CABOT DISTRICT SCOUT COUNCIL
MINUTES OF ANNUAL GENERAL MEETING
5 JULy 2013
1. Chairman's Welcome.
Graham Cooper welcomed everyone (especially Dan Wood from County and George
Peszyneski) and thanked them for turning out and thanked 26th Northcote for their
hospitality. Lists of those present are attached to the Minutes.
2. Apologies
Alison Parsons, Laurence Parsons, Tony Burgess - Parker, John Gilliard, Dorothy
North, Owen North, Margaret Postlethwaite, Terry Bower, Rob Laurence, Marion
Collis, Paul Brummit, Margaret Harvey, Andy Hobbs, Angela Davies, Matthew
Poole, Hannah Ingamells, Linzi James, Mary Lushdink, Brian Payne, Paul Shanahan,
Martin Jones, Sue Nichols, Mike Nichel, Simon Evans, Hillary Jones, Maddie
Jenkins, Phil Meard, Claire Garlick, Andy Goddard, Pam Goddard, Christine
Colihoun (Many of the apologies were from Scouters at various Cub Camps)
3. Minutes of the AGM 2012
Minutes of 20 12 were approved by the meeting. Proposed by Keith Dawes and
seconded by Mike Caines and approved by a show of hands.
4. Receive and Adopt Accounts
Graham Cooper presented the 2012/13 accounts. Graham emphasised his wish that
more applications would be made for use of the Adventure Fund. Adoption of the
accounts was proposed by James Leyland and seconded by Helen Hobbs then
approved by a show of hands.
5. Appointment of Independent Financial Examiner
Suzanne Bishop (certified accountant) agreed to be scrutiniser for the Accounts of the
commg year. She was proposed by Graham Cooper and seconded by Richard
Harvey.
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6. Re-election of District Vice Presidents
The following Vice presidents were re-elected by a show of hands: Roy Watts, Doe
Grimaldi, Terry Bower, David Nicholls, Keith Dawes, Tony Burgess-Parker, Peter
Shore, Roy Jones and Mike Long.
7. DC Nomination of the District Chairman
DC, Isabelle Mills asked Graham Cooper to stand again as District Chairman. This
was seconded by Emma Barton and approved by a show of hands.
8. Nomination and Election of District Treasurer
Graham Cooper proposed James Leyland to serve again as District Treasurer and
Claire Waggett seconded the proposal followed by a show of hands.
9. Nomination and Election of District Secretary
Sue Norman was proposed to serve again as District Secretary by Graham Cooper and
this was seconded by Keith Dawes and approved by a show of hands.
10. Elect members to District Executive
Nominations: John Gilliard, Ron Higgs, Helen Hobbs, Terry Wright, Chris Gavriel,
Tracey Judge, Emma Barton and James Hawkins were proposed by Graham Cooper
and seconded by Emma Barton and approved by a show of hands.
11. District Commissioner
Isabelle Mills thanked everyone for turning out to the meeting and her Report is
attached along with Rich Tilley's ADC Scout Report, Chris Gavriel' s ADC Beaver
Scout Report and Cub Scout Report and Cabot Ten Tors report. Her main message
was thanks to everyone who had put so much effort into making it such a successful
year. She had particular thanks to Chris Gavriel, Helen Hobbs, Tracey Judge, Graham
Cooper, the District Executive, all the GSL's and Leaders generally for all the help
they had given her during the year.
Isabelle reiterated Graham's plea for more Groups to apply for money from the
Adventure Fund for activities that could add a new dimension to the Group. She also
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reminded everyone that she has flags advertising Cabot available for all to borrow for
any event.
12. County Commissioner's representative
Dan Wood spoke at length to praise Cabot District and all the people involved. He
gave special tribute to Isabelle and all the work and support she gave to the whole of
Cabot District.
He pointed out that Scouting was the biggest co-ed youth organisation in Avon thanks
to the thousands of volunteers working to make it possible. Their contribution is
invaluable. He had estimated that the time given by volunteers if paid at the
minimum wage level would amount to over £2 million.
