Download - Claim Form 2011
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1.Regulation
2.Expense Sort
3.Expense Claim Form
PT GCI INDONESIA
Claim Regulation and Form
CATALOG
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PT GCI INDONESIA
FINANCE REGULATION 2011In order to make standard and efficient process for finance transactions, finance regulation is issued on Jan 1 and
(AbbreviationsVGM: Vice General ManagerPM: Project ManagerFD: Finance Department)
Total principle:
Business Requirement:Logical & Actual
Finance Requirement:Legal & According
1. Borrow money1) All staff can borrow money while asked to have a business trip or other business.You mustsubmit money requ
2) In Jakarta office Work flow for borrow money is: Fill in PM approveVGM approveAcc
3) Not in Jakarta office Work flow is: send email to PM (CC to FD) PM approveVGM approveAccountant rec
You can email to PM and CC to FD like this: I need borrow ** (money) for ** (project/other purpose), I commis
4) If you do the transaction according to the work flow stated above, usually FD will T/T the money to you on the
2. Expense claim1) Claim standard
(1) Transportation expense
Expense for ticket of plane (economy class), boat, train, taxi and bus can be claimed while working for business.
Usually staff should travel by train/bus rather than by plane/taxi, unless there is no train/bus or the distance is to
Taxi to/from airport can be claimed within IDR90,000 according to the actual amount. Non-business transportatio
All taxi expense should apply first and get approval from PM by email and CC to [email protected]
Expenses for renting car (including gasoline,toll,parking) & boat can be claimed. But you should apply first and ge
Local staff in based city has transportation allowance of IDR7,000/working day. Payment shall be released at the
For staff (engineer) regularly go to site, transportation allowance must be claimed by yourself as same as other e
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While filling in the , please note:a.Fill in your "Staff No"/"Project Name"/"Borrowed Money";b.Fill in the form day by day;c.Select "Expense Sort" detail in ;d.Fill in "Memo/Remark",like normal/monthly/Detail;e.Select "Receipt" content yes/no;We strongly remind you claim without/missing receipt/invoice only use in taxi expense but not other expense.And(2)Claim effective period
All staff is required to claim month by month in time when the business trip is over; otherwise you cant get your All staff have one month to claim last month claim,if you claim over time:
Over one month company will reduce 15% of the total amount;
Over two month company will reduce 30% of the total amount;
Over three month the claim will be rejected.
(3)Claim actual and punishment
All your claim must be actual,company have right to spot test,if there was a illusive claim,the claimer will be puni
And who signed on the illusive claim form related to the punishment together,to share the punishment averagely
3. Insurance and welfare1) Accident insuranceCompany shall provide accident insurance yearly once you join in GCI, since you submit all supporting document.2) Medical insuranceCompany shall provide medical insurance yearly after your probation, if you resign ahead of time, you shall comp3) Jamsostek(JAMINAN SOSIAL TENAGA KERJA)Company shall provide Jamsostek monthly after your probation, the amount is based on your basic salary, and caCompany pay: basic salary 3.34%
Employee pay: basic salary 2%The amount paid by company shall be regarded as part of salary and employee need pay personal income tax (p4) THRCompany shall pay THR one week (10 days until 2 weeks) before idul fitri to all employees whose service period
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if you need borrow mon
Please approve my request as
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PT GCI INDONESIA
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Staff NO Applicant Name Project Name Borro
GCI-0233 Desi Rita Susanti Harahap NTS AXIS/NPI
Expense Sort Claim Amount Expense Sort Clai
House Rent 0 Office Tools
Management Expense 0 Internet Expense
TV Expense 0 Telphone&Fax Expense
Water&Electricity 0 CommunicationCar Rent 0 Birthday Celebrate
Gasoline Expense 0 Over Time Dining
Toll Expense 6,500 Transportation Allowance
Parking Expense 0 Societal Insurance
Rent Labor 0 Commercial Insurance
Traveling Hotel 0 Accident Insurance
Traveling Transportation 0 Get Visa
PT GCI INDONESIA
EXPENSE CLAIM FORM
Expense Description
2011.09.01~30 expense
PT GCI INDONESIA
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Staff NO Applicant Name Bo
GCI-0233 Desi Rita Susanti Harahap
Claim Period Expense Sort Memo/Remark Receipt C
2011.09.09 Transportation Allowance yes
2011.09.10 Communication yes
2011.09.11 DT Communication yes
2011.09.11 Toll Expense yes
Expense Description
PT GCI INDONESIA
EXPENSE CLAIM DETAIL
2011.09.01~30 expense
Project Name
NTS AXIS/NPI
PT GCI INDONESIA
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Payment Description:
Payee Name:
Payee Bank Name:
Payee Bank Account:
Payment Amount:
Payment Time:
pplication: Checker: App
PT GCI INDONESIA
Payment Application
PT GCI INDONESIA
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Staff NO Applicant Name Project Name Borro
GCI-0233 Desi Rita Susanti Harahap AXIS NTS / NPI
Application Date
Customer Company
Purpose/Reason
Persons Invited
Our Accompany Staff
Entertain Sort
Entertainment Sort Budget(before hand) Claim(afterwards) Di
Dining 900,000
Tour
Have dining in Little Sheep
PT GCI INDONESIA
Application&Claim Form of Entertainmen
Entertainment Expense Description
ZTE
2011.08.11
Smart project receive money
ABCDEF six guys
Mofeng
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PT GCI INDONESIA
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Staff No: GCI-0233 Applicant: Date:
Project:
Purchase Budget
700000 1
Item Unit Price Quantity
hardisk 500G 623600
PT GCI INDONESIA
Application of Fixed Assets/Material Purchase
Desi Rita Susanti Harahap
Purpose/Reason:
Purchase a hardisk for saving important Finance Department docum
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1.Leave 3~5CM by left for FD to book
2.The same kind of receipt/invoice sh
3.The bigger one should paste before
4.You'd better paste receipt/invoice ti