10/15/2013
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DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA
October 15, 2013
REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS. 1. HEALTH & HUMAN SERVICES Renewal Agreement with Towne Square Market LP and Dallas County Health and Human Services .......................................................................... 3-15 2. IT SERVICES
a) Professional Services Agreement with Western Business Services........ 16-17 b) Upgrade to County Storage Array Networks (Disk Storage) ................. 18-19
c) Extending of Personal Services Agreement with Austin Ribbon & Computing for the Services of Rebecca Nicole Clark ........................ 20-22
(COURT ORDER ON FORMAL AGENDA) 3. PUBLIC WORKS
a) Resale of Tax Foreclosed Property at 1108 W. Pleasant Run Road, DeSoto, Texas - Via Private Sale ........................................................ 23-25
b) Redemption of Tax Foreclosed Property at 150 Southwood Drive,
Lancaster, Texas, Cause No. TX-09-31763, Styled Dallas County et al., vs. Rolene Long, as Independent Executrix of the Estate of Milford E. Long ....................................................................................... 26-37
4. HOMELAND SECURITY & EMERGENCY MANAGEMENT FY 13 Homeland Security Grant Funding Acceptance ........................................ 38-57
5. ENGINEERING AND PROJECT MANAGEMENT
Energy Performance Contract Phase 2 Change Order Request .......................... 58-61
10/15/2013
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6. BUDGET
a) Conference/Travel/Training Requests ...................................................... 62-65
b) FY 2013 State Criminal Alien Assistance Program (SCAAP) Funds Acceptance ...................................................................................... 66
7. INFORMATION ....................................................................................................... N/A
Jail Population Report Office of Budget & Evaluation:
Fund 532 DIVERT Escrow FY2014 Budget Constable, Precinct 1 – FY2014 Forfeiture Budget
Operations-FCC Ruling on Interstate Calling Rates Health & Human Services - HHS Updates
8 Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ............................................................................. 67-71 9. PUBLIC COMMENTS Speakers ...................................................................................................................... N/A
DATES TO REMEMBER
The 50th: HONORING THE MEMORY OF
PRESIDENT JOHN F. KENNEDY
County Holiday – Friday, November 22, 2013
Thanksgiving Holidays - November 28 & 29, 2013
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DALLAS COUNTY 13 OCT -9 PM 2: 32 DEPARTMENT OF HEALTH AND HUMAN SERVICES Health Division
Zachary S. Thompson Director
MEMORANDUM
TO: COMMISSIONERS COURT
FROM: Zachary Thompson. Director
DATE: October 15. 2013
SUBJECT: RENEWAL AGREEMENT WITH TOWNE SQUARE MARKET LP, AND DALLAS COUNTY HEALTH AND HUMAN SERVICES
BACKGROUND
The Department of State Health Services approved Dallas County Health and Human Services to enter into an agreement with Towne Square Market, LP. This agreement will allow Dallas County to continue providing immunizations to citizens, previously covered by the City of Dallas. The term of the Agreement will begin September 1. 2013 through August 31. 2014.
OPERATIONAL IMPACT
There is no impact to Dallas County for this agreement Additional staff will be hired (funding provided by grant).
FINANCIAL IMPACT
The monthly rent at 3312 N. Buckner, Suite 200, Dallas, Texas 75228 will be $4,250 per month, for leasing 3,400 square feet of building space, payable by the 1" of each month. In addition, Dallas County will be responsible for the utilities (electrical. telephone services, etc). There is no financial impact to Dallas County. The Department of State Health Services Contract #2014-001068-00, Immunization Branch Locals will provide funding.
LEGAL IMPACT
The County Judge is required to sign the contract after approval by the Commissioners Court. The District Attorney's Office, Civil Section has reviewed and modified the contract content and the contract has been approved as to form.