His vision for the next year was more outstanding scouting with significant growth in
the numbers. He wants to empower the young people, ensure the volunteers are
valued and enable scouting to be more inclusive - encouraging diversity. He wants the
excellence to be continued to be delivered with sustainable management.
13. Award Presentations
Awards cited by Chris Gavriel and presented by Dan Woods,
Matthew Bufton: Chief Scout Commendation for Good Service to Scouting
Steven Waggett: Chief Scout Commendation for Good Service to Scouting
Grant Watkins: Award for merit
Shaun Holmwood: Award for Merit
This Award cited by Isabelle Mills who also thanked Chris for being her deputy.
Chris Gavriel: Award for Merit
14. Any other business
Barry Seward of the 16ih explained to us how Sue Dobinson, who had died last year,
had set up a link with a scout group in Jinja, Uganda and befriended and provided
funds for educating 'Bob Mike' in the 1990's. Bob Mike then set up the El Shadai
family foster home. The house has recently been taken away from them and 167th are
raising money to help buy the house for the foster scheme to continue in memory of
Sue Dobinson. Barry invited us all to buy a fund raising raffle ticket.
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The meeting closed at 8.35pm and everyone was invited to take part in the American
Supper with food provided by all the Groups and drinks provided by the District
Executive. Clive Grant gave us a superb power point presentation of a selection of all
of the Scouting Events of the year during the supper break. It was informative, funny,
moving and again an excellent way of giving everyone a flavour ofthe year.
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CABOT DISTRICT SCOUT COUNCIL ANNUAL GENERAL
MEETING FRIDAY 5th JULY 20137.30pm AT 26th SCOUT HQ GREAT BROCKERlDGE
1. Chairman's Welcome
2. Opening Remarks
3. Apologies
4. Minutes of2012 AGM
5. Receive and Adopt Accounts
6. Appointment of Independent Financial Examiner
7. Re-election of District Vice Presidents
8. Nomination and election of District Chairman
9. Nomination and election of District Treasurer
10. Nomination and election of District Secretary
11. Receive DC's nominations to the District Executive
12. Receive nominations and elect other members to the District Executive
13. Review of2012/2013
14. Any other business
Cabot District Scout CouncilReceipts and Payments Account
For the year
from OMp,·12 11 To 31-Mar-13
Receipts and payments2012/13 2011/12
Unrestrictedfunds
£
Restricted
funds£
Endowment
funds
£
Total funds
£
Total funds
£Receipts
Donations, legacies and similar income
Membership subscriptions from Groups 54,865 54,865 43,635Membership subscriptions from Explorers 9,930 - 9,930 9,839Less: Explorer subscriptions paid on (to District) -Less: Ten Tors subscriptions paid on (to District) - -Less: Membership subscriptions paid on (to ccuntyrrcm orcup)
(46,729) (46,729) (43,914)
Net membership subscriptions retained 18,066 18,066 9,560District Donations -Explorer Donations - - -Legacies - -Gift Aid - Cabot
Gift Aid - Ten Tors 1,527 1,527 1,719
Sub total 19,593 19,593 11,279Grants
Maintenenace grant - - -Other grants - - -
Sub total
Fundraising (gross)
District Activity Receipts 331 331 835Bear Hunt receipts 3,590Cubs activity receipts 6,125 - 6,125 859Ten Tors Receipts 8,488 8,488 6,913Badge Receipts 40 40 560Jubillee Day 4,390 4,390District Camp Receipts - - - 979World Jamboree Receipts - 6,964Other 3,290 3,290 832
Sub total 22,664 22,664 21,532
Investment income
Bank interest 27 27 27Building Society interest -CAF-REMAD (Charities Aid)
The Scout Association Short Term Investment Service -Property Rent income -Other investment income -
Sub total 27 - - 27 27
Total Gross Income I 42,28411 -11 -11 42,28411 32,8381
Asset and investment sales, etc. -11 -11 -11 -11 -ITotal receipts I 42,2841 I -11 -11 42,28411 32,8381
1 LT700003
Cabot District Scout CouncilReceipts and Payments Account
For the yearfrom 01-Apr-12 11 To 31-Mar-13
Receipts and payments2012/13 2011/12
Unrestrictedfunds
£
Restrictedfunds
£
Endowmentfunds
£
Total funds
£
Total funds
£
PaymentsCharitable Payments
Youth programme and activities (District) 2,298St George's Day
1,258 1,258Cubs activities
5,730 5,730 -Recruitment
140 140 72Adventure Fund
2,145 2,145 2,616Bear Hunt 4,276Adult support and training 240 240 1,198Explorer Rent
2,250 2,250 2,200Water and Sewerage - -Electricity and Gas
District Insurance
Explorer Insurance
Repairs and Renewals -Materials and equipment (District) -Materials and equipment (Explorer)
Materials and equipment (Ten Tors)-
Printing and photocopying -District Camp
Uniforms & Badges180 - 180 1,734
AGM and trustee expenses6 - 6 128
Loach Fund donations800 800 142
Jubilee Day4,881 4,881
World Jamboree 1,998-Ten Tors 12,029 12,029 7,641Explorer Expenses
2,331 2,331 6,194Other costs
1,761 1,761 1,299Other Donations - - 600
Sub total 32,951 800 33,751 32,396Fundraising expenses
Other fundraising costs -Sub total -
Asset and investment purchases, etc.
