Top 5 Mistakes Companies Make When Automating AP
(and how to avoid them)
Dan Bennett Solutions Sales Director
Efficiency Leaders Australia
Social Media
Our Experience
Twins Towns Services Club – Accounts Payable Automation• 15,000 invoices per month • Four locations • ERP - TechnologyOne Financials 11.9 (Latest version) • Enterprise Capture
Auto-separation of documents (PO & Non PO, single & multi-page) Image Clean-up Document review Quality control ABR web services look-up Line item order matching Match Multi PO’s to a single invoice Previous GL code look-up option Image linked to transaction Direct data base write Stock and Inventory system release The panel of expert judges included:
o John Mancini, President, AIIM o Craig LeClair, Vice President and Principal Analyst, Forrester Research o Harvey Spencer, Leading Analyst in the Worldwide Market for Capture o Anthony Macciola, Chief Technology Officer, Kofax
Kofax Transform 2012 - Global Award 2nd Place –
“Capture: Best Process Integration Award”
(ASX Top 200 Company)
Brickworks Limited – Accounts Payable Automation• 12,000 invoices per month • 70 registered companies • 60 locations (Aust/NZ) • ERP – Maximise (5 separate instances) • Enterprise Capture• Enterprise BPM/Workflow • SharePoint integration
Auto-separation of documents (PO & Non PO, single & multi-page) Image Clean-up Document review Quality control ABR web services look-up Line item order matching PO matching with workflow BPM/Workflow delegation and authorisation Enterprise invoice image visibility through SharePoint Image linked to transaction
The panel of expert judges included: o John Mancini, President, AIIM o Craig LeClair, Vice President and Principal Analyst, Forrester Research o Harvey Spencer, Leading Analyst in the Worldwide Market for Capture o Anthony Macciola, Chief Technology Officer, Kofax
Kofax Transform 2012 - Global Award 2nd Place –
“Capture: Integrated Microsoft SharePoint Excellence”
1. Decision based on price, not on functional capability - this endangers efficient automation
3. Automate bad processes - Don’t be afraid to think outside the box
4. Big bang approach as opposed to a phased rollout
2. No current understanding of the true processing cost to help justify the investment
5. Not thinking about broader business benefits and usage for a technology platform
Top 5 Mistakes Companies Make When Automating AP
(and how to avoid them)
Efficiency Leaders Undertake Process Analysis, Redesign and Automation
Provide solutions that answer complex business problems
Consulting Development Integration
Help you leverage existing technology and infrastructure investments (improving ROI)
Improving the efficiency of business processes at an enterprise level, specifically targeting processes that are:
• Manually Intensive Information Entry• Time Sensitive• Require Human Interaction• Mission Critical
With the outcome of eliminating inaccuracies, reducing processing costs and improving speed.
All within the one processing platform!
Our Focus
Introducing…
Innovation Patent No: 2012101428
Return on Investment
Enterprise Process Efficiency
Ease of Use
Future Proof
Auditors
Typical Manual Process
Accounts Payable Dept.
Incoming mail
Confirming Good Received
Secondary Invoice Approval
Primary Invoice Approval
GL and Account Coding
ERP/Finance System
Keep a copy
Mail Email/Fax
Scan
Image Clean-up Auto-separation Auto- classification Extraction
Secure DataValidation
ERPCSV/XML/EDI Upload
Extract/Validated Data & Image
Capture
Business Process Management
Valid Data
Line-of-Business
Delegation of Authority & Approval
GL & Account Coding
Goods and Service Receipt
Supplier/Data Maintenance
Discrepancy Resolution
Image Repository
Electronic Supplier/Customer
Communication
Web Route
Demonstration
Questions