STRATEGIC PLAN COMPLIANCE
Recommendations included in this briefing are consistent with the Dallas County Strategic Plan Vision 2: DalJas County is a healthy community. The lease agreement with Towne Square Market. LP is included under the strategy for the provision of disease prevention, health promotion and human service programs to County residents.
RECOMMENDATION
It is respectfully recommended that the Dallas County Commissioners Court does hereby approve the Agreement with Towne Square Market. LP. and authorizes the County Judge to sign the agreement, and all related documents on behalf of Dallas County.
Recommended bY:_;:'~~7-:!;::::::~;)~~,e::~:.----":::::: ry ThomP'1"n, Director
c: Darryl Martin, Court Administrator Virginia Porter, County Auditor
2377 N.Stemmons Freeway Suite 644 M LB 12
Dallas, Texas 75207~2710 Office (214) 819-2100 FAX (214) 819-2835
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LEASE AGREEMENT
THIS Agreement is entered into and made as of the _ day of , 2013 by and between Towne Square Market LP, a Texas Limited Partnership, hereinafter called Landlord, and Dallas County, hereinafter called County.
WITNESETH
WHEREAS, Landlord owns certain real property known as the 3312 N. Buckner Blvd. Suite 200, Dallas, Texas 75228, and;
WHEREAS, Suite 200 of the Towne Market Shopping Center and Common Areas hereinafter called the Premises, will be used by County to provide immunization services to City of Dallas residents and;
WHEREAS, Landlord and County have reached an agreement on the terms and conditions of a lease agreement for the Premises.
IT IS THEREFORE, ORDERED, ADJUDGED and DECREED that County in consideration of the mutual covenants, promises, agreements and other good and valuable consideration contained herein does agree to lease from Landlord the Premises and use of the Common Areas as follows:
I.
BASIC TERMS
(A) Definitions:
"Rent" means base rent plus any other sums of money due Landlord by County.
"County" means Dallas County and its agents, employees, clientele, invitees, licensees, or visitors.
"Landlord" means Towne Square Market LP., and its agents, employees, invitees, concessionaires, licensees, visitors, contractors or subcontractors.
"Essential Services" means heating, ventilating, air conditioning, water, and utility connections reasonably necessary for occupancy of the premises for the use stated herein.
"Common Areas( s)" is defined for all purposes of this lease as that part of the Shopping Center intended for the common use of all tenants and the public which is maintained by Landlord or the expense of which is borne in whole or in part by Landlord, including (as such may be applicable to the Shopping Center) but not
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limited to, parking areas, streets and alleys, common open spaces, landscaping, curbs, loading area, sidewalks and streetscapes, malls and promenades (enclosed or otherwise), lighting facilities, drinking fountains, meeting rooms, public toilets, and the like but excluding (i) space in buildings (now or hereafter existing) designated for rental for commercial purposes, as the same may exist from time to time, (ii) streets and alleys maintained by public authorities, (iii) areas within the Shopping Center which may from time to time not be owned by Landlord (unless subject to a cross-access or similar agreement benefiting the area which includes the Demised Premises), (iv) areas leased to a single-purpose user (such as a bank or a fast-food restaurant) where access is restricted, (v) the roof(s) of the building(s) in the Shopping Center, and (vi) decorative awuings; provided, however, that if Landlord bears all or any portion of the cost of maintaining, repairing, or replacing any of the areas described in clauses (ii) through (vi) of the immediately-preceding sentence, such areas, while not technically constituting part of the Common Area, will be deemed included within the Common Area for the purposes of (l) Landlord's ability to prescribe rules and regulations regarding same, and (2) their inclusion for purposes of common area maintenance reimbursements. Landlord reserves the right to change from time to time the dimensions and location of the Common Area, as well as the dimensions, identities, locations and types of any buildings, signs or other improvements in the Shopping Center. For example, and without limiting the generality of the immediately preceding sentence, Landlord may from time to time substitute for any parking area other areas reasonably accessible to the tenants of the Shopping Center, which areas may be elevated, surface or underground.
