2014 Pre-ID Workshop | 1November 2013
2014 Pre-ID Workshop for Paper-based Testing of
CSTs for Science; CMA for Science; CAPA for ELA,
Mathematics, and Science; STS for RLA; and EAP
Recorded November 8, 2013Presenter Mike McDaniel
2014 Pre-ID Workshop | 2November 2013
ObjectivesLEA testing coordinators will know:• What data are necessary to Pre-ID
− CST, CMA, (grades 5, 8, and 10)
− CAPA for Science (grades 5, 8, and 10)
− CAPA English–Language Arts (ELA) and Mathematics (grades 2–11)
− STS for Reading/Language Arts (RLA) (grades 2–11)
− EAP (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math)
• How and when to submit data• The benefits of
− Supplemental order/late label process− Extended Pre-ID data corrections process
2014 Pre-ID Workshop | 3November 2013
• 2014 Reminders • Pre-ID options and charges• How to Pre-ID for each administration
− Multiple choice− EAP essay
• Data review and data rules • Timeline • File format and upload process• Online data entry• Late/Supplemental labels• Extended Pre-ID Data Corrections
Agenda
2014 Pre-ID Workshop | 4November 2013
2014 Pre-ID 2014 Pre-ID What’s New and Reminders What’s New and Reminders
2014 Pre-ID Workshop | 5November 2013
• Tests that students are required to take in 2014 are:− CSTs for Science for students in grades 5, 8, and 10
− CMA for Science for students in grades 5, 8, and 10 who meet the CMA eligibility requirements
− CAPA ELA, Science and Mathematics (grades 2–11) who meet the CMA’s eligibility requirements
− EAP (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math)
2014 What’s New
2014 Pre-ID Workshop | 6November 2013
• Tests that are state-paid but optional in 2014 are: − STS for RLA for students in grades 2–11 LEAs may order the STS for RLA for students who are
Spanish-speaking English learners (ELs) who will have been in school in the United States or one of its territories for less than 12 cumulative (not consecutive) months and who are receiving instruction in Spanish.
Only students who are coded as ELs will receive scores.
− EAP for grade 11 (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math)
2014 What’s New, cont.
2014 Pre-ID Workshop | 7November 2013
• District Data Profile for LEAs− The “District Data Profile” report for LEAs
displays a breakdown of student counts within selected fields of a selected multiple-choice test administration
• Missing Demographic Report− E-mail notice sent to LEA testing coordinators
− Generated by Pre-ID load
− Will reside on the Test Management System
2014 Reminders
2014 Pre-ID Workshop | 8November 2013
• There is a charge for CST, CMA, and CAPA Pre-ID and address printed on CST, CMA, and CAPA Student Reports.
• There is a charge for STS Pre-ID and address printed on STS Student Report.
• Extended Pre-ID Data Corrections gives access to data after Pre-ID cutoff date.− Able to edit student demographic data− Unable to delete file or individual student records
• You should review all field changes.
• Supplemental/Late labels are available.
2014 Reminders, cont.
2014 Pre-ID Workshop | 9November 2013
Pre-ID Pre-ID Options and ChargesOptions and Charges
2014 Pre-ID Workshop | 10November 2013
• Documents − Advantage: Documents are pre-coded− Disadvantage: Data required approximately 8 weeks prior to testing
• Labels− Advantage: Later submission of data (approximately 5 weeks prior
to testing)− Disadvantage: Time spent to apply labels to answer documents
Pre-ID Options
2014 Pre-ID Workshop | 11November 2013
• Late/Supplemental Labels− Advantage:
Data submitted minimum of 7 calendar days prior to SELECTED LAST day of testing
Reduces or eliminates hand-marking demographic data
− Disadvantage: Additional shipment to the LEA Additional charge $0.44 vs $0.38
Pre-ID Options, cont.
