Download - Case for a Case-Managed Approach: Lessons Learned & Evolution of the GUPPES Case Management System
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Case for a Case-Managed Approach:
Lessons Learned & Evolution of the GUPPES Case
Management System
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GUPPES• Web-based system for supporting case-
management based service programs– Tracking Program Data – Student contact & basic
data, student performance data, services– Supporting data needs of case-managers– Monitoring student performance– Monitoring counselor performance– Reporting– Analysis
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Where can I reach my student's? What's going on in their lives?
(225) 000-0000
3/23/09: Student has not reported to school. Spoke w/ teacher about student. He said he has not been able to locate student.
He did speak w/a relative who said student was returning to Mexico.
3/17/09: Talked to student's brother. His brother said he would have Martin call me back tomorrow.
3/11/09: Attempted to contact parents by phone regarding summer college tours. No answer.
3/5/09: phone number listed for parent belongs to a former friend.The friend said that he would give then the message.
3/3/09: Spoke with student's brother. Brother said student does not want to go to school.
Recent Casenotes:
Ramos, Martin
Primary Student Info:
StudentID:
999999 School: MCKINLEY HIGH Case Manager:
Colomb, Kandra
Cohort:
B Grade: 9
Status: Traditional on Grade Level
IEP/ESS:
Demographics:
DOB: 2/17/1993 Gender:
M Ethnicity: HISPANIC
Student Address:
Address: Apt. A, Azalea Rd, Baton Rouge 70000
Phone: (225) 000-0000
Emp.Phone: (225) 000-0000
Add. Info:
Address Notes:
Business Phone:
Primary Guardian
Name: Ramos, Elizabeth
Relation: Parents
Same address as student? True
Address: Apt. A, Azalea Rd, Baton Rouge 70000
Home Phone: (225) 000-0000
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My students changed schools! Where did they go?
Student ID Student Name Cohort Current School Grade Entry Date Prev SchoolPrv
GradeWitdrw. Date
-- Andersen, Christine A VALLEY PARK MIDDLE 9 3/27/2009ROBERT E LEE HIGH
SCHOOL 9
-- Axen, Daniel B MCKINLEY HIGH 9 3/27/2009Capitol Pre-College Academy for
Girls-RSD 9
-- Bagel, Catherine A GLEN OAKS HIGH 9 3/27/2009Capitol Pre-College Academy for
Boys-RSD 9
-- Balzac, Antonio B NEW ORLEANS 9 3/26/2009 OUT OF DISTRICT 9
-- Bedecs, Carol A Missing 9 3/24/2009ISTROUMA HIGH/TECH
MAGNET 9
-- Cencini, Andrew A Missing 9 4/1/2009 VALLEY PARK ALT CENTER 9 4/6/2009
-- Comeaux, Terrance A Missing 8 3/23/2009 VALLEY PARK MIDDLE 8 4/6/2009
-- Edwards, J ohn B VALLEY PARK MIDDLE 9 3/29/2009 OUT OF SCHOOL 9
-- Freehager, Martin B BROADMOOR HIGH SCHOOL 9 4/3/2009 BELAIRE HIGH SCHOOL 9
-- Freeman, Dennis B Missing 9 3/24/2009 VALLEY PARK ALT CENTER 9 4/3/2009
-- Harvey, Kendra A PRE-GED CENTER 9 3/25/2009 BELAIRE HIGH SCHOOL 9
-- Hess, Leonard A Missing 8 3/25/2009 TARA HIGH SCHOOL 8
-- Kotas, Andre A CRESTWORTH MIDDLE SCHOOL 8 4/2/2009 VALLEY PARK MIDDLE 8
-- Li, Marcus A Missing 9 3/28/2009 BELAIRE HIGH SCHOOL 9 4/5/2009
-- Long, Donald B SCOTLANDVILLE MAGNET HIGH 9 3/25/2009 OUT OF DISTRICT 9
-- Ramos, Maria B ADULT ED-SER REPORTING 9 3/26/2009 PRE-GED CENTER 9
-- Rodman, Roland ACapitol Pre-College Academy for Boys-
RSD 9 3/29/2009ISTROUMA HIGH/TECH
MAGNET 9
-- Smith, J ean A SCOTLANDVILLE MAGNET HIGH 9 3/28/2009 OUT OF DISTRICT 9
-- Tendris, Tamika A VALLEY PARK MIDDLE 8 3/23/2009SOUTHEAST MIDDLE
SCHOOL 8
-- Thorpe, Helen A ADULT ED-SER REPORTING 9 4/3/2009 PRE-GED CENTER 9
-- Zare, Winston A EBR Acceleration Academy 9 3/29/2009 BELAIRE HIGH SCHOOL 9
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Whose missing school?
