2016
Canterbury Neighbourhood Centre
October 2016
Annual Report
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CNC A class at a
Neighbourhood
House is more
than just
learning, it’s
about
belonging,
friendship and
support
Canterbury Neighbourhood Centre Purpose Enhancing community connections and wellbeing though
learning, friendship and support
Vision An inclusive and connected community
Values
Respectfulness
Acting with openness and integrity
Responsiveness
Receptive to the needs of our community
Belonging
A welcoming, inclusive Centre, embracing diversity
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There is a strong focus on
commitment to our vision and
values while continuing to strive
towards providing the best
outcomes for the Centre and our
community.
Chair’s Report
Welcome to the 2016 Canterbury Neighbourhood Centre (CNC) Annual Report. The past 12
months have continued to present CNC with its fair share of challenges. However I am very
pleased to report that under the capable guidance of the Centre Manager Tracey Martin,
the outlook is very positive and exciting.
Throughout this year we have embarked on numerous activities to get our house in order
and position CNC for a positive future. There
has been a heavy focus on recruitment for the
Committee to achieve a balance of skills with a
strong focus on community engagement.
We have also reviewed governance from the
ground up and completed an entire overhaul
of CNC policy and procedures and have
conducted an in depth assessment of what
makes up the needs and offerings of CNC in
light of challenges faced throughout the
previous year. We have identified operational challenges and opportunities facing CNC and
have developed a new vision, purpose and set of values (refer p.1 2016 CNC Annual Report),
along with a Strategic Plan which will be completed by the end of the calendar year. We
have a strong focus and commitment to our vision and values whilst continuing to strive
towards providing the best outcomes for our community and the Centre.
We would also like TO convey our appreciation and acknowledge the work done by
Canterbury Rotary, particularly to Michael Chong and Neil Williams for their support with
assisting us to progress our development.
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Thanks to all Committee
members past and present
for their contribution this
year
I would like to thank and acknowledge Tracey Martin as CNC Manager along with office
staff, Mary Kotsopoulos and Deb Haley, for their invaluable contribution to the running of
CNC. Of particular note we thank and farewell Deb and are grateful for her time at CNC.
The CNC has experienced several changes to the
Committee this year. We bid farewell to Liz Cox and
Angelina Zubac and are grateful for the significant
contribution they provided to the Committee, and we
welcome Val Crees, Mike Williams and Astrid Hartono
to join John Lagzdins, Jean Christie and myself. We
look forward to working together as a well-balanced
and resourced team to govern CNC into the next
stages of evolution. The strengthened Committee will further CNC’s ability to not only
create and evolve concepts, but also to deliver those activities developed in a timely
manner. There is much planned for the next 12 months and the Committee is very
enthusiastic and ready for action. Thanks to all Committee members past and present for
their contribution this year, we appreciate the voluntary time provided on top of your
existing work and family commitments to ensure CNC governance.
There are many exciting things in store for CNC that will be developed and realised over
coming months and years and will position CNC as an important and valued part of the local
community for many years to come. Thanks to all of you who have run and attended
courses throughout the year and CNC looks forward to working and growing with you next
year and beyond. We are dedicated to meeting the needs of the community so please feel
free to provide any feedback that will improve the CNC.
Thankyou
Paul Minahan
Chairman
Canterbury Neighbourhood Centre
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Treasurer’s Report
The Committee is pleased to present the Audited Accounts for the year-ended 30th June
2016.
The Canterbury Neighbourhood Centre has incurred an operating deficit of $ 12,791.
The Centre’s Statement of Financial Performance shows total income of $ 215,704 for the
year, quite a fall from $ 240,129 for the prior year, mostly arising from closure of the crèche
towards the end of last year.There has been very little growth in Class Fees as we
established ourselves in new premises and set about an expanded marketing program to
promote our services. Grants from the City of Boroondara and Department of Health and
Human Services amounting to $ 120,811 were gratefully received and we thank these
funding bodies. Miscellaneous income shows a decline, mostly in interest receipts.
Total expenses of $ 228,496 returned to expectations (budgeted $ 239,783) after a difficult
prior year which included several non-recurring expenses such as bookkeeping fees,
relocation costs and crèche expenses.
The Centre’s Statement of Financial Position shows Cash Assets declining to $ 167,600.
Our various liabilities have decreased to $ 36,151 and are well covered.
Retained Earnings at 30th June amount to $ 96,119 and Total Equity is $ 133,024.
