx. 20 units)
Reutilization of olderMSAT units no longerused by the Division butstill serviceable
Reuse of all older unitsin stock at the SLRC
Bill Stoye
Identify counties who would likean older unit and are willing to paythe vendor the modificationcharges of around $1500.00 to
convert the case mounted units tofixed EOC units
03-01-13 Counties must absorbcosts to convert units byadding an externalantenna
Counties identified andunder MOA for reuse
Communications Unit
Surplus counties to county underMOA
06-01-13 Units surplice to reuse All units surplus Mike Norman
Goal: RES52Description of Goal: Rollout of New EASIPAWS and CMAS Statewide
Date of GoalCompletion:
Lead Staff Assigned toGoal:
Bill Stoye
Gubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 1.4: Implement director’s priorities- explore and implement use of effectivenotification programs and identif potential gaps
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notification programs and identify potential gaps.
Tasks Anticipated to CompleteGoal
Date ofTaskCompletion
Outcome Intended Metric Staff Assigned to Task
Complete IPAWS/CMASS rolloutproject
06/30/12 Project rollout Project rollout Bill Stoye
Work with External Affairs to maintainpublic awareness on the CMASprogram
06/30/12 Public awareness Public awareness External Affairs
Complete follow-ups with all countiesfor registration for EAS MOA andDigital Certificate followed by theirapplication as an altering authority
06/30/12 Educating counties on theEAS and CMAS program
Educating counties onthe EAS and CMASprogram
Chuck Hagan, Bill Stoye
Conduct EAS follow-ups with all 10EAS operational areas and FAB
07/30/12 Coordination with the 10EAS operational areas
Coordination with the10 EAS operational
areas
Bill StoyeCommunications Unit
Provide ongoing support to counties 06/30/13 Ongoing support Ongoing support COMLABSBill Stoye
M. Recovery
Goal: REC1
Description of Goal: Evaluate the Enhanced Use of Technology for IA and PA PDA’s
Date of GoalCompletion:
12/31/2012 Lead Staff Assigned to Goal: Joe Borras, Steve Hyatt
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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.1: Enhance Recovery capabilities- institute training and crosstraining of all recovery staff on individual assistance and public assistanceprocesses.Goal 13.4: Be prepared to conduct initial PDA’s within 24 hours afterimpact.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskConduct comprehensive field tests of IA and PAPDA software, submit suggested changes toInformation Management section
9/30/2012 Provide real-timedamage information toSERT withoutimpeding teamefficiency
Was test conducted? Joe Borras/Steve Hyatt
Investigate possible funding sources or cost-
sharing, potentially with other agencies or PNPconsortiums (ex: insurance consortiums)
11/30/2012 Reduce burden on
Florida taxpayers
Was investigation
completed to makean answer availablefor report to BureauChief?
Joe Borras/Steve Hyatt
Submit feasibility report to Bureau Chief 12/31/2012 Determine if asoftware-basedsystem will beimplemented in adisaster
Was reportsubmitted?
Joe Borras/Steve Hyatt
Goal: REC2
Description of Goal: Closeout of Pre-2004 Disaster Events
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Bill Johnson, Larissa Pallo
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.1: Expedite recovery disaster closeouts- by 2012, close all
j t k h t l t d t di t th h 2005
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project worksheets related to disasters through 2005. Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.Goal 22.2: Ensure the t imely obligation, disbursement, extensions andclose out of grant awards.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskClose last remaining ADAMS disaster (DR-1249) 12/31/2012 Remain in compliance
with federalguidelines.
Are r emaining P.4’sprocessed, SF-425completed, FEMA-State agreementclosed?
Pam Hughes
Continue to monitor FEMA pending obligations and
progress of open projects. Complete Pre-04 trackerand notify Sr. Management of progress.
6/30/2013 Identify and track
pending projects.
Have monthly
updates of trackeroccurred and Sr.Managementbriefed?
Larissa Pallo/Pam
Hughes
Coordinate with subgrantees on unpaid refunds.Invoice and initiate repayment plans if necessary.
6/30/2013 Aid in closure ofsubgrantees and thedisasters
Are invoices andrepayment plansgoing out at properintervals?
Pam Hughes
Process remaining Pre-04 payments 6/30/2013 Aid in closure ofsubgrantees and thedisasters
Are payments beingreceived forprocessing?
Cathy Day
Financial reconciliation of DR-1306, 1345, 1393 and
1481
6/30/2013 Financial
reconciliationscompleted
Are the financial
reconciliationscompleted?
Cathy Day
Process remaining P-4’s for all open subgrantees,with the DEM P-4 being the final execution
6/30/2013 Close subgranteesand aid in the closureof the disasters
How many P-4’sremain to beprocessed?
Cathy Day
Prepare final SF-425 and prepare requests to closeFEMA-State Agreements for remaining opendisasters
6/30/2013 Final closure ofdisasters
Have the SF-425 andFema-Stateagreements beenclosed?
Pam Hughes
Goal: REC3
Description of Goal: Complete 288 (50%) of Final Inspections for Post-05 Disasters
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Charlie Shinkle, Bill Johnson
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.2: Expedite recovery disaster closeouts- post 2005 disasters willb l d ithi 5 f d t f d l ti
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be closed within 5 years of date of declaration.Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.
Goal 22.2: Ensure the t imely obligation, disbursement, extensions andclose out of grant awards.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskPlanners/ Grant Specialists review FLPA and followup with subgrantees.
6/30/2013 Assist in identifyingprojects that may beready for closure.
Has the finalinspection queuebeen reviewed?
Bill Johnson/BobSeibert
Public Assistance Coordinators follow up withsubgrantees to ensure Project Worksheets arecompleted.
6/30/2013 Assist in identifyingprojects that may beready for closure.
Is the completion %increasing acrosssuccessive quarterly
reports?
Steve Hyatt/Bob Seibert
Planners review Final Inspection request queueweekly in FLPA and follow up with subgrantees.
6/30/2013 Ensure the accuracyof final inspectionrequests.
How many finalinspections havebeen reviewed?
Bill Johnson/BobSeibert
Follow up with FEMA to ensure Project Worksheetsare obligated in a timely manner.
6/30/2013 Ensure projects areapproved and movetoward subgranteeclosure.
How many projectworksheets havebeen obligated?
Bill Johnson/CharlieShinkle
Goal: REC4
Description of Goal: Complete 2714 (75%) of Subgrantee Closeouts for 2004-05 disasters
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Charlie Shinkle, Bill Johnson
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.1: Expedite recovery disaster closeouts- by 2012, close allproject worksheets related to disasters through 2005
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project worksheets related to disasters through 2005.Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.
