G R A D UAT E S T U D EN T S ’
HANDBOOK2015 –2016
Useful contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Get to know the campuses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Stage 1 – Get star ted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Stage 2 – Get informed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Stage 3 – Plan your program of studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Stage 4 – Organize your f inances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Stage 5 – Understand your responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Stage 6 – Stay on track . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Stage 7 – Connect with other students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Stage 8 – Final stages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Research Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
TABLE OF CONTENTS
3
School of Graduate Studies:
General Concordia Phone Number: 514-848-2424
Extension Location
School of Graduate Studies
(General Enquiries) 3800 GM-930-01
Student Affairs Office 3474 GM-930-01
Graduate Awards Office 3816 / 3801 GM-930-01
Thesis Office 3813 GM-930-21
Individualized Program (INDI) 3894 GM-930-01
Quick Links:
Access Centre for Students with Disabilities 3525 H-580
Birks Student Service Centre 2668 LB-185
Centre for Continuing Education 3600 FB-100
Concordia International 4986 2080 Mackay
Concordia University 3838
Connect2Concordia
Dean of Students 3517 (SGW) H-637
4239 (LOY) AD-121
Faculty of Arts and Science
Faculty of Engineering and Computer Science
Faculty of Fine Arts
Financial Aid and Awards 3508 GM-230-03
Graduate and Professional Skills 5615
Graduate Students’ Association 7900 GM-930
Housing 4776 HA-150
Institute for Co-operative Education 3950 GM-430
International Students Office 3515 H-653
John Molson School of Business
Off Campus Housing 7935 H-260
Office of the Registrar (Admissions) 2668 LB-700
Recreation and Athletics 3858 PA-104
School of Extended Learning 5426 FB-121
Tuition and fees 4900 H-541
Art Galleries
Leonard & Bina Ellen Art Gallery
Communication Studies Media Gallery and Mobile Media Gallery
FOFA Gallery
VAV Gallery
Concordia University Mailing Addresses:
Sir George Williams Campus
1455 de Maisonneuve Blvd . West
Montreal, Quebec H3G 1M8
Loyola Campus
7141 Sherbrooke St . West
Montreal, Quebec H4B 1R6
Looking for a Faculty or staff member?
• Search the University Directory
• In the case of an emergency call Security:
Campus security: 514-848-3717
Graduate Program Directors
Each program in the University is administered primarily by a Graduate
Program Director (GPD) . Graduate students may take appointments
with GPDs through Graduate Program Assistants (GPA’s) for any
academic matters concerning their program .
List of Graduate Program Directors and Graduate Program Assistants .
WELCOME TO CONCORDIA
2
On behalf of my colleagues at the school of Graduate Studies, welcome!
With more than 6000 graduate students and postdoctoral fellows from
over 150 countries, Concordia University embodies the vibrancy and
cosmopolitanism of Montréal, a city that is known as a hub for research,
learning and innovation
Why is Concordia such a dynamic place for graduate and postdoctoral
studies? The answer begins with People . The University is justifiably
proud of our impressive roster of senior faculty, many of whom are
established leaders in their respective academic fields . But the vitality
of Concordia is also reflected by the reality, quite unique in North
America, that more than half of our full-time tenured and tenure-track
faculty have been hired in the last ten years . Similarly, we take great
pride in the innovative work of our graduate students and postdoctoral
fellows, and actively support both their quest for knowledge, and their
desire to transmit and apply their skills for the benefit of society .
Our graduate students and postdoctoral fellows also benefit from the
striking investments that we have recently made, and continue to make
in new buildings, state-of –the art labs, experimental exhibition spaces,
smart classrooms, office and meeting spaces . The contemporary design
of our research and teaching spaces is an integral expression of our
commitment to creating a physical environment that can sustain the
production of learning and knowledge in the 21st century .
We look forward to working closely with you to achieve success and
develop your academic and professional potential to the fullest .
Dr . Paula Wood-Adams
Dean of Graduate Studies
The Concordia Graduate Student Association (GSA) welcomes you!
You belong to a student association from the moment you begin
studying on-campus! We are here to support you as you pursue your
studies and complete your research . This includes hosting regular social,
cultural, and academic events where you can meet your colleagues in a
relaxing and informal environment . The GSA also actively defends the
interests of all members through advocating for accessible education
for all members, aiding members accused of contravening University
policies, and organizing public demonstrations to raise awareness about
the plight of graduate students . We hope that you will be an active
member of our organization and participate with us in continuing the
effort to improve the quality of graduate student life .
The GSA House is located at 2030 MacKay Street and houses a free
computer lab, a large-screen television with all the channels, and best
of all…free coffee! Members also have access to low-cost photocopying
and printing and meeting spaces for studying . Our language courses,
including French, English, and Arabic, are very popular . We continue
to add new courses each year so make sure you read our weekly
newsletter to get more information about these great opportunities
to learn a new language, improve your writing skills, and have fun while
doing it . We also provide limited funding to help members attend
conferences, organize academic events, and celebrate cultural holidays .
There are many important committees you can work with and they are
all excellent opportunities to improve your public speaking skills and
gain other skills that will benefit you long after you have finished your
degree at Concordia . The facilities are open Monday through Friday
from 10 am to 6 pm . Please feel free to stop by anytime .
Graduate Students’ Association
Your handbook to graduate studies
The handbook is divided into eight stages that reflect the graduate
student journey . It will help you find the resources you need to succeed .
We’re committed to helping you through your graduate program . If you
have a question that is not answered in this handbook, please contact
the School of Graduate Studies at 514-848-2424, ext . 3800 .
Please note that this handbook is not an official University document .
The University reserves the right to modify the policies and regulations
contained in this handbook.
USEFUL CONTACTS
4 5
The Sir George Williams Campus is located in the heart of downtown
Montreal, in a neighbourhood known as Quartier Concordia . The
SGW Campus is made up of nearly 40 buildings, from centuries-old
row houses to steel-and-glass high-rises . Underground tunnels link
most buildings on campus to each other and to the Guy-Concordia
metro station .
Sir George Williams Campus (downtown)
1455 De Maisonneuve Blvd . W ., Montreal, Quebec H3G 1M8
The Loyola Campus blends cutting edge facility with gothic-style
buildings in the beautiful west-end neighbourhood of
Notre-Dame-de-Grâce, about seven kilometres from the Sir
George Williams Campus .
Loyola Campus (NDG)
7141 Sherbrooke St . W ., Montreal, Quebec H4B 1R6
Getting from one campus to the other -
Shuttle bus
Concordia runs a free shuttle between the Sir George Williams and
the Loyola Campus . Catch the shuttle bus in front of the Hall Building
(SGW) or in front of the Vanier Library (Loyola) . All you need to do
is show your valid Concordia ID . The trip, which usually takes 20-30
minutes, is faster than public transit . Buses are wheelchair accessible .
For schedules and to track the shuttle bus in real time, go to
concordia .ca/shuttle .
Campus Tours
Given by current Concordia students, campus tours are offered
year-round . Allow a member of the Concordia community to show
you not only the buildings and the services we have, but also to explain
what the Concordia experience entails . Reserve online with
Connect2 .Concordia .ca, email tours@concordia .ca, or call 514-848-
2424, ext . 4779, or drop by the Welcome Centre in LB-185-40 .
Hours of operation
The University is open from 7 a .m . to 11 p .m . Outside of these hours,
you can still access campus buildings by presenting your Concordia ID .
Both the Webster (SGW) and the Vanier (Loyola) libraries are open
24/7 during the fall and winter terms .
Finding your way
Let’s say your next class is in room S-H-1225 . S refers to the campus – S
for SGW . H refers to the building – the Hall Building . 1225 refers to the
room number, on the 12th floor .
Campus maps concordia .ca/maps
GET TO KNOW THE CAMPUSES
Accessing Administrative Services
The majority of the administrative services you will need to access are
located on the SGW campus in the J .W . McConnell Library Building,
(also known as the LB Building), the Henry F . Hall Building (H building)
and the Guy-Metro Building (GM Building) . Housed in the LB building
is the Birks Student Service Centre, the Welcome Centre and at the
beginning of each term, FAST student services .
Birks Student Service Centre
The Birks Student Service Centre is located on the ground floor of the
LB Building in room LB-185 . At Birks, you can obtain official documents
for a variety of academic purposes . Birks offers a number of services,
including tuition and fee payments, issuing of Concordia Student ID
cards, official transcript requests, Quebec Provincial Residency and
Permanent Code information .
FAST Services
To help you move quickly through your student services needs
during the first few weeks of the term you can also visit the
Front-line Administrative Services Team (FAST) , set up within Birks,
as well as in the atrium of the LB building . At the FAST kiosks you are
able to create your student ID card, obtain general student account
information, as well as receive assistance accessing the wireless network
on your laptop or mobile device .
GET TO KNOW THE CAMPUSES
GET STARTED STAGE 1
76
GET STARTED
I have been admitted to a Graduate program…what do I do next?
Once you receive your offer of admission, you must finalize it .
Your offer of admission contains important information . If you have any
questions regarding its specifics, please contact the person indicated on
the letter in the “Messages” section .
1 . Review your letter to make sure it is accurate .
2 . Confirm your offer of admission on-line . There is a $250
confirmation deposit* . The confirmation deposit is non-refundable
but will be credited to your account and applied towards your tuition .
