47th Annual Convention & Trade Show
Beaver Run Resort Breckenridge, Colorado
April 26th-27th, 2020www.coloradoad.org
Exhibitor and Sponsor Prospectus
Conference SponsorshipHandouts in Registration Packet$300 Your company has the opportunity to provide a handout (8 1/2 x 11) to be inserted in the conference registration packets. Please provide 200 single copies of your insert by March 25, 2020. Single sheet and NO magazines or catalogs. Please call with questions (303) 433-4446.
Break Sponsor (8 Available) $500Sponsored break, recognition in the conference brochure and signage at event.
Speaker Sponsor (6 Available) $750Recognition in conference brochure, signage at event and five minutes to speak to AD’s during Sunday or Monday sessions.
Breakfast Sponsor (3 Available) $1,000 Recognition in the conference brochure, five minutes to speak to AD’s in attendance and business card ad in Sideline Report.
Lunch Sponsor (3 Available) $1,500 Recognition in the conference brochure, five minutes to speak to AD’s in attendance, business card ad in Sideline Report and ad on the front page of CADA’s website.
Reception Sponsor (3 Available) $2,000 Recognition in the conference brochure, your banner at event, five minutes to speak to AD’s in attendance, business card ad in Sideline Report and ad on the front page of CADA’s website. Company logo on reception cup. Attendees must go to your booth in order to pick up cup.
Sponsorship Information
Colorado Athletics Directors Association12110 N Pecos St. Suite 220, Westminster, CO 80234
303-433-4446www.coloradoad.org
Dear Exhibitors and Sponsors,
Exhibitor and Sponsor registration is now open for the 47th Annual Convention and Trade Show. The trade show will be held April 26-27, 2020 at the Beaver Run Resort in Breckenridge, Colorado.
Exhibits sold out early last year so don’t be left out of this years Convention and Trade show. To register, fill out and return the Registration/Contact form attached or visit www.coloradoad.org to register and pay online.
Contact the CADA office at 303-433-4446 for any questions.
We look forward to seeing you at the 2020 Convention and Trade show!
Sincerely,Gary LeeperCADA Executive Director
Registration Now Open
Booth Layout Information:Each Booth space will receive:
• 1 - 6’ skirted table• 2 - chairs• 1 - wastebasket with liner• 1 - identification sign• Design: 3-sided drapery, piping support,
exhibit hall has carpeted floor• DOES NOT include Electrical, AV, Internet*
Booth Personnel:• 3 Personnel registrations inc ($75 each add’l)• All breaks• President’s Open House• Monday Breakfast• DOES NOT include Personnel Lunch*
*Purchase Options Available
Booth Fees:Premium 10ft x 10ft (Size and Location)$800 member/$1000 non-member Booths 55 and 56
Premium 6ft x 8ft (Location)$650 member/$850 non-memberBooths 4, 5, 6, 15, 16, 25, 26, 35, 36, 45, 46 and 54
Standard 6ft x 8ft $500 member/$700 non-member Booths 1-3, 7-14, 17-24, 27-34, 37-44, 47-53
Shipping, Electrical, AV & Internet Services:You will be sent an exhibitor packet once booth assignments have been finalized. CADA recommends that you do not send packages through the hotel, ship through Coast-to-Coast due to hotel storage space limitations.
Electrical, AV and Internet Service Orders- Beaver Run Resort:Beaver Run Exhibitor Services will handle all electrical, AV and Internet service requests. Your confirmed exhibitor packet will include their order form to request and pay for additional service needs. Call 800-288-1282 or email [email protected] with any questions.
Exhibit Materials and Shipping Service Orders- Coast-to-Coast:Your confirmed exhibitor packet will include the Coast-to-Coast Shipping Services and Additional Booth Furnishings order forms. Receive a discount on your order by completing your purchase by the deadline provided on the order form. When you arrive at the show, stop by the Coast-to-Coast service desk in the exhibit area during set-up. They will be pleased to answer any questions and assist you with any last minute needs. Call 303-991-2791 or email [email protected] with any questions.