Goal 22.2: Ensure the t imely obligation, disbursement, extensions andclose out of grant awards.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDetermine all subgrantee work has been completed. 6/30/2013 Review % complete in
Subgrantee QuarterlyReport / Perform FieldSite Inspections
Have the StateDPAO and StatePAC Site InspectionQueues in FLPAbeen reviewed?
Bob Seibert/BillJohnson
Ensure all large projects have been closed. 6/30/2013 Track Status of PWs
by Region with DPAO
Are all large projects
for the event closed?
Bob Seibert/Steve Hyatt
Ensure all Federal and State payments have beenmade.
6/30/2013 Verify Payment statusof all RFRs andContact subgranteesfor unrequestedpayments
Do any paymentsremain to be madefor the givensubgrantee in anevent?
Renee Singh/PamHughes
Workgroup to meet with DEM Finance to reconcilespreadsheets.
6/30/2013 Analyze to ensure thatFLPA and FAS dollarsmatch.
Do the FLPA andFAS Dollar TotalsBalance to a ZeroVariance?
Pam Hughes/SteveHyatt
Prepare Project Completion and Certification Report(P-4) for subgrantees.
6/30/2013 Send prepared P-4Reports to
subgrantees for reviewand signature
Has a concurrent P-4Letter been sent to
FEMA stating that thesubgrantee Closurehas been executed?
Pam Hughes/BobSeibert
Goal: REC5
Description of Goal: Close All Pre-2012 FMAG Events
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Evan Rosenberg, Larissa Pallo
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.2: Expedite recovery disaster closeouts- post 2005 disasters willbe closed within 5 years of date of declaration
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be closed within 5 years of date of declaration.Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.
Goal 22.2: Ensure the t imely obligation, disbursement, extensions andclose out of grant awards.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskFM-2819 v1, (once obligated), make payments toclaimants and ensure no additional claims needprocessing.
7/31/2012 All individualclaimant’s claims areclosed/settled
Have the remainingpayments beenmanually reimbursedto individualclaimants?
Pam Hughes
Execute P-4 for FM-2819 8/31/2012 Provides notice to
DEM F&A that thedisaster event is aboutto be closed
Has the P-4 been
sent to DEM Financeand Administrationunit?
Pam Hughes
Prepare final SF-425 and prepare request to FEMAo close FEMA state agreement for FM-2819.
9/30/2012 Provides notice toFEMA that DEM (asgrantee) is ready forevent closure
Have the SF-425 andclosure request letterboth been sent toFEMA?
Pam Hughes/LarissaPallo
Submit v.1 (appeal version) for FM-2902 7/31/2012 New version submittedto FEMA reflectingappeal win
Is v.1 of the PWwritten and submittedto FEMA?
Larissa Pallo
FM-2902 v1, (once obligated), make payments toclaimants and ensure no additional claims need
processing.
3/31/2013 All individualclaimant’s claims are
closed/settled
Have payments beenmanually reimbursed
to individualclaimants?
Pam Hughes
Execute P-4 for FM-2902 5/31/2013 Provides notice toDEM F&A that thedisaster event is aboutto be closed
Has the P-4 beensent to DEM Financeand Administrationunit?
Pam Hughes
Prepare final SF-425 and prepare request to FEMAo close FEMA state agreement for FM-2902.
6/30/2013 Provides notice toFEMA that DEM (asgrantee) is ready forevent closure
Have the SF-425 andclosure request letterboth been sent toFEMA?
Pam Hughes/LarissaPallo
Goal: REC6
Description of Goal: Identify Temporary Housing Coordinators Within Each County
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Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Joe Borras
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 7.3: Reduce disaster impacts for Florida’s residents and businesses-Ensure all counties have proper program- specific The FDEM shouldimmediately assess methods to grow this regional capability, including theallocation of staff to the regions that are competent in the areas ofplanning, grant management, and overall training. Training, equipment,and plans to reduce disaster impacts.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify 100% of county temporary housingcoordinators
6/30/2013 Improve local capacityto direct housing
operations in theircommunity
What percent ofcounty temporary
housing coordinatorshas been identified?
Joe Borras
Conduct 4 trainings with county officials on the dutiesand responsibilities of temporary housingcoordinators (Charlotte & Jackson Counties, and 2additional to be determined)
9/30/2012 Improve local capacityto direct housingoperations in theircommunity
How many trainingshave beencompleted?
Joe Borras
Goal: REC7
Description of Goal: Revise, Update or Terminate MOU With MLU for Temporary Housing Missions
Date of GoalCompletion:
12/31/2012 Lead Staff Assigned to Goal: Joe Borras
Gubernatorial Transition Team Report Reference: Strategic Planning Reference: Goal # 20.1G l 20 1 I t th i t t i t ll h f
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Goal 20.1: Incorporate the private sector into all phases of emergencymanagement- form partnerships with businesses, associations, and notfor profit groups.
Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask
ork with Public Assistance to develop writtenguidance addressing the eligibility/ineligibility of statereimbursement for the MLU contract under the PAprogram section 403
8/31/2012 Determine feasibility ofstate implementationof MLU MOU
Was guidancedocument written?
Devan Leavins
Provide recommendation to Sr. Managementassessing the need for continuation of the MLUagreement and suggested changes, if any
10/31/2012 Make determinationfor continuing ordiscontinuing MLUMOU
Was policy papergiven to BureauChief?
Devan Leavins
Re-execute or terminate MOU with MLU 12/31/2012 Relationship with MLU
continues or ceases
Has Sr. Management
executed a new MOUor sent terminationletter?
Leo Lachat/Evan
Rosenberg
Goal: REC8
Description of Goal: Amend the State Administrative Plan and Develop a PA and Mitigation Staffing Plan Within 30 Daysof the Establishment of a JFO
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Leo Lachat, Evan Rosenberg
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Completion:
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.4 Enhance Recovery capabilities- be prepared to conduct initialPDA’s within 24 hours after impact. Goal 13.5: Be prepared to staff and equip a JFO concurrently with FEMA.Goal 13.7: Amend the state administrative plan and develop a PA andMitigation staffing plan within 30 days of the establishment of the JFO.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDetermine the magnitude of the disaster 6/30/2013 Severity of disaster is
identifiedHave PreliminaryDamage
Assessments beenconducted andcompleted?
Leo Lachat/EvanRosenberg
Determine if damage is widespread statewide 6/30/2013 Affected counties areidentified Have the number ofCounties that havemet the thresholdsbeen identified?