The Committee thanks our Auditor, Mr. Alan Mai of Alan Mai & Co., for auditing the Centre’s
accounts.
On behalf of the Committee of Canterbury Neighbourhood Centre Inc.
John Lagzdins
Treasurer
Canterbury Neighbourhood Centre
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Our Purpose: Enhancing
community connections and
wellbeing though learning,
friendship and support
Manager’s Report
The Annual General Meeting is a time to reflect on the past year and these past 12 months
have certainly been busy, challenging, rewarding and reassuring as we committed to
recreating Canterbury Neighbourhood Centre.
Rather than trying to resurrect the Centre as it was before the challenges of the past few
years, our continued focus has been on establishing a new sense of who CNC is, our place in
this community and how we can remain relevant and continue to serve Canterbury. Though
many operational limitations remain, these drive us to re-imagine the way we deliver our
services and encourage us to be more flexible and creative in our approach to community
development and inclusion.
As a result of our new focus on who we are, we have
developed a new Purpose, Vision and set of values
that guide us towards ensuring that CNC is an
inclusive and connected community that values
respectfulness and responsiveness to instill a sense of belonging.
As part of our commitment to re-imagine CNC, every element of our operation has been
examined in a compressive exercise to identify all barriers and limitations to our operations
and governance and any areas requiring attention against best practice principles for
Neighbourhood Houses. This massive undertaking has resulted in a current and compliant
set of policy and procedures documents, a new marketing plan that is beginning to show
positive results, a series of measures, checks and balances to ensure responsible
management and governance and a soon to be completed Strategic Plan that will continue
to guide our direction as we secure the Centre’s future.
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Our classes are growing as a result of our renewed branding and marketing. Languages are
CNC’s signature programs and these continue to thrive with new beginners classes for
Spanish and Italian added to the program. Yoga and Ageless Grace have been included in
the wellbeing program and are doing well. Our two playgroup sessions are running at
capacity with waiting lists and upholstery is also nearing capacity.
Lack of space inhibits a lot of activities CNC would like to run so we looked for ways to take
the Centre into the community. We have two successful Book Circles running in local cafes`
providing opportunities for social
connection and stimulation in more relaxed
spaces. These groups are informal and
accessible to a number of participants who
would not have otherwise been able to
attend due to physical disabilities. We also
run a series of walking tours each term,
again offering opportunities for social
connection outside the confines of the
centre. These tours are also proving very
successful in introducing people to the benefits of Neighbourhood Houses without having to
physically attend the Centre.
Our amazing and dedicated tutors remain the backbone of the Centre and the creators of
community. A class at a Neighbourhood House is more than just learning, it’s about
belonging, friendship and support, all of which they enthusiastically embody.
None of this would be possible without Deb Haley and Mary Kotsopoulos, the tiny
committed team that keeps the Centre running; I extend my gratitude for their tireless
support.
Thank you to the Canterbury Rotary Club who worked with us through the year as part of a
mentoring program supported by the City of Boroondara whilst we focused on redefining
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our direction. Thanks also go to the City of Boroondara, especially Alex Threlfall for the
ongoing support in many forms provided to Neighbourhood Houses, to Councilor Jane Addis
for her commitment to her community, and Merial Clark from NIECH who enthusiastically
shares knowledge and guidance. I would also like to acknowledge the Managers of the
other Boroondara Houses; the very positive relationships created and proactive work done
by this group is a demonstration of what can be achieved together.
My final thank you is to the Board. It’s been another challenging year, and there has been a
lot to do, but we have emerged with a new vision of what CNC stands for and a redefined
path going forward. I am very proud of what has been achieved in the last 12 months, and
am looking forward with great enthusiasm to building on this in the coming year.
