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Chapter 1Getting Started with Access Databases
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Objectives
• Identify Good Database Design• Create a Table and Define Fields in a
New Blank Database• Change the Structure of Tables and Add
a Second Table• Create and Use a Query, Form, and
Report• Save and Close a Database
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Objectives• Create a Database Using a Template• Organize Objects in the Navigation Pane• Create a New Table in a Database
Created with a Template• Print a Report and a Table in a Database
Created with a Template
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Identify Good Database Design
• A database is an organized collection of data—facts about people, events, things, or ideas—related to a specific topic or purpose.
• Information is data that is organized in a useful manner.
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Identify Good Database Design
• Use good design techniques when creating a new database.– Determine the information you want to
keep track of to create a new database.– Ask yourself, “What questions should this
database be able to answer for me?”– The purpose of a database is to store data
in a manner that makes it easy for you to get the information you need.
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Create a Table and Define Fields in a
New Blank Database
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Create a Table and Define Fields in a
New Blank Database
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Create a Table and Define Fields in a
New Blank Database
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Create a Table and Define Fields in a
New Blank Database
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Create a Table and Define Fields in a
New Blank Database
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Create a Table and Define Fields in a
New Blank Database• Renaming fields and changing data types
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Create a Table and Define Fields in a
New Blank Database
• Adding a record to a table
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Create a Table and Define Fields in a
New Blank Database
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Create a Table and Define Fields in a
New Blank Database• Importing data to an existing Access table
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Create a Table and Define Fields in a
New Blank Database
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Change the Structure of Tables and Add a Second Table
• Deleting a table field in Design view
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Change the Structure of Tables and Add a Second Table
• Viewing a primary key in design view
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Change the Structure of Tables and Add a Second Table
• Adding a second table to a database by importing an Excel spreadsheet
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Change the Structure of Tables and Add a Second Table
• Adjusting column widths
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Change the Structure of Tables and Add a Second Table
• Printing a table
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Create and Use a Query, Form, and Report
• A query is a database object that retrieves specific data from one or more database objects—either tables of other queries.
• A form is an Access object with which you can enter data, edit data, or display data from a table or a query.
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Create and Use a Query, Form, and Report
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Create and Use a Query, Form, and Report
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Create and Use a Query, Form, and Report
• A report is a database object that displays the fields and records from a table or a query in an easy-to-read format suitable for printing.
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Create and Use a Query, Form, and Report
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Save and Close a Database• When you close an Access table, any
changes made to the records are saved automatically.
• You will be prompted to save changes to design of the table or the layout of Datasheet view.
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Save and Close a Database
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Create a Database Using a Template
• A database template contains pre-built tables, queries, forms, and reports to perform a specific task.
– You do not have to create the objects.
– All you need to do is enter your data and modify the pre-built objects to suit your needs.
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Create a Database Using a Template
• Creating a new database using a template
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Organize Objects in the Navigation Pane
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Create a New Table in a Database Created
with a Template
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Print a Report and a Table in a Database Created
with a Template
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Print a Report and a Table in a Database Created
with a Template
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Covered Objectives
• Identify Good Database Design• Create a Table and Define Fields in a
New Blank Database• Change the Structure of Tables and Add
a Second Table• Create and Use a Query, Form, and
Report• Save and Close a Database
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Covered Objectives• Create a Database Using a Template• Organize Objects in the Navigation Pane• Create a New Table in a Database
Created with a Template• Print a Report and a Table in a Database
Created with a Template
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