Leo Lachat/EvanRosenberg
Determine force-multiplier support needed statewide 6/30/2013 Staff and resourcesare allocated
Is the staffing plancomplete?
Leo Lachat/EvanRosenberg
Align staffing resources with FEMA resources 6/30/2013 Match State PACswith FEMA Projectofficers
Have State personnelbeen assigned tointegrate with FEMAstaffing?
Leo Lachat/EvanRosenberg
Set Staffing Plan 6/30/2013 Providedocumentation for
Project Worksheet
Has the staffing planbeen approved by
FEMA?
Leo Lachat/EvanRosenberg
Revise the PA Administrative Plan as necessary 6/30/2013 Revise the State Admin Plan to reflectthe specifics of thedisaster, and itsadministration process
Has the revised Admin Plan beenapproved by FEMA?
Bill Johnson/SteveHyatt
Goal: REC9
Description of Goal: Revise, Update or Terminate the State’s Disaster Reservist Program (In Case of Termination,Identify an Alternate Staffing Solution/Program)
Date of GoalCompletion:
12/31/2012 Lead Staff Assigned to Goal: Joe Borras
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.2: Enhance Recovery capabilities- modify the use of disaster
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y p yreservists outside of their normal role as part of Community ResponseTeams to include Preliminary Damage Assessment, Essential Service’sCenter’s and Disaster Recovery Center activities. Enhance training/cross
training. Business Plan
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDetermine number of active participants currentlyrained, available and ready for reservist duty
7/31/2012 Comprehensivereadiness and needsreport to be generatedon existing DisasterReservist cadre
Has report beenwritten?
Joe Borras
Investigate changes proposed and implemented byFEMA to the Federal DAE program
10/31/2012 Align positions andprograms with FEMAin order to takeadvantages of existingsimilarities
Has information beengathered from FEMAfor inclusion in Task#3?
Joe Borras
Report to Bureau Chief on other possible staffingsolutions, including numbers to be available fordeployment and recurring cost
11/30/2012 Other alternatives to aDR cadre investigated
Has report beenwritten?
Joe Borras
Bureau Chief to present recommendation to DivisionDirector for final implementation
12/31/2012 Final decision on DRprogram to be madeby Sr. Management
Decision made tokeep or terminateReservist program?
Leo Lachat
ork with DEM Finance to implement changesagreed to by Sr. Management
2/28/2012 Potential restructuringor termination ofprogram
Have agreed uponchanges beenimplemented?
Joe Borras
Goal: REC10
Description of Goal: Recover 100% of Funds Owed to The State (due to FEMA Overpayments and Deobligations) as ofJuly 1, 2012
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Charlie Shinkle, Bill Johnson
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 22.1: Maintain financial accountability for all grants- ensure not only
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y g ygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.Goal 22.2: Ensure the t imely obligation, disbursement, extensions and
close out of grant awards.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify amount of funds owed back to the state as ofJuly 1, 2012
7/15/2012 Set performancebaseline
Has amount owedbeen identified?
Pam Hughes/ReneeSingh
Create and implement a consistent invoice procedurebased on deadlines
9/30/2012 Improved availabilityof invoice status andprogress towardsrecovering funds
Has process beenimplemented?
Pam Hughes/ReneeSingh
Create and implement a repayment plan approvaland tracking system within Floridapa.org
12/31/2012 Improved availabilityof repayment planinformation
Has process beenimplemented?
Charlie Shinkle/BillJohnson
Evaluate and implement a process for offsettingfunds across disasters
12/31/2012 Improve offsettingprocess and ensureproper accounting offunds transferred
Has process beenimplemented?
Pam Hughes/ReneeSingh
Issue first and second invoices to subgrantees whoowe refunds to the state
6/30/2013 Alerts delinquentsubgrantees ofaccount balance
Have invoices beensent?
Pam Hughes/ReneeSingh
Offer payment plans to subgrantees delinquent onsecond invoices
6/30/2013 Encouragessubgrantees to repayowed funds
Has a payment planoffer been sent?
Leo Lachat
Develop a collection strategy for non-payingsubgrantees
6/30/2013 Requires subgranteesto repay owed funds
Is strategyimplemented?
Leo Lachat/EvanRosenberg
Implement collection strategy as needed afterapproval from EOG
6/30/2013 Delinquent fundsreturned to the state
Have funds beenreceived by state?
Leo Lachat/DEM Legal
Goal: REC11
Description of Goal: Evaluate and Identify Methods for Expanding DRC/ESC Operational Capabilities
Date of GoalCompletion:
3/31/2013 Lead Staff Assigned to Goal: Joe Borras
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.2: Enhance Recovery capabilities- modify the use of disasterreservists outside of their normal role as part of Community Response
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p y pTeams to include Preliminary Damage Assessment, Essential Service’sCenter’s and Disaster Recovery Center activities. Enhance training/crosstraining. Business Plan
Goal 13.3: Maintain the capacity to establish Essential Services Center’sor Disaster Recovery Center’s post impact within 48 hours.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskDetermine limiting factors to operational capabilities(staffing, logistics, finance, ESF support, etc…)
9/30/2012 Compile report onfactors that tend tolimit operationalcapabilities
Has report/analysisbeen completed?
Joe Borras
Report to Bureau Chief on alternatives to overcomehe limiting factors, including recurring cost figures
for each alternative
10/31/2012 Alternativesinvestigated and a
recommendationformed
Has report beenwritten?
Joe Borras
Bureau Chief to present plan to Division Director forbudget authorization & budget authority needed toimplement recommended alternative
12/31/2012 Final decision onrecommendedalternative to be madeby Sr. Management
Have the proposedrecommendationsbeen presented?
Leo Lachat
ork with DEM Finance and Logistics to implementchanges agreed to by Sr. Management
3/31/2013 Potential restructuringof program
Have agreed uponchanges beenimplemented?
Joe Borras
Goal: REC12
Description of Goal: Evaluate and Identify Methods for Expanding Preliminary Damage Assessment OperationalCapabilities
Date of GoalCompletion:
1/31/2013 Lead Staff Assigned to Goal: Steve Hyatt, Joe Borras
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.1: Enhance Recovery capabilities- institute training and cross
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training of all recovery staff on individual assistance and public assistanceprocesses. Goal 13.4: Be prepared to conduct initial PDA’s within 24hours after impact.
Goal 15.2: Maximize Stafford Act funding- provide training to local andstate agencies to enhance the knowledge base of the staff in obtainingeligible funding.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify current rosters and location of staff availableand trained to perform PDA’s
7/31/2012 Identification of gapsin ability to providestaff
Have current rostersbeen produced?