2014 Pre-ID Workshop | 12November 2013
• Documents and labels− EAP essay
No charge− CST or CMA multiple-choice
$0.38 per student− CAPA
$0.38 per student− STS
$0.38 per student• Supplemental/Late labels
− EAP essay, CST, CMA, CAPA, and STS $0.44 per student
Pre-ID Charges
2014 Pre-ID Workshop | 13November 2013
• Optional− Parent/Guardian address:
Additional $0.22 per report» Address printed on CST, CMA, and CAPA individual
Student Reports
» Address printed on STS individual Student Reports
Example: Grade 5 student receiving CST and STS reports
CST
$0.22 STS
+ $0.22 Total
$0.44
Pre-ID Charges, cont.
2014 Pre-ID Workshop | 14November 2013
• Purchase order (P.O.) required for all Pre-ID− One P.O. to cover all Pre-ID charges
• No P.O. = No Pre-ID− Send P.O. for “California TAC Pre-ID Services”
to ETS: Mail— ATTN: California TAC
2731 Systron DriveConcord, CA 94518
Fax— 800-541-8455
Pre-ID Purchase Orders
2014 Pre-ID Workshop | 15November 2013
How to Pre-ID for How to Pre-ID for Each AdministrationEach Administration
2014 Pre-ID Workshop | 16November 2013
• Separate file for each administration• Multiple-Choice Test Administration Period
(Pos 214–215) − “01” – “08”
• Writing Test Date (Pos 216–217) − Leave BLANK
• Include students in all grades− Students in grades 11 who may have already been
Pre-ID’d for EAP essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration
Multiple-Choice Administrations
2014 Pre-ID Workshop | 17November 2013
• Students assessed with CST only− Leave CAPA test (Pos 211) and CMA tests
(Pos 218–220) BLANK
− Grades 5, 8, 10, and 11 Each record will create a Pre-ID answer document
or label
Multiple-Choice Administrations, cont.
2014 Pre-ID Workshop | 18November 2013
• Students assessed with CMA only1. Disability code (Pos 189–191) must NOT equal
“000.” 2. Leave CAPA test (Pos 211) BLANK.3. Leave Special Education Exit Date (Pos 239–246)
BLANK. 4. For grades 5, 8, and 10, “Y” if Student will be
assessed with CMA–Science (Pos 220).− Each record will create a Pre-ID answer document
or label.
Multiple-Choice Administrations, cont.
2014 Pre-ID Workshop | 19November 2013
• Students assessed with CAPA− Grades 2–11
Enter “Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211).
Disability code (Pos 189–191) must NOT equal “000.”
Each record will create a Pre-ID CAPA answer document or label.
Multiple-Choice Administrations, cont.
2014 Pre-ID Workshop | 20November 2013
• Students assessed with STS in addition to CST and/or CMA− Grades 5, 8, and 10
Enter “Y” if Student will also be assessed with the STS (Pos 29).
Not valid for students assessed with CAPA. Student must be Spanish-speaking English learner. Process creates an additional Pre-ID STS answer
document or label
Multiple-Choice Administrations, cont.
2014 Pre-ID Workshop | 21November 2013
• Separate file from multiple-choice Pre-ID file(s)• Include grade 11 students only
− Students in grade 11 assessed with CAPA should NOT be included
• Multiple-Choice Test Administration Period− Leave BLANK (Pos 214–215)
• Writing Test Date (Pos 216–217)− “03” (indicates EAP Essay administration)
• Requires minimal demographic data to be submitted
EAP Essay Administration
2014 Pre-ID Workshop | 22November 2013
• Test Program ID• County/LEA Code• School Code• Grade Enrolled• Last Name• First Name
• Date of Birth (month)• Date of Birth (day)• Date of Birth (year)• Gender• SSID • Writing Admin Number (03)• Student ID locally assigned
(optional)
Minimal Data Required
EAP Essay Administration, cont.
2014 Pre-ID Workshop | 23November 2013
Transfer a Student Pre-ID Transfer a Student Pre-ID Record from School to SchoolRecord from School to School
2014 Pre-ID Workshop | 24November 2013
• Pre-ID allows users to transfer students from one school to another within the same LEA after Pre‑ID data have been extracted and before the supplemental order/late label cutoff date.
