Automated Invoice Processing
January 21, 2008
IPM I.R.I.S. Partner Conference
Docutec AG
AgendaAgenda
• Introducing of Docutec– Company, Markets, Philosophy
• Why Docutec in automated invoice processing– Strategy, Partners, References
• Join us– Xtract Live– Getting in Contact
AGENDA | COMPANY | SOLUTION | JOIN US
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Company Docutec AG, Aachen
Business activities Software products and solutions for business process optimizationthrough intelligent document processing and information capturing
Document recognition, informationextraction, bridging of media gaps
Company history 1993: market entry
December 1997: founded
November 2007: acquisition by I.R.I.S. Group (business unit Products & Technologies)
Core product Docutec X4D (Xtract for Documents)
Target markets Over 50 VARs for:Industry, Retail, Finance, Insurance, HealthcareService bureausOEM partners in the area of scanning & imaging350 Customers in Germany and Europe
Docutec at a GlanceAGENDA | COMPANY | SOLUTION | JOIN US
Docutec IRIS integration
Invoice ProcessingInvoice Processing
Digital MailroomDigital Mailroom
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Automated Invoice Processing:Why Docutec ?
• Leading market position of Docutec due to– > 10 years of successful solution realization in invoice processing– Profound business-process knowhow
• Different Solution Packages for– Retail (centralized invoice clearing for co-operations)– Accounts payable (SAP, Navision, other ERP systems)– Dedicated applications (e.g.Dutch healthcare invoices, TAX invoice processing)
• Complete, integrated solutions– Scanning - Archiving - Workflow (SAP / non-SAP)– ERP / back-office integration
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• Consequently Indirect– Widespread value added reseller network– Easy to integrate
• Solution Driven– Product modules no project efforts– Ad hoc fully automated recognition
• Focus International– Country specific rulesets in one system– Individual country settings control the user interface
Automated Invoice Processing:The Docutec Philosophy
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Consequently Indirect
• Xtract as a part of VAR Business Solutions– Automated Invoice processing in SAP environments
– Individual ERP/financial accounting System solutions
– MS Navision/Sharepoint based
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Only the solution counts !
Docutec Xtract module integration
Automatic classification and information extraction
Workflow document processing
Forwarding via e-mail to the receiver
Verifying and accountingwithin the ERP System
Web-based verifying andaccounting
HR-Document classification
Data management withinDatabase
Document reader
Fax server
Tiff-image + document related information
Archives
Applications, Letters, Orders,Forms, Invoices
PDF, Word, Excel, TIFF, HTML, …
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Solution Driven
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• Flexibility ....– Ad hoc fully automated recognition of electronic and paper-based invoices and
credit notes (no individual creditor learning mechanism
Xtract knows how an invoice looks like– Easy customizing of pre-defined parameters within the solution package accounts
payable reduced the adaption to individual customer environments to a few hours
• Save time ...– Matching of invoice line items with corresponding order line items to realize blind
booking rates – Deterministically training ensures the continuous improvement of automation
• Safe investment ...– Easily upgradeable for different documents types up to a fully automated digital
mailroom solution.
Focus International
• Automatically oriented to local legal compliance rules
• International invoices could be processed easily without any additional effort, because of not using keywords
• Support of country individual invoice specifics:– Tax Rates, Currency symbols …– Individual invoice amount fields taken into account
– Island, Switzerland, Spain…– UNICODE-Support: Non ASCII-Character sets supported
• Individual country configuration in one Xtract systemDependent from country code analyze/extraction is adapted
• Xtract verify dialogCountry settings of the operating systems controls the language of the verify view (Dialogs, error messages, functions).
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Docutec CustomersAGENDA | COMPANY | SOLUTION | JOIN US
Part of the European partner network of Docutec
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Join us !
• Visit us at the exhibition– Automated invoice processing– Digital Mailroom classification
• Visit our VARs– WMD GmbH: Carl Elmer– Henrichsen AG: Alois Piendl– Easy AG (separate booth): Andreas Nowottka– Portal Systems Consulting GmbH: Andre Hoseas– and more …
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• Get in contact– Docutec AG: Frank Tiedt
Thank you for your attention !