Student ID First Name Last name School Attendance Date Absence Type Cohort Missed
-- J oe Alam BELAIRE HIGH SCHOOL 4/20/09 UNX A 1
-- J oe Alam BELAIRE HIGH SCHOOL 5/4/09 UNX A 1
-- Akeem Kotas BELAIRE HIGH SCHOOL 4/30/09 UNX A 1
-- Akeem Kotas BELAIRE HIGH SCHOOL 5/4/09 UNX A 1
-- Alaina J ohnson BELAIRE HIGH SCHOOL 5/8/09 UNX B 1
-- Mariya Sontas BELAIRE HIGH SCHOOL 5/6/09 UNX A 1
-- Mariya Sontas BELAIRE HIGH SCHOOL 5/8/09 UNX A 0.5
-- Mariya Sontas BELAIRE HIGH SCHOOL 5/11/09 UNX A 1
-- Michael Zare BELAIRE HIGH SCHOOL 4/27/09 UNX A 1
-- Amie Brown BELAIRE HIGH SCHOOL 4/28/09 UNX A 1
-- Amie Brown BELAIRE HIGH SCHOOL 5/5/09 EXC A 1
-- Angelina Mendez BELAIRE HIGH SCHOOL 4/24/09 EXC B 1
-- Angelina Mendez BELAIRE HIGH SCHOOL 4/27/09 EXC B 1
-- Angelina Mendez BELAIRE HIGH SCHOOL 4/29/09 UNX B 0.5
-- Tony Zorn BELAIRE HIGH SCHOOL 4/28/09 UNX A 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 5/8/09 UNX B 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 5/11/09 UNX B 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 4/22/09 EXC B 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 4/24/09 UNX B 1
-- Antonio Bale BELAIRE HIGH SCHOOL 4/23/09 UNX A 0.5
-- Adrian Lindsey BELAIRE HIGH SCHOOL 4/23/09 UNX B 0.5
-- Taylor Thorpe BELAIRE HIGH SCHOOL 5/5/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/24/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/27/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/28/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/29/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/30/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/5/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/6/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/7/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/8/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/11/09 UNX A 1
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Whose getting in trouble?
StudentUID StudentName SchoolName Cohort ActionDescription IncidentDescription IncidentDateActionStart
DateActionEndD
ate
ActionScheduledDuration
-- Babcock, Tandra BAKER HIGH A SAC/Clinic Detention/TORTreats an authority with
disrespect 4/13/2009-- Barnett, Tom BAKER HIGH A Suspension - Out of School Vandalism to School 4/29/2009 4/29/2009 4/4/2009 5
-- Baylor, Ken BAKER HIGH B SAC/Clinic Detention/TOR Willful disobedience 4/13/2009
-- Bess, Sendra BAKER HIGH A Held Conference with StudentUses profane and/or obscene
language 4/8/2009
-- Bess, Sevon BAKER HIGH A SAC/Clinic Detention/TOR Treats Student with Disrespect 4/23/2009-- Carra, Lakeiesha BAKER HIGH C SAC/Clinic Detention/TOR Skipping Class or School 4/13/2009
-- Comeaux, Layla BAKER HIGH B SAC/Clinic Detention/TORUses profane and/or obscene
language 4/15/2009
-- J enkins, Wendell BAKER HIGH A SAC/Clinic Detention/TORLeaves school or classroom w/o
permission 4/15/2009
-- J enson, Ronald BAKER HIGH A SAC/Clinic Detention/TORUses profane and/or obscene
language 4/22/2009-- J ones, Amy BAKER HIGH B SAC/Clinic Detention/TOR Vandalism to School 4/30/2009
-- LeBlanc, Ashantil BAKER HIGH B Held Conference with Student Willful disobedience 4/15/2009
-- Smith, Imani BAKER HIGH B SAC/Clinic Detention/TORTreats an authority with
disrespect 4/16/2009
-- Trasiz, Endre BAKER HIGH A ISS Discipline Center Instigates or participates in fights 4/15/2009 4/16/2009 4/26/2009 5
-- Williams, Kim BAKER HIGH A ISS Discipline CenterLeaves school or classroom w/o
permission 4/26/2009 4/27/2009 4/2/2009 4
-- Williams, Kirk BAKER HIGH B ISS Discipline CenterTreats an authority with
disrespect 4/8/2009 4/9/2009 4/16/2009 5
-- Williams, Kirk BAKER HIGH B SAC/Clinic Detention/TORTreats an authority with
disrespect 4/27/2009
-- Zalien, Efe BAKER HIGH B Held Conference with StudentUses profane and/or obscene
language 4/9/2009
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Whose having problems with classes? Who needs to go to summer school?