Tracey Martin
Centre Manager
Canterbury Neighbourhood Centre
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Our People Our Board
Chairperson: Mr. Paul Minahan
Treasurer: Mr. John Lagzdins
Secretary: Mr. Mike Williams
Secretary Ms Liz Cox (Resigned)
Members: Ms Jean Christie
Mrs Val Crees
Ms Angelina Zubrac (Resigned)
Ms Astrid Hartono (Co-opted)
Our Staff
Manager: Ms Tracey Martin
Bookkeeping, Program and Marketing support
Ms Deb Haley (resigned July 2016)
Office Administration Mrs Mary Kotsopoulos
Relief Admin. (Casual) Ms Caitlin Macdonald
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Our Tutors
Amber Callaghan - Upholestry
Nicolas Panayotis - Italian
Deb Mawsdely - Watercolour
Terry Napier - Nature in Art
Margaret Hunt - Structured Playgroup
Sue Braint - Literature and Writers Workshop
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Maria Volpe - Italian
Pauline Moncrieff - Book Circles and Walking Tours
Jane Creasy -Ageless Grace
Caroline Curruthers - Writing Life and Writing Skills
Lydia Dyhin - Yoga
Marta Eppel - Spanish
Molly Travers - Writing Life
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Heather Hodge
This year we say farewell to Heather Hodge who has retired to spend more time with her
family and take some time out for herself.
After well over 30 years of service to Canterbury Neighbourhood Centre, Heather definitely
deserves a break!
Heather served CNC in many roles, both voluntary and staff. She is best known and loved
for the many dedicated years she gave to the Centre’s Playgroups. Heather was more than
just a playgroup leader; she was a pseudo grandma to many who came to play and a friend,
support and confidant to Mums when they needed it. Heather was instrumental to the
success of playgroup and that legacy remains with two of those groups continuing on as
strong as ever.
Canterbury Neighbourhood Centre extends our gratitude and deep appreciation for your
tireless work with the children and families of Canterbury and for your dedication and
support to CNC. We wish you all the very best in your new adventures.
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Financial Report’s Canterbury Neighbourhood Centre Inc.
ABN:
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Audit Report
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Schedule 1
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Statement by Committee
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Statement of Financial Position
ASSETS June 30, 2016
June 30, 2015
Current Assets $
$
Cash at Bank- Commonwealth Bank 16,800.70
23,034.17
Term Deposits- Bendigo Community Bank 150,000.00
163,000.00
Petty Cash & Load and Go Card 800.00
300.00
Total Cash 167,600.70
186,334.17
Accounts Receivable 219.20
198.00
Total Receivables 219.20
198.00
Other Assets
Prepaid Expenses 356.17
1,473.70
Security Deposits and Bonds 1,000.00
1,000.00
Total Other Assets 1,356.17
2,473.70
TOTAL ASSETS 169,176.07
189,005.87
LIABILITIES
Current Liabilities
Accrued Wages 1,311.57
569.62
Creditors and Accruals 1,000.00
2,905.00
Fees received in Advance 4,818.50
7,114.00
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PAYG Tax withholding 2,725.61
3,787.61
Goods and Services Tax 1,817.10
1,073.52
Provision for Annual Leave 6,220.00
6,688.31
Provision for Long Service Leave 18,259.14
19,017.71
Staff Superannuation -
2,033.96
Total Current Liabilities 36,151.92
43,189.73
Non-Current Liabilities
Provision for Long Service Leave -
-
Total Non-Current Liabilities -
-
TOTAL LIABILITIES 36,151.92
43,189.73
NET ASSETS 133,024.15
145,816.14
EQUITY
Restricted Funds - Legacy 36,904.92
36,904.92
Retained Earnings 108,911.22
167,224.41
Net Deficit - 12,791.99
- 58,313.19
TOTAL EQUITY 133,024.15
145,816.14
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Statement of Financial Performance
ORDINARY INCOME/EXPENSE June 30, 2016
June 30, 2015
Income $
$
Fees
Class Fees 87,861.50
86,852.90
Creche Fees -
25,383.50
Total Fees 87,861.50
112,236.40
Grants
City of Boroondara 66,315.00
66,025.56
DHS Co-ordination Program 54,496.42
51,418.85
Total Grants 120,811.42
117,444.41
Interest Received 3,892.63
5,977.42
Fundraising 90.91
302.45
Membership 2,448.00
2,859.60
Room Hire - Other -
886.00
Sundry Income 600.00
423.00
Total Other Income 7,031.54
10,448.47
Total Income 215,704.46
240,129.28
EXPENSE
Class Expenses
Contracted Tutor Fees 8,218.00
11,560.45
Materials -
536.40