* Confirmation deposit does not apply to Privatized programs. Please check with your program office for details.
3 . Send any other required document(s) (if required) .
Official Transcripts
If you have received a conditional admission you must ensure that
Concordia receives a copy of your official final transcripts indicating you
have earned your diploma and achieved the required grades, as well
as any other required documents outlined in your Offer of Admission .
Transcripts are only considered “official” if they are sent directly from
your previous educational institution(s) to the Admissions Application
Centre at Concordia . All documents received by Concordia University
become property of the University and official documents and/or
transcripts will not be returned . Records submitted by fax are not
considered official .
How to Send Your Official Documents
Sealed Envelope Method
Applicants from within Canada and the United States may use the “sealed
envelope” method, whereby you request that each previous educational
institution provide you with a copy of your official transcript, sealed in an
envelope bearing the name and address of the institution, the institutional
logo (if applicable), a notice on the envelope stating that it contains
official transcripts, and a signature/signature stamp/explanatory label
placed across the seal of the envelope . If you enclose such an envelope,
unopened, in a separately addressed envelope to the Admissions
Application Centre, the transcript will be considered official .
International Applicants
Applicants from outside Canada and the United States must arrange to
have their institution(s) mail an official transcript directly to the Admis-
sions Application Centre .
All transcripts should be in the original language . If that is neither English
nor French, you must also submit a copy translated into English or
French by a certified translator .
Mailing Address:
Concordia University
Graduate Admissions
Application Centre
P .O . Box 2002, Station H
Montréal, Québec
CANADA H3G 2V4
In Person/ Courier Drop-Off Location:
Birks Student Service Centre
J .W . McConnell Building
Room LB-185
1400 De Maisonneuve Blvd W ., H3G 2V8
Canadian Citizenship Status
All new applicants must provide proof of their status in Canada . If you
have been accepted and have not provided this proof of status, you will
automatically be charged the higher International tuition fees .
To provide proof of Canadian Citizen/Permanent Resident status, you
must submit a photocopy of one of the following documents:
• Canadian birth certificate
• Canadian Citizenship card (both sides)
• Permanent Resident card (both sides) or IMM 5292 .
You can bring your documents in person to LB-185 or upload them
on your MyConcordia .
Community living graduate housing
Graduate students can be housed either at the Grey Nun’s residence
on the downtown campus or in the Jesuit residence on the beautiful
Loyola campus . The application for Graduate Housing will be found in
your portal through MyConcordia .
For further details on availability and pricing please contact us at:
residenceinfo@concordia .ca
Off campus Housing
Finding a place to live is the first of many challenges for new students .
Montreal is a popular city so you may have to spend some time looking .
Vacancy is lowest the closer you are to Montreal’s downtown core; we
recommend that you look for apartments further away . Apartments
closer to the downtown Sir George Williams campus tend to be more
expensive, while those nearer to the Loyola campus may be somewhat
cheaper, with larger rooms . Don’t forget that the Concordia shuttle
bus runs between the two campuses during class time, and is free for
Concordia students .
In general, the further you are from the heart of downtown, the more
likely it is to find an apartment at a relatively low rent; you will however
have to consider the cost of travel . Of course, if you end up having to
take the bus or metro to school, you will also enjoy the full flavour of
living in Montreal .
Where To Look For Accommodation
CSU OFF-CAMPUS HOUSING AND JOB BANK
SGW: Hall Building, Mezzanine, H 260
Telephone: 514-848-7474 ext . 7935
The CSU Off-Campus Housing Office and Job Bank (HOJO), offers a
comprehensive website with affordable, student-priced apartments
and rooms . They also have a chart on their website which indicates the
cheapest areas to live in, and a description of neighbourhoods .
ISO Housing Support Group
The “Apartment Hunting Tips for International Students Workshop” fa-
cilitated by international student-volunteers and a HOJO representative,
gives you a virtual tour of Montreal neighborhoods and talks about help-
ful tips on how to find housing near Concordia campuses . The schedule is
available here .
Getting around in Montreal
Map of Montreal
Public transportation: The Montreal metro is made up of 68 stations
spread out along four lines . Information about every station can be
found by clicking on the métro map .
The STM bus network consists of 185 daytime and 20 nighttime service
routes . To obtain planned service schedules, route maps, or to find your
stop’s code number, select a bus route in the section below . You can
also consult the Planibus schedules online . If you need help to plan a trip,
try Tous Azimuts our trip planner .
Consult the Société de transport de Montréal (STM) for further infor-
mation .
In the Summer, consider using the BIXI bikes to get around .
HOUSING
GET STARTEDGET STARTED STAGESTAGE 11
8 9
How to Find Out if Your Documents Have Been Received
You can verify that your official transcripts and other documents have
been received by clicking on MyConcordia .
Here you will be able to view all documents relevant to the admission
process that have been received over the last 18 months .
Please note that the time it takes for documents to arrive at Concordia
varies depending on where they were sent from and by what method .
Due to the high volume of documents received at certain times of the
year, documents may not appear on MyConcordia right away .
What happens if I do not meet the conditions of my admission?
If you do not meet your admission conditions, you may be restricted
from registering for courses, which may result in you being withdrawn
from your program .
Can I switch programs?
As program requirements may vary, you must reapply if you would like
to switch programs .
Can I switch options?
Students have the choice of switching options upon approval of the
Graduate Program Director . Engineering and Computer Science
program students must submit a new application .
Can I transfer previously completed credits?
You may be entitled to transfer credit(s) from previous studies to your
new program and/or be exempted from certain courses . Usually
transfer credits are processed in the first term of admission . Simply
complete a Student Request through the SIS self-service function .
Can I defer my admission to another term?
If you want to postpone the start of your studies, you may request a
deferral of admission . Contact your program office in order to request
permission for a change of admission date – in some cases it may not be
possible . In cases where a program approves a deferment of
admission, there is a $25 fee . The deferral form can be found in the
Forms for Students section .
Get to know MyConcordia
This on-line web tool features the latest news and events and
links to key academic and campus resources and service
departments . MyConcordia is designed to provide you with
information from class schedules and cancellations to grades and
fee information . You can view your class schedules, personal book
list, check your current grades, check your billing and account
balance, student records and information regarding loans and
bursaries, obtain tuition and enrolment receipts for educational tax
credit, update your Mailing and E-Mail addresses . New features are
continually being added .
How to access MyConcordia
Simply Log on to MyConcordia or via links on the Concordia Website .
If you need assistance accessing MyConcordia, call the Helpline at
514-848-2424 ext . 7613 or send an e-mail to portal@concordia .ca .
You’ll need to use the Netname and password that you used for
your application .
Helpful tip – Make sure to remember your NetName and password!
You’ll be using them throughout your time at Concordia .
Important tabs
Academic:
This tab allows you to access information regarding your class schedule,
exam schedule, booklist, grades and unofficial student record .
Financial:
Through the Financial tab you can access your account balance, financial
aid and award information, online banking options, and your tuition
tax receipt .
Moving? Here’s How to Update Your Address:
If you’re moving you must update your address in the Concordia
system . Under the “Academic” tab, you’ll find “Change my address
information .” You can update your contact information at any point
during your time at Concordia . Do not forget to also update your
e-mail address, if necessary .
Wireless Access
You can access wireless internet from your laptop or mobile device
around both campuses; simply log onto the Concordia University
network using your Concordia Netname and password . If you need
assistance logging onto the network, contact the staff at
Instructional and Information Technology Services (IITS) . New students
also can login directly to “ConcordiaWirelessInfo” to get help .
Have your Concordia Student ID card made
Your Concordia student ID card is your school identification . You will
need an ID card to borrow materials from the libraries, to take the
shuttle bus from one campus to the other, to print from University
Multi-Function Devices, and to prove your identity at final exams .
Obtain your Concordia student ID card at the Birks Student Service
Centre or from a FAST kiosk in the atrium of the LB building . In order
to have a student ID card made, you will need to bring:
1) A piece of photo identification (such as a provincial driver’s license
or a passport)
2) Your Offer of Admission or a class schedule
An $11 .50 fee for the Card will be billed to your student account .
(Replacement card - $15)
GET INFORMEDGET INFORMED STAGESTAGE 22
10 11
1 . Locate and review your program website: Each program maintains a website that provides an overview of the
graduate program office, curriculum and timelines . When visiting your
programs’ website, acquaint yourself with all available information
pertaining to your program, including, if available, your department’s
graduate students’ handbook or guide .
Helpful tip—meet the Graduate Program Director and Graduate
Program Assistant in order to select your courses and familiarize
yourself with the program requirements .
2 . Familiarize yourself with the Graduate Calendar
Familiarize yourself with the Graduate Calendar . Students are responsible
for knowing and abiding by the deadlines, rules, regulations and policies as
stated in the Graduate Calendar .
3 . Familiarize yourself with the Important Dates
You will find that almost every process has a deadline that must be
adhered to . There are so many rules and deadlines that it is difficult to
keep track of them all!
So, to make it easier, print a copy of the Important Dates .
Library information for graduate students
As an essential partner in the academic enterprise, the Library provides
a diverse university community with the information resources and
services fundamental to learning and the pursuit of knowledge .
Helpful tip—Need a computer? The library h as many laptop and
tablet computers for you to borrow .
