Keep Your Money in Your Mission
Teaching. Learning. Research.
What Would You Do With $83-Million?
Division of Information Technology
At the University of Maryland ….
• A: Go with a commercial package (SAP) to replace legacy COBOL systems, as one of our CIC colleagues did …
• B: Upgrade a ~$100-million installation of Peoplesoft from the 1990s, as another of our CIC colleagues plans to do …
• C: Add another $80 million and seek to implement the PeopleSoft suite from scratch as another large, public, flagship research university “out West” is doing …
• Or …
Division of Information Technology
Or … D: Be smart! Implement Kuali
… And use the savings to:• Buy a Building & establish MarylandCyberPlaza AND …• Buy a supercomputer (~200+Tflops/>6500 cores + 1PB storage
and equip a Visualization facility) and fund its next three life-cycle upgrades AND …
• Provide staffing support for those resources for 5 years AND …• Add staff (for 5 years) to an improved Center for Teaching
Excellence to support the increase in blended and online learning including 'buy-out' for approximately 200 course loads for faculty AND …
• Have money left over to build a credible data warehouse with new analytical tools!
Division of Information Technology
Kuali Software
Keep Your Money in Your MissionMore Fewer
Research & Innovation
Faculty
Yachts
Billionaire-ownedTropicalIslands
Graduates
Scholarships
Keeping Their Money In Their Mission
04/08/23 7
Keeping Their Money in Their Mission
▶ 70+ member institutions▶ 8 software systems▶ 50+ implementations▶ $30M organization (net assets)▶ $100M+ invested in product development▶ 10 commercial affiliates
Kuali Foundation At A Glance
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What Does Kuali Include?
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Kuali Financial System (KFS)
Kuali Rice Foundation for All Kuali Applications
Financial Management
Research and Grant Administration
Kuali Student (KS)
Kuali People Management for the Enterprise (KPME)
Kuali Open Library Environment (OLE)
Enterprise Middleware
Library Management
Human Resources And Payroll
Student Information System
▶ Customize less▶ Deploy faster▶ Adopt easier▶ Reduce risk and improve success ▶ Save millions▶ Invest the savings in your mission
Why You Should Care
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▶ Higher Ed Best Practices Built-In– Immediate Alignment to Your Needs– Customize Less
▶ Built by Higher Ed, for Higher Ed– Deploy Faster– Adopt Easier
Together We Build Something Better
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▶ Kuali software cannot be taken away, closed
down, or discontinued as a product line▶ Product destiny is in your hands and the
hands of your peers▶ Community collaboration reduces recurring
costs
You’re In Control
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Proven and In ProductionA Growing Community of Universities, Large and Small
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Engagement with Kuali
Member Partner Adopter
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▶ Support community source as an option▶ Ensure control of our own destiny▶ Guidance to the overall Kuali community▶ Suggest/choose new projects▶ Participate in our events, including Kuali Days▶ Network with like-minded institutions
Foundation Member Benefits
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▶ Influence product design▶ Develop your staff▶ Get pre-releases of the software▶ Receive support from the community
Project Partner Benefits
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▶ Go to www.kuali.org▶ Download the software
and documentation▶ Engage a Commercial
Affiliate if needed
How to Become an Adopter?
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Kuali Financial System (KFS)
A Short Overview of Each System
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Kuali Rice Foundation for All Kuali Applications
Financial Management
Research and Grant Administration
Kuali Student (KS)
Kuali People Management for the Enterprise (KPME)
Kuali Open Library Environment (OLE)
Enterprise Middleware
Library Management
Human Resources And Payroll
Student Information System
Modules▶Enterprise Notification
▶Enterprise Workflow
▶Enterprise Identity Management
▶Rapid Application Development
▶Rules Management System
▶Service Bus
Kuali Rice
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Kuali Rice Implementations
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Modules▶Account Receivable▶Budget Construction▶Capital Assets▶Chart of Accounts▶Contracts & Grants▶Effort Certification▶Endowment Management▶General Ledger▶Labor Ledger▶Purchasing/Accounts Payable
Kuali Financial System (KFS)
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KFS Implementations
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Modules▶Proposal & Budget Development▶Award and Subawards▶Conflict of Interest▶Grants.gov S2S Submission▶IACUC▶IRB Human Subjects▶Institutional Proposal▶Negotiations▶Proposal Log▶Questionnaire▶Report Tracking
Kuali Coeus (KC)
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Kuali Coeus Implementations
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Kuali Student
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Modules in Development or
Completed▶Academic Planning
▶Student Accounts
▶Course Offering/ Registration
▶Curriculum Management
Kuali People Managementfor the Enterprise (KPME)
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Modules▶Financial System/
Labor Ledger Integration
▶Time Keeping
▶Leave Management
Kuali Open Library Environment (OLE)
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Modules▶Purchase Item
▶Check in, Check out,
Request & Renew
▶Patron Management
Division of Information Technology
Kuali In the Broader Context
Division of Information Technology
• Across US Higher Ed, >$5 billion will be spent this decade on Administrative IT (AdminIT)• Functional obsolescence and loss of vendor support contribute
to the need to replace soon to be 20-year-old systems• Some institutions (~10%) still have ‘Pre-Y2K systems’ and are
facing catastrophic failures (like UMD)
• There is a focus on “IT Spending” but IT spending is done in support of functions across the institution – not just in or for the IT organization• Change the narrative from “reducing IT costs” to “reducing the
costs of administration and its attendant IT costs”
The Broader Discussion – Administrative IT
Division of Information Technology
• Two factors contribute to the high cost of AdminIT• Obvious: Vendor costs (The Model)• Oblique: Costs of modifications/customizations due to
perceived needs for ‘special’ value-adds at each institution (The Snowflake)
• Critical National Question: How can colleges and universities find ways to significantly reduce the cost of administration and the attendant IT spending that supports it?
• Where is the value? • EDUCAUSE early engagements in this area indicate CIOs feel
it is less in the transaction processing systems and more in the data and the resulting analysis of that data
• Yet … most of the money is spent in transaction processing!
The Broader Discussion – Administrative IT
Division of Information Technology
Kuali @ University of Maryland
Division of Information Technology
Enterprise Modernization – Buy, Borrow, Build
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Mod
erni
zatio
n
Time
2011 20132012 2014 2015 2016
UndergradApplication
Student Financial Aid
KS CurriculumManagement
PHR-ARSIntegration
KualiFinancials
KS Student Accounts
Receivable
KS Enrollment 1.0
KS Enrollment 2.0
Scheduling &Degree Audit
ELMSRefresh
Grad SchoolApplication
Commercial/ Purchased (COTS)
Open Source/Community Source
Custom
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Why Buy Software You Already Own?