Download - ADVISING IMPACT ON STUDENT RETENTION 2012 NACADA Region 10

ADVISING IMPACT ON STUDENT RETENTION

2012 NACADA Region 10

PRESENTERS

• Steve JohnsonAdvisor, Undeclared Students - Website and Data Reporting, University Advising Center

• Susan ParkinsonAdvisor, Liberal Arts - English, Creative Writing, Professional Technical Writing, Literary Studies

ADVISING IMPACT - RETENTION

• Student retention is not what we do• It is an outcome of what we do• What ranks the highest in retention?

1. A Caring Faculty2. A Caring Staff – Advisors

Active involvement of advising staff with studentshas become one of the significant factors in studentretention

EFFECTIVE USE OF STUDENT DATA

• Critical in efforts to retain students• Develop reporting strategies for

1. Obtaining and sharing accurate student data

2. Analyzing and using this robust data• Sample report types that are used

1. First Term Students & Leave of Absence (LOA)

2. Early Warning Indicators & Course Repeats3. Graduation and Close to Graduation

FIRST TERM STUDENTS & LOAPri Dept

Pri Maj Banner ID Last Nm

First Nm

Official Campus Email

Ra nk

Term Gpa

Term Hrs

USU EHrs

UG Hrs

UG GPA

ACT Comp Admitted Type Desc

Psy Psy B00009870 Damon Matt [email protected] SO 3.52 15 14.0 17 3.52 27 New Freshman (just grad HS)

B00009876 Janey Ally [email protected] JR 1.82 11 15.0 18 2.62 26 Freshman Grad (grad HS 1yr+)

B00009877 Foster Jodie [email protected] SR 3.53 17 16.0 19 3.49 28 Returning from Leave (LOA)

B00009878 Gable Clark Clark.aol.com JR 3.69 15 17.0 16 3.28 21 New Freshman (just grad HS)

B00009879 Stewt John [email protected] SR 3.25 17 18.0 17 2.64 Transfer 24 or more

B00009871 Sheen Chas [email protected] SR 3.23 16 14.0 17 2.97 21 New Freshman (just grad HS)

B00009872 Colby Step [email protected] FR 1.77 16 15.0 18 1.77 21 New Freshman (just grad HS)

B00009873 Duschi Eliza [email protected] SR 3.52 7 16.0 19 3.48 20 New Freshman (just grad HS)

B00009874 Sinatra Fran [email protected] SR 2.69 15 17.0 16 2.92 30 New Freshman (just grad HS)

B00009875 Law Jude [email protected] FR 2.11 12 18.0 17 2.91 Transfer less than 24

B00009886 Black Jack Jack.aaol.com SR 2.67 16 14.0 17 2.87 Transfer 24 or more

B00009887 Money Mari [email protected] SR 3.79 16 15.0 18 3.24 24 Transfer 24 or more

B00009878 Wayne John [email protected] FR 3.16 13 16.0 19 3.13 18 New Freshman (just grad HS)

mailto:[email protected]













EARLY WARNING INDICATORSDept

Pri Maj Banner ID

Last Name

First Nm

Official Campus Email

UG EHRS

UG GPA

Term GPA

Term Hrs Advisor

Acad Warn

Acad Prob

Acad Susp

Term Code

BIE BIE B00009870 Damo Matt [email protected] 22.00 1.51 0.0000 2.00 Engineering Advising PR 200940

B00009876 Janey Ally [email protected] 17.00 1.87 0.0910 12.00 Engineering Advising AW 200940

B00009877 Foster Jodie [email protected] 32.00 2.16 1.8330 16.00 Engineering Advising PR 200940

B00009878 Gable Clark [email protected] 15.00 2.94 1.8450 14.00 Engineering Advising PR 200940

CEE CIE B00009879 Stew John [email protected] 30.00 1.87 3.0000 2.00 Engineering Advising PR 200940

B00009871 Sheen Chas [email protected] 8.00 0.93 0.9380 16.00 Engineering Advising AW 200940

B00009872 Colbyt Steph [email protected] 15.00 1.86 1.8610 14.00 Engineering Advising AW 200940

B00009873 Duschi Eliza [email protected] 12.00 1.09 1.0000 8.00 Engineering Advisg SU 200940

B00009874 Maybe Frank [email protected] 17.00 2.69 1.6290 12.00 Engineering Advising PR 200940