"Complex" means all the land and building comprising the whole property, including but not limited to any parking areas, walkways, landscaped areas and other improvements appurtenant thereto, of which the Premises are a portion.
"Premises" means all the land and building comprising that portion of the whole property leased to County.
(B) Address of County:
(C) Address of Landlord
Dallas County Health and Hl1man Services Zachary Thompson, Director 2377 N. Stemmons Frwy., Suite 600 Dallas, Texas 75207-2710
Address of Landlord: Towne Square Market, LP (Rent Only) P.O. Box 971263 Dallas, Texas 75397-1263
Towne Square Market, LP (All other Correspondence) PO Box 235665 Encinitas, Ca 92023
(D) Complex: The complex in which the Premises is located is the Towne Market
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Shopping Center. The site plan for the Shopping Center is attached hereto as Exhibit "A" and incorporated by reference herein. With regard to Exhibit "A", the parties agree that the exhibit is attached solely for the purpose of locating the Shopping Center and the Premises within the Shopping Center and that no representation, warranty, or covenant is to be implied by any other information shown on the exhibit (i.e., any information as to buildings, tenants or prospective tenants, etc. is subject to change at any time).
(E) Premises: Space in the area of the Complex above described, being suite 200, which is 3400 square feet of building, more or less, plus use of the common area.
II,
RENTS & DEPOSIT
County agrees to lease the Premises for the entire term and to pay Rent to Landlord in the amount as follows:
County agrees to pay the monthly rental of Four Thousand, Two-Hundred and Fifty 00/100 dollars ($4,250.00) for each month in the term of this Agreement, in advance, by the 1st of each month for the lease of the 3,400 square feet of building space.
County further agrees to pay, as additional rent, all other amounts or rental as may be applicable herein.
Remittance should be made as follows:
Address of Landlord: Towne Square Market, LP (Rent Only) PO Box 971263 Dallas, Texas 75397-1263
III.
TERM OF LEASE
TERM. The term of the Agreement shall be for a period of Twelve (12) months beginning, (12:01 a.m.) the 1st day of September, 2013, (the "Commencement Date") and ending (12 midnight) the 31st day of August, 2014 (the "Expiration Date").
IV.
USE OF PREMISES
(A) Specific Use. The Premises shall be occupied and used exclusively for the purpose of operation of a social service office that provides immunizations to
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residents of the City of Dallas.
(B) Covenants Regarding Use. In connection with its use of the Premises, County agrees to do the following:
County shall use the Premises and conduct its business thereon in a safe, careful, reputable and lawful manner; shall keep and maintain the Premises in as good a condition as they were when County first took possession thereof other than nonnal wear and tear and shall make all necessary repairs to the Premises other than those which the Landlord is obligated to make as provided elsewhere herein.
(C) Compliance with Laws. County and Landlord shall comply with all laws, statutes, ordinances, rules, regulations and orders of any federal, state, municipal or other government agency thereof having jurisdiction over and relating to the use, condition and occupancy of the Premises.
V.
UTILITIES AND OTHER BUILDING SERVICES
(A) County will pay electric and gas, if applicable, service to the Premises, during the Tenn.
(B) County shall be responsible for the installation, maintenance and expense of its own telephone services.
(C) County is responsible for all janitorial, including carpet cleaning, cleaning, any special handling of medical \vaste, regular maintenance, replacement of light bulbs, any plumbing blockages inside the demised premises and any repairs needed caused by County's use.
VI.
REPAIRS, MAINTENANCE, ALTERATIONS, IMPROVEMENTS AND FIXTURES
(A) Except to the extent modified by Landlord's express assumption of construction obligations along with agreed repair and maintenance, the Premises is being leased "AS IS," with County accepting the Premises in its current condition. County acknowledges that it has been given the opportunity to inspect the Premises and have experts inspect the Premises prior to the execution of this
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Agreement.