Total Gross Expenditure 1.1 3•••2••,95••••11 8001 •••1 ••••-11
~I =1 =1 1--1 _I r ---'-11,--------'-I8001 •••1 __ •••••••-11
33,75111.1__ .....;3.;,;2,_39•••••61
Total payments I 32,95111 33,75111 loo ..;3.;2,;,;,3.;.9.;,j61
Net of receipts/(payments) 9,333I----..;;.:.;;.;;~
Transfers between funds
Cash funds last year end 70,778
Cash funds this year end 80,111'---""";;';':"';';";'!
442(800) 8,533
5,653 76,431 75,989
4,853 84,964 76,431
2 LT700003
Statement of assets and liabilities at the end of the year
Unrestrictedfunds
£
Cabot Bank current account 38,082
Cash funds
Explorers current account
Cabot Bank deposit account 38,739
Loach Fund
Nepal 3,290The Scout Association Short Term Investment Service
Total cash funds 80,111
Cash/Floats
Other monetary assets
Tax claim
Debts due from the County/Area/DistrictlGroup
Sub total
Insurance claim
Investment assets
Investment property - detail
Quoted investments
Sub total
Other investments - detail
Non monetary assets for charity's own use
Badge stock 1,005Shop stock
Land and buildings
Other stock
Motor vehicles
Scouting equipment, furniture etc
Sub total 1,005
Cabot Cup
LiabilitiesAccounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Sub total
Other liabilities
1st April 2013
Restrictedfunds
£
4,853
4,853
Endowmentfunds
£
Total funds
£
38,082 32,066
2011/12
Total funds
£
38,739 38,712
4,853 5,653
3,290
84,964 76,431
1,005 865
1,005 865
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on(the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature .- ----'P_r...:.in...:.t...:.N_a""m..;.;.;;e --,
Graham Cooper, Chair
3 LT700003
James Leyland, Treasurer
Cub Scouts Sectional Report2012/2013
Another year has flown by since the last District AGM, and once again there are lots ofsuccess stories to report on from last time:
Back in September the District Cub camp took part at Wood house Park Activity Centre withan impressive 150 Cubs taking part. The theme of the camp was 'Space' - and the Cubseven had a visit from Darth Vader himself - not really - it was 'Crazy Chris' dressed up!!!The Cubs did a variety of activities from abseiling to archery and go-carting to the very wetand muddy assault course, and the camp wouldn't have been complete without a spacethemed campfire which I'm certainly sure could have been heard from outer space! On thefinal day, a man even came to talk to the Cubs about launching his homemade rockets.
Later in September, both the Beavers and Cubs were invited to take part in a sponsoredfootball competition at St Bede's School where they raised money for a variety of charities.This was a brilliant event played in a really friendly atmosphere, and the young peoplemanaged to raise just under £1000 pounds with the sponsor money they collected!Congratulations and well done to all who took part and the ih Bristol Pack for winning themain trophy at the competition.