Find books, articles…
• CLUES Library Catalogue (Books & more)
• Course Reserves
• Databases (Articles & more)
• E-Journals
• Interlibrary Loans (COLOMBO)
• MetaFind (more info . . .)
• Online Reference (Dictionaries, Encyclopedias, & more)
• Other Collections (Government information, Maps, & more)
• Spectrum Research Repository (Open Access)
Library Services
• Borrowing and renewing
• Requesting an item in CLUES
• Inter-campus and article delivery
• Course reserves (more info)
• Fines
• Borrowing from other
universities (CREPUQ card)
• COLOMBO (Interlibrary loans)
• MyCLUES and Library PIN
• Computers and laptops
• Group study rooms
• Graduate study carrels
• Concordia debit cards
(printing, photocopying)
Research Help
Need help finding journal articles? Don’t
know how to begin your research?
• Ask a Librarian for research help
• Consult the Research Guides by Subject
• Schedule a consultation with
your Subject Librarian
(see Research Guides for contact info)
RefWorks
Organize references and prepare bibliographies for your thesis or dis-
sertation .
• RefWorks
• Export/Import Instructions
Sir George Williams Campus:
Webster Library (LB), 1455 de Maisonneuve W .
514-848-2424 Ext . 7777
Open 24 hours/7 days per week (Summer hours vary)
Loyola campus:
Vanier Library (VL), 7141 Sherbrooke W .
514-848-2424 Ext . 7766
Helpful tip:
Print a copy of the Important Date nd keep it handy
Concordia University Bookstores
The Bookstore carries new and used textbooks, Custom CourseWare,
reference and general books, stationery and office supplies, crested
products and confectionery items . Would you like to sell your used
textbooks? You can look up the current Buyback price, or use the free
classifieds . The buyback schedule is on the store hours page . You can
also Buy Textbooks and selected merchandise online .
The Bookstore operates two stores on a year-round basis . One store
is situated on the Loyola Campus in the Communication Studies and
Journalism Building (CJ), and one store in the Sir George Williams
Campus’ Library Building (LB) .
Concordia Computer Store
The Concordia University Computer Store is owned and operated by
Concordia University . The computer store’s main goal is to provide the
highest level of service for the end user, the highest quality products
and very affordable educational pricing . The Computer Store staff
is knowledgeable and can help you configure a system that meets
your specific requirements whether it is PC or Macintosh-based . The
Computer Store has two locations, one is located in the Library Build-
ing (near the Mackay entrance) and the other is located at the Loyola
Campus in the Bookstore in the Communication/ Journalism Building,
Room CJ 1 .422 .
The computer store is accredited with the government of Quebec for
the loan guaranty program for the purchase of a microcomputer .
International Students Office
The International Students Office (ISO) is the main resource on campus
for international students . We are here to make your transition to
university and campus life as smooth as possible . We will help you
with your immigration documents and your health insurance plan .
Throughout the year, we will give you many opportunities to meet
other international students via our social program and events . We also
provide many workshops discussing your studies at Concordia and living
in Canada . We will also walk you through the process if you are planning
to work while studying . Our doors are always open and our services
are confidential whether you want to stop by for a quick ‘hello’ or have
a long chat about getting used to your new environment .
Where to find us:
Henry F . Hall Building, 6th Floor Sir George Williams Campus
1455 De Maisonneuve Blvd . W ., Montreal, Quebec Canada H3G 1M8
Telephone: 514-848-2424, ext . 3515
Fax: 514-848-3599
Email: iso@concordia .ca
Office Hours: Monday to Friday: 9 a .m . to 5 p .m .
concordia .ca/ISO
Immigration Documents
International students are required to present their CAQ and their Study
Permit to the ISO before the DNE (Did Not Enter) deadline of their first
term at Concordia and thereafter, every time they renew their immigration
documents . This directive is in accordance with the funding regulations
of the Quebec Ministry of Education which requires that all international
students registered at a university in Quebec have a copy of their CAQ
and their Study Permit on file at the university . Failure to comply with this
regulation will result in the cancellation of students’ course registration .
Concordia Health Insurance Plan for International Students
Immigration Quebec regulations require that all international students
be covered by a health insurance plan that meets government standards
while living in Quebec . In keeping with government directives, s a
GET INFORMEDGET INFORMED STAGESTAGE 22
12 13
Concordia University has negotiated a compulsory health insurance plan
that all Concordia international students must have . Personal health and
accident insurance plans are not accepted . You can review your Health
Insurance Plan for International Students here: concordia .ca/iso-benefits
The International Students Office website contains a wealth of
information for international students to help with various academic
and non-academic aspects of studying at Concordia University . Check
out the website to find information on the following:
· Immigration Documents
· Health Insurance
· Working in Canada
· ISO Publications
· Information Sessions
· Volunteer Program
· FAQ
Student Advocate Program (SAP)Student Advocates assist Concordia graduate and undergraduate
students facing charges under the Academic Code of Conduct and the
Code of Rights and Responsibilities . Student Advocates are experienced
and have a particular interest in fairness and natural justice . They have
received specific training and acquired unique skills in dealing with
relevant issues relating to University rules and regulations . The Student
Advocates work closely with the Coordinator, a full-time professional,
on all their cases . Students can receive assistance with issues related to
both codes and the Graduate Academic Appeals Tribunal (GAAT) . In
support of their student clients, the Student Advocates can accompany
them to code hearings, appeals, and meetings and appear with them
before specific committees . They assist with student requests, grade
re-evaluation applications and appeals and can also help with other
administrative processes . Student Advocates provide information and
referral on university and community resources as well as direct the
student to useful websites for sourcing/citation rules .
Sir George Williams Campus, Hall Building, Room H-645
Telephone: 514-848-2424 Ext . 3992
supportservices .concordia .ca/studentadvocateprogram
Student Success Centre
• Services for New Students
• Student Learning Services
• Career and Planning Services
The Student Success Centre helps graduate students achieve their
goals by providing access to programs and activities aimed at promoting
academic and personal success . It provides a relaxed and comfortable
setting where students can meet with Mentors, find information about
Concordia and the greater Montreal community and make connections .
studentsuccess .concordia .ca
Sir George Williams Campus
Hall Building, Room: H-440; 514-848-2424 ext . 3545
Loyola Campus
Administration Building, Room: AD-103; 514-848-2424 ext . 3555
CAPS - Annex EN, Room: EN–109
514-848-2424 ext . 7345
cdev .concordia .ca
Services for New Students
Services for New Students hosts a collection of orientation programs
designed to introduce you to university life . The Graduate Students
Orientation allows you to meet members of the Concordia community,
learn about all the great services available to students and find out the
important information that you will need to succeed .
newstudent .concordia .ca
Student Learning Services
Student Learning Services can help enhance your study skills and learn-
ing strategies to meet graduate school demands . Learning assistance
helps develop academic skills appropriate to your course and discipline .
Learning Specialists can provide individualized help and personalized
learning strategies suited to your course and learning style . Writing
Assistance on both campuses is offered by peer Writing Assistants who
help individual students at any stage of the writing process from
generating and organizing ideas and overcoming writer’s block, to
revising and editing . Math based tutoring is offered by peer Math
Assistants who help individual students succeed in basic math and
accounting courses and deal with math anxiety .
Learning and Study Skills workshops are offered free of charge to help
students improve their academic skills in reading, writing research
papers, making oral presentations, developing problem solving skills,
note-taking, preparing for and taking different types of exams,
improving memory and concentration, and managing time .
Conversation groups and TalkTimes (one hour small group
onversation sessions) are led by Peer Assistants who help students
practice their English speaking skills . French conversation groups
(Jazz ons), led by Peer Assistants fluent in French, help students
improve their French conversation skills .
Online resources at learning .concordia .ca
Career and Planning Services (CAPS)
Improve your job hunting techniques with CAPS . The Career
Advisors at CAPS can help graduate students prepare a job search
strategy, provide personalized assistance in preparing résumés and
cover letters, and assist in mock interviews that familiarize you with
common interview questions geared specifically to your target area of
employment . Our job search, interview skills and résumé writing
workshops provide practical help for students preparing for their
job hunt .
Career and Placement Services also helps students to connect with
employers through job postings, on-campus recruiting career fairs and
career panels . Our Career Resource Centre located on the SGW
campus provides a range of materials to help you maximize your
personal growth and development .
Online resources at caps .concordia .ca
Campus Wellness and Support Services
• How to use Health Services
• Health Insurance
• Out-of-Province Students
• Concordia Student Union Health & Dental Plan
• Counselling and Psychological Services
• Mental Health
• Access Centre for Students with Disabilities
How to use Health Services
Located on both campuses and exclusive to students, staff and faculty,
Concordia Health Services provides high-quality health care and health
promotion . In addition to its clinical services, Health Services also
provides consultation with nurses, a psychologist, psychiatrists, and
health promotion specialists . To visit a health care professional at Health
Services, you will need to bring your Concordia Student ID card as well
as a health care card . All services are strictly confidential . Information
can only be released with the student’s written authorization . This
policy applies regardless of whether this information is requested by
family members, community physicians, therapists or university officials .
Using Health Services is easy . Students may call ahead to make an
appointment for predictable issues or concerns, such as a physical ex-
amination, prescription renewal or health education . For more urgent
health care needs, students may come into one of the urgent-care clin-
ics where patients are seen on a first-come, first-served basis .