• The process will create a late label for the transferred student.
Transfer a Student Pre-ID Record From School to School
2014 Pre-ID Workshop | 25November 2013
• Select the Search Student Profile link in the left navigation bar.
• Enter search criteria in at least one of the Primary Search fields.
• Enter search criteria in any of the Secondary Search fields to narrow the search.
• Select Search to perform the search.
Transfer a Student Pre-ID Record From School to School
2014 Pre-ID Workshop | 26November 2013
• If the student’s data can be accessed, select the Transfer button at the bottom of the page.– When student data have been extracted, a message appears under the LEA
name on the top of the page. Message includes a reminder that you may need to make changes to demographics later.
• Select OK on the “Are you sure you want to transfer this student” alert box.
Transfer a Student Pre-ID Record From School to School
2014 Pre-ID Workshop | 27November 2013
• In the Student Profile form that appears, change the school in the School dropdown list and update.
• Enter data in fields, as appropriate.
• When entries are complete, select Submit to submit and exit out of the Transfer Student Profile form.
Transfer a Student Pre-ID Record From School to School
2014 Pre-ID Workshop | 28November 2013
• Use the file upload process described starting on page 42 of the 2014 Pre-ID Manual.
• View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link.
• Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer.
Transfer a Student Pre-ID Record From School to School
(Transfer in Bulk)
2014 Pre-ID Workshop | 29November 2013
• Select a student to transfer on the Pre-ID Error Report page.
1. Select the Transfer button.
2. Change the student’s school.
3. Transfer and Get Next Errored Record to save changes and open the next student record or Transfer and Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that were just entered or Cancel to return to the Pre-ID File Error Report.
Transfer a Student Pre-ID Record From School to School
(Transfer in Bulk)
2014 Pre-ID Workshop | 30November 2013
• Select the students to transfer on the Pre-ID File Error Report page.
1. Check the boxes of the students on the Pre-ID File Error Report to transfer or the Select All check box to select all the students within the error category.
2. Select the Bulk Transfer button.
3. Select OK on the “Are you sure you want to bulk transfer students?” alert box.
Transfer a Student Pre-ID Record From School to School
(Transfer in Bulk)
2014 Pre-ID Workshop | 31November 2013
2014 Pre-ID 2014 Pre-ID Data Review and Data RulesData Review and Data Rules
2014 Pre-ID Workshop | 32November 2013
• Pre-ID layout− Download from http://www.startest.org/sms.html
• Pre-ID and Extended Pre-ID Data Corrections Instructions Manual− Released with Order Management System module
November 4
− http://www.startest.org/sms.html
Pre-ID Documentation
2014 Pre-ID Workshop | 33November 2013
• What’s New in the layout− Manual, Pages 1–3
• Pre-ID layout− Manual, Pages 69–90
• Updated field descriptions marked with “Changed in 2014”
2014 Pre-ID Changes
2014 Pre-ID Workshop | 34November 2013
• Non–alphanumeric characters− Student name
Records are written to error table. LEAs MUST clean up these records. If character is not removed, record will NOT be used to
Pre-ID.− Delivery name
Records are written to error table. If character is not removed, record WILL still be used to
Pre-ID. Character will be removed when data extracted on
Pre-ID cutoff date.
Pre-ID Data Reminders:Handling Illegal Characters
2014 Pre-ID Workshop | 35November 2013
• Valid characters include six special characters1. Number symbol #
1. Period .
2. Forward slash /
3. Hyphen –
4. Ampersand &
5. Apostrophe '
Pre-ID Data Reminders:Student’s Street Address
2014 Pre-ID Workshop | 36November 2013
Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During
Extended Pre-ID Data Corrections • Submit form prior to
uploading data to avoid records being reported as being “in error.”
• Allow 24 hours after submitting form before loading data.
• Data may be added online after the Pre-ID cutoff date using Extended Pre-ID Data Corrections, or hand-marked on answer documents.