Exhibit Information
Order your booth early!Booths sold out last year!
Your hotel accommodations should be reserved directly with the Beaver Run Resort before Monday, March 23, 2020. If you would like to phone your reservations, you may call (800) 525-2253 and be sure to indicate that you will be attending the 2020 CO Athletics Director Conference. Check-in time is 4 p.m.; Check-out time is 12 p.m. The room rates for the conference are as follows:
Directions to Beaver Run:From I-70: Take exit 203, Colorado Highway 9 southbound. Travel 10 miles and go through Breckenridge to South Park Avenue. Turn right on South Park Avenue and make the first left onto Village Road. Drive uphill to the Beaver Run Resort registration area located on the left at 620 Village Road.
From Colorado Springs or Colorado Highway 9 northbound: Turn left on South Park Avenue and make the first left onto Village Road. Drive uphill to the Beaver Run Resort registration area located on the left at 620 Village Road.
Hotel Room - $107 Summit Suite $ 131 Three Bedroom Ste. - $280Studio - $120 1 Bdr. Ste. Bldg. 4 - $151 Four Bedroom Ste. - $345
One Bedroom Ste. - $133 Two Bedroom Ste. - $195 Imperial Suite - $454Colorado Suite - $128 2 Bdr. Ste. Bldg. 4 - $195 Santa Fe Suite - $454
Breckenridge Studio $124 Corporate Suite - $284 *Reserve by March 23*
Beaver Run Resort
Sunday, April 26, 2020
8:00 AM - 12:00 PM Exhibitor Set-up11:00 AM - 1:00 PM Visit the Exhibitors - Prize Drawing11:00 AM - 5:00 PM Conference Registration 12:50 PM - 1:00 PM Conference Welcome in Exhibit Hall 1:00 PM - 3:15 PM Speaker 13:15 PM - 4:05 PM Break with Exhibitors4:15 PM - 5:15 PM Speaker 24:10 PM - 5:15 PM Speaker 35:15 PM - 7:00 PM President’s Open House in Exhibit Hall
Conference Schedule At a Glance (Tentative)
Beaver Run Resort620 Village Road
Breckenridge, CO 80424(800) 525-2253
Monday, April 27, 2020
7:30 AM - 12:00 PM Exhibits Open7:30 AM - 8:30 AM Time-Out Breakfast in Exhibit Hall8:30 AM - 11:00 AM Speaker 411:00 AM - 12:00 PM Visit the Exhibitors - Prize drawing12:00 PM - 1:45 PM Awards Luncheon2:00 PM -2:50 PM Speaker 53:00 PM -3:25 PM Speaker 63:25 PM -3:45 PM Speaker 712:00 PM - 4:00 PM Exhibitor Tear Down
Tuesday, April 28, 2020
8:00 AM - 8:30 AM Continental Breakfast8:30 AM - 10:20 AM Speaker 710:30 AM- 11:00 AM League Door Prize & 50/50 Drawing
Exhibitor Hours April 26th Exhibit Set-up 8am - 12pmApril 26th Exhibits Open 12pm - 7pmApril 27th Exhibits Open 7:30am- 12pmApril 27th Exhibit Tear-down 12pm - 4pm
Contract/PaymentI understand that full payment and completed contract must be received before booth assignment will be made. No refunds after March 30, 2020.
r Check enclosed with contract - Check # _____________
r Credit Card
_____________________________________________________________Credit Card #__________________________________________________________________________________Expiration Date CVC Code__________________________________________________________________________________Signature
__________________________________________________________________________________Exact Billing Address for Credit Card
__________________________________________________________________________________TOTAL ENCLOSED
Return this contract with payment to:Colorado Athletics Directors Association
12110 N. Pecos St. Suite 220 | Westminster, CO 80234Phone: 303-433-4446 |Email: [email protected]
Register online at www.coloradoad.org or email to [email protected]
Primary contact information for the onsite exhibit:
Contact Name: _________________________________________________________________
Company: ______________________________________________________________________
Address: ________________________________________________________________________
City, State and Zip: ____________________________________________________________
Phone/Fax: ____________________________________________________________________
*Email: _________________________________________________________________________ *Will be utilized for distribution of information.
