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Page 1: Components: How Bibliographic Records Became Grandparents Heather Curtis, Project Manager 2UNITED STATES HOLOCAUST MEMORIAL MUSEUM
Page 2: Components: How Bibliographic Records Became Grandparents Heather Curtis, Project Manager 2UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Components: How Bibliographic

Records Became Grandparents

Heather Curtis, Project Manager

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Office of Collections

•Art and Artifacts: 17,825 objects, averaging 10 to 12 new items a week

•Archives: 70.6 million pages, with an additional 135 million digital images from the International Tracing Service •Photo Archives: 88,420 historical photographs and images, of which 27,550 are available on the Museum’s website •Meed Survivors Registry: 206,212 survivors and their descendants, other victims, and WWII veterans registered •Film and Video: More than 1,045 hours of archival footage; 220 hours of outtakes from the film SHOAH; 1,250 research requests annually •Library: More than 96,800 items in 57 languages

•Oral History: More than 13,100 oral history testimonies of survivors, witnesses, and perpetrators, and access to 52,000 oral histories from the University of Southern California Shoah Foundation Institute

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Archives and Oral History•Most collections are comprised of multiple reels/tapes/boxes/folders•Up until 2010, Museum created duplicate copies

• Protection copies• User copies

•Beginning at 2010, digitize collections

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Old EMu Catalog •Location tab did not suit our needs•Created Locations tab and Locations History tab•Awkward and confusing

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Example of Locations tab

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EMu Refresh•Opportunity to revise Locations tab•But how?

• Additional work load• Less resources – staff not being replaced• Data clean-up

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Solution•Generation record

• Derivative type• Place holder

•Component record• Simple• Location data

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Bibliographic Record

Generation Generation Generation

Component Component Component Component ComponentComponent

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Generation Record Type•To help with organization•Organize different types of derivatives

• Tend to have the same numbering system•Types of derivatives

• Master copies• Protection copies• User copies• Original Documents

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Generation Record Edit Screen

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Generation records

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Generation Example

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Component Record Type

•Attached to the Generation Record•Contains location data for specific components•One tab of data•Move many components with relocate tool

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Component Record Entry Screen

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Component Example

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How much more work is this?

•Migration• Worked very well if the data was good• Didn’t work at all if data was bad

•But if migration didn’t work? • Record Template Wizard

•What about new collections?• Record Template Wizard

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Record Template Example

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Hierarchy Report

•Useful for Reference Staff and Collections Management•Useful for data clean-up•If collection is large, takes a long time to load

• Exporting data into web search

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Hierachy Report Example

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Other uses for Component Record

•Items within Archival collections that are put on display

• Able to specifically assign Accession number to a document, letter, page, etc. that will permanently stay with that item

• Description field

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Display Example

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