Download - Change Management at Ghent University
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Change Management at Change Management at Ghent UniversityGhent University
Bert Hoogewijs
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Situating the citySituating the city
Between the coast and BrusselsPart of FlandersDutch-speakingGhent University (UGent)
– 25,000 students– distributed campus
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Historic City of Gent
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Situating the UniversitySituating the University
Founded in 1817Autonomous public university since 199111 faculties and 134 departments5,500 staffPart of Ghent University Association
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Founded Students
K.U.Leuven (Louvain) 1425 27,000
VUB (Brussels) 1834 (1969)
9,000
UA (Antwerp)(RUCA-UFSIA-UIA)
1995
(2003)
9,000
LUC (Limburg)(+ TUL with Maastricht)
1971 2,500
KUB (Brussels) 1969 700
Other Universities in FlandersOther Universities in Flanders
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Mission statementMission statement
EducationResearch Services to society
Also: socially committed, pluralistic, broad
international profile, decentralised and dynamic, participation
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Organisational Structure IOrganisational Structure I
Rector and Vice-RectorBoard of DirectorsExecutive CommitteeManagement Committee
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Organisational Structure IIOrganisational Structure II
Central administration (8 Departments)
11 Faculties (+ Faculty boards) Faculty departments Degree planning committees Advisory councils and committees
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Change Management: Change Management: OverviewOverview
Financial reform: 1991-1996Reorganisation of Faculty departmentsResource allocation modelsPersonnel management reorganisationReform of central administrationBologna process
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Financial ReformFinancial Reform
Autonomy led to financial accountabilityReduction of personnel costsReduction of Faculty departmentsIntroduction of resource allocation modelsConstraints on spending
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Resource Allocation ModelsResource Allocation Models
Autonomy and lump sum fundingDistributive codes for distribution of
resourcesMore autonomy for faculties
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Distributive codesDistributive codes
Academic staff:
85% teaching activities
30% programmes offered
45% teaching load
10% graduate dissertations
15% researchNew analysis of real needs in progressDecentralisation
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Reorganisation of Reorganisation of DepartmentsDepartments
From 400 to 134Smallest administrative unitCollectively responsible for organisation of
teaching (content = degree planning committees)
Led by elected chairmanResearch units
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Personnel management Personnel management reorganisation Ireorganisation I
Support staff– new procedure for hiring– job assessment and evaluation– job function classification:
functional groups with specific salary scales
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Personnel management Personnel management reorganisation IIreorganisation II
Academic staff– new career model for senior academic staff– two major classes and a dual approach– seniority and biannual evaluations (incl. student
evaluations)– competition applies to the highest categories
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Reorganising the Central Reorganising the Central Administration IAdministration I
First analysis of information flows led to recommendations
Second analysis led to STaR projectS= service-oriented
T= transparant
and
R= responsibility-oriented
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Reorganising the Central Reorganising the Central Administration IIAdministration II
STaR led to new structure from 1 Oct 2001Eight central departments:
Educational AffairsResearchAdministrative AffairsPersonnel and OrganisationFinanceInformation and Communication
TechnologyInfrastructure and Facility ManagementStudent Facilities
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Enterprise Resource Planning Enterprise Resource Planning (ERP)(ERP)
Automation of administrative procedures
First application is Finance (with SAP)
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Bologna – Prague – BerlinEuropean Higher Education AreaConvergence towards 2-cycle structure of
Bachelor’s and Master’s degreesImplementation by 2010
Educational change: BolognaEducational change: Bologna
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Bologna in FlandersBologna in Flanders
Structural Decree (April 2003)
Other decrees to come (by 2004-2005) Professionally oriented and Academic Bachelor’s
degrees Master’s degrees of at least 60 credits (1 year) Master’s degrees as additional qualification Ba-Ma system implemented from 2004-2005
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AssociationsAssociations
Collaboration between 1 university and several other institutes of higher education
Ghent University Association comprises 4 institutions
University supervises research of the members of the association
Bridging programmes
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AccreditationAccreditation
Quality assuranceIn Flanders in collaboration with the
Netherlands
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Flexible learningFlexible learning
Decree is being preparedIndividual learning pathsFrom credit transfer to credit accumulation
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Ghent University AssociationGhent University Association
Legal status since the spring of 2003Representatives of all institutes in governing bodiesCo-operation by means of wide-ranging working groupsDiscipline-oriented working groups discuss contentThe transition towards the Ba-Ma structure is on
course
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Strategic Policy LinesStrategic Policy Lines
Continued and strict budget controlMarket-orientationInternationalisationPersonnel managementInnovation
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ConclusionConclusion
Drastic transition from state university to autonomous public university
Confidence in the future
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Change Management at Change Management at Ghent UniversityGhent University
Bert Hoogewijs
Universiteit GentSint-Pietersnieuwstraat 25B-9000 Gent – Belgium