(B) Repair and Maintenance of Complex. Landlord shall keep and maintain in good order, condition and repair the roof, exterior and interior load-bearing walls, foundation, basement, the common areas and facilities of the Complex and electrical, plumbing, heating ventilation and air conditioning systems serving the Complex.
(C) County to obtain a certificate of occupancy for the Premises.
(D) County to repair and maintain all doors and all windows for the Premises.
(E) Trade Fixtures. Any trade fixtures installed on the Premises by County at its own expense, such as removable partitions, laundry equipment, kitchen equipment, counters, shelving, mirrors, security cameras and the like, shall, at the request of Landlord, be removed on the Expiration Date or earlier termination of this Lease, provided that County is not then in default, at County's sole cost for such removal, and further that County shall repair, at its own expense, any and all damage to the Premises resulting from such removal.
If County fails to remove any or all such trade fixtures from the Premises on the Expiration Date or earlier termination of this Lease, all such trade fixtures shall become the property of Landlord, unless Landlord elects to require their removal, in which case County shall promptly remove same and restore the Premises to the prior condition. In the event County fails to remove same, Landlord may have same removed and the Premises so repaired at County's sole expense.
(F) Americans With Disabilities Act. Landlord agrees that to tlle extent required by the Americans With Disabilities Act of 1990, as amended from time to time, and related state and municipal laws and regulations (collectively, the "ADA") Landlord will improve the Common Area of the Shopping Center in order to comply with the ADA.
(G) County shall take good care of the Premises and its fixtures and pennit no waste.
(H) County shall not make leasehold improvements to the Premises without the prior written consent of Landlord, which consent shall not be unreasonably withheld. All leasehold improvements to be made by County shall be in a good workmanlike manner.
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VII.
SIGNS
Signage on fascia of building shall be channel letters on an exposed raceway to match the building color Sherwin Williams Restrained Gold SW6129, and shall be approved by Landlord prior to installation. Any sign shall comply with all applicable laws, ordinances of the jurisdictional authority.
County must maintain all display windows in a neat, attractive condition, and must keep all display windows, exterior electric signs and exterior lighting under any canopy in front of the Demised Premises lighted from dusk until 11 :00 p.m., every day, including Sundays and holidays (or any other hours established by Landlord for the Shopping Center).
County must include the address and identity of its business activities in the Premises in all advertisements made by County in which the address and identity of any similar local business activity of County is mentioned.
VIII.
FIRE OR OTHER CASUALTY
If the Premises are damaged or destroyed by fire or other casualty insurable under standard "all risk" property insurance and Landlord does not elect to terminate this Agreement as hereinafter provided, Landlord will proceed with reasonable diligence and at its sole cost and expense to rebuild and repair the Premises. County agrees that during any period of reconstruction or repair of the Premises, it will continue the operation of its business within the Premises to the extent practicable. During the period from the occurrence of any casualty at the Premises until Landlord's required repairs are completed, the minimum guaranteed rent will be reduced to such extent as may be fair and reasonable under the circumstances.
If (a) the building in which the Premises are located is destroyed or substantially damaged by a casualty not covered by Landlord's insurance, (b) such building is destroyed or rendered untenantable to an extent in excess of fifty percent of the first floor area by a casualty covered by Landlord's insurance, or (c) the holder of a mortgage, deed of trust or other lien on such building at the time of the casualty elects, pursuant to such mortgage, deed of trust or other lien, to require the use of all or part of Landlord's insurance proceeds in satisfaction of all or part of the indebtedness secured by the mortgage, deed of trust or other lien, then Landlord may elect either to terminate this Agreement or to proceed to rebuild and repair the Premises. If Landlord elects to terminate this Agreement under the provisions of this Article, then Rent will be abated as of the date' of such casualty. Landlord will give written notice to County of such election within sixty (60) days after the occurrence of such casualty. If a material portion of the Premises is damaged by casualty such that County is prevented from conducting its business in the Premises in a manner reasonably comparable to that conducted immediately before such casualty and
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Landlord estimates that the damage caused thereby cannot be reprured within 180 days after the commencement of reprur, then County may terminate this Agreement by delivering written notice to Landlord of its election to terminate within 30 days after the damage notice has been delivered to County. Landlord's obligation to rebuild and repair under this Article is in any event limited to restoring the Landlord's improvements to substantially the condition in which the same existed prior to the casualty. Tenant agrees that promptly after completion of such work by Landlord, Tenant must proceed with reasonable diligence and at Tenant's sole cost and expense to restore, repair and replace the Tenant's improvements, and at Tenant's choice, Tenant's personal property. Landlord is not responsible for Tenant's personal property.