Health Services Locations and Hours of Operations
All services are strictly confidential . Information can only be released
with the student’s written authorization . This policy applies regardless
of whether this information is requested by family members, commu-
nity physicians, therapists or other university officials .
Health Insurance
Most of the services offered at Health Services are free of charge,
provided that students are currently registered and have valid health
insurance . For visits with a nurse or a health promotion specialist,
GET INFORMEDGET INFORMED STAGESTAGE 22
14 15
students will be asked to show their Concordia ID card . For physician
visits, proof of Quebec RAMQ coverage, coverage from another
province, or International Student Insurance is required . If a client of
Health Services does not have valid health insurance, he or she will be
required to pay for a physician visit . Both locations of Health Services
can provide students with information on how to obtain a valid health
card or how to maintain coverage while studying outside their province
of origin .
Health Insurance for International Students
The Government of Quebec requires all international students to
be covered by a health insurance plan that meets its standards while
living in Quebec . Concordia University has negotiated a health and
accident insurance plan with the Blue Cross insurance company that is
compulsory for all international students unless a student qualifies for
one of very few exceptions .
This Blue Cross insurance plan specifically for international students
meets the Government of Quebec standards at a competitive rate .
For the detailed information regarding your plan:
Read your Blue Cross Health Insurance Plan Policy Booklet:
concordia .ca/iso-benefits
Watch International Students Health Insurance Plan Medavie Blue Cross
presentation online: concordia .ca/iso-health
Visit International Students Office (to find out more about your plan
and/or pick up your health insurance card) .
NOTE: Additional health and dental coverage for international
students over and above the compulsory Blue Cross Health
Insurance Plan for International Students is also available through
the CSU (Concordia Student Union), and the GSA (Graduate
Students Association) . Read more:
concordia .ca/students/international/health-insurance/supplemental-
dental .html
Out-of-Province Students
To retain health coverage while studying at Concordia, out-of-province
students must notify their provincial health authority of their status
as a student in Quebec . This must be done at the beginning of each
academic year . Information on how to do this can be obtained through
Health Services . Unlike clinics in the community, international and out-
of-province students are not charged additional fees for their medical
care at Health Services . Therefore, students are encouraged to use
Health Services for their health care needs .
Concordia Student Union Health & Dental Plan
If you have any questions, problems or concerns about your health plan,
drop in, call, or visit the I Have a Plan website .
All inquiries are treated in the fullest of confidentiality .
1134 Ste . Catherine St . West, Suite 700,
Montreal, Quebec, H3B 1H4
Tel: 514-789-8790
Toll-free: 1-866-795-4437
health .concordia .ca
Counselling and Psychological Services
Counselling and Psychological Services is staffed by licensed Counsellors
and Psychologists who provide support to Concordia students who are
experiencing personal difficulties . Our confidential Counselling services
includes Personal Counselling which addresses issues related to depres-
sion, anxiety, self-esteem, self-awareness, stress, relationships, loss,
sexuality, body image . Learn more about yourself through Psychological
Testing and Assessment, screen for ADD/ADHD and learning disabili-
ties . Career Counselling can help you make informed career decisions
through engaging in the career planning process .
Counselling and Psychological Services offers assistance to students in
crisis . Confidentiality is assured .
counselling .concordia .ca
Mental Health Services
Our dedicated, multidisciplinary professionals are available to discuss all
your mental health related issues . Our goal is to enable you to achieve
psychological health, wellness and academic success . Whether you are
having difficulty with relationships, feeling stressed or simply down, this
team of Psychologists, Psychotherapists, Nurses and Psychiatrists are
available to meet with you . We offer individual counselling, provide a
variety of workshops on life skills and personal success, and hold many
outreach events . We also provide screening for Learning Disabilities
and/or ADHD, as well as information and consultation to staff and
faculty . Our services are confidential and non-judgmental .
Access Centre for Students with Disabilities (ACSD)
The goal of the Access Centre for Students with Disabilities (ACSD)
is to widen access and reduce barriers so as to permit equitable par-
ticipation for students with disabilities in academic life . Students with
disabilities are encouraged to contact the ACSD as soon as they accept
their offer of admission in order to understand what documentation is
required to support their registration with the ACSD . They are encour-
aged to meet with an Advisor to discover all the academic support ser-
vices that are available and how to best access them . The office provides
services to students with sensorial, physical and medical disabilities, as
well as to students with Learning Disabilities, Attention Deficit Disorder,
mental health conditions, and other disability conditions . The centre can
also provide services and accommodations to students with temporary
disability conditions that are generally the result of illness or injury
Click here to view The Policy on Accessibility for Students with
Disabilities .
Sir George Williams Campus, Hall Building, Room H-580
Tel: 514-848-2424 Ext . 3525
supportservices .concordia .ca/disabilities
Dean of Students Office
• Aboriginal Student Resource Centre
• Concordia University Student Parent Centre
• Concordia Council on Student Life
• LIVE Centre
• Multi-Faith Chaplaincy
• Sexual Assault Resource Centre
• Co-curricular Record
The Dean of Students Office provides support to student life initiatives
with the goal of creating an outstanding student experience at Concordia .
With offices on both campuses, our staff works with student leaders to
promote and strengthen student life . In addition, we support individual
students as they explore, develop, and deepen their sense of agency .
The Dean of Students Office also acts as a liaison between the University
administration and student associations, providing information about new
initiatives to students, supporting projects which involve both parties, as
well as advocating for student affairs .
The Dean of Students provides many services to students looking to get
involved outside of the classroom . These services include:
• A list of registered student groups with their contact information .
• A comprehensive guide with information critical to student groups
• The Co-Curricular Record to document all your extra-curricular
involvement at Concordia University
• The Alternative Spring Break Program, where you can participate in
an immersive community service initiative during your reading week .
• An event planning guide for organizing activities on campus
Aboriginal Student Resource Centre (ASRC)
The Aboriginal Student Resource Centre offers support services and
resources to First Nations, Métis, and Inuit students at Concordia .
The Centre is a welcoming space where Aboriginal students can relax
between classes, study and access the Centre’s resources and services,
including a comfortable lounge, a computer lab, printing, and
photocopy services .
GET INFORMEDGET INFORMED STAGESTAGE 22
16 17
Staff is available to address individual needs and provide support and
encouragement for Aboriginal students to continue with their program
and achieve their highest potential . The Centre also seeks to increase
awareness of Aboriginal cultures among the Concordia community .
Aboriginal students at Concordia are invited to participate in our
seasonal gatherings to help build a community through culture and
experience . The Centre has an Elder-in-Residence, a Writing Assistant,
and a documentation centre that all Concordia students, faculty, and
staff can consult .
Sir George Williams Campus, Hall Building, Room H-641
Telephone: 514-848-2424 Ext . 7327
supportservices .concordia .ca/aboriginalcentre
Concordia University Student Parents Centre (CUSP)
Concordia’s Student Parents Centre (CUSP) provides an accessible
space to study and share interests, to develop a network with other
parents and to find many resources, workshops and programmes to
support you in achieving your academic goals .
CUSP offers a lounge with access to computers where you can also
relax, study and enjoy a coffee and snacks . As it is designed for both
student parents and their children, it is equipped with a play area in a
child-friendly environment . A lending library with a small collection of
books which address parenting issues is available . Drop by the Centre
and see how we can help you!
Stop by the Centre to become a member, pick up our Student Parent
Resource Guide, or grab a cup of coffee!
Are you interested in helping out? Volunteers are always needed
and welcome!
CUSP can now be reached at: 5114-848-2431 or drop by at 1410 Guy,
Room 24 (424), (second floor off the elevator)
email: cusp@concordia .ca
Centre Hours: Monday-Friday, 10 a .m . – 6 p .m .
Concordia Council on Student Life (CCSL)
The Concordia Council on Student Life (CCSL) is the highest body in the
University dedicated to student life and is managed through the Dean of Stu-
dents Office . It is a parity committee made up of equal numbers of students
and staff and faculty . CCSL meets once per month during the academic year
to discuss a variety of student life topics, disperse funding to student-led initia-
tives, and recognize outstanding individuals at Concordia .
The Dean of Students Office Can be reached via:
SGW: (514) 848-2424 Ext . 3517
LOY: (514) 848-2424 Ext . 4239
deanofstudents .office@concordia .ca
concordia .ca/dos
SGW: Monday to Thursday: 9 a .m . to 7 p .m .; Friday 9 a .m .
to 5 p .m .
LOY: Monday to Friday 9 a .m . to 5 p .m .
LIVE Volunteer Resource Centre
The LIVE Centre is a “one-stop shop” for information
about volunteering for Concordia students, staff and
faculty . It is your link to community organizations,
student groups and departments that seek to recruit
volunteers within the Concordia community .
Students can visit the LIVE Volunteer Resource Cen-
tre without an appointment during its drop-in hours .
Volunteer Ambassadors are on hand to guide you towards
engagement opportunities that will help you
reach your goals, discover skills you have to contribute and
develop
leadership skills . Drop-in hours are updated regularly at volunteer .
concordia .ca .