Playgroup materials -
143.27
Playgroup Toys & Equipment 301.36
-
Printing Anthology -
874.23
Repairs & Maintenance -
280.00
Tutor Superannuation 5,768.29
5,806.76
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Tutor Fees 66,485.82
65,516.72
Worksafe Insurance 612.95
1,013.28
Total Class Expenses 81,386.42
85,731.11
Creche
Agency Staff Costs -
3,061.66
Materials -
374.96
Other Staff Costs -
-
Repairs & Maintenance -
-
Staff Development -
303.09
Superannuation -
2,629.97
Toys & Equipment -
-
Wages -
28,907.32
Worksafe Insurance -
447.81
Total Creche -
35,724.81
OPERATING COSTS
Bank Charges 1,634.17
2,042.11
Bathroom Consumables 20.77
21.00
Bookkeeping Fees 175.00
10,495.00
Committee Expenses 806.48
-
Computer & Internet Costs 2,790.99
2,191.67
Contribution to CBC Costs -
8,365.00
Equipment & Fittings 278.44
3,761.10
Garden maintenance -
670.00
Governance Costs 660.00
-
Hospitality 317.81
1,140.73
Insurance of Contents 356.17
-
Kitchen consumables 442.03
488.61
Neighbourhood House Cleaning -
2,693.86
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Photocopying 1,624.74
1,424.20
Postage 506.71
413.88
Publicity & Advertising 9,500.65
4,231.39
Relocation Expense -
8,615.24
Rent- BASCare 9,999.96
2,499.99
Rent for Offsite Property 3,335.00
3,255.00
Repairs & Maintenance 748.40
1,123.96
Stationery & Office Supplies 523.21
1,286.46
Subscriptions 831.83
1,346.86
Sundry items -
81.85
Telephone 2,208.50
2,285.78
Volunteer Expenses 117.59
-
Total Operating Costs 36,878.45
58,433.69
Staff and Administration Costs
Audit Fees 1,400.00
2,400.00
Leave Provisions - 1,226.88
4,991.47
Other Staff Costs -
1,054.92
Staff Development 350.00
318.18
Superannuation 9,301.01
8,224.16
Wages for all office staff 99,488.04
100,040.08
Worksafe Insurance 919.41
1,524.05
Total Staff and Administration Costs 110,231.58
118,552.86
Total Expense 228,496.45
298,442.47
Net Ordinary Deficit - 12,791.99
- 58,313.19
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Changes in Equity
June 30, 2016
June 30, 2015
$
$
Retained Earnings
Balance 1st July 2015 108,911.22
153,633.41
Deficit for year -12,791.99
-58,313.19
Transfer from Restricted Funds- Legacy 0.00
13,591.00
Balance 30th June 2016 96,119.23
108,911.22
Restricted Funds- Legacy
Balance 1st July 36,904.92
50,495.92
Transfer to Retained Earnings 0.00
-13,591.00
Balance 30th June 2016 36,904.92
36,904.92
Total Equity
133,024.15
145,816.14
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Cash Flow Statement
2016 2015
Cash flows from operating activities $ $
Receipts from class fees – inc. in advance 92,680 93,967
Receipts from creche
0 25,384
Grants received
117,444 117,444
Membership fees
2,448 2,860
Other income
691 1,611
Payments to suppliers and employees -235,889 -295,114
Net cash provided by operating activities -22,626 -53,848
Cash flows from financing activities - Interest 3,893 5,977
Net decrease in cash held
-18,733 -47,871
Cash at the beginning of the year 186,334 234,205
Cash at the end of the financial year 167,601 186,334
Reconciliation of Cash Flow from Operations
Net deficit for year
- 12,792 - 58,313
Changes in assets and liabilities
Decrease in payables and accruals - 5,811 9,040
Decrease in receivables and prepayments 1,097 2,070
Provision for employee leave
- 1,227 - 668
Net decrease in cash held - 18,733 - 47,871
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Notes to the Financial Statements For Year Ended 30th June 2016.
1. Statement of Significant Accounting Policies These financial statements are a special purpose financial report prepared in
order to satisfy the financial reporting requirements of the Associations
Incorporations Reform Act 2012.
The accrual basis of accounting has been applied in the preparation of these
financial statements whereby assets, liabilities, equity, income and expenses are
recognised in the reporting period to which they relate, regardless of when cash
is received or paid.
The financial statements are prepared in accordance with the historical cost
convention.
2. Income Tax Canterbury Neighbourhood Centre is endorsed for exemption from Income Tax.
3. Employee Benefits Provision is made for the Association’s liability for employee benefits arising
from services rendered by employees to balance date. Long Service Leave is
provided for all employees with four or more years’ service, with those of more
than six years’ service classified as a Current Liability.