County agrees to provide Landlord with a certificate of self-insurance, evidencing County's agreement to serve as a self-insurer, insuring County's against any and all liability to the extent obtainable for injury or death to a person or damage to property occasioned by or arising out of or in connection with County's negligence in the use, operation and occupancy of the Premises.
IX.
SOVEREIGN IMMUNITY
This Contract is expressly made subject to County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Contract is in any way intended to constitute a waiver or any immunities from suit or from liability that the County has by operation of law. Nothing in this Contract is intended to benefit any third party beneficiary.
X.
GENERAL INDEMINIFICA TION
DALLAS COUNTY, DALLAS COUNTY COMMISSIONERS, ELECTED OFFICIALS, APPOINTED OFFICIALS, OFFICERS, DIRECTORS EMPLOYEES; AGENTS AND REPRESENTATIVES (HEREINAFTER "INDEMNITEES") SHALL NOT BE LIABLE TO LANDLORD, ITS SUBCONTRACTORS, EMPLOYEES, AGENTS, INVITEES, LICENSEES, ASSIGNS OR TO ANY OTHER PERSON WHOMSOEVER OR ENTITY WHATSOEVER, FOR ANY INJURY TO PERSON OR DAMAGE TO PROPERTY, ON OR ABOUT PROPERTY ON BEHALF OF THE COUNTY. LESSOR At"lD LESSEE AGREE THAT EACH SHALL BE RESPONSIBLE FOR ITS OWN NEGLIGENT ACTS OR OMISSIONS OR OTHER TORTIOUS CONDUCT IN THE COURSE OF PERFORMANCE OF THIS AGREEMENT, WITHOUT WAIVING ANY GOVER.c"lMENT AL IMMUNITIES AND DEFENSES AVAILABLE TO COUNTY UNDER TEXAS LAW. NOTHING IN THIS PARAGRAPH SHALL BE CONSTRUED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, IN OR
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TO ANY TIDRD PERSONS OR ENTITIES. COUNTY IS REPSONSIBLE TO VERIFY THAT THEIR SUBCONTRACTOR'S HAVE ALL NECESSARY LICENSES AND INSURAt~CE.
XII.
DEFAULT BY COUNTY
In the event County shall be in default in the rentals or other charges hereunder, or shall otherwise breach its covenants or obligations hereunder, and shall be and remain in default for a period of 30 days after written notiCe from Landlord of such default, Landlord shall have the right and privilege of terminating this Lease and declaring the same at an end, and of entering upon and taking possession of said Premises, and shall have the remedies now or hereafter provided by law for recovery of rent, repossession of the premises and damages occasioned by such default.
XIII.
DEFAULT BY LANDLORD
In the event Landlord shall breach or be in default in the performance of any of the covenants or obligations imposed upon Landlord by this Lease and shall remain in default for a period of 30 days after written notice from County of such default, County shall have as County's sole remedy, the right and privilege of terminating this Lease.
XIV.