Location: SGW H-608-1
Contact the Coordinator: v .millette@concordia .ca or
(514) 848-2424 ext . 5573
Website: volunteer .concordia .ca
Facebook: Concordia LIVE Centre
Multi-Faith Chaplaincy
The Multi-Faith Chaplaincy provides a community for students to con-
nect with one another, find resources for faith and spiritual practice,
spaces to study or relax and opportunities for reflection .
The Multi-Faith Chaplaincy also manages the Loyola Chapel . Located
on the Loyola Campus, the Chapel is an inclusive community space that
promotes spiritual growth, diversity, presence and social engagement .
You are welcome to visit and inquire about the space for art events,
wellness activities, community events, religious ceremonies and self-
reflection .
You can contact the chaplaincy by visiting their websites:
concordia .ca/offices/chaplaincy
facebook .com/chaplaincy .concordia
chaplaincy@concordia .ca
514-848-2424 ext . 3593
Their offices are located and open at the following times:
SGW: Annex Z (2090 Mackay) / LOY: AD-103 .8 & 103 .10
SGW: Mon-Fri, 9 a .m .–5 p .m . / LOY: by appointment
For the Loyola Chapel, they can be contacted at: chapel@concordia .ca
concordia .ca/offices/chaplaincy/loyola-chapel
514-848-2424 ext . 3588; LOY FC-100
Sexual Assault Resource Centre (SARC)
The Sexual Assault Resource Centre provides confidential and
non-judgmental support to Concordia University students, staff and
faculty of all genders and orientations who have been affected by
sexual violence and/or harassment .
Through educational outreach and awareness raising initiatives, the
SARC is working towards the prevention of sexual violence and
GET INFORMEDGET INFORMED STAGESTAGE 22
18 19
harassment . Our services include crisis intervention, advocacy for
survivors, accompaniment for survivors who choose to involve
external parties, referrals to on and off-campus resources, and
providing resources for information on sexual violence, harassment
and related topics . We are committed to providing services that are
inclusive, appropriate and relevant to a diversity of people and
survivor experiences .
To make an appointment for support please get in touch with the
SARC coordinator at 514-848-2424 x 3353 or email her at jennifer .
drummond@concordia .ca or drop in on the SGW campus at Room
GM-300 .27 in the Guy Metro Building at 1455 de Maisonneuve Blvd . W .
You can also visit the SARC website at: concordia .ca/offices/sarc .html
or on Facebook .
Get Recognized! Co-curricular record
Record your out of classroom experiences!
The Co-curricular record (CCR) is an official university document that
chronicles students’ activity and engagement outside the classroom . It
is a great tool to share and communicate any extracurricular, leadership
or volunteering activities to potential employers, on graduate school
applications and for grant and bursary applications . Concordia’s
Co-Curricular Record recognizes all your on-campus involvement,
leadership accomplishments, community service activities, and more .
This is a valuable tool for you to present to prospective employers and
professional/graduate schools to highlight your complete
university experience .
Submit an activity form today!
Ombuds Office
The Ombuds Office deals with problems and complaints concerning any
area or department in the University . The office is independent of the
University’s usual administrative structures, confidential and impartial .
The Ombudsperson can give you information and make suggestions
about how to solve University-related problems; help you resolve
a problem quickly and informally; investigate a complaint if you’ve
exhausted the usual avenues for grievance and appeals; recommend
or negotiate a solution if your complaint is justified and/or recommend
changes or improvements to University policies, rules and procedures
that are unclear or unfair .
Campus security
514-848-3717
Dial 1 for urgent situations
Dial 2 for non-urgent situations
Reach our staff
Map of service
Locations
Security operations centre:
1455 De Maisonneuve Blvd . W ., Montreal, QC,
H3G 1M8
Hall Building Room S-H-118
Questions, comments or concerns?
Please fill out this form
Campus security can be reached by phone, 24 hours a day, or at the
several points of service around campus . Security service desks can be
found on the ground floor of the
following buildings:
• Sir George Campus; Hall, LB, GM, EV, FB, VA
• Loyola; AD and SP .
Security agents conduct regular patrols on campus and provide a
variety of services such as “lost and found” and “walk safe escorts” .
Need IT help?
Instructional and Information Technology Services (IITS) provides
infrastructural services in the areas of computing, voice and data
communications, systems, instructional technology and media
development . The department administers hardware, software,
information, consulting and professional support to faculty, students,
staff and researchers in using instructional technology in their programs/
projects/curricula on both campuses .
IITS Service Desk
The Service Desk will provide a single point of contact for incident
reporting and problem resolution .
Phone: 514-848-2424 ext . 7613
Email: help@concordia .ca
In-Person: SGW, H-925
eduroam
Concordia University subscribes to Eduroam (education roaming) which is
a world-wide roaming access service . This allows students, faculty and staff
secure access to wireless services at other participating institutions (i .e .,
McGill, Université de Montreal) .
Wireless Network
The Concordia Wireless Network service is designed to provide access
into the Concordia network from classrooms, both libraries (Vanier and
Webster), and public areas on both campuses . Common uses for the
Wireless Network include academic research, viewing course websites,
and casual computing such as checking emails . There are over 750 Access
Points set up throughout both campuses .
IITS provides classroom technology support for all aspects of the
university’s high-tech classrooms which are equipped with presentation
technology equipment in consoles and wireless networking .
Students and faculty may reserve these equipped rooms and any
additional equipment through the IITS Equipment Depots . Training and
assistance are available through the MyConcordia .
Moodle
IITS provides support to faculty who wish to create websites for their
courses and lectures by using Moodle .
It is a do-it-yourself website building tool that has proven itself to be a
tremendously effective 24/7 on-line professor’s assistant .
Computer Labs
Several computer labs are operated by IITS for faculty and graduate stu-
dent research on both PC and Mac platforms . They offer a wide range of
traditional computer languages, general purpose application packages and
specialized software .
See the Lab locations
PLAN YOUR PROGR AM OF STUDIES STAGE 3
20 21
Contact your Graduate Program Director for academic advising
Make an appointment with your Graduate Program Director/Graduate
Program Assistant in order to discuss your program requirements . The
Graduate Program Director can assist you in understanding what is crucial
for successful integration into your academic program during your first
year of study .
Helpful tip: The first term can be overwhelming, especially if you are
coming from a different educational system . Reduced course load in
your first term may be a good idea as you familiarize yourself with
the university .
Register for your courses
You are responsible for registering and withdrawing from your courses .
Academic Advising is also available .
Helpful tip: Make sure you check to ensure that registration changes
are made on your student record; otherwise you are responsible
for notifying the program via email before the deadline dates .
Registering for courses at another institution
It is possible to register for courses at another institution . If you wish to
take a course at another Québec university, you may do so under the
Inter-University Agreement (INTU/BCI) . The INTU request must be
submitted by the registration deadline of the university where the course
is offered . You must be in good academic standing to apply for an INTU
course . In order to initiate a request, please visit the Office of the Regis-
trar website and click on the Authorization to transfer credits section .
Meet with your thesis supervisor (research programs)
As a Doctoral or masters student in a research program, you will work
closely with a faculty member who serves as your thesis supervisor . If your
program is one of the many who assign a supervisor on admission, it is
very important to have a thorough discussion with your supervisor at the
beginning of your studies . Your supervisor may help you to choose your
courses and to get started planning your research program .
The student-supervisor relationship is at the heart of graduate student
success and it is important to start it off on the right foot!
Topics you may want to discuss with your supervisor:
• Expected flow of progress through the program and a written
plan/ timetable of target dates to help you to meet the degree
requirements on schedule
• Funding sources and duration; applications for grants and scholarships
• Research ethics and citation practices; standards of academic integrity;
Academic Code of Conduct
• Expectations regarding conference presentations and publications
• Intellectual property, authorship and acknowledgement of your work
• Any technical, language and/or writing skills training you may need
• Preferred frequency and means of keeping in contact with
one another
• Annual Progress Report that is completed by both student
and supervisor
Attend Graduate Student Orientation (in the Fall term)
The School of Graduate Studies in conjunction with the Counseling and
Development Office holds an Orientation session for newly admitted
students in early September . At Orientation you will be welcomed from
leaders in the Concordia community and you will meet with faculty
and staff from the School of Graduate Studies . Learn about additional
services, resources and important regulations that pertain specifically
to graduate students . This is the only orientation program specifically
for graduate students (students in MA, PhD, Graduate Certificate and
Graduate Diploma programs) including those studying full-time, part-
time, or as independent graduate students .
Most programs also hold a Graduate Student Orientation session
specific for their students, ask your Graduate Program Director . Useful
information on the program is handed out at Orientation .
Compliment your studies with GradProSKILLS
What is the GradProSKILLS program ?
The world is changing rapidly . The volume of new knowledge generated
across disciplines is remarkable, as is the range of media and forums for
exchange . With such exponential growth there is a need for skills that
are responsive to this expansive social and technical change within the
academic and throughout all employment sectors . In addition to strong
disciplinary training, today’s graduate students need timely, relevant and
succinct learning options to build the skills that will carry them through
their studies and well into their careers .
In partnership with on-campus and external providers, GradProSkills
driven program offers graduate students and postdoctoral fellows skills
development workshops, on-line resources and responsive learning
options designed to enrich the graduate experience and transition into a
future career . Learn strategies and techniques to communicate effectively,
plan and manage projects, be entrepreneurial, understand and apply
ethical practices, work effectively in teams and as leaders, develop a
competitive CV, speak in a second language, and more .
