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www.events.bham.ac.uk
A guide to running
successful events
A well planned and executed
event can greatly enhance the
profile and reputation of your
organisation, connecting you
to the people that matter.
Kirsty Mack, Events Manager,
University of Birmingham.
Challenge what you know.
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Contents
Introduction 3Know your audience 4
What your audience and internal hosts
need to know in advance a checklist 5
Choosing the right date 6
Planning your budget 7
Booking high-profile speakers 8
Hosting high-profile speakers before, 9
during and after the event
Choosing the venue 10
Parking and transport 11
Signage 12
Setting up 13
Marketing your event 14Support services for your event 15
Appendix I Know your audience 16
Appendix II Basic budget 17
Appendix III Detailed budget 18
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Events Rough Guide 3
Planning an event can be a daunting task, particularly ifyoure doing it for the first time. This guide has been puttogether specifically for University staff so that you canavoid the usual pitfalls and execute a successful event.It also contains information for the University serviceproviders that you are likely to need.
Introduction
Why hold an event?
The most important thing to consider before
you even start planning your event is why you
are doing it. Dont hold an event just because
its always been held or because you think
you should. Consider the following:
What do you/your Department/School
want to achieve by holding an event?
Who is your desired audience?
What end result are you trying to achieve?
In essence, you need to set your objectives.
What are your objectives?
Objectives must be set before you start planning
an event. They will determine if you hold an event
at all and, if so, the format it will take. They will
also allow you to determine whether or not your
event was a success after it has taken place.
If the main purpose of your event is to
communicate a message you must first
decide who it is you need to communicate
with. Your event must be attractive to your
audience in order to encourage their
attendance. Outline what will attract your
audience, for example, keynote speakers,
black-tie dinner, networking opportunities etc.
Research similar successful events and,
where possible, speak to the organisers;
find out what did and didnt work.
If you want to raise your profile, the question
is, with who? Is it with a particular audience
or are you trying to generate publicity more
widely? A specialist audience is likely to have
very different expectations of an event compared
to the general public.
You should always design your event around
your objectives. If it is a celebration it needs
to feel celebratory. You may wish to include a
toast, speeches, ribbon-cutting, champagne
reception etc. If your primary objective is
networking, you need to make sure you
have allowed adequate time and provided
an environment which will encourage youraudience to mingle.
Determining your audience is key. This
element alone will shape the format, size,
timing and even the date of your event.
This is discussed further in the following
section, Know Your Audience.
Yes NoObjectives (examples)
Raising profilePublicity
Communicating key messagesCelebration/occasion ie, new
building launch/anniversaryEducating/training
EntertainmentVIP hospitality
RecruitmentNetworking/relationship
buildingFundraising
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4 Events Rough Guide
Knowing your audience is as crucial as knowing your objectives.In reality, the two go very much hand in hand.
Know your audience
Specifying your audience will determine:
What kind of venue the event should be
held at
What time of day, and day of the week,
would be most suitable Type of refreshments
Length of event
What format the event should take
Whether a keynote speaker is appropriate
and, if so, who that should be and what they
should be asked to speak about
In June 2006, a one day conference and dinner
was held to celebrate the 50th Anniversary of
the Universitys Physics and Technology of
Nuclear Reactors MSc. The timely positioning
of this conference, entitled Past and Future
of Nuclear Power, alongside the debates
surrounding the Governments Energy Review,
as well as strong keynote speakers, ensured
that the event attracted significant attention
from the nuclear community. This event met itsinitial objectives. The conference drew attention
to the work and research taking place at the
University both internally and within the nuclear
community. The keynote speakers helped to
ensure that the event was attractive to the
desired audience. The evening dinner in the
Universitys Great Hall provided the celebratory
aspect, recognising the success of the course
over the previous 50 years.
The launch of the new Medical School Student
Facilities Building took place in October 2006.
A symposium, with 3 high-profile, keynote
speakers, discussing Medical Education and
the Role of Tomorrows Doctors, brought in the
desired number of delegates from the medical
field, the key target audience. Again, this eventwas planned in line with the objectives and with
the audience in mind.
These are just 2 examples of events that have
been designed to pull in a specific audience
and have succeeded. For those of you who are
planning events for an audience that you are
not necessarily a member of yourself, Appendix
I lists some questions that you should think
about when designing an event for a specific
group. Even if you are used to planning events
for your peers, this is still a worthwhile exercise.
