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Class 6 – Scope Management Group Project 2
1. Project strategy – how to attack it2. Inception skills requirements3. Planning technique requirements
Scope Management 1. Scope creep & time boxes: major
advantages of phases2. Strategies for planning phases to manage
scope 3. Team management, clear responsibilities,
simultaneous tasks
Client Project Bidding – Friday noon
Group Project 2 meeting
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Group Project 2 : Requirements Delivery 1. One-page executive summaryDelivery 2. Strategy discussion summarizing the relevance of the details in deliveries 3 – 9Delivery 3. Organizational Impact StatementDelivery 4. Functional Requirements Priorities TableDelivery 5. Non-Functional Requirements SummaryDelivery 6. Risk Evaluation and Risk Reduction Strategies
Inception – 1st iteration Analysis – Design – Construction -
Review
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Group Project 2 : Requirements
Delivery 7. Milestone summary (summary of phases)Delivery 8. Network diagram (overview graphic of phases)Delivery 9. Gantt chart -- for development team (MS Project)
Inception – early planning
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GP 2 – Resources
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GP 2 – Planning Resources
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How does Group Project 2 compare with the client project ?
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Class 6 – Scope Management Group Project 2
1. Project strategy – how to attack it2. Inception skills requirements3. Planning technique requirements
Scope Management 1. Scope creep & time boxes: major
advantages of phases2. Strategies for planning phases to manage
scope 3. Team management, clear responsibilities,
simultaneous tasks
Client Project Bidding – Friday noon
Group Project 2 meeting
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Scope Management
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Managing Scope Creep With Time Boxes
Finish: 10/27
FBLA example, p. 3 in Day 5 reading: “Planning IT Projects”
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Strategies for Planning Phases Choose phases that are meaningful to
users so reviews are effective. Order your phases based on project
priorities:1. What is urgent?
2. What could be a quick value added?
3. What is key to understanding requirements?
4. What is key to determining broad based design issues?
5. What is key to the rest of development? (reading posted for today’s class)
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Gantt Chart View of MS Project
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Proposed Library Control System:Major Milestone Summary
Phases and Milestones Week Ending Date
Phase 1: Preliminary Investigation Weeks 1-4 March 23Phase 2: Design System Database Week 5 March 30
Phase 3: Administration Module Week 6 April 10Phase 4: Resource Tracking /Search Module Week 6 April 10
Phase 5: Check-in/Check-out Module Week 7 April 18Phase 6: Report Generation Module Week 7 April 18
Phase 7: On-line Help Module Week 8 April 27Phase 8: Additional Functionality Module Week 8 April 27
Phase 9: Installation and System Testing Week 9 May 8Phase 10: Documentation and Training Week 10 May 15
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Gantt Chart View of MS Project
Team management, clear responsibilities, simultaneous tasks --- all on the Gantt Chart @ detail level & Overview
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You can switch between the Gantt Chart view and Network Diagram views in MS Project. This is a Network Diagram with the details collapsed so only the Phases are shown.
Data includes the Phase Label,
Task #,Length,
Start & Finish,& “Resource”
Names
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The Network Diagram view shows simultaneous work more clearly than the Gantt chart view.
Week 6 Week 8Week 7Week 6Week 6
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Managing Scope Creep With Time Boxes
Missing this time box led to a redefined schedule and focus.
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At each User Review Point, check for changes
in Scope, Schedule and ResourcesScope
Schedule
Resources
Have we lost team members that impact the schedule?
Do we need team members with different skills?
Has the scope changed?
Did we hit our schedule target date?
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EMS Scheduling Project
This was a project to automate scheduling of drivers and medical
staff for the City of Austin’s Emergency Medical Services.
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Project Objectives
Automate scheduling Alert managers to scheduling conflicts Staffing reports Create an electronic scheduling form
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MonthlySchedule
Overtime
Trades
Leave
Reports
Payroll
Procedure
Daily Schedule
Preliminary DFD
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No problem!
We can do that.
And now the rest of the story….