GradProSkills offers an online registration and tracking system, access to
a full range of FREE workshops and blended learning options, clear objec-
tives, a record of involvement, and support for the development
and delivery of new workshops through an ongoing submission process .
Connect to your future!
For more information, contactGradProSKILLS at:
GradProSkills@concordia .ca .
PLAN YOUR PROGR AM OF STUDIES STAGE 3
ORGANIZE YOUR F INANCESORGANIZE YOUR F INANCES STAGESTAGE 44
22 23
Tuition and Fee Payments
Graduate program fees at Concordia are almost as varied as our
program options – read the tuition website carefully and direct your
questions to the Student Accounts office .
Start planning your finances early . There are a variety of
funding opportunities available, many through external agencies .
It’s up to you to explore your options .
How to Pay Your Tuition and Fees
Avoid waiting in line! The easiest and most convenient ways to pay
tuition fees are via telephone, online banking or by an automated teller
machine (ATM) .
To pay by these methods, you must set up Concordia University as a bill
payee with a Canadian chartered bank and use your student ID number
as the Concordia account number . There is a minimum processing time
of 3-5 business days for the payment to appear on your
student account .
Please refer to the the tuition and fees webpage for information about
other Methods of Payment .
Helpful tip - You must provide a Permanent Code to the Office of
the Registrar . If you do not, you will be charged a Permanent Code
Penalty fee .
• Canadian citizens, Quebec Residents and International students are
charged at different rates . You must provide proof of your citizenship
status to be charged the appropriate rate .
• If eligible, you must submit Quebec Provincial Residency
documentation . Detailed information is available from the
Office of the Registrar .
Financial Assistance
The Financial Aid and Awards Office (FAAO) assists students and pro-
spective students in seeking and securing financial assistance to enable
them to pursue their education . Student financial assistance is available
in various forms, including government financial aid (student loans and/
or bursaries), as well as Concordia student assistance programs (tuition
payments deferrals, emergency funding, etc .) and on-campus work
opportunities through the Work-Study Program .
Graduate Awards Office – Funding
General inquiries about sources of financial support for students con-
sidering graduate studies at Concordia or elsewhere should be directed
to the Graduate Awards Office .
Current students may apply for select awards disbursed through Open
Competitions held by the Faculties or Programs .
For further information: http://graduatestudies .concordia .ca/prospec-
tivestudents/funding/awardsforexcellence/
Email: graduate-awards@concordia .ca
Presenting at a conference? You may be eligible to receive funding up
to $1000 (locally, nationally or internationally) .
Consult the Awards Directory for a complete list:
graduatestudies .concordia .ca/prospectivestudents/funding/awardsdirec-
tory/
Managing your finances - budgeting
Budgets are great tools for keeping track of your expenses and income .
Budgets can help you stay organized and save some extra funds for
emergencies . Anything that helps you stay organized during the busy
school semester is great, so get a pen, get a calculator and get started!
Start your budget today!
UNDERSTAND YOUR RESPONSIB ILITIESUNDERSTAND YOUR RESPONSIB ILITIES STAGESTAGE 55
24 25
Academic Regulations
What should I do if…
I was not able to register for my courses by the deadline stated in the Important Dates?
If you could not register by the registration deadlines, you may submit a
Student Request for Late Registration . You may attend classes until you
receive a decision from the School of Graduate Studies . If the decision
is negative, you must stop attending classes . Please note that Late Reg-
istration is granted only in exceptional circumstances when the missed
deadline is determined to have not been your fault .
You are responsible for ensuring that you are properly registered for each
term . Any errors or omissions must be addressed prior to the registration
deadlines . If you are not officially registered in a course, you are not en-
titled to attend the course or to receive grades for any completed work .
I want to drop a course(s)?
You must officially withdraw from a course by the deadlines stated in
the Important Dates if you wish to drop the course without penalties .
A withdrawal is not considered official if you simply stop attending the
course or inform your professors .
If you are unable to meet the deadline date due to extenuating
circumstances, you must initiate a Student Request . An email must
be sent to your program office outlining the reasons (with supporting
documentation if applicable) .
To drop courses registered at another institution: make the request through
the BCI site, failing which you may have to contact the host institution .
I failed a course(s)?
Students are expected to meet a number of minimum academic
standards to remain in good standing . These include minimum CGPA,
C Rule, F Rule, and the time limit for completion of their program of
study . Some of these regulations are program specific, while others are
University-wide . Please consult the Graduate Calendar for complete
information . Consult with your supervisor and/or Graduate Program
Director if you are concerned about your academic standing .
If you Fail (F or F-ABS) a course, it will be up to your program to make
a recommendation to the School of Graduate Studies as to whether or
not you are permitted to continue in the program . Also, you must be in
good academic standing in order to continue in your program . If your cu-
mulative grade point average is below the required CGPA in your program,
you will be notified in writing and may be withdrawn from the program .
I must take a leave from the program…?
If you cannot continue your studies for one or more terms, you may
apply for a Leave of Absence .
Once your approved Leave is over, you will be considered to be
continuing with your studies . If you are a Master or PhD student in
good standing, the academic notation, “Continuing in Program” will be
automatically added on your record and you will be charged accordingly .
To apply for a leave, consult your Graduate Program Director . Requests
for leaves for more than three terms must be approved by the School
of Graduate Studies .
My Time Limit has expired & I need more time to complete my program…
If you cannot complete your program requirements by your Time Limit
Extension, you must apply for a Time Limit Extension . To apply for a
Time Limit extension, consult your Graduate Program Director . Please
include a letter from your supervisor as well as a timeline for completing
your program .
I want to withdraw from my program?
You must officially withdraw from your program to avoid any penalties .
To officially withdraw from your program you must fill out a Notice of
Withdrawal from your graduate program .
Helpful tip: MA and PhD students continue to be automatically regis-
tered and billed if they do not officially withdraw from their program
What if I’m not happy with a mark I received?
Students have the right to request the re-evaluation of coursework
which includes tests, examinations, essays and other work that has con-
tributed to the grading of a course . Initiating a formal re-evaluation re-
quest should be a last recourse, taken when prior and sincere attempts
to resolve problems and disagreements informally and directly have
failed . Please consult the Graduate Academic Re-evaluation Procedures
in the Graduate Calendar for complete information .
Academic Integrity
I am concerned about someone’s conduct on campus…what are my rights and responsibilities?
The Code of Rights and Responsibilities sets out standards of conduct
which apply to all members of the University — students, faculty mem-
bers, administrative and support staff .
If you have any questions, concerns or complaints about someone’s con-
duct on campus, consult the Office of Rights and Responsibilities for in-
formation, advice or assistance . An Advisor will guide you through your
options . The Advisor’s role is to be impartial and not be an advocate for
any particular part to a dispute .
The Advisor helps to ensure that all parties understand their rights
and responsibilities and are treated fairly in the process of resolution .
Consultations are confidential . The Office of Rights and Responsibilities
is located at 1550 De Maisonneuve W ., room GM-1120-5, Telephone:
514-848-2424 Ext . 4857
Academic Code of Conduct?
As cheating and plagiarism is taken seriously by Concordia University,
you should be familiar with the Academic Code of Conduct .
Concordia’s Academic Code of Conduct sets out the rules for academic
integrity at the University . Academic integrity is an extremely important
issue at the university, and plagiarism and other academic misconduct
is serious business . We encourage you to visit the Academic Integrity
website . This website is full of resources and references that will guide
you as you progress through your stay at Concordia .
“The integrity of University academic life and of the degrees, diplomas
and certificates the University confers is dependent upon the honesty
and soundness of the instructor-student learning relationship and, in
particular, that of the evaluation process . As such, all students are ex-
pected to be honest in all of their academic endeavours and relation-
ships with the University,” (Academic Code of Conduct, art . 1)
The definitions, procedures and sanctions related to charges of academ-
ic offenses are outlined in the Academic Code of Conduct which can be
found in the Graduate Calendar .
Why should I care about Copyright Laws?
Whether it’s music from iTunes or videos from YouTube, media we
consume is protected by copyright laws . So are student essentials such
as books, images, journal articles etc . Concordia’s Office of the General
Counsel reminds new and returning students that intellectual property
laws must be respected .
Compliance with the Copyright Act is not open to question . Everyone at
Concordia – students, professors and staff – is subject to copyright legisla-
tion . Beyond their legal responsibility, the academic community must
consider their ethical obligations to respect intellectual property rights .
Purchasing a textbook, movie, software, song etc . does not transfer
copyright . An exception to copyright is fair dealing, which allows non-
commercial copying for research or private study, criticism, review and
news reporting . What’s more, Concordia has a license agreement with
COPIBEC that allows students to make limited copies of some printed
works for courses .
How does the Copyright Law affect me?
Failure to observe Copyright Laws could be in violation of federal
legislation . Concordia reserves the right to take disciplinary or other
action against students who refuse to comply with intellectual property
laws . Get informed on copyright and other regulations by consulting the
following resources .
Additional information:
• Copyright Guide
• Policy on Copyright Compliance
• Libraries Citation and Style Guides
STAY ON TR ACK STAGE 6
27
UNDERSTAND YOUR RESPONSIB ILITIES STAGE 5
26
What is Intellectual Property?