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Events Rough Guide 5
What your audience and internal hostsneed to know in advance a checklist
The more information you can give your guests prior to theirarrival at your event the better. A well-informed audience willarrive calmly, without confusion, and will ultimately go awaywith a much better impression of you and your organisation.
Once your delegates/guests have registered theirattendance you should send them confirmation details
at least one week before the event. This checklist is anabsolute must when sending out these details: Date Time (including end time) Venue (with directions and a map showing the specific
venue ie, building name and room number) Parking (Free, Pay and Display etc.) Public transport details Contact details of the organisers Cost (if they havent already paid)
Dress code (if the event is a dinner/evening reception)
It can also be useful for your guests to know
who else will be attending the event.
If it is a conference, producing a delegate list
to give out at the event is sufficient
If it is a dinner, producing a table plan bookletfor each guest to look at during the drinks
reception is a good idea. It allows people to
see who theyre sitting with before they get to
the table as well as avoiding the usual cram
around the notice board displaying the plan
It is particularly important for your internal
guests/hosts to know who will be attending.
Ideally they should be informed of who the
guests are and why they have been invited.
At a dinner, you should certainly do this
as your external guests will then be well
hosted, putting them at ease, and leaving
them with a good impression of the eventand the University
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6 Events Rough Guide
Choosing the right date
Choosing the right date for your event is
crucial. The following points will ensure
that you do this:
Wherever possible dont choose a date
around your own diary Think about the best time of year for your
audience (bear in mind things like school
holidays, exam periods, end of the financial
year etc.)
Research what other events are going
on both at the University and around the
country/world at the same time there is
have very busy diaries and you should aim to
confirm a date with them at least 6 months in
advance of the event. This point is discussed
further in the section, Booking and hosting
high-profile speakers (page 8) Never rush an event for the sake of holding it
by or on a certain date. It is far better to give
yourself adequate planning time. This will mean
that your audience is more likely to be available
and that the event is properly planned
no point competing for the same audience
as another organisation/company
If you do discover that another event is being
planned, aimed at the same audience, think
about the possibility of collaborating wouldit benefit you as well as the other company/
organisation to hold a joint event?
If you are booking a speaker, or speakers,
contact them or their diary secretaries to find
out when they are available. Your speaker
should nearly always be your priority when
confirming a date. High-profile speakers will
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Events Rough Guide 7
Planning your budget
As with any project, the budget for an event
should be set in advance. Often you will be
given a budget to work to, other times you will
be asked to produce a budget for approval.
Either way it is important to make sure that itis as accurate as possible. Dont forget to add
VAT when using external suppliers. Internal
University suppliers will not charge VAT.
Appendices II and III will give you some
guidance in this area.
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8 Events Rough Guide
Booking high-profile speakers
If you want a high-profile keynote speaker at your event, startplanning early. Most people in key positions plan their diariesat least six months in advance.
Booking
This is how to go about it:
Before you begin approaching your speakers
(6 months in advance) think about whether
you want University senior managementsuch as the Vice-Chancellor at your event.
You are advised to check your proposed
dates (usually a 23 week time slot) with
his office to determine availability
Phone the speakers PA/diary secretary in
advance and speak to them about the event
you are planning. Let them know the 23 week
slot you have in mind and ask if there are any
dates that would be impossible for your
intended speaker
If you are looking for a panel of speakers, do
this for all of them and then look at the date
on which the majority are available
Call the PAs back and ask them if they are
able to provisionally mark the most appropriate
date in the diary
Send a formal invitation letter to the speaker(s)
via the Vice-Chancellors office (or other host,ie, Head of College) with details of the event
including the topic around which you are
asking them to speak, and for how long.
If you send the letter to the VCs PA she will
issue it for you, usually within 48 hours.
Include with this letter a short brief of the
event and details of the speaker for the VCs
information. Also include in the letter that you
have spoken to the office of the speaker
and have provisionally held the date (the
University Events Team would be more
than happy to send you example letters)
The invited speaker(s) will then write back to
the VC accepting or declining his invitation
a copy of this letter will automatically be
forwarded to you. If you still have not heard
back after one month, call the VCs officeto double check that a letter has not been
received and then call the speakers office
to chase
Always have speakers in reserve so that a
second letter can go out quickly if the initial
invitation is declined. Remember that if you
are dealing with only one speaker you may
wish to look at an alternative date, one that
is more suitable for your second speaker
Once a speaker has been confirmed
you need to fill out a Freedom of Speech
Form which can be downloaded from
www.has.bham.ac.uk/documents Thiswill ensure that the appropriate people on
campus are informed of this visit ie, security
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Events Rough Guide 9
Before
Develop a good relationship with their PA.