2014 Pre-ID Workshop | 37November 2013
• Test Program ID (Pos 1)− Must be “1”
• County/LEA Code (Pos 22–28) − Must be the 7-digit CD code of LEA uploading data
• Student will also be assessed with STS RLA (Pos 29)− Grades 2–11 only− At the option of the school LEA− Primary Language must be “01” (Spanish) AND
English Proficiency must be “EL” (English Learner)− Only include “Y” for students the LEA will test with
STS
Pre-ID Data Review
2014 Pre-ID Workshop | 38November 2013
• Delivery Name (Pos 61–80) − Used to sort Pre-ID docs/labels
Documents are shrink-wrapped by “Delivery name”− Usually a teacher or classroom name− Converts nonalpha characters to blank
• Delivery Code (Pos 81–90) − Alternative or additional field to determine sort order of
Pre-ID documents/labels Documents NOT shrink-wrapped by “Delivery code”
− Usually a classroom number− Field converted to blank if contents include alpha (A–Z,
a–z) characters
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 39November 2013
• Grade (Pos 91–92)− Must be a valid grade for the school
Check “District Profile” data− Enrollment grade of student
No out-of-level testing allowed
• Student’s name (Last, First, Middle initial) (Pos 93–113)
− If nonalpha character is not corrected, record will NOT be used to Pre-ID
• Student’s locally assigned ID Number—optional (Pos 114–123)
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 40November 2013
• SSID (Pos 133–142)− Statewide Student Identifier
− Required for all students
− Used to match grade 11 EAP essay with multiple-choice test
• Hispanic or Latino (Pos 143) − Mark each with a “Y” or “N”
• Parent Education Level (Pos 167–168)− Highest education level of most educated parent/guardian
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 41November 2013
• Program Participation (Pos 177–180) − Mark each with a “Y” or “N”
• NSLP (Pos 185) − Mark each with a “Y” or “N”
• English Learner date first enrolled in school in the United States or one of its territories (Pos 192–199) − Required only if English Proficiency is “EL” (English Learner)
• FEP Date Reclassified (Pos 200–207) − Required only if English Proficiency is “RFEP” (reclassified
fluent English proficient)• R-FEP student scored Proficient or Advanced any 3 years on ELA
CST and/or CMA (Pos 208)− After reclassification− Does not need to be 3 consecutive years
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 42November 2013
• English Learner enrolled in school in the United States or one of its territories less than 12 months at time of testing (Pos 209)− “Y” or leave blank− Required only if English Proficiency is “EL” (English
learner)• Student with significant cognitive disability will be
assessed with CAPA (Pos 211)− “Y” will cause CAPA document to be Pre-ID’d
Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents
− Blank will cause a Pre-ID CST or CMA document or label to be printed
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 43November 2013
• Multiple-Choice Test Administration (Pos 214–215)− Must contain leading zero− School must have an order for the administration− If MC admin is completed, leave writing administration BLANK
• Writing Test Administration for EAP (Pos 216–217)− Must contain leading zero− School must have order for the administration− Use “03” for EAP essay− If writing administration is completed, leave multiple-choice
administration BLANK
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 44November 2013
• Student will be assessed with CMA–Science (Pos 220)− Valid for grades 5, 8, and 10 only
Disability code (Pos 189–191) must NOT equal “000”
• Student receives special education services at an NPS (Pos 231)− Only valid if Primary Disability is not “000”− If school code is “0000001” then this field must be “Y”
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 45November 2013
• NPS school code (Pos 232–238)− 7-digit code obtained from CDE Web site
http://www.cde.ca.gov/re/sd/
• Exit Date from Special Education Services (Pos 239–246)− Format CCYYMMDD− Valid Range 20090101 to 20140812− Only valid if primary disability is “000”− Not required for records with primary disability “000”
Students who have never received special education services
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 46November 2013
• Enter county and LEA codes for students with IEPs if student’s residence is other than where student attends school/receives services. (Pos 247–253)− Only required for students with IEPs who are enrolled in a
school or county office of education program but reside in another LEA Must be a valid County/LEA code Only valid if Primary Disability is not “000” Leave blank if student resides in the LEA where instruction is
being provided
− Leave blank for all other students
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 47November 2013
• Parent/Guardian address data (Pos 331–421)− Charged per student
− Additional charge for STS
− Address printed on Student Reports CST, CMA, CAPA, and STS
• Customer Pre-ID Data Field (Pos 422–500) − Any alphanumeric data
− Data returned on LEA’s CD
Pre-ID Data Review, cont.