Exhibitor Agreement and Information: The agreement between CADA and the tabletop display exhibitors of the 2020 Annual Conference covers the time from 8:00a.m. Sunday, April 26th until 5:00p.m. Monday, April 27th. The exhibitor assumes the responsibility for setting up and disman-tling the exhibit. By signing this contract, exhibitor agrees to waive and hold harmless CADA from any liabilities for the safety of its exhibit and other property against robbery, fire, accident, or any other hazard whatso-ever, personal property owned, rented or leased by the exhibitor is the sole responsibility of the exhibitor. Liability: I am aware that the CADA 47th Annual Conference and Table Top Display on April 26 - April 27, 2020 at the Beaver Run Resort, is an open exhibition and that the primary respon-sibility for safeguarding my exhibit and its contents is mine. Neither the CADA, hotel administration nor any of their agents, officers, or employees assume any responsibility for such property. Since CADA does not main-tain insurance covering exhibitors’ property for any contingency except that arising from its own negligence, extra precautions should be arranged if you feel the items in your booth are easily stolen. CADA cannot be respon-sible for delays, damage, loss, or other unfavorable conditions caused by circumstances beyond its control. No party to the agreement for exhibit space at the show shall be responsible for any injury, loss or damage to any other party to said agreement or any third party except in the event the injury, loss, or damage arises out of the negligence or willful act of such party. As an exhibitor, I agree to indemnify and defend CADA for any injury, loss, or damage except for that caused by negligence of CADA.
________________________________________________________Exhibitor Authorized Signature
________________________________________________________Submission Date
Booth RegistrationIncludes: 1 6ft table, 2 chairs, 3 sided drapery with piping support and carpeted flooring, all breaks, President’s Open House, Monday Breakfast, 3 Booth Personnel. DOES NOT include Monday Lunch
Members:r Premium 10x10 Booths (55 and 56) - $800r Premium 6x8 Booths (4, 5, 6, 15, 16, 25, 26, 35, 36, 45, 46 and 54) - $650r Standard 6x8 - $500
Non-Members:r Premium 10x10 Booths (55 and 56) - $1,000r Premium 6x8 Booths (4, 5, 6, 15, 16, 25, 26, 35, 36, 45, 46 and 54) - $850r Standard 6x8 - $700
__________________________________________________
Please list the names of ALL who will be present in your booth for badges. All additional booth personnel over three must register at the $75 fee. This covers breaks, President’s Open House and Monday Breakfast.
#1: _____________________________________________________ Primary Contact
#2: _____________________________________________________Included
#3: _____________________________________________________Included
#4: _____________________________________________________$75 Additional
____________________________________________________
Additional Registration Items r Monday Lunch tix- $40 Mem/$55 Non-Mem x____r Additional Booth Personnel Fee - $75 x_____(Qty)
_____________________________________________________
My booth will fit in the area described above and I have read what is included in the booth as well as the exhibitor hours.Desired Booth Space: (see layout enclosed) *Spaces are NOT guaranteed. Premium 10x10 Booths are located outside the main exhibit hall in the foyer and are not secure.
1st # _________ 2nd # ________ 3rd # _________
Please do not place my booth by the following:____________________________________________________________________________________________
________________________________________Conference Sponsorshipr Hand Outs in Registration Packet - $300r Break Sponsor - 8 Available - $500r Speaker Sponsor - 6 Available - $750r Breakfast Sponsor - 3 Available - $1,000r Lunch Sponsor - 3 Available - $1,500r Reception Sponsor - 3 Available - $2,000
Registration/Sponsorship Contract