The PA will be able to provide you with all of
the information you need prior to their visit
Ask for an official biography and photo thatyou can use in any pre-event publicity/
marketing and in the literature on the day
Make sure that they know about the format
of the event, any other speakers, who the
audience will be and how many, well in
advance of the event
You need to know how they are travelling
to the event. Will they have their own driver,
be driving themselves or travelling by train/
plane? If they are travelling by car make sure
that parking has been reserved. If they are
arriving at the station/airport organise a
University car to collect them and dropthem at the venue
If they are driving onto campus you will need
to inform security of their expected arrival
time so that they dont encounter problems
getting onto campus
Will they be using PowerPoint or require any
other technical support? If so, ask if you can
have a copy of their presentation in advance
so that you can ensure that the stage is set
and that there are no technical problems prior
to their arrival
Do they have any dietary requirements that
you need to be aware of? Who will be introducing your speaker? If the
Vice-Chancellor (or similar) has been asked
to speak, write the speech and send it to his
PA at least 2 weeks in advance of the event.
You will also need to send the VC a full brief
(regardless of whether he is speaking) of the
event background, aims and objectives, who
the audience is and how many, full format/times
of the event, biography and photo of the
speaker, speaker arrival/departure time and
travel arrangements the more information
the better
During
Organise somebody to meet the speaker
on arrival. This should either be a senior
member of the University management
such as the Vice-Chancellor, or a seniormember of academic staff such as Head
of College. The organiser of the event should
also be present at this stage in case of any
questions/problems
You are advised at this point to show the
speaker where they will be speaking, to
ensure that they are comfortable with the
set-up. Technical support should be on hand
for a sound check and to make sure that the
PowerPoint etc is running smoothly. Make
sure that water is available for your speaker
on the lectern/table
Have a green room organised withrefreshments available so that the speaker
can gather their thoughts before delivering
the presentation
Make sure that the speaker is hosted
throughout the event including during
lunch/dinner
After
At the end of the event, or at the designated
departure time of the speaker, escort the
speaker to their vehicle, ensuring that they
have all of their belongings with them. Keep
an eye on the time dont rely on the speakerto leave on time for their train/next appointment
you may need to gently remind them that
their car is outside
If they are leaving in a University car ensure
that it is waiting outside before you escort
them out
The following day, email the PA to thank
them for their assistance, you never know
when you might need their help again
The VC/Head of College may also wish to
write to the speaker and thank them again
for their participation in the event you
should remind them of this You may also wish to send the speaker
any photos and press articles related to
the event
Hosting high-profile speakers before, during and after the event
It is crucial that your speaker(s) are well lookedafter before, during, and after the event.
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0 Events Rough Guide
Choosing the correct venue is another important aspectto consider in the initial stages of planning an event.
Choosing the venue
Some events determine the location, such as
building launches, and in these cases this
will also determine your capacity. However,
the majority of events do not determine the
venue and therefore, by taking note of the
following points, you should be able to decideon the best venue/location for your event.
Location
Think about where your audience are travelling
from and how theyre likely to travel
Is there parking available?
Is it realistic to expect people to travel to
your event or should you be taking the
event to them?
Wherever possible use a University venue.
We have a fabulous campus and we should
show it at every opportunity
Impression
What kind of impression do you want to give
your audience?
What kind of venue are they used to going to
and therefore likely to expect from this event?
How can you exceed their expectations?
Capacity
Think realistically about the number of
people your event is going to attract and
book your venue accordingly
If you start planning your event in good
time it should be possible to provisionallybook 2 venues until you have a clearer
idea of numbers
Be creative
Dont automatically go for the obvious
be creative
How can you dress a slightly dull venue
to make it more appealing?
Ushers dressed as 19th century Greeks
and a Gladiator on the door is not what
youd expect from your average University
event but the Institute of Archaeology
and Antiquity certainly pulled it off at theirlaunch in March 2003!