B00009875 Law Jude [email protected] 7.00 1.59 1.5990 14.00 Engineering Advising AW 200940

B00009886 Black Jack [email protected] 11.00 1.82 1.8230 15.00 Engineering Advising AW 200940

B00009887 Jones Jack [email protected] 18.00 1.43 1.4350 14.00 Engineering Advising AW 200940









STUDENT REPEATS

Pri College Name Pri Dept Name Pri Major NameLast Name

First Name Banner ID Term

Crs Nm

Crs No

Gr ade

Repeat Code

Natural Resources

Wildland Resources Wildlife Science Mouse Minnie

B00123456

201140 NR 2220 C I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

B00234567

200720 MUSC 1630 C I

Natural Resources

Wildland Resources


200820 MUSC 1630 B I

Natural Resources

Wildland Resources


200840 MUSC 1630 B I

Natural Resources

Wildland Resources


200920 MUSC 1630 B I

Natural Resources

Wildland Resources


200820 WILD 3710 F E

Natural Resources

Wildland Resources


200820 WILD 3800 D E

Natural Resources

Wildland Resources


200920 WILD 3800 B- I

Natural Resources

Wildland Resources


200820 WILD 3900 F E

Natural Resources

Wildland Resources


200920 WILD 4900 A- I

Natural Resources

Wildland Resources


201020 WILD 4910 B I

GRADUATION PACKET STATUSTerm Banner ID

Last Name

First Name

Mid Nm

Preferred/Official Campus Email

Lev el Deg

Major Desc

Deg Status

Status Desc

Apply Date Grad Date UG Status Desc

USU GPA

USU EHrs

USU GPA

201040 B00009870 Damon Matt R [email protected] UG AS History SO Sought 7-Sep-10 Packet Created/PU-Student 3.19 65 3.06

201040 B00009876 Janey Allison Max [email protected] GR MS History AW Awarded 7-Jan-10 18-Dec-10Degree Posted/Closed Out 3.44 120 3.45

201040 B00009877 Foster Jodie A [email protected] UG BS History AW Awarded 7-Jan-10 18-Dec-10Degree Posted/Closed Out 3.77 36 3.59

201040 B00009878 Gable Clark C [email protected] UG AS History PN Pending 7-Jan-10 Application Submitted/Paid 3.53 81 3.55

201040 B00009879 Stewart John F John.aol.com UG AS History SO Sought 1-Jul-10 10-MAY-12 3.19 79 3.11

201040 B00009871 Sheen Charlie B [email protected] UG BA History AW Awarded 1-Jul-10 18-Dec-10Degree Posted/Closed Out 3.64 105 3.53

201040 B00009872 Colbert Steve J [email protected] UG AS History SO Sought 1-Jul-10 Packet Created/Sent to Adv 3.30 81 3.29

201040 B00009873 Duschii Eliza Mo [email protected] UG BS History AW Awarded 1-Jul-10 18-Dec-10Degree Posted/Closed Out 3.56 192 3.55

201040 B00009874 Sinatra Frank H [email protected] UG BA History AW Awarded 7-Jan-10 18-Dec-10Degree Posted/Closed Out 3.82 81 3.31

201040 B00009875 Law Jude John [email protected] UG BA History AW Awarded 9-Mar-10 18-Dec-10Degree Posted/Closed Out 2.98 124 3.03

201040 B00009886 Black Jack G [email protected] UG BS History SO Sought 7-Sep-10 Packet Created/PU-Student 2.88 143 2.99

201040 B00009887 Monroe Marilyn J [email protected] UG BS History AW Awarded 9-Mar-10 18-Dec-10Degree Posted/Closed Out 3.74 108 3.74

201040 B00009878 Wayne John Rich [email protected] UG BS History AW Awarded 9-Mar-10 18-Dec-10Degree Posted/Closed Out 3.50 120 3.50

201040 B00009879 Streep Meryle Brad [email protected] UG BS History AW Awarded 9-Aug-10 18-Dec-10Degree Posted/Closed Out 3.43 101 3.52

201040 B00009881 Costner Kevin T [email protected] GR MA History AW Awarded 3-Jul-10 18-Dec-10Degree Posted/Closed Out 4.00 108 4.00