ACCESS TO PREMISES
Landlord Access. Landlord, its employees and agents and any mortgagee of the Building shall have the right to enter any part of the Premises at all reasonable times, after providing written notice to County (except in the event of an emergency in which case notice shall be waived), for the purpose of examining or inspecting the same, showing the same to prospective purchasers, mortgagees or for making such repairs, alternations or improvements to the Premises or the Building.as County may deem necessary or desirable.
XVI.
SURRENDER OF PREMISES
Upon the expiration or earlier termination of the Lease, County shall surrender the Premises to Landlord, together with all alterations, improvements and other property as provided elsewhere herein, in broom-clean condition and in good order condition and repair, except for ordinary wear and tear.
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County shall promptly repair any damage caused by removal of its personal property or trade fixtures, and shall restore the Premises to the condition existing prior to the installation of the items so removed.
XVII.
NOTICES
Any notice, demand or request required or permitted to be given under this Lease or any law shall be deemed to have been given if reduced to writing and delivered in person or mailed by overnight or Registered Mail, postage paid, to the party who is to receive such notice, demand or request at the addresses set forth in Article's I(B) and I(C) of this Agreement, as applicable, or at such other address as County or Landlord may specify from time to time by written notice. Such notice, demand or request shall be deemed to have been given three (3) days subsequent to the date it was so delivered or mailed.
XVIII.
MISCELLANEOUS GENERAL PROVISIONS
(A) Applicable Law. This lease is expressly made subject to County's Sovereign Immunity, Title 5 of the Texas Civil Remedies Code and all applicable State of Texas and Federal Laws. This Lease and all matters pertinent thereto shall be construed and enforced in accordance with the laws of the State of Texas and venue shall lie exclusively in Dallas County, Texas.
(B) Entire Agreement. This Lease, including all Exhibits, and Addendum, constitutes the entire agreement between the parties hereto and may not be modified except by an instrument in writing executed by the parties hereto.
(C) Binding Effect. This Lease and the respective rights and obligations of the parties hereto shall inure to the benefit of and be binding upon the successors and assigns of the parties hereto as well as the parties themselves; provided, however, that County, its successors and assigns shall be obligated to perform County's covenants under this Lease only during, and in respect of their successive periods as County during the term of this Lease.
(D) Severability. If any provision of this Lease shall be held invalid, void or enforceable the remaining provisions hereof shall not be affected or impaired, and such remaining provisions shall remain in full force and effect.
(E) DefaultiWaiver/Mitigation. It is not a waiver of default if the non-defaulting party fails to immediately declare a default or delays in taking any action. Pursuit of any remedies set forth in this lease does not preclude pursuit of other remedies in this lease or provided by law. Landlord has a duty to mitigate damages.
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(F) Rights and Remedies Cummulative. The rights and remedies provided by this lease are cumulative, and either party's using any right or remedy will not preclude or waive its right to use any other remedy. These rights and remedies are in addition to any other rights the parties may have by law, statute, ordinance, or otherwise.
(G) Binding Agreement/Parties Bound. Landlord certifies that the person executing this Agreement has full authority and is authorized to execute this Agreement on behalf of Towne Square Market, LP.
(H) Amendment. This Agreement may not be amended except in a written instrument specifically referring to this Agreement and signed by the parties hereto.
(1) Number and Gender. Words of any gender used in this Agreement shall be held and construed to include any other gender and words in the singular shall include the plural and vice versa, unless the context clearly requires otherwise.
(J) Counterparts. This Agreement may be executed in mUltiple counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument.
(K) Fiscal Funding Clause. Notwithstanding any provisions contained herein, the obligations of the County under this Agreement are expressly contingent upon the availability of funding for each item and obligation contained herein for the term of the Agreement and any extensions thereto. Landlord shall have no right of action against County in the event County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding for any item or obligation from any source utilized to fund this Agreement or failure to budget or authorize funding for this Agreement during the current or future fiscal years. In the event that County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding, or if funds become unavailable, County, at its sole discretion, may provide funds from a separate source or may terminate this Contract by written notice to Landlord at the earliest possible time prior to the end of its fiscal year.