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Trades
Leave
Reports
Leave Data Reassignments
Callbacks
City Certification
State Certification
Continuing Education
Mandatory OT list
Holdovers
SickTime
Payroll
Vacation
Unfilled Positions
LeaveAccrual
Overtime Per Shift
Training
WorkloadRule
OJI
Leave Cap
Monthly Schedule
Overtime
Payroll
ProcedureDaily
Schedule
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Scope Revised: Overview of Automated Resource Management System (ARMS)
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Overview of 3-semester plan for ARMS
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SCOPE CREEP
BACKGROUND CHALLENGES SOLUTIONS LESSONS
CHALLENGE:
Hey, I have an idea! Wouldn’t it be nice
if…
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SCOPE CREEP
BACKGROUND CHALLENGES SOLUTIONS LESSONS
CHALLENGE:
“Some team members feel that we can code
functionality easily without thinking about testing.
There are a lot of complications you have to take into account for every
additional requirement.”-Ameer
“I think there should have been a better balance
regarding how much we can/should sign up for. Some team members were too quick
to sign up for new things, while others were too slow.”
-Guillermo
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SCOPE CREEP
BACKGROUND CHALLENGES SOLUTIONS LESSONS
SOLUTION:
Alternative 1: Preliminary investigation and analysis only
Alternative 2: Registration System
Alternative 3: Registration + Conference Management System
Alternative 4: Registration + Conference Management + Scheduling System
Key Features -Complete investigation, documentation, and analysis -Prototypes of system
-Same as alternative 1 -Automates most registration processes -VB.net and SQL backend
-Same as alternative 2 -Automates most conference level processes
-Same as alternative 3 -Automates scheduling processes
Advantages -Users will have better understanding of proposed system with prototypes -Users can give constant feedback which will be used to improve prototypes -Will show how system will be integrated -DFD diagrams clarify data flows of old and new system -Comparison of components for old and new system -Easier for teams to start developing system next semester
-Can be completed by team, given time constraints -Avoids duplicate data input -Scalable to support future system growth (to incorporate conference management and scheduling system) -Reports will make scheduling process easier -Online
-Single database handles all FBLA processes -Supports future growth (Scheduling system) -Online
-Single database handles all FBLA processes -Fully functioning system -Online
Disadvantages -No functioning back end -No functioning front end -Even if teams begin developing next semester, functioning parts of the system will not be ready by February 2009
-Not fully complete -Two separate databases are still needed in order to handle conference management processes
-Cannot be completed this semester -Does not automate scheduling process --Lack of continuity of development (Learning curve for future teams)
-Cannot be completed this semester -Lack of continuity of development (Learning curve for future teams) -Phases may be cut short due to time constraints, which means end result could be a system with no component being fully functional
Questions -What types of prototypes are needed? -What functions need to be demonstrated to users before construction?
-What information is needed in reports? -Can team work with SQL server and VB.Net?
-Can FBLA work with another team next semester to finish work?
-Can FBLA work with another team next semester to finish work? -Can FBLA hire professional programmers for scheduling system?
Evaluation Table
Gantt Chart
+
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SCOPE CREEP
BACKGROUND CHALLENGES SOLUTIONS LESSONS
SOLUTION:
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Class 6 – Scope Management Group Project 2
1. Project strategy – how to attack it2. Inception skills requirements3. Planning technique requirements
Scope Management 1. Scope creep & time boxes: major
advantages of phases2. Strategies for planning phases to manage
scope 3. Team management, clear responsibilities,
simultaneous tasks
Client Project Bidding – Friday noon
Group Project 2 meeting
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4 Group Project Grades:Average is 20% of final grade
GP 1 grade 1 - analysisGP 1 grade 2 - diagrams
GP 2 grade 1 - analysisGP 2 grade 2 - planning
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Group Project 1
Grade 1: 88 to 97
Grade 2 (diagrams): 85 to 95
4 grades explained
appeal process
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Group Project 1
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Group Project 2 – Meeting now