If youre avoiding certain venues ask yourself
why and if the problems can be overcome
An event held at a university in America used
a tired old sports hall for a 1950s reunion as
this was the venue the alumni of that decade
remembered most fondly and associated their
time at university with. Some simple dressing
with bunting, flags and flowers, as well as agood clean, was all it took to transform the
feel of the room and transport people back to
the 50s. Another issue they encountered with
this event was the lack of parking at the venue.
The organisers turned this into a positive by
beginning the event at another car park and
transporting the guests in 1950s classic cars.
This is perhaps a slightly extreme example,
and certainly has a cost attached, but it shows
what can be done with a little imagination.
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Events Rough Guide 11
Parking and transport
Is there parking at your chosen venue?
Yes
Make sure people know about it Include a map or clear directions with allthe correspondence
Make sure you tell guests if theres a chargeattached ie, pay and display
Make sure that the capacity is sufficient forthe number of cars you are expecting
No How are your audience going to get to you?
Should you be providing a shuttle bus fromthe nearest car park?
Is there a train station/bus stop that you canencourage people to use?
Make sure you have arrangements in placefor disabled visitors
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2 Events Rough Guide
Putting up extra signage is crucial for almost any venue that youchoose. You are likely to know your way around but you must notassume that this is the case for your guests.
Signage
A few days before your event walk the route
that your audience will use (remember that
theres likely to be more than one route
depending on which transport option
they use) As you walk the route, make a note of where
signage is lacking and which way the arrows
need to be pointing (remember that you can
rarely have too much signage)
When doing this also make a note of what
youre attaching each sign to. Do you need
to find temporary posts to use on the day?
What will you need to use to attach the
signage Blu Tac? String?
Also carry this procedure out for disabled
access routes, which are often different
Print all of your signage at least the day
before your event, remembering that externalsignage may need to be laminated always
print a few extra in case you have missed
something on your initial walk
On the day of your event (or the evening
before) put up all the signage and walk
the route following only the signage you
have put up you will soon see if you
have missed something Make sure that the toilets/lifts/stairs within
the venue are clearly signed
If guests are using a lift during the event,
put a sign up in the lift telling them which
floor they require
These may seem like very trivial points but if
your guests cant find the venue they will arrive
late and hassled this is not the way to start
an event and certainly not the impression you
want people to take away with them at the
end of the day.
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Events Rough Guide 13
Setting up
It is important that the room(s) are set up in the most user-friendlyway. Some spaces like lecture theatres prescribe the layout, butthis is not always the case.
sit in each area of the audience to ensure
that there is nothing that will restrict your
audiences enjoyment of the event
Count the chairs! You would be amazed
how many people dont realise that therearent enough chairs for guests until its too
late. Wherever possible, allow an extra 10%
capacity, to ensure the room does not feel
overcrowded or cramped
If you have VIP guests make sure that there
is named reserved seating available for them,
preferably on the front row
Dont cram buffet catering into a small space,
guests should ideally be able to move freely
around the tables. Use the buffet tables to
entice people into the room by placing them
away from the door but where they are
visible as people enter. This way you againavoid creating a bottleneck at the entrance.
Dont block fire exits at any time
Consider the following when looking
at options:
Cloakroom/coat racks these are generally
best situated near the entrance but make sure
you dont create a bottleneck by placingthem immediately inside the door
People generally slow down when they
enter a building so try to make sure that
this space is as open and welcoming
as it can be
Dont place your registration desk
immediately inside the door as this can
create a queue outside, but make sure
that its clearly visible and accessible
from the entrance
Always have somebody on the door of the
building, even if the actual room or venue is
some distance away this creates a nicewelcome for visitors and assures them that
they are in the right place
Make sure that there are no sight-lines being
blocked within the room by AV equipment
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4 Events Rough Guide
Each event will be marketed differently depending on yourtarget audience, your budget and how many people you aretrying to attract.
Marketing your event
The most effective type of marketing
is direct email to a named receiver.
Building a database of the kind of people
you are targeting can be time-consuming
but you are likely to get a good return foryour time spent. This information is also
freely available on the web and therefore
ideal for low budget events. Start building
your databases early and make sure the
contact information is complete this will
save a lot of time filling in the gaps later on.
