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System Process DocumentCreating an Expense Report Template
Department
Responsibility/Role
File Name 27806489.docRevision
Document Generation Date 19/01/2010 09:59:00
Date Modified 1/19/2010 09:59:00 AM
Last Changed by
Status
Creating an Expense Report Template
Trigger:
Concept
Use the Expense Report Templates page to define expense report templates for Internet
Expenses. A template contains a list of expense items, and the default information for each item,
that self service users can enter on their expense reports. You must define at least one expense
report template with the Enable for Internet Expenses Users checkbox selected. Only expense
report templates with this option enabled can be used in Internet Expenses.
In this topic, you will create an expense report template.
Required Field(s) Comments
Output - Result(s) Comments
Additional Information
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System Process DocumentCreating an Expense Report Template
Procedure
Step Action
1. Begin by navigating to the Expense Reports Templates page.
Click the vertical scrollbar.
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System Process DocumentCreating an Expense Report Template
Step Action
2. Click the Payables, Vision Operations (USA) link.
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System Process DocumentCreating an Expense Report Template
Step Action
3. Click the Expense Report Templates link.
Step Action
4. The Expense Reports Templates page enables you to define expense report
templates for Internet Expenses. A template contains a list of expense items, andthe default information for each item that self service users can enter on their
expense reports.
You must define at least one expense report template with the Enable for Internet
Expenses Users checkbox selected. Only expense report templates with this option
enabled can be used in Internet Expenses.
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System Process DocumentCreating an Expense Report Template
Step Action
5. Click in the Template Name field.
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System Process DocumentCreating an Expense Report Template
Step Action
6. Enter the desired information into the Template Name field. Enter "DBTravel".
Step Action
7. Click in the Description field.
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System Process DocumentCreating an Expense Report Template
Step Action
8. Enter the desired information into the Description field. Enter "Travel Expense
Template".
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System Process DocumentCreating an Expense Report Template
Step Action
9. Click the Enable for Internet Expenses option.
Step Action
10. Click in the Expense Item field.
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System Process DocumentCreating an Expense Report Template
Step Action
11. Enter the desired information into the Expense Item field. Enter "Airfare".
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System Process DocumentCreating an Expense Report Template
Step Action
12. Click the Expense Category list.
Step Action
13. Click the Airfare list item.
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System Process DocumentCreating an Expense Report Template
Step Action
14. Click in the GL Account field.
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System Process DocumentCreating an Expense Report Template
Step Action
15. Enter the desired information into the GL Account field. Enter "7640".
Step Action
16. Click the Horizontal scrollbar.
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System Process DocumentCreating an Expense Report Template
Step Action
19. Click the Justification Required list.
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System Process DocumentCreating an Expense Report Template
Step Action
20. Click the Always list item.
Step Action
21. Click the Save button.
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System Process DocumentCreating an Expense Report Template
Step Action
22. Click in the Expense Item field.
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System Process DocumentCreating an Expense Report Template
Step Action
23. Enter the desired information into the Expense Item field. Enter "Taxi".
Step Action
24. Click the Expense Category list.
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System Process DocumentCreating an Expense Report Template
Step Action
25. Click the Miscellaneous list item.
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System Process DocumentCreating an Expense Report Template
Step Action
26. Click in the GL Account field.
Step Action
27. Enter the desired information into the GL Account field. Enter "7680".
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System Process DocumentCreating an Expense Report Template
Step Action
28. Click the Horizontal scrollbar.
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System Process DocumentCreating an Expense Report Template
Step Action
29. Click in the Policy Schedule field.
Step Action
30. Enter the desired information into the Policy Schedule field. Enter "US -
Miscellaneous".
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System Process DocumentCreating an Expense Report Template
Step Action
31. Click in the Require Receipt Above field.
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System Process DocumentCreating an Expense Report Template
Step Action
32. Enter the desired information into the Require Receipt Above field. Enter "0".
Step Action
33. Click the Justification Required list.
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System Process DocumentCreating an Expense Report Template
Step Action
34. Click the Always list item.
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Step Action
35. Click the Save button.
Step Action
36. Click in the Expense Item field.
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Step Action
37. Enter the desired information into the Expense Item field. Enter "Meals".
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Step Action
38. Click the Expense Category list.
Step Action
39. Click the Meals list item.
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System Process DocumentCreating an Expense Report Template
Step Action
40. Click in the GL Account field.
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System Process DocumentCreating an Expense Report Template
Step Action
41. Enter the desired information into the GL Account field. Enter "7690".
Step Action
42. Click the Horizontal scrollbar.
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System Process DocumentCreating an Expense Report Template
Step Action
43. Click in the Policy Schedule field.
Step Action
44. Enter the desired information into the Policy Schedule field. Enter "US - Meals".
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System Process DocumentCreating an Expense Report Template
Step Action
45. Click in the Require Receipt Above field.
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System Process DocumentCreating an Expense Report Template
Step Action
46. Enter the desired information into the Require Receipt Above field. Enter "24.99".
Step Action
47. Click the Justification Required list.
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System Process DocumentCreating an Expense Report Template
Step Action
48. Click the Only with Violation list item.
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System Process DocumentCreating an Expense Report Template
Step Action
49. Click the Save button.
Step Action
50. You have successfully created an expense report template.
End of Procedure.