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XIX.
ACCEPTANCES
By their signatures below, the duly autborized representatives of County and Contractor accept tbe tenus of tbis Contract in full.
COUNTY:
Clay Lewis Jenkins, County Judge
RECOMMENDED BY:
Zachary Thompson, Director, DCHHS
*Approved as to Form:
CRAIG WATKINS DISTRICT ATTORNEY
TERESA GUERRA SNELSON CHIEF, CIVIL DIVISION
Abril Aberasturi Assistant District Attorney
TOWNE SQUARE MARKET LP:
Nelly Cassis, Managing Member
*BY LAW, THE DISTRICT ATTORNEY'S OFFICE MAY ONLY ADVISE OR APPROVE CONTRACTS OR LEGAL DOCUMENTS ON BEHALF OF ITS CLIENTS. IT MAY NOT ADVISE OR APPROVE A LEASE, CONTRACT, OR LEGAL DOCUMENT ON BEHALF OF OTHER PARTIES. OUR REVIEW OF THIS DOCUMENT WAS CONDUCTED SOLELY FROM THE LEGAL PERSPECTIVE OF OUR CLIENT. OUR AFPROV AL OF THIS DOCUMENT WAS OFFERED SOLELY FOR THE BENEFIT OF OUR CLIENT. OTHER PARTIES SHOULD NOT RELY ON THIS APPROVAL, AND SHOULD SEEK REVIEW AND APPROVAL BY THEIR OWN RESPECTIVE ATTORNEY(S).
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Exhibit "A"
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~,- tTL-a-nd-':l.s;;o;"rd~d":'o-e-s"l not own or control this building along with parking lot to the front
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Note: Landlord does not own or control the Big Box Space currently occupied by DO's Discounts, Cit! Trends, and Save,a,Lot, along with the parking lot to the front & rear of that building,
INITIALED:
LANDLORD: ___ _
COUNTY: ____ _
12
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, " ,., ,., i'J ll'" I T Y DALLAS COUNTY Of\ ;\:0 v," co'''
OFFICE OF INFORMATIdlWti:eii~~i6~~1 130Cl-9 PM 2:42
Date: October 15, 2013
To: Commissioners Court
Through: Stanley Victrum, Chief Information Officer
From: Randy Guin, IT Enterprise Security Officer
Subject: Professional Services Agreement with Western Business Services
BACKGROUND The Commissioners Court approved the purchase and implementation of Quest Archive Manager on April I, 2008, Quest Archive Manager (AM) is used for email archiving and management
The data center relocation project includes upgrading and moving the Dallas County Microsoft Exchange email platform, Moving the email platform will require the email archive platform to be upgraded and moved also,
To facilitate moving forward with the email archive upgrade and relocation, the Office of Information Technology Department is recommending that the Court approve the Professional Services Agreement (hereinafter referred to as the "PSA") with Western Business Services,
The tasks to be performed by Western Business Services will be as follows:
• Setup the Test environment • Setup MessageStats to get reporting off of Exchange (mailbox sizes, delegates, traffic) • Discover & document the Exchange environment • Resolve mailbox import errors for the existing AM environment • Verify message policy assignment for users • Enable and test retention policy • Verify the AM configuration and steps required for consolidation and implementation
of the new AM • Implement the new Archive Manager site • Implement the High Availability solution for AM (multiple Web sites & backup for
databases) • Move legacy database to the new implementation of AM (either in place upgrade, data
import or database move - TBD) • Verify import functionality • Verify merging of the archives between new users and migrated accounts
509 Main St, 6th Floor, Dallas, Texas 75202 Work (214) 653-7339
Stanley Victrum, em Fax (214) 653-6327
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IMPACT ON OPERATIONS Western Business Services will work with Dallas County IT to complete the upgrade and relocation of the Quest email archive