Starting from scratch, a database of 800
CEOs can take up to 100 man hours
to build
If you are directly inviting people to your
event you may wish to do this on behalf of
the Vice-Chancellor if it is high profile, and
especially if he himself will be attending. Theinvitation letter should always be sent from
the host of the event. Send the invitation
letter to the VCs PA, along with an invitation
list, for approval. Once it has been approved
you can send your letters out from the VC.
Remember to include your contact details for
guests to contact you for further information.
What is special about your event that will
attract people to it? If you have a high-profilekeynote speaker, or speakers, make sure that
this information is in the first line that people
read it needs to jump off the page. This is
the hook for your audience
If you are holding a public event which
is not targeted at a specific audience then
direct mail isnt always the best option.
Having said that, if you have databases that
you have built in the past you can always let
them know about the event if you think it
would be of interest. Use publications that
are read by a wide cross-section of society
such as the Metro newspaper this paper isread by over 55,000 people every day and its
advertising rates are relatively inexpensive
Inform the University Events Team of your
event so that it can be added to the events
webpage, student/staff portals and potentially
be included in Buzz
Always invite more people than you think
youll need for conferences/lectures good
quality publicity material sent in good time to a
well-researched and appropriate database can
expect a take up rate of approximately 10%.
Dinners tend to have a slightly higher take up
rate, generally in the region of 25 40% but
this depends on time of year, amount of notice
given, cost, venue, keynote speakers, etc. If you
would like further advice on this please contact
the University Events Team.
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Events Rough Guide 15
Support services for your event
University Events TeamFor advice and support in the planning of
your event please contact the Events Team.
Ideally, please try and contact us before you
start planning your event so that we can help
you get on the right track from the outset.
Kirsty Mack
Events Manager
0121 414 7254
Eleanor Leftwich
Events Administrator0121 414 2950
Vice-Chancellors Office
For the Vice-Chancellors availability, and to
request his presence at an event, contact
his PA on 0121 414 4536 or at
Technical support
There will almost certainly be at least one
speech/speaker at your event and you need
to ensure that they can be heard and seenclearly by all of your audience members. To
ensure that this happens, enlist the support of
LRAT (Learning and Resources Accommodation
Team), who will be able to provide you with
the equipment and staff on the day. Make sure
that you do this in good time, at least 1 month
before the event. www.lrat.bham.ac.uk
*There are also external companies that can be used
if requirements are out of hours or very specific. The
University Events Team can discuss this with you.
Catering
Most events will require some form of catering,be that tea and coffee, a buffet lunch or a sit
down dinner. University catering services (part
of Hospitality and Accommodation Services)
can provide all of this:
Fresh Thinking team (for all on-site catering
ie, at the venue and all Great Hall functions)
contact Regina Brooks or Anna Griffiths
on extension 46250 or email
Staff House team (for all sit down meals in
Staff House) contact Jenny Walker on extension46252 or email [email protected]
Birmingham Conferences and Events
If you are looking to organise events such as a
dinner in the Great Hall, a residential conference
or day meeting at the University, you can speak
to the team at Birmingham Conferences andEvents who will be happy to help you make
the arrangements. You can also book bed
and breakfast accommodation through them
for visitors who need to stay over. The team
also promotes the University as a venue to
external clients. You can contact Birmingham
Conferences and Events on 0121 415 8400.
Room bookings
Central Room Bookings are responsible for
booking the majority of the rooms on campus.
They can be contacted on 0121 414 6884/
8058 or at [email protected] can also visit the website at
www.as.bham.ac.uk/work/teach/timetable
Furniture hire
If you would like to create a stylish, but more
informal atmosphere at your events, round
tables are available to hire from the Conference
Office. There are: 80 round tables at desk
height, 10 round cafe-style high tables and
7 rectangular tilt-top tables on castors. All
with light oak tops and silver metallic legs.
For further information please contact the
Conference Office on 0121 415 8400
Central Printing
For VC/Chancellor letterhead, poster blanks,
copying and other stationery supplies contact
Central Printing on 0121 414 6684
Design and Publications
For design and printing of invitation cards,
brochures, leaflets etc. contact Design and
Publications on 0121 414 7178. You should
book work with them at the earliest opportunity,
ideally 23 months before delivery is required.
Photography
The University does not have an events
photographer but the Events Team have
photographers that are used regularly.