Student No. Student Name Cohort Current School Grade# F's This
PeriodSections
Passed YTD
--- Bowarr, Grent B BAKER HIGH 9 3 10
--- Bowero, Dard A BAKER HIGH 9 5 8
--- Curright, Bessica A BAKER HIGH 9 4 10
--- Dunchole, Elen A BROADMOOR HIGH SCHOOL 9 3 8
--- Evarphy, Nanne B CAPITOL MIDDLE SCHOOL 9 5 9
--- Ferson, Mily B CAPITOL MIDDLE SCHOOL 9 3 8
--- Flordson, Ashleanet B EBR LABORATORY ACADEMY 9 3 9
--- Flordson, Debored A EBR LABORATORY ACADEMY 9 4 9
--- Fray, Trancis A GLEN OAKS HIGH 9 4 10
--- Gilterson, Clary A GLEN OAKS HIGH 9 5 6
--- Hershamos, Erion B ISTROUMA HIGH/TECH MAGNET 9 4 7
--- Hershilva, Terreddie A MCKINLEY HIGH 9 5 7
--- Hertin, Artin A Missing 8 3 10
--- Howman, Hillian A NORTHEAST HIGH SCHOOL 8 4 7
--- Lonzaler, J anne A OUT OF DISTRICT 9 3 8
--- Lowarza, Velorma A ROBERT E LEE HIGH SCHOOL 8 5 6
--- Lowers, Adristin B ROBERT E LEE HIGH SCHOOL 9 5 5
--- Mill, Alfremy A ROBERT E LEE HIGH SCHOOL 9 4 10
--- More, Allio C SCOTLANDVILLE MAGNET HIGH 9 3 11
--- Newarza, Holen A SCOTLANDVILLE MAGNET HIGH 9 3 10
--- Ngustro, Wartis A VALLEY PARK ALT CENTER 9 3 7
--- Oling, J enifer B ZACHARY HIGH 9 5 8
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Who hasn't received services?
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Data Management
• Relationships…
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Data Management
Automatic Updates
School DistrictsEnrollmentAbsencesSuspensionsGradesStd Test Scores
Counselors
Data Entry
IT Staff
Manual Data Queries
Exceptions
GUPPES DB
Upda
tes Reports
Written Updates
Custom Reports
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Other Lesson's LearnedCentralizing Data Entry
Data Quality Assurance
IT Staffing & Oversight K.I.S.S.
Kim - Data Quality "Goddess"
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And Problems Still Tackling…
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Where going?• Support for other case-managed programs:
• Analysis:• ANOVA
• Were the control & experimental groups initially identical (statistically)?• Can we show statistical effectiveness of program overall? • Of individual (or groups of) services provided?
• Logistic regression & hazards modeling• Can we predict greatest risk? Do we need additional factors?
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GUPPES Summary• Web-based system for supporting case-
management based service programs– Tracking Program Data – Student contact & basic
data, student performance data, services– Supporting data needs of case-managers– Monitoring student performance– Monitoring counselor performance– Reporting– Analysis
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Questions?