2014 Pre-ID Workshop | 48November 2013
Pre-IDCutoff Date February 3 March 24 March 30
New Pre-ID Order
Upload file or enter online
Grade 11
Additional Pre-ID Order
Upload file or enter online
Grade 11
Last day for EAP testing
First day for EAP Essay
Last day for EAP Essay Pre-ID
2-day blackout period
Timeline EAP Essay
2014 Pre-ID Workshop | 49November 2013
Pre-IDCutoff Date
First Day of Testing
Supplemental/Late Pre-ID
Cutoff DateLast Day of
Testing
New Pre-ID Order Edit using Extended Pre-ID Data Corrections
Additional Order
Edit using Extended Pre-
ID Data Corrections
Upload file or enter online
Upload file or enter online
Download file and upload with edits
or edit online
Download file and upload
with edits, or edit online
1 WeekApprox. 3 WeeksApprox. 6–9 Weeks
2 day Blackout Period
Timeline Multiple-Choice Administration
2014 Pre-ID Workshop | 50November 2013
• Administration set up as Pre-ID type “Documents”− Database will be searched automatically for new
data records on the following dates: Pre-ID document cutoff date
» Pre-ID documents will be produced at 38 cents rate 21 calendar days later, on the regular Pre-ID label
cutoff date» Pre-ID labels will be produced at 38 cents rate
7 calendar days prior to selected last day of testing» Pre-ID labels will be produced at 44 cents rate
Data Extracted for Pre-ID
2014 Pre-ID Workshop | 51November 2013
• Administration set up as Pre-ID type “Labels”− Database will be searched automatically for new
data records on the following dates: Pre-ID cutoff date Pre-ID labels will be produced at 38 cents rate 7 calendar days prior to last day of testing Pre-ID labels will be produced at 44 cents rate
Data Extracted for Pre-ID
2014 Pre-ID Workshop | 52November 2013
• Fixed format (.txt)− Positions provided in the Pre-ID layout
• Comma separated (.csv)− Fields in same order as described in Pre-ID layout
• Excel spreadsheet (.xlsx, .xls)− Templates available− Use either template on
http://www.startest.org/sms.html − All columns defined as TEXT
Valid File Formats
2014 Pre-ID Workshop | 53November 2013
• EAP Essay Administration− Code Writing Administration = “03”− Leave Multiple-Choice Administration BLANK
• Multiple-Choice Administrations− Leave Writing Administration BLANK− Code Multiple-Choice Administration = “01,”
“02,” etc.
One Administration Only Per File
2014 Pre-ID Workshop | 54November 2013
• Step 1 − Send P.O. for “California TAC Pre-ID Services” to ETS:
Mail— ATTN: California TAC
2731 Systron DriveConcord, CA 94518
Fax— 800-541-8455
• Step 2− Extract data from Student Information System and format
as .txt, .xlsx, .xls, or .csv file.
Pre-ID File Load
2014 Pre-ID Workshop | 55November 2013
• Step 3− Submit “Demographic Fields to Be Hand-Marked on
2014 Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable.
• Step 4− Log on to the Test Management System.
http://k12star.ets.org/star2013/welcomePage.do
• Step 5− Access the Pre-ID “Terms and Conditions” option.
Pre-ID File Load, cont.
2014 Pre-ID Workshop | 56November 2013
2014 Pre-ID Workshop | 57November 2013
• Step 6− Enter P.O. Number.
− Accept Terms and Conditions.
• Step 7− Upload Pre-ID Data file.
Pre-ID File Load, cont.