In December, dozens of Cubs came together to play hockey with a fun swim afterwards atHorfield Leisure Centre, and in January just over 120 Cubs met up at Westbury BaptistChurch to take part in a craft and challenge afternoon, where they were able to do activitiesranging from making Plastercine models and decorating tiles to playing crazy golf withstraws and Malteasers or having a go at making their own bamboo bridges!
The Cub swimming gala, once again held at Horfield Leisure Centre in March was a greatsuccess with the 'fun races' continuing to be incorporated into the programme such asgetting a rubber duck from one side of the pool to the other on a float without it falling off,and a peg relay! Well done to all the Packs that took part! The Cubs that attended theJOTT walk in May at Blaise Castle certainly didn't lose their bearings and joined thousandsof Scouters across the world in taking part in a hiking activity over the course of theweekend.
It has, as always, been great fun visiting the Packs across the District or meeting them ontheir camps throughout the year. Margaret, Lee and I are always so impressed by thefriendliness and warm welcomes we have received wherever we have gone, and have lovedseeing the Packs in action.
All three of us would like to say a HUGE thank you to all the Cub Leaders, Assistants andSupporters for their excellent efforts and hard work over the past year. There have been alot of new faces joining the Cub leadership teams across the District which is great to see,and there have been changes in the leadership of some Packs too. We value the very realcommitment and dedication that everyone puts into making the Cub section in Cabot sodynamic and exciting all throughout the year.
We hope that 2013/14 is just as enjoyable for all the Cub Scouts and the many dedicatedleaders and helpers.
Chris Gavriel (DDC) Margaret Postlethwaite (District Cub Scout Leader) Lee White (District Cub Leader)
Beaver Scouts Sectional Report2012/2013
The Beaver section in Cabot has had a year to remember with the key District activitieslisted below:
Back in September a few Beaver Colonies came together with some Cub Packs to take partin a sponsored football competition raising money for charity. This was the first time theBeavers were involved, and they were a real credit to themselves. As well as this, theyoung people who attended managed to raise just under £1000 for the designated charities!Well done to the 44th Bristol Beavers for winning the Beaver competition.
In October, some Colonies took part in a Junk modelling competition, where they had tothink creatively to make models based on animals. The winning design was a very snappyand realistic looking crocodile made by Beavers from the 126th and 62nd Bristol.
Then in March came the highlight of the year, with biggest Beaver event ever put on byCabot District with a staggering 160 Beavers descending upon Bristol Docks for an actionpacked day which saw them visiting some of the key Bristol landmarks in the area. TheBeaver Scouts and their leaders, (from just about every Colony from the Districtrepresented) were able to:
• Relax on a ferry cruise as they explored the harbour by water. ..• Explore the SS Great Britain ship and the museum ...• Walk around the dark, spooky Recliffe caves ...• Look around the M-Shed Museum ...• Make pirate hats and telescopes at the Benjamin Perry Boathouse• AND they used their observation skills to complete an '1- spy' quiz of the local area
The day was a HUGE success, and it couldn't have happened without the extraordinaryvision and passion from Chloe Harvey from the 1st Bishopston as well as Lee & Margaret forall their hard work behind the scenes.
The annual JOTT hike held at Blaise Castle in May was once again well attended from theBeaver Colonies this year, and a special thanks must go to Ray Bamford from the 62nd andPhil John from the 91st for helping to organise this event - AND not losing any Beavers orleaders along the way!
As well as all the District activities put on this year, the Beavers have been kept extremelybusy in their own individual Colonies. The leadership teams of each Colony have ensuredthat a fantastic programme has been enjoyed by their youngsters on a weekly basis, andevery time the District team have come to visit there have been smiles and laughter allround ...
We would once again like to say a huge THANK YOU to all the adult volunteers who helpmake the Beaver section within our District such a fun and worthwhile activity for the YoungPeople to do. I am sure that they will all remember the fun and adventure that they take partin on a weekly basis for many years to come.
Chris Gavriel (DDC) Margaret Postlethwaite (District Cub Scout Leader) Lee White (District Cub Leader)
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