4. Events occurring after balance date. Since the end of the financial year, the Committee is not aware of any matter or
circumstance that may affect the operations of the Association.
There were no contingent liabilities as at 30th June 2016
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Minutes of Annual General Meeting 2015
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Date of Meeting: 23rd
October 2015
Meeting Held at: 2 Rochester Rd, Canterbury
Meeting Opened at: 1.45pm
Attendance
Committee: John Lagzdins, Liz Cox, Jean Christie, Angelina Zubrac Tracey Martin, Others Present: CNC staff (Deb and Mary), Vicki Bayly, Sue Braint, Val Crees, Maureen Hopkins,
Shima Ibuki, Simon Lane, Fiona Brown, Viviane Chamali, Nora Ley, Robert Yung.
Apologies Lee Hirsch, Rumi Komonz, Jim Smith, Helen Molnar, Merial Clarke, Paul Minahan, Lisa Curry, Jane Addis, Anne Taylor, Andrea Au, Alex Threlfall, Suzanne Dunlop, Lianie Webb
Others present:
Minutes of Previous Meeting Confirmation of minutes of previous meeting Motion: The Minutes of the Canterbury Neighbourhood Centre Annual General Meeting of
October 30th
, 2014 be accepted as a true and correct record of the meeting.
Moved: Tracey Martin Seconded: Angelina Zubrac CARRIED Unamimously Matters arising from previous minutes
Action or Issue Update Information Person Responsible
Nil
Minutes of Annual General Meeting 2015
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Reports
Chairs Report
As presented in the Annual Report due to Chair’s absence
Motion (if any): Nil Moved: Seconded: Carried:
Treasurer’s Report
John Lagzdins reported that the COM has accounted for all of the last 12 months, and that CNC is now audited by Alan Mai & Associates. There has been little growth in class fees, and CNC is operating at a deficit. Grants have risen, as have various liabilities. The cost of re-location earlier this year was considerable.”
Motion: To receive and consider the Treasurer’s Report and, if thought appropriate, pass the following
resolution: “That in accordance with part 7 of the Associations Incorporation Reform Act 2012, the
statement containing the Income and Expenditure of the Association for the year to 30th June 2014 and
the Assets and Liabilities of the Association at 30th June 2014 be accepted.
Moved: Jean Christie Seconded: Liz Cox Carried: Unanimously
Motion: That Alan Mai continues as CNC’s auditor.
Moved: Liz Cox Seconded: Angelina Zubac Carried: Unanimously
Manager’s Report
As presented: Tracey thanked the guest Chair, Nora Ley CNC and Canterbury Rotary Club entered into a mentoring program provided by the Rotary Club and
City of Boroondara.
The Guest Speaker, Robert Yung, was thanked for his advice on how to engage the Chinese
community.
Tracey reported that the past year has been tough, and included a move to Rochester Road in April.
The move has been a success and the role of Basscare was acknowledged. Tracey also thanked her
two staff members, Mary and Deb, and the Committee. Tracey reported that CNC has recently lost
the services of some experienced people. However she expects next year to be positive, with Rotary
providing assistance in building diversity in skills and backgrounds.
Motion: That the Managers report be accepted as presented. Moved: Liz Cox Seconded: Sue Braint Carried: Unanimously
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Agenda Items
7. Committee Structure
Motion: That CNC COM will have four office bearers and five ordinary members, being Chair, Vice Chair, Treasurer and Secretary, and 5 ordinary members. Moved: Liz Cox Seconded: Tracey Martin Carried: Unanimously
Motion: That Paul Minahan be accepted as Committee Chair.
Moved: Liz Cox Seconded: John Lagzdins Carried: Unanimously
Motion: That John Lagzdins be accepted as Committee Treasurer
Moved: Jean Christie Seconded: Tracey Martin Carried: Unanimously
Motion: That Jean Christie be accepted as Committee Secretary
Moved: John Lagzdins Seconded: Liz Cox Carried: Unanimously
Motion: That Liz Cox and Angelina Zubrac be accepted as ordinary members
Moved: Jean Christie Seconded: Tracey Martin Carried: Unanimously
Meeting Close: 2.25pm
Minutes Confirmed These minutes were confirmed at the Annual General Meeting held on October 21
st, 2016.
Signed: ………….…………………………… Position: ………………….…………………… Date………………………………….
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With Thanks
Special Thanks to Basscare for your generous and gracious support in the truest spirit of
community.
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