ASSOCIATES DEGREE CANDIDATES

TermCampus Desc

Pri Dept Maj Banner ID

Last Name

First Nm

Mid Nm

Preferred/Official Campus Email

Lev el

Term Hrs

GPA Hrs

UG GPA

UG EHrs

Ra nk

Advisor Primary Deg

Student Type Desc

201220

Uintah Basin

RCDERCDE

B00009870 Damon Matt [email protected]

UG 16 14 3.31 40.0 UG Non-Deg Pgm/Undergrad

HS/Conc Enroll

201220

Uintah Basin

RCDERCDE

B00009876 Janey Ally Max [email protected]

UG 3 3 3.33 40.0 UGBowcut

Non-Deg Pgm/Undergrad

HS/Conc Enroll

201220

Uintah Basin

RCDERCDE

B00009877 Foster Jodie [email protected]


HS/Conc Enroll

201220

Uintah Basin

RCDERCDE

B00009878 Gable Clark C [email protected] UG 6 6 3.95 42.0 UG Non-Deg Pgm/Undergrad

HS/Conc Enroll

201220

Uintah Basin

BUSI BUSI B00009879 Stew John F [email protected]

UG 10 10 3.07 71.0 SO Baird Bachelor of Science Continuing

201220

Uintah Basin

BUSI BUSI B00009871 Sheen Chas B [email protected]

UG 7 7 3.05 44.0 SO Baird Bachelor of Science Continuing

201220

Uintah Basin

GENSGENS

B00009872 Colbert Steve J [email protected]

UG 8 8 2.97 16.0 SO Pre-Pgm/Undergrad Continuing

201220

Uintah Basin

RCDERCDE

B00009873 Duschii Eliza [email protected]

UG 6 6 2.18 45.0 UG ClearyNon-Deg Pgm/Undergrad

Exten Non Matric

201220

Uintah Basin

RCDERCDE

B00009874 Sinatra Frank [email protected]


HS/Conc Enroll

201220

Uintah Basin

GENSGENS

B00009875 Law Jude [email protected]


201220

Uintah Basin

RCDERCDE

B00009886 Black Jack [email protected]

UG 3 3 3.56 58.0 UG ClearyNon-Deg Pgm/Undergrad

Exten Non Matric

201220

Uintah Basin

GENSGENS

B00009887 Monroe Maril [email protected]


201220

Uintah Basin

RCDERCDE

B00009878 Wayne John Rich [email protected] UG 7 7 3.01 53.0 UG Non-Deg Pgm/Undergrad

Exten Non Matric

201220

Uintah Basin

RCDERCDE

B00009879 Streep Meryl Brad [email protected]

UG 6 6 2.92 56.0 UGBowcut

Non-Deg Pgm/Undergrad

Exten Non Matric

201220

Uintah Basin

GENSGENS

B00009881Costne

rKevin T

[email protected]


201220

Uintah Basin

BUSI BUSI B00009882 Ryan Meg [email protected]

UG 9 9 3.22 60.0 JR Baird Bachelor of Arts Continuing











Why A Mandatory Advising Program

• 2006 – data showed 25% of juniors and seniors in college dropped out

• New Advisors for English major

• Bottle-neck courses – no proof

Why A Mandatory Advising Program

• Update Advising Files and Documentation

• Establish and repair advising relationship with students and English department

• Teach students how to plan remaining semesters/classes

• Inform students of graduation application process and deadlines

• Data for tracking student progress toward graduation vs. drop out

Implementing the Program

• Use data reports to identify program participants - Sample Warehouse Data (link)

• Use data reports to identify at-risk students

• Use registration holds to enforce required meeting

• Require students to correct errors on matriculations

• Sample electronic advising file (link)

How It Worked Out

Implemented Fall 2009-present 73 juniors and seniors impacted for first

semester, 34 the second semester 89 of 107 in cohort have graduated, 13

students still on track for graduation 4.7% drop out rate (5 students left

USU) Identity of students who left

How It Worked Out

• Project and manage enrollments for bottleneck courses - Sample Faculty Load (link)

• Track students who do not register or apply for graduation

• Better course planning and scheduling• Improved purposeful communication

with students and department• Accurate alumni information

Questions and Discussion

• Share processes you are doing?

• Ask any questions you may have?

• Discussions on reporting?

THANK YOU

UTAH STATE UNIVERSITY

• Steve Johnson 435-797-3373 [email protected]

• Susan Parkinson435-797-3883 [email protected]

Download - ADVISING IMPACT ON STUDENT RETENTION 2012 NACADA Region 10

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