For further information on this contact
the Events Team on 0121 414 2950
Security
You are advised to inform security of any event
that you are holding for several reasons:
If people are parking on campus security need
to be aware of an increased volume of traffic
If you have a high-profile speaker attendingextra security may be required
If a venue needs to be open out of hours
a security officer will need to be present
Contact Clive Reid, Deputy Director of Security
on 0121 414 5625 or at [email protected]
Cleaning ServicesYou may need to book extra cleaning
to ensure that the venue is presentable,
particularly if you are holding an event at the
end of the day in a venue that has been used
for teaching. Contact Frances Warriner on
0121 414 5638 or [email protected]
or Cleaning Services enquiries (Frances
secretary) on 0121 414 5633
Portering Services
If you require equipment moving/furniture
rearranging, University Portering Services
can organise this for you. Contact Jean Moranon 0121 414 5639 or at [email protected]
Transport Services
If you require transport for your event, Transport
Services can organise this for you. Contact
Jean Moran on 0121 414 5639 or at
Insurance
Standard University insurance is usually
adequate to cover events such as lectures,
conference and dinners that take place in
University venues and that use Universityequipment and catering. If you are planning
anything more than this, particularly involving
any third parties ie, bouncy castle/marquee
companies, you are advised to contact the
Insurance Office. When employing the services
of third parties you must always ask that they
have their own Public Liability Insurance to
cover anything that they are bringing onto
campus and arrange for a copy of the insurance
document to go to Gill Kelsall in the Insurance
Office at [email protected]. The Insurance
Office can be contacted on 0121 414 6628
Risk assessment
It may be necessary to carry out a risk
assessment for an event, particularly if guests
are visiting labs, areas where machinery is kept
etc. Risk assessment information can be found
on the Health and Safety web page at
www.hsu.bham.ac.uk
Fire safety
It is important that you contact the Universitys
Fire Officer to check on maximum numbers
allowed for your chosen venue if you are unsure
about capacity. You should also inform the FOif you are bringing in extra or different furniture
that will change the space available. Contact
John Minton on 0121 414 5256 or
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6 Events Rough Guide
Appendix I Know your audience
What will your audience be expecting?
Have similar events been held recently? If so, with what success?
Do you know what your audience would like to know/discuss?If not, who can you speak to about this?
What is the age range likely to be?
Will your invitees want to bring partners/guests? (This is more likely at a dinner rather thana conference but should be considered for most events, particularly if people are travellingfrom overseas)
Where will they be travelling from? (Consider this when setting start/end times)
Will they require accommodation?
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Events Rough Guide 17
Appendix II Basic budget
Event Provision Budget (ex/inc VAT)Room/venue hire
Refreshments (coffee/lunch/dinner)
Technical support
Equipment hire
Headed paper (written invitations etc.)
Envelopes
Labels
Badges and holders
Postage
Signage
Event giveaways
Design and print costs programmes/brochures/flyers
Marketing/publicity (advert costs etc)
VIP speaker costs (travel/accommodation)
Expenses
Transport
Porters (furniture/room set-up etc)
Security
Flowers
Musicians
Other entertainment/miscellaneous expenditure
Contingency (generally at 10%)
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8 Events Rough Guide
Appendix III Detailed budgetie, Conferences
Event Provision Number required Cost per item VAT TotalConference expenditure
Day delegate rate
Cloakroom hire
Hire of venue(s)
Hire of exhibition space
Furniture hire
Buses from hotels to venue
Technical support/AV team
Conference materials, eg, bags
Headed paper (written invitations, etc.)
Envelopes
Labels
Badges and holders
Postage
Signage
Marketing and Publicity
Design and print costs programmes/flyers etc.
VIP speaker costs (travel/accommodation)
Expenses
Transport
Porters (furniture/room set-up etc.)
Security
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Events Rough Guide 19
Event Provision Number required Cost per item VAT TotalConference dinner
Hire of venue
Bar set up/late licence
Drinks reception
Dinner per head
Table wine per head
Table water per head
Buses to and from dinner
Flowers
Entertainment
Giveaways
Other evening receptions
Room/venue hire
Canapes
Drinks
Conference income
Delegate fees
Early
Standard
Late/On site
Student Early
Student Standard
Student Late/On site
Exhibitor space (per stand)
Sponsorship
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8/14/2019 B2589 Events Rough Guide St5
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