2014 Pre-ID Workshop | 58November 2013
2014 Pre-ID Workshop | 59November 2013
• File checked for acceptable format (Excel, text, comma-separated)
• File placed in queue for next data validation job− Normally processed within two hours but guaranteed
next day • E-mail sent with status of file and error report (if
necessary)
Step 7 – File Submission Process Overview (1)
2014 Pre-ID Workshop | 60November 2013
File Upload Error Message
2014 Pre-ID Workshop | 61November 2013
• File name is not unique− Suggested file naming convention:
CountyLEAname_Admin_Version_2014.extension AlamedaCOE_W01_V1_2014.txt AlamedaCOE_MC01_V1_2014.xls
• Record length− Text file must be padded with spaces to 600 characters− Excel file must have a space in last column (CJ) on each
row− Comma-separated files must have correct number of
commas (84)• Commas in data
− Must NOT be included in Excel and .csv files
Common Reasons for File Rejection
2014 Pre-ID Workshop | 62November 2013
• If there are data errors in the file, return to the Test Management System to review detailed error reports; then either− Delete original file, correct errors, and resubmit
entire file (with new name);
OR
− Alter individual records on screen using the detailed error report screens.
Step 7 – File Submission Process Overview (2)
2014 Pre-ID Workshop | 63November 2013
2014 Pre-ID Workshop | 64November 2013
2014 Pre-ID Workshop | 65November 2013
2014 Pre-ID Workshop | 66November 2013
1. SSID checked within the LEA
2. All the following data match a record already loaded within the LEA:− Test Administration
− Student Last Name
− Student First Name
− Grade
− Date of Birth (day, month, year)
Duplicate Records
2014 Pre-ID Workshop | 67November 2013
2014 Pre-ID Workshop | 68November 2013
2014 Pre-ID Workshop | 69November 2013
• Invalid date of birth• Invalid data in any field • Blank EL Date Enrolled when student’s English
Proficiency = EL (English learner)• Blank R-FEP Date Reclassified when student’s
English Proficiency = RFEP (reclassified fluent English proficient)
• Blank data for: NSLP, SSID, Gender, Primary Disability, English Proficiency, Hispanic or Latino, Only if “Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections” form not submitted to ETS
Examples of Errors
2014 Pre-ID Workshop | 70November 2013
• Miscoded multiple-choice administration− Administration does not exist
− No order for the school/administration
− Missing leading zeros
• Invalid CDS Code− Student
− Student’s County/LEA Code of Residence
Other Common Data Errors
2014 Pre-ID Workshop | 71November 2013
Error Records
Error TableD
ata Validation Process
Clean Records
Database
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1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
.TXT .XLSX .XLS .CSV
Duplicate Records
Error Table
Upload Data File Prior to Pre-ID Cutoff Date
2014 Pre-ID Workshop | 72November 2013
Data Validation Process Error Records
Error Table
Clean Records
DatabaseError Table
Edit Records
Online Edit Errors Prior to Pre-ID Cutoff Date
2014 Pre-ID Workshop | 73November 2013
2014 Pre-ID 2014 Pre-ID Online Data EntryOnline Data Entry
2014 Pre-ID Workshop | 74November 2013
• Step 1: Send P.O. for “California TAC Pre-ID Services” to ETS:− Mail— ATTN: California TAC
2731 Systron DriveConcord, CA 94518
− Fax— 800-541-8455• Step 2
− Submit “Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable
Pre-ID Data Submission
2014 Pre-ID Workshop | 75November 2013
• Step 3: Log on to the Test Management System• Step 4: Access the Terms and Conditions link
from the Pre-ID area of the left navigation bar• Step 5
− Enter P.O. number− Accept Terms and Conditions screen
• Step 6− Enter student data on screen
Pre-ID Data Submission
2014 Pre-ID Workshop | 76November 2013
• “Add Student” screen• Enter all demographic data: Fields listed in same order
as in Pre-ID file layout• If “Demographic Fields to Be Hand-Marked on 2014
Answer Documents or Entered During Extended Pre-ID Data Corrections” form submitted prior to data entry− Following fields may be left BLANK
NSLP, SSID, Gender, Primary Disability, Student’s English Proficiency, Hispanic or Latino
• Save data• Data validation executed• If errors exist, correct errors and save
Step 6 – On-Screen Data Entry Process Overview
2014 Pre-ID Workshop | 77November 2013
Data Validation Process
Error Records
Rejected
Clean Records
Database
Screen Entry
Duplicate Records
Rejected
On-Screen Data Entry Prior to Pre-ID Document Cutoff Date
2014 Pre-ID Workshop | 78November 2013
Example of Error Record in Online Entry
2014 Pre-ID Workshop | 79November 2013
• Add new students− Prior to regular cutoff date
On-screen entry or additional file Student’s Pre-ID document/label created along with other data
− After regular cutoff date and prior to supplemental/late label cutoff date On-screen entry or additional file Student’s Pre-ID label created as separate file
• Edit student demographics− Data can be updated PRIOR to Pre-ID documents being created
Use Pre-ID to search student profile− Data can be updated AFTER the Pre-ID cutoff date
Use the Extended Pre-ID Data Corrections option On-screen update Download and upload corrections No new students can be added
Add and Edit Students
2014 Pre-ID Workshop | 80November 2013
• Data have not yet been used to create Pre-ID documents or labels− Access data using Pre-ID option
Search “Student Profile”
OR Delete file and reload with correct data
Prior to Pre-ID Cutoff Date
2014 Pre-ID Workshop | 81November 2013
Prior to Pre-ID cutoff date
After Extended Pre-ID Data Corrections window start date
2014 Pre-ID Workshop | 82November 2013
2014 Pre-ID Workshop | 83November 2013
• Data have been used to create Pre-ID documents or labels.− Access data using option Extended Pre-ID Data
Corrections. See Extended Pre-ID Data Corrections Window Start
Date in Test Admin Summary. Select Search Student.
OR Download file, edit data, reload. Do not delete or add records. Keep data in same order. Do not change header or trailer records.
After Pre-ID Cutoff Date
2014 Pre-ID Workshop | 84November 2013
Prior to Pre-ID cutoff date
After Extended Pre-ID Data Corrections window start date
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• Presented in a plain-text file and available as a downloadable .zip file
• Replaces the list of missing demographic data that had been e-mailed to the LEA in previous years
• Will not be e-mailed to LEA testing coordinator
• Will reside on the Test Management System
• Generated by Pre-ID load and extract
Missing Pre-ID Demographic Report
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District Data Profile Report for LEAs
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District Data Profile for LEAs
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Late/Supplemental LabelsLate/Supplemental Labels
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• Provide data for new students in LEA AFTER initial Pre-ID cutoff date− Enter on screen
− Upload file(s) before supplemental order/late label cutoff date for the administration
− Avoids hand-marking
− Data will automatically be used to create labels 7 calendar days prior to the LAST day of testing
Late/Supplemental Label Usage
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Extended Pre-ID Data Extended Pre-ID Data CorrectionsCorrections
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• Update student data or provide missing data AFTER the Pre-ID cutoff date− Update on screen
− Download Pre-ID data, edit file, and reload before last day of testing for the administration
− Avoids hand-marking documents (for missing data only)
Extended Pre-ID Data Corrections Usage
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Search and edit individual student records.
Download a file containing all post–Pre-ID records that are still available to be edited.
Upload a file containing corrected records for all post Pre-ID records that were downloaded.
Display status of uploaded file and errors encountered on edited
records. Unedited records do NOT pass through validation
routines.
Extended Pre-ID Data Corrections Menu
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• Further information− Manual at http://www.startest.org/sms.html
− Call the California TAC at 800-955-2954
Extended Pre-ID Data Corrections
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Questions?Questions?
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More Questions?• California TAC—800-955-2954
Pre-ID, Extended Pre-ID Data Corrections, Ordering questions
• CDE—916-445-8765Policy questions
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Next Workshops:Next Workshops:Pre-Test
CAPA Train-the-Trainer
January, 2014