Steve Hyatt (PA)/ JoeBorras (IA)
Evaluate current inter-agency and MOU agreementsfor PDA staff augmentation. Work with partnerorganizations to update agreements, gather rostersand conduct additional training.
9/30/2012 Identification of currentability to utilize stafffrom partnerorganizations
Have updatedagreements beensecured and traininggiven?
Steve Hyatt (PA)/ JoeBorras (IA)
Determine limiting factors to operational capabilities(staffing, logistics, finance, ESF support, etc…)
7/31/2012 Compile report onfactors that tend tolimit operationalcapabilities
Has report/analysisbeen completed?
Steve Hyatt (PA)/JoeBorras (IA)
Report to Bureau Chief on alternatives to overcomethe limiting factors, including recurring cost figuresfor each alternative
10/31/2012 Alternativesinvestigated and arecommendationformed
Has report beenwritten?
Steve Hyatt (PA)/ JoeBorras (IA)
Bureau Chief to present plan to Division Director forbudget authorization & budget authority needed toimplement recommended alternative
11/30/2012 Final decision onrecommendedalternative to be madeby Sr. Management
Have the proposedrecommendationsbeen presented?
Leo Lachat/EvanRosenberg
Work with DEM Finance and Logistics to implementchanges agreed to by Sr. Management
1/31/2013 Potential restructuringof program
Have agreed uponchanges beenimplemented?
Steve Hyatt (PA)/JoeBorras (IA)
Goal: REC13
Description of Goal: Identify and Implement Process to Track and Claim Direct Administrative Costs on Post-05Disasters
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Bill Johnson, Charlie Shinkle
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 15.1: Maximize Stafford Act funding- enhance coordination with
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Section 406 procedures to obtain additional funding for damagedstructures. More local emphasis
Tasks Anticipated to Complete Goal
Date of Task
Completion Outcome Intended Metric Staff Assigned toTask
Complete the development of PACDAR, or anequivalent system, to track and document staff timeallotted per project worksheet
9/30/2012 Determine method tobe utilized
Has the process fortracking time beencompleted (includingsoftware tool)?
Bill Johnson
Work with FEMA to evaluate and receive approvalon a method of capturing direct administrative costs
11/30/2012 Avoid issues that maythreaten eligibility ofclaimed costs
Has FEMA reviewedthe proposed methodand provided writtenacceptance?
Bill Johnson/CharlieShinkle
Train staff and contractors on time tracking system 12/31/2012 Prepare staff forimplementing system
Has a training orwebinar on use of thenew system beenoffered?
Steve Hyatt/Bob Seibert
Implement system and file PW’s to claim directadministrative costs
6/30/2013 Ability to claim directadministrative costsand receive fundingfrom FEMA
Has the system beenauthorized by Sr.Management?
Have PW’s beensubmitted to FEMA torecapture directadministrative costs?
Bill Johnson/CharlieShinkle
Post-implementation, review the system quarterlyand make adjustments to processes andprocedures as necessary
6/30/2013 Minimizeimplementation errors
Have quarterlyreviews of systemperformance beenheld?
Bill Johnson/Charlie
Shinkle
Goal: REC14
Description of Goal: Evaluate and Improve Debris Management Capabilities at the Local Government Level
Date of GoalCompletion:
6/30/2013 Lead Staff Assigned to Goal: Larissa Pallo
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.1: Enhance Recovery capabilities- institute training and crosstraining of all recovery staff on individual assistance and public assistance
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processes. Goal 13.4: Be prepared to conduct initial PDA’s within 24hours after impact.Goal 15.1: Maximize Stafford Act funding- enhance coordination with
Section 406 procedures to obtain additional funding for damagedstructures. More local emphasisGoal 15.2: provide training to local and state agencies to enhance theknowledge base of the staff in obtaining eligible funding.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskIdentify debris management contacts in each countyand major municipality
7/31/2012 Assist in determiningstatus of localreadiness for debrisoperations
Are contactsidentified in allcounties and the 100largest municipalitiesin Florida?
Larissa Pallo
Reach out to USACE to determine debrismanagement opportunities in which USACE may beable to provide enhanced removal services
12/31/2012 Offer another debrismanagement option tolocal governments inFlorida
Has USACE beencontacted andinformation passed toDEM?
Larissa Pallo
Conduct outreach to determine status of debrismanagement plans, debris management sites andpre-event contracts
6/30/2013 Prepare localgovernments for post-disaster debrisoperations
Is the % of localgovernmentsincreasing that havea debris managementplan, debrismanagement sitesand pre-eventcontracts?
Larissa Pallo
Conduct G-202 Debris Management training in atleast 4 regions
6/30/2013 Increase localknowledge of debrismanagementrequirements in thePA program
How many classeshave been taughtoutside ofTallahassee?
Larissa Pallo
Publish debris management pocket guide(electronically, or in hardcopy form if EMPG fundingbecomes available)
6/30/2013 Create a resource thatwill help minimizefuture errors duringdebris operations
Is the pocket guidepublished anddistributed
Larissa Pallo
N. Mitigation
Goal: MIT1
Description of Goal: Consult With at Least 8 New* Communities to Develop Flood Mitigation Grant Applications
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Joy Duperault/ Quinton Williams
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Goal 17: Maximize mitigation program funding
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to Task
Monitor methodology for developing localpartnerships
6/30/13(on-going)
To achieve new andproductive relationshipsacross the state forgreater mitigation effortand risk reduction
Log of contacts andnotes maintainedby staff
Quinton Williams/Shannon Hamilton
Conduct outreach to new communities 6/30/13(on-going)
To achieve new andproductive relationshipsacross the state forgreater mitigation effortand risk reduction
Outreach trackingsheet
Helen Johnson/ ParkerCollins/ Quinton Williams/Howard Douglas
Work with new communities to develop/
submit grants
6/30/13
(on-going)
To achieve new and
productive relationshipsacross the state forgreater mitigation effortand risk reduction
Log of contacts and
notes maintainedby staff; grantssubmitted
Helen Johnson/ Parker
Collins/ Quinton Williams/Howard Douglas
*New = communities that haven’t submitted grants in more than 3 years
Goal: MIT2
Description of Goal: Monitor all Hazard Mitigation Assistance Program Non-Disaster Projects for Quality Assurance
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Bob Gay/ Joy Duperault/Quinton Williams
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Date of Task
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Tasks Anticipated to Complete Goal Completion Outcome Intended Metric Staff Assigned to Task
Maintain & update SOPs 6/30/13
(on-going)
Streamlining of grant
processes formaximum staffefficiency and projecttime reduction
SOP wiki site is
updated at leastquarterly
Quinton Williams/ Bob Gay
Require at least monthly contact withcurrent partners
6/30/13(on-going)
Productiverelationships acrossthe state for greatermitigation effort andrisk reduction
Log of contactsby staff
Quinton Williams/ HelenJohnson/ Parker Collins/Howard Douglas
Continue to offer technical assistance tocommunities for grant development and
submission
6/30/13(on-going)
Productiverelationships across
the state for greatermitigation effort andrisk reduction
Log of contactsby staff
Quinton Williams/ HelenJohnson/ Parker Collins/
Howard Douglas
Conduct site visits as necessary to assurelocal compliance, especially on complexprojects
6/30/13(on-going)
Minimize projectimplementation timeand achieve fullcompliance foreffective risk reduction
Log of monitoringvisits by staff andproject progressnotes
Quinton Williams/ HelenJohnson/ Howard Douglas/Parker Collins/ Luz Bossanyi/Juan Zaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/James Price/LeyanZhizhilashvili/MariaLopez/Adele Balmer/MarthaUribe/Maritza DeLeon
Goal: MIT3
Description of Goal: Conduct All Work Outlined in the Annual Scope of Work for National Flood Insurance ProgramGrant
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Joy Duperault/Steve Martin
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Goal 18.2: Enhance non-programmatic mitigation programs- work with localofficials to encourage Code+ practices as well as other “soft” mitigation-oriented activities in their communities; report on these.
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to Task
Community Assistance Visits2013 scope = 27 CAVs
6/30/13 Conducted formonitoring purposes andto assist localcommunities withfloodplain managementfor flood risk reduction
A count of thenumber of CAVsconducted
Steve Martin/ RichardBenton/Katelyn Lynch/Ed Aquino/JoyDuperault
Community Assistance Contacts2013 scope = 20 CACs
6/30/13 Conducted formonitoring purposes andto assist local
communities withfloodplain managementfor flood risk reduction
A count of thenumber of CACsconducted
Steve Martin/ RichardBenton/Katelyn Lynch/Ed Aquino
Review of ordinances for new maps (asneeded)
6/30/13(on-going)
Conducted formonitoring purposes andto assist localcommunities withfloodplain managementfor flood risk reduction
A count of thenumber ofordinancesreviewed for newmaps (approx 104)
Steve Martin/ KatelynLynch/ Richard Benton/Ed Aquino/Contractedstaff
Offer technical assistance to communities andcitizens as requested
6/30/13(on-going)
Offered as assistance inorder to promoteexcellence in floodplain
management statewideat the local level, forgreater flood riskreduction
A count of thenumber of theseinteractions (called
General Technical Assistance units-approx 150)
Joy Duperault/ SteveMartin/KatelynLynch/Richard Benton/
Ed Aquino/ Contractedstaff
Assist non-participating communities withenrollment into the National Flood InsuranceProgram as requested
6/30/13(on-going)
To achieve greateropportunity for citizensto purchase affordableflood insurance throughthe federal program
A count of thenumber ofcommunitiesassisted & enrolled(approx 12 are notparticipants)
Joy Duperault/SteveMartin/ Richard Benton
Coordinate Federal Emergency Management Agency L-273 courses
6/30/13 Training of localfloodplain managers to
A count of thenumber of
Joy Duperault
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(We try for 2 each year, if FEMA canaccommodate)
implement the federalprogram for flood riskreduction
workshops & thenumber ofparticipants
Coordinate with the Florida FloodplainManagement Association to train local officials(8- 10 events)
6/30/13 Coordination formaximized use ofresources and statewideknowledge for flood riskreduction
A count of thenumber ofworkshops & thenumber ofparticipants
Joy Duperault/ ShannonHamilton
Manage the Floodplain Management Hotlineand “Floods” email messages for technicalassistance and outreach
6/30/13(on-going)
Coordination formaximized use ofresources and statewideknowledge for flood riskreduction
Answer anddistributemessages toappropriate staff;count of incominghelpline calls andout-going emailmessages
Shannon Hamilton
Work with Public Information Officer and statemeteorologist to produce outreach material(s)for National Flood Safety Awareness Week inMarch
3/31/13 To raise statewidecitizen awareness offlood risk and options forrisk reduction
Materials created &description ofdissemination
Katelyn Lynch
Assorted other opportunities to conducttraining at agency/ organization events (3)
6/30/13 Trainings offered topromote maximized useof resources andstatewide knowledge forflood risk reduction
A count of thenumber of sessions& the number ofparticipants (approx6 workshops)
Joy Duperault/ SteveMartin/ RichardBenton/Katelyn Lynch/Ed
Aquino/Contracted staff
Continue Silver Jackets quarterly meetings
and other coordination/ projects(at least 4 quarterly meetings)
6/30/13 Maximize state and
federal resources forflood reduction
Log of meetings,
meeting materialsand summaries,and any teamproducts orachievements
Bill McCusker/ Steve
Martin/ Joy Duperault
Continue to work with Building Commissionthrough process to update the code asnecessary (flood resistant standards),including work with the Department of
6/30/13(on-going)
Consistent, clear codefor special flood hazardareas
Code updateactivity report
Joy Duperault
Environmental Protection for consistency re:the Coastal Construction Control Line Section3109
Develop web-based training for local buildingofficials regarding new Florida Building Codeflood changes
3/31/13 Clarifies roles andresponsibilities forfloodplain managementat the local levelbetween buildingofficials and floodplain
Training module isdeveloped andready for delivery
Joy Duperault/ Contractor
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officials and floodplainmanagers
Goal: MIT4
Description ofGoal:
Continue to Implement Outreach for Awareness of Mitigation Programs, Planning, and Funding
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Joy Duperault/ Kathleen Marshall/ JaredJaworski
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskConduct workshops across the state (10):grant workshops for local governments &homeowners; LMS working groups; trainingsessions; other presentations
6/30/13 Assist communities tofind and utilize maximummitigation resources
A count of number ofworkshops given andnumber of participants
Laura Herbert / BillMcCusker/HelenJohnson/ JaredJaworski/ParkerCollins/ QuintonWilliams/ HowardDouglas/ JasonMcCright
Goal: MIT5
Description ofGoal:
Submit Draft Update of State’s Hazard Mitigation Plan Due to FEMA February 2013
Date of GoalCompletion:
February 28, 2013 Lead Staff Assigned to Goal: Joy Duperault
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Date of Task
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Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskContinue to work with SHMPAT throughquarterly meetings, sub-groups and othervenues
2/28/13 Smooth procedure forupdating 2013 State Planthrough active participationof SHMPAT members
Meetings (dates,numbers) andproducts developedfor the SHMPAT suchas reports,newsletters, etc.