The issue of Intellectual Property varies depending on the discipline, the
nature of group or individual research and types of funding . In general
the issue is: “to whom does what belong in a research undertaking,
who is permitted to do what with the results of research and how
should the individual contributions be acknowledged?” There are set-
tings in which the research funding from agencies sets out in advance
the nature of the proprietary relationship and whenever this is the
case, students should clarify their roles and responsibilities early on in
the process . The overall guiding principle that should be considered in
matters of intellectual property is that ownership and recognition of
contribution should be commensurate with intellectual leadership, ac-
tual and active involvement, self-reliance and innovation in the research
undertaking . For further information see the Tri-Council Policy State-
ment “Integrity in Research and Scholarship” .
My research involves human participants, animals and or radioactive, biological or hazardous mate-rials and lasers . . .
For research involving human participants, animals or radioactive, bio-
logical or hazardous materials and lasers, certification must be obtained
prior to starting the research . Concordia is committed to ensuring
the compliance and the ethical integrity of all research done under its
auspice . Accordingly, grant funds cannot be released until the relevant
certification has been obtained .
Compliance falls under the auspice of two Administrative Units:
• Research involving human participants or animals falls under the
auspice of the Research Ethics and Compliance Unit
• Research involving radioactive, biological and/or hazardous
materials and lasers falls under the auspice of the Environmental
Health and Safety Office . For information, please consult the
Environmental Health and Safety Office section .
The University Human Research Ethics Committee (UHREC) ensures
that any research involving human participants adheres to the research
guidelines of the Tri-Council Policy Statement and to relevant federal
and provincial policies .
The University Animal Research Ethics Committee (UAREC) ensures
that any research involving animals adheres to the research and teaching
guidelines of the Canadian Council on Animal Care (CCAC) and to
relevant federal and provincial policies .
Make sure that you will have fulfilled all necessary academic requirements in your program .
If you are in a course-based program – contact your Graduate Program Director
It is important to meet and communicate with your Graduate Program
Director at least once per term (Fall, Winter and Summer), in order to
make sure you are on track to completing the required courses, pre-
requisites and/or deficiency courses you require in order to complete
your program .
If you are in a research program - contact your Supervisor as soon as possible
It is important to meet and communicate with your supervisor during
your first year of study in the program, in order to avoid any potential
problems . Your research supervisor may be able to suggest important
publications so you could become acquainted with your area of research .
Helpful tip: Start thinking of ideas to develop your research for
your thesis in your first year of study .
For programs with internships…
Some programs have an internship requirement . Contact the
Internship Coordinator of your graduate program at least one term
prior to the date you wish to begin your internship in order to assess
your interests and options .
The Graduate Student-Faculty Relationship (research programs)
Each Doctoral student and masters student in a research program works
closely with a faculty member who serves as thesis supervisor . The stu-
dent-supervisor relationship is at the heart of graduate student success .
In some programs, the student is linked with a supervisor on entry; in
other programs, it the student’s responsibility to establish a relation-
ship with a faculty member who will be their thesis supervisor . It is
important that a student formalize a relationship with a permanent
supervisor as early as possible and begin meeting with their supervi-
sor on a regular basis to discuss the design of research questions; the
formulation of methods; the discussion and presentation of results; and
possible publication . The frequency of meetings with your supervisor
depends on the discipline: in many cases, weekly meetings are essential;
for others, monthly meetings are satisfactory . Be proactive in develop-
ing good relationship with your supervisor and in managing your time
and the rate of progress through your program .
Work with your Supervisor to stay on track
Maintain close contact with your research supervisor (and
committee members) .
When you register as a graduate student you are making a
commitment to devote the time and energy needed to complete the
degree requirements . Your supervisor has the right to expect sub-
stantial effort, initiative, respect and receptiveness to suggestions and
criticisms . As a graduate student you must accept the rules, procedures
and standards in place in the program and at the university . It is your
responsibility to be aware of and to comply with the regulations and
deadlines as outlined in the Graduate Calendar . For further guidelines
consult the Guidelines for Supervisors and Graduate Students .
CONNECT WITH OTHER STUDENTS STAGE 7
29
STAY ON TR ACK STAGE 6
28
Progress reports (for MA research-based programs & PhD students)
The progress of students in PhD and research–based master programs
is monitored by the School of Graduate Studies . Annual Progress Re-
ports are sent out to Supervisors and students in March of every year
and are due by May 1 .
Attend and present at academic and professional conferences
Present scholarly papers about your thesis or dissertation research at
academic conferences . Contact with other scholars will motivate you to
complete your work .
Use the opportunity to widen your professional networks, identify
post-graduation career opportunities, and get feedback on ideas devel-
oping from your research .
Did you know you can apply for funding for Conference
Presentations? Contact the Graduate Awards Office .
PhD student and Post Doctoral Fellows, did you know you can order Business cards?
When visiting prospective employers, or simply attending a confer-
ence or an event, take along your PhD or Post Doctoral business cards .
Though it is not always appropriate to bring your resume to a network-
ing event, your business card can be an essential tool in creating and
maintaining the right network contacts .
Only current Concordia University PhD students (in good academic
standing) and Post Doctoral fellows can order business cards .
Build a support system to help you complete your graduate degree
Develop a support network with others who will encourage you to
finish your graduate degree .
Meet with graduate students from your program who have reached
a similar stage and establish ways to support each other in completing
your studies .
Check the Important Dates for deadlines for submitting your
thesis/dissertation .
Start planning your post-graduation
Identify the steps you need to take before you graduate in order
to ensure a smooth transition from graduate school to the
professional world .
Begin to target job or post-doctoral opportunities . There is nothing like
a job offer to motivate you to finish your program .
Helpful tip: Take a look at the workshops and services offered
through GradproSkills . Connect to your future!
Get Involved
Cultural Associations
Concordia’s diversity is reflected in over 35 cultural and ethnic associa-
tions . This is part of what makes the student experience at Concordia
so rich, and we’re proud to boast a long list of groups like the African
Students Association, Hillel (Jewish student organization), the Concordia
Canadian Asian Association, the Muslim Student Association, Concordia
Christian Fellowship and the Concordia Ukrainian Students’ Union .
For a complete list of all the student clubs and associations offered,
consult the Student Associations listing .
Graduate Students’ Association
The Graduate Students’ Association (GSA) represents and supports
graduate student interests at Concordia University . The GSA consists
of all students registered in a graduate program at the University . The
meetings and activities of the GSA are intended to provide opportuni-
ties for students to meet and discuss matters of common concern . The
Graduate House provides student services which include a television
lounge, computer facilities, laser printing, a conference room, a 5 cent
photocopy machine, free StudentSaver Discount Card, free Interna-
tional Student Identity Card, Student Initiated Project grants, academic
conference subsidies, and social activities . Upcoming events and scholar-
ship information are posted on bulletin boards in the House . If you
would like to learn more about graduate student life on campus or to
become involved, or if you require any information or assistance, feel
free to contact the GSA office at 514-848-2424 Ext . 7900 . The GSA can
also get you in touch with the various student associations .
Every year the Graduate Student Association provides students with
a free “Members’ Agenda” student handbook . You can pick yours up
from the GSA office during the first few weeks of classes in order to
properly organize your life .
Feel free to drop by to read the newspaper or meet new friends!
Office:
2030 Mackay, Montreal, Quebec, Canada
Tel: 514-848-2424 Ext .7900
Fax: 514-848-7904
E-Mail: gsa@alcor .concordia .ca
Concordia International Students’ Association (CISA)
CISA was initiated 12 years ago by a group of committed international
students to serve and help international students to adjust their new
environment . An executive board is in charge of managing the associa-
tion and its projects . This board is formed by eight dedicated students
who experienced the exact same thing when they left their home
countries to study at Concordia .
CISA is a student association dedicated to all students whether local,
national or international . CISA’s goal in to bring students together in a
friendly environment, to learn, share and laugh . CISA organizes various
activities throughout the semester such as trips, parties and inter-
university games to make sure you enjoy your semester/degree abroad
while meeting people from all over the world!
Office:
2150 Bishop Street, Suite K-203
Tel: 514-848-2424 ext . 3989
John Molson Graduate Students’ Association (JMGSA)
The John Molson Graduate Students’ Association JMGSA is the official
student body representing all graduate JMSB students .
Did You Know?
Every year, the JMGSA gives out an award in the amount of $1000 to a
student who has:
• Promoted the John Molson School of Business
• Attended and/or organized events for students
• Maintained a 3 .4 GPA or higher
• Implemented new ideas that benefit students
Applications are made to the JMGSA in March, and the committee
that selects the recipient is made up of the Dean, Associate Dean, and
President of the JMGSA .
Office:
1450 Guy St, Suite MB 5 .449
Tel: 514-848-2424 Ext . 2739
Helpful Tip CISA helps International students adjust to Concordia,
Montreal and Canada in every possible way .
CONNECT WITH OTHER STUDENTSCONNECT WITH OTHER STUDENTS STAGESTAGE 77
30 31
Engineering and Computer Science Graduate Association
The Engineering and Computer Science Graduate Association (ECSGA)
represents all Engineering and Computer Science graduate students .
The purpose of the ECSGA is to look after its graduate students’ interests
by providing academic information and facilities at the request of its gradu-
ate students . The ECSGA purchases office supplies, small refrigerators,
microwaves, coffee machines and more for student offices .