Joy Duperault/ LauraHerbert/ BillMcCusker/ otherplanners not yet hired/interns
Complete assessment work with contractor 12/31/12 Completed Risk Assessment chapter
Final draft deliverable Laura Herbert
Monitor staff/ review reports/ hold meetingson progress in the SITE tool for agencycoordination
6/30/13 Remain accountable forwork listed in State HazardMitigation Plan (SHMP)leading to greater risk
reduction across the state
After-action report todetermine usefulnessof SITE tool andrecommendations for
2016 planmethodology
Laura Herbert/ JoyDuperault
Investigate feasibility of a web-accessedSITE database (if after-action report indicatesusefulness)
6/30/2013 A web-accessed tool whichcan be used by all partieswho have a state-level rolein documenting Florida’smitigation efforts for bettercollaboration andcoordination of resources,better documentation ofsuccess, and the ability tomore effectively mitigate
A final product thatenables state planningstaff and others tocollaborate moreeffectively with otherstate agencies inoverall Floridamitigation efforts
Laura Herbert/ JoyDuperault
Work within the Florida Division ofEmergency Management to incorporate andaid the approval of the State Threat andHazard Identification and Risk Assessment(THIRA)
12/31/2012 Broadly integrate theTHIRA into the StateHazard Mitigation Plan
Approval andincorporation of theState THIRA
Joy Duperault/ LauraHerbert/ JaredJaworski
Goal: MIT6
Description ofGoal:
Explore Deeper Relationships With Other State Agencies to Improve and Enhance Mitigation Efforts
Date of GoalCompletion:
6/30/13 Lead Staff Assigned to Goal: Laura Herbert
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Date of Task
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Tasks Anticipated to CompleteGoal
Date of TaskCompletion Outcome Intended Metric Staff Assigned to
TaskWork closely with Division of Forestryto explore ways to improve wildfiremitigation throughout the state..
6/30/13 More dialogue with DOF todiscuss ways to expandmitigation efforts for wildfires.
Quarterly meetings (4total)
New Planner
Work with Department ofEnvironmental Protection to improveunderstanding of sinkhole threat inFlorida.
6/30/13 Ability to better assess riskand vulnerability of sinkholesin Florida.
Report on activities andfindings
New Planner
Work with pertinent state agencies tobetter understand and assess risk dueto climate change.
6/30/13 Ability to better assess riskand vulnerability related toclimate change in Florida.
Report onactivities/findings andinclude in State HazardMitigation Plan update
Laura Herbert, BillMcCusker, Newplanners, interns
Goal: MIT7
Description ofGoal:
Work to Improve the Residential Construction Mitigation Program (RCMP) Delivery and Projects
Date of GoalCompletion:
June 30,2013
Lead Staff Assigned to Goal: Joy Duperault/ Howard Douglas
Gubernatorial Transition Team Report Reference: Strategic Planning Reference: Goal 17: Maximize mitigation program funding
Tasks Anticipated to Complete
Goal
Date of TaskCompletion Outcome Intended Metric Staff Assigned to
Task Analyze program; makerecommendations for improvement;develop long-range plan for theprogram
12/31/12 Smoother grant process andlonger implementation period
Measurement of increasedimplementation period andability to achieve morecompetitive applications;draft of long-range plan
Howard Douglas/Joy Duperault/ PhyllisWallace
Develop RCMP advisory committeeinvolvement
6/30/13 Improved partnerships withwind mitigation industryentities
Meeting notes; possibleactivity denoting a moreactive group
Howard Douglas/Joy Duperault
Goal: MIT8
Description ofGoal:
Attain a Cumulative Total Close Out of 406 Projects Out of 466 (87%) for the 2004 Hazard MitigationProgram (Total Number of Projects Represent $321,081,325 in Obligated Funds): Charley (1539),Frances (1545), Ivan (1551), Jeanne (1561)*
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall, Jason McCright, and LuzBossanyi
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Completion: BossanyiGubernatorial Transition Team Report Reference: Strategic Planning Reference:
Goal 19: Expedite mitigation disaster closeouts
Tasks Anticipated to CompleteGoal
Date ofTask
CompletionOutcome Intended Metric Staff Assigned to
TaskManage projects effectively to ensure thetimely disbursement of funds and closeout of applicable projects
6/30/13 Increased communityresiliency against futureimpacts; Avoidance of futureloss from impacts resulting ina more efficient recovery;Job creation.
Number of projects closed;Number of jobs created
JasonMcCright/Florence
Aihe/CarlyMiller/VelmaNoel/Phyllis Wallace/Holly Swift/RuthJuma, Janna Sterling
Provide technical oversight(engineering/environmental) andcomplete final inspections for HazardMitigation Grant Program projects
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced managementstatus capability
Number of final inspectionscompleted
Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/JamesPrice/LeyanZhizhilashvili/AdeleBalmer /MarthaUribe/Maritza DeLeon
Monitor closeout of 5% and 7% projectsin 2004 disasters
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced managementstatus capability
Number of projects closed QuintonWilliams/ShauritaJackson
Request project closeouts with FEMA 6/30/13 Remain in compliance withFederal guidelines
Number of projects closed Pam Lane/ KathleenMarshall
*Due to excessive delays and repetitive RFI’s from FEMA during the approval process, many projects were withdrawn by the locals. As aresult, approximately $70 million was left over in the Florida Seven storms. In an attempt to keep that money in Florida, project expansionsand reinstatements were pursued. As a result, many of the active projects are just starting (or still have yet to begin) so there will be asmall percentage of closeouts occurring over the next fiscal year.
Goal: MIT9
Description ofGoal:
Attain a Cumulative Total Close Out of 138 Projects Out of 162 (87%) for the 2005 Hazard MitigationProgram (Total Number of Projects Represent $148,701,364 in Obligated Funds): Dennis (1595),Katrina (1602), Wilma (1609)*
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall and Luz Bossanyi
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 19: Expedite mitigation disaster closeouts
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Goal 19: Expedite mitigation disaster closeouts
Tasks Anticipated to Complete GoalDate of
Task
Completion
Outcome Intended Metric Staff Assigned to
TaskManage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects
6/30/13 Increased communityresiliency for future impacts;
Avoidance of future lossfrom impacts to recoverquicker; Job creation
Number of projects closed;Number of jobs created
Mona Wood/ ShauritaJackson/ JanaSterling
Provide technical oversight(engineering/environmental) and completefinal inspections for projects in 2005disasters
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced managementstatus capability
Number of final inspectionscompleted
Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/ LeyanZhizhilashvili/Adele
Balmer /MarthaUribe/Maritza DeLeon
Monitor closeout of 5% and 7% projects in2005 disasters
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced managementstatus capability
Number of projects closed Shaurita Jackson/KathleenMarshall/JoyDuperault/JaredJaworski/QuintonWilliams
Request project closeouts with FEMA 6/30/13 Remain in compliance withFederal guidelines
Number of projects closed Pam Lane
*Due to excessive delays and repetitive RFI’s from FEMA during the approval process, many projects were withdrawn by the locals. As a result,approximately $70 million was left over in the Florida Seven storms. In an attempt to keep that money in Florida, project expansions andreinstatements were pursued. As a result, many of the active projects are just starting (or still have yet to begin) so there will be a small
percentage of closeouts occurring over the next fiscal year.
Goal: MIT10
Description ofGoal:
Final Close-out With FEMA of 2007 Hazard Mitigation Grant Program Disasters: Groundhog DayStorms (1679), Christmas Day Storm (1680)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall & Pam Lane
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 19: Expedite mitigation disaster closeouts
Date of
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N10
Tasks Anticipated to Complete GoalDate of
TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Request disaster closeouts with FEMA 6/30/13 Remain in compliance withFederal guidelines
Number of projects closed Pam Lane/ KathleenMarshall
Goal: MIT11
Description ofGoal:
Attain a Cumulative Total Close Out of 26 projects Out of 60 (43%) for the Hazard Mitigation Program(Total Number of Projects Represent $16,671,512 in Obligated Funds): Fay (1785) and Gustav (1806)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall, Jason McCright and LuzBossanyi
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 19: Expedite mitigation disaster closeouts
Tasks Anticipated to Complete GoalDate of
TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Manage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects for Fay (1785)
6/30/13 Increased communityresiliency against futureimpacts; Avoidance of futureloss from impacts resultingin a more efficient recovery;Job creation
Number of projects closed;Number of jobs created
Jason McCright /Holly Swift/RuthJuma
Manage projects effectively to ensure thetimely disbursement of funds and close out
of applicable projects for Gustav (1806)
6/30/13 Increased communityresiliency against future
impacts; Avoidance of futureloss from impacts resultingin a more efficient recovery;Job creation
Number of projects closed;Number of jobs created
Chad Smith/ShauritaJackson/Jared
Jaworski/MaleatherRoss/ Jana Sterling
Provide technical oversight(engineering/environmental) and completefinal inspections for Hazard MitigationGrant Program projects
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced managementstatus capability
Number of final inspectionscompleted
Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/James
Price/LeyanZhizhilashvili/AdeleBalmer/MarthaUribe/MaritzaDeLeon
Monitor closeout of 5% and 7% projects in2008 disasters
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced management
Number of projects closed Shaurita Jackson/Quinton Williams/Jared Jaworski
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N11
gstatus capability
Request project closeouts with FEMA 6/30/13 Remain in compliance with
Federal guidelines
Number of projects closed Pam Lane\ Kathleen
Marshall
Goal: MIT12
Description ofGoal:
Attain a Cumulative Total Close Out of 14 Projects Out of 29 (49%) for the Hazard Mitigation Program(Total Number of Projects Represent $6,450,544 in Obligated Funds): Severe Weather and Flooding(1831,1840)
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall, Jason McCright and LuzBossanyi
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 19: Expedite mitigation disaster closeouts
Tasks Anticipated to Complete GoalDate of
TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Manage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects for Severe Weatherand Flooding (1831)
6/30/13 Increased communityresiliency against futureimpacts; Avoidance of futureloss from impacts resultingin a more efficient recovery;Job creation
Number of projects closed;Number of jobs created
Chad Smith/ShauritaJackson/JaredJaworski/MaleatherRoss\ Jana Sterling
Manage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects for Severe Weatherand Flooding (1840)
6/30/13 Increased communityresiliency against futureimpacts; Avoidance of futureloss from impacts resultingin a more efficient recovery;Job creation
Number of projects closed;Number of jobs created
Jason McCright/HollySwift/Ruth Juma
Provide technical oversight(engineering/environmental) and completefinal inspections for Hazard MitigationGrant Program projects
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced managementstatus capability
Number of final inspectionscompleted
Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/James
Price/LeyanZhizhilashvili/AdeleBalmer/MarthaUribe/MaritzaDeLeon
Monitor closeout of 5% and 7% projects in2004 disasters
6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced management
Number of projects closed ShauritaJackson/JaredJaworski/LauraHerbert
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gstatus capability
Request project closeouts with FEMA 6/30/13 Remain in compliance with
Federal guidelines
Number of projects closed Pam Lane\ Kathleen
Marshall
Goal: MIT13
Description ofGoal:
Monitor and Maintain the Bureau’s Database of Standard Operating Policies and Procedures
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Quinton Williams/ Steve Martin/ LevanZhizhilashvili/ Laura Herbert/ ShauritaJackson/ Shannon Hamilton/ Bob Gay
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 5: Improve transactional processes
Tasks Anticipated to Complete GoalDate of
TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Discover any missing and/or new elementsof current practices
6/30/13 Maximize staff efficiency;Improved trainingcapabilities; Improves qualityassurance bycreating/implementingconsistent standards
Production of documents;Implementation ofprocesses
Pam Lane, LuzBossanyi, SteveMartin, QuintonWilliams, JasonMcCright, JaredJaworski,
Create standard operating guides, forms orother materials for missing and/or newpieces
6/30/13 Maximize staff efficiency;Improved trainingcapabilities; Improves qualityassurance bycreating/implementingconsistent standards
Production of documents.Implementation ofprocesses
Pam Lane, LuzBossanyi, SteveMartin, QuintonWilliams, JasonMcCright, JaredJaworski
Goal: MIT14
Description ofGoal:
Research and Determine Sound Methodologies for Baseline Statistics to Assess and DemonstratePerformance Standards
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Miles Anderson
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Date of
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Tasks Anticipated to Complete Goal TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Assess current operations utilizing thebaseline statistics methodology and reviewoperational planning mechanisms
6/30/13 Improved performancemeasures and efficiency
Performancemeasures/statistics
Miles Anderson
Maximize mitigation.org reportingcapabilities
6/30/13 Determine primarymethodologies forperformance objectives
Completion of reportingcapabilities
Pam Lane
Assess current operations utilizing baselinestatistics
6/30/13 Improved performancemeasures and efficiency.
Complete/Incomplete Miles Anderson
Develop local component for completedEconomic Impact Analysis.
6/30/13 Provide Statistics onmitigation’s tangible impactsthroughout the state.
Local componentdeveloped.
Jared Jaworski
Goal: MIT15
Description ofGoal:
Request FEMA Approval for State Authority to Implement NFIP
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Miles Anderson
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Tasks Anticipated to Complete GoalDate of
Task
Completion
Outcome Intended Metric Staff Assigned to
TaskRequest that the Federal Insurance Administration give the State of Floridamaximum authority under the NFIP per 44Title CFR 60.25(d).
6/30/13 Less reliance on Region 4 forsupport.
Approval given or not given Joy Duperault
Goal: MIT16
Description ofGoal:
Promoted Specific Mitigation Efforts
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Miles Anderson, Joy Duperault andKathleen Marshall
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding Goal 18.1: Enhance non-programmatic mitigation programs- assure that after each
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Presidentially-declared disaster, post-disaster loss avoidance studies are conducted.
Tasks Anticipated to CompleteGoal
Date of
TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Use all available guidance and funding topromote safe houses wherever andwhenever possible.
6/30/2012 Risk reduction in wind loaddebris zones
Number ofmeetings/workshops held.
Joy Duperault.
Work with Florida Floodplain Managers Association and FEMA to develop betterguidance for V-Zone bath houses
6/30/2013 Better understanding and useof V-zone bath houses.
Improved guidancecompleted.
Steve Martin
Develop and publish instructionalguidance for the Bureau’s Loss AvoidanceCalculators and post online
12/31/2012 Widespread state and localunderstanding of value ofmitigation efforts.
Posted guidance and tools Joy Duperault
Goal: MIT17
Description ofGoal:
Develop Relationships and Cooperation between the Bureau of Mitigation and Private Sector toEnhance Mitigation Efforts.
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Miles Anderson
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 20: Incorporate the private sector into all phases of emergency management
Tasks Anticipated to Complete
Goal
Date ofTask
Completion
Outcome Intended Metric Staff Assigned to
TaskInvestigate the feasibility of mitigationpublic/private partnership to reducenumber of Severe Repetitive Lossproperties (SRL)
6/30/2013 Reduction of SRL propertiesin Florida.
Partnership made andnumber of SRL propertiesreduced as a result.
Joy Duperault,Quinton Williams,Howard Douglas
Goal: MIT18
Description ofGoal:
Establish Practices to Ensure Financial Transparency
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Miles Anderson
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Date of
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N15
Tasks Anticipated to CompleteGoal
TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Monthly meetings with Bureau of Financeto review mitigation program finances.
6/30/2013 Better transparency offinances for the Bureau ofMitigation
Number of meetings. Pam Lane, Bob Gay?
Trainings for mitigation staff from Bureauof Finance.
6/30/2013 Better understanding formitigation staff of rules andregulations upheld by Bureauof Finance.
Number of trainings. Pam Lane, KathleenMarshall
Goal: MIT19
Description of
Goal:
2013/2014 Staffing Plan and Management Cost Request to Federal Emergency Management Agency
Date of GoalCompletion:
June 15, 2013 Lead Staff Assigned to Goal: Pam Lane
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Tasks Anticipated to CompleteGoal
Date ofTask
CompletionOutcome Intended Metric Staff Assigned to
TaskUpdate staffing Roster 1/10/13 To receive fiscal year 12/13
funding in June; Be incompliance with federal
requirements andreconciliation of SMC
Increase in SMCobligations
Pam Lane
Coordinate staff allocations-Finance & Accounting/Budget
1/15/13 Coordinate staffing allocationswith payroll functions
Complete/Incomplete Pam Lane
Prepare StaffingPlan/Approvals/Submission
1/20/13 Develop FY 13/14 budget SMC funding award Pam Lane
Develop State Management Budget Costsper Disaster
4/30/13 Develop FY 13/14 budget SMC funding award Pam Lane
Develop cost comparison to FY 12/13 5/10/13 Develop FY 13/14 budget SMC funding award Pam Lane
Submit Budget and Justification toFederal Emergency Management Agency
5/31/13 Develop FY 13/14 budget SMC funding award Pam Lane
Update National Emergency ManagementInformation System FY 13/14 Budgetrequests
6/15/13 Develop FY 13/14 budget SMC funding award Pam Lane
Goal: MIT20
Description of Submit Reconciliation for 2012/2013 Management Costs to Federal Emergency Management Agency
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N16
Description ofGoal:
Submit Reconciliation for 2012/2013 Management Costs to Federal Emergency Management Agency
Date of GoalCompletion: April 30, 2013 Lead Staff Assigned to Goal: Pam Lane
Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Tasks Anticipated to CompleteGoal
Date ofTask
CompletionOutcome Intended Metric Staff Assigned to
TaskDevelop actual costs for StateManagement
4/30/13 Enables us to be up to date inmanagement costs submittalsto get funding for next fiscalyear
Justify and document FY12/13 SMC
Pam Lane
Update Federal Emergency Management Agency State Management cost Analysis
4/30/13 Enables us to be up to date inmanagement costs submittalsto get funding for next fiscalyear
Justify and document FY12/13 SMC
Pam Lane
Goal: MIT21
Description ofGoal:
Develop and Finalize the Remainder of Mitigation.org System and Ensure Functionality
Date of GoalCompletion:
June 30, 2013 Lead Staff Assigned to Goal: Pam Lane and Kathleen Marshall
Gubernatorial Transition Team ReportReference:
Strategic Planning Reference:Goal 17: Maximize mitigation program funding
Date of
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Tasks Anticipated to CompleteGoal
TaskCompletion
Outcome Intended Metric Staff Assigned toTask
Continue to reconcile data conversion 6/30/13 Ensure quality data outputs Completion of reconciliation Pam LaneProvide additional training for users 6/30/13 Train users; Ensure
operational capacity for staffTraining completion Pam Lane
Enhance quality control reports 6/30/13 Provide exception reports toreduce errors and increaseefficiency
Add three additional ad-hocreports
Pam Lane
Enhance the funding distribution forcounty allocations
6/30/13 To have an automatedallocation methodology
Completed module Pam Lane\ KathleenMarshall\ JoyDuperault