Furthermore, the ECSGA organizes parties, picnics, trips and other
activities, in order for students to socialize and interact with each other .
The ECSGA also organizes workshops and visits to some manufactur-
ing and engineering companies, and provides its graduate students with
subsidies of $100 for presentation of technical papers at conferences and
symposiums . Finally, the success and efficiency of the ECSGA depends on
the active participation of all Engineering and Computer Science graduate
students .
Office: 1515 St . Catherine St . W ., EV 162
Tel: 514-848-2424 Ext . 7041
Take a look at the complete List of Student Groups .
Student Media Outlets
Our university is also media-rich . We have three student-run newspapers
– The Concordian, The Link and the French-language L’Organe – as well
as the award-winning radio station CJLO . All of these are great training
grounds for students interested in pursuing media or broadcasting careers
or hobbies . All are great organizations to get involved with, no matter
your aspirations .
Recreation and Athletics
Concordia Stingers
Concordia has a long history of athletic excellence . Our athletics teams,
the Concordia Stingers, have won countless awards and championships,
and are a focal point for student life at the university . Proudly wearing ma-
roon and gold, Concordia students are always out at games to support our
fantastic teams, whether at home or away . Stingers teams include football
and baseball, as well as men’s and women’s basketball, cross country, golf,
hockey, rugby, skiing, soccer and wrestling .
Intramurals
In addition to coming out and supporting the Concordia Stingers, there
are many ways to get involved in sports on campus . We have many in-
tramural leagues that you can join . Volleyball, ice hockey, ultimate Frisbee
and indoor and outdoor soccer make up only a fraction of the fun that
students can get involved with .
Le Gym
Located on the Sir George Williams
campus, Le Gym is a 10,000-square-
foot, state-of-the-art fitness centre with
friendly and trained staff on the floor
at all times . With 75 cardio machines,
you never have to wait long to work out
and there are dozens of fun classes to
keep you motivated . Contact Campus
Recreation for further information .
Le Centre
Part of the PERFORM Centre located
on the Loyola Campus, Le Centre is
a 14,000 square foot conditioning,
research and rehab centre with a variety of
individual conditioning opportunities available for
students . Equipped with state of the art fitness
equipment, Le Centre is designed to help partici-
pants create exercise programs that follow and
track personal goals
and progress .
Also on the Loyola Campus are the Ed Meagher
Arena and the Concordia gymnasium for badmin-
ton, basketball and selected recreational courses
and programs .
Explore Learning Opportunities Outside the Classroom
Concordia students are known for expanding their education well beyond the
classroom walls . Whether it’s being a member of Concordia’s Institute for
Co-operative Education, participating in the diverse range of volunteering initia-
tives on campus, or expanding their horizons by studying abroad with Concordia
International, our students truly enjoy getting involved in diverse activities .
Volunteer
One of Concordia’s greatest strengths is its commitment to giving back to
the community through volunteer initiatives . Volunteering allows you to gain
experience and develop leadership, organizational and interpersonal skills, all
while networking with others and supporting a cause that you believe in .
So get involved and get recognized – search the volunteer directory!
Co-operative Education
Co-operative education allows you to enhance your educational experience by
gaining practical experience while you pursue your studies . Concordia is proud
to be a leader in the field of co-operative education . Through the
Institute for Co-operative Education, students alternate formal academic study
terms with paid work terms in private industry, not-for-profit organizations, and
government agencies . There are currently four Graduate programs at Concor-
dia that offer Co-operative Education opportunities .
• MA Economics
• MASc Quality Systems Engineering
• MASc Information Systems Security
• MBA
Study/work sequence:
Students have a flexible schedule and are available in any given semester .
Please check with the Co-op Office for further information .
Industrial Experience Program
Administered through the Institute for Co-operative Education, the Industrial
Experience Program is designed for course-based (non-thesis) Master’s stu-
dents currently enrolled in the Faculty of Engineering and Computer Science
who are interested in gaining, during the summer semester, a 12-16 week paid
work experience relevant to their program: Graduate students doing an In-
dustrial Experience work term receive 9 academic credits and must complete
academic requirements set by the Faculty .
Study/work sequence:
Industrial Experience opportunities are only available in the summer .
Please check with the Co-op Office for further information .
1550 De Maisonneuve Blvd . West, Suite 430
Tel .: 514-848-2424 ext . 3950
Fax: 514-848-2811
Email: coopinstitute@concordia .ca
International Student Exchanges
There are many opportunities for Concordia students to study abroad
and meet new people, learn about other cultures and enjoy a different
educational experience . Concordia International oversees all student ex-
changes . Take advantage of this once-in-a-lifetime opportunity and explore
your interests in a different culture!
For more information, please visit Concordia International .
Career and Planning Services (CAPS)
can help you prepare a job-search strategy, get your resumé in good shape
and practise answering common interview questions . Search the CAPS
online Job Bank to find full-time and part-time jobs .
See more at concordia .ca/career-planning .
Learn French
Many Concordia students are looking for the chance to either learn or
perfect their French .
Oui Can Help! connects students with French-language learning resources
on campus and throughout the city . For beginners and intermediate,
Jazz-ons! is a conversation group facilitated by fluent French-speakers .
Explorons! (Let’s Explore!) helps intermediate-level speakers practise their
French while discovering Montreal . The group meets each week at differ-
ent landmark locations around the city .
Join Facebook!
@ConcordiaGradStudies
33
F INAL STAGES STAGE 8
32
Thesis Submission
Where can I find thesis formatting requirements?
Students can consult the Thesis Preparation and Thesis Examination
Regulations .
What is the deadline for submitting my thesis?
All thesis deadlines can be found under Important Dates . Some
departments may have earlier deadlines; it is advisable to check with
your department .
How do I submit my first submission?
All students must submit two electronic copies of the thesis to
thesisdeposit@graduatestudies .concordia .ca and copied to the supervi-
sor and the Graduate Program Assistant . One copy must be prepared
in an editable format(i .e . Word, LaTeX etc .) and one copy must be in
PDF/a format . Doctoral students must also submit a printed copy of the
thesis along with a CV . If required by committee members, students
submit thesis paper copies for internal examiners and supervisor(s)
directly to their Graduate Program Assistant .
How do I submit my final submission?
All students must submit the final version of their thesis in PDF/a format
using the Library Repository, Spectrum . Theses are available online and to
the public .
When can I defend my thesis?
A Master’s student can defend their thesis between 2 and 5 weeks after
the first submission . For Doctoral students, the examination date must
be set a minimum of 6 weeks (8 weeks for Engineering and Computer
Science students) from receipt of the thesis and the
Doctoral Thesis Examination Committee Form submitted by the
student’s program .
Thesis Office
GM-930-21
514-848-2424 Ext 3813
Graduation
You must apply to graduate in order to obtain your Degree, Certificate
or Diploma .
The deadline to apply for Fall convocation is July 15
The deadline to apply for Spring convocation is January 15
Fill out your Application to Graduate
After you apply to graduate, a graduation fee of $40 will be charged to
your student account .
Important dates
Helpful tip: As new students, you must learn to navigate your way
through administrative red tape - without delay! You will find that
almost every process has a deadline that must be adhered to . There
are so many rules and deadlines that it is difficult to keep track of
them all!
Note: Deadlines for award competitions and scholarships can be found
in the Funding section .
F INAL STAGES STAGE 8 RESEARCH UNITS
University-Recognized Units
PERFORM
Centre for Biological Applications of Mass Spectrometry
Centre for Oral History and Digital Storytelling
Centre de Recherche en Développement Humain
Centre for Research in Molecular Modeling
Centre for Structural and Functional Genomics
Centre for Studies in Behavioural Neurobiology
Centre for the Study of Learning and Performance
Concordia Centre for Broadcasting Studies
Karl Polanyi Institute of Political Economy
Montreal Institute for Genocide and Human Rights Studies
Centre for NanoScience Research
Centre for Pattern Recognition and Machine Intelligence
Concordia Centre for Composites
Centre for Zero Energy Building Studies
Concordia Institute for Water, Energy and Sustainable Systems
Concordia Centre for Technoculture, Art and Games
Centre for the Arts in Human Development
Concordia-Hexagram
Faculty-recognized Units
Arts and Science
Please visit the Arts and Science website for a list of their
concordia .ca/artsci/research .html
Engineering and Computer Science
Please visit the Engineering and Computer Science website for a list of
their concordia .ca/encs/research/centres .html
Fine Arts
Please visit the Fine Arts website for a list of their
concordia .ca/finearts/research/centres .html
John Molson School of Business
Please visit the John Molson School of Business website for a list of their
concordia .ca/jmsb/research/centres .html
The University currently houses a large number of Research Units - Centers, Institutes, Groups, Platforms, etc . Research Units operate with
the University’s academic department structure and provide unique training opportunities for students .
P RO D U CED BY T H E S CH O O L O F G R A D UAT E S T U D I ES
ED I TO R : LO R EN A M A R ZI T EL L I
E - M A I L : LORENA .MARZITELLI@CONCORDIA .CAJ A N UA RY 2015
C AN ’ T F IND THE INFORMATION YOU ARE LOOKING FOR?
CONTAC T LORENA .MARZITELLI@CONCORDIA .CA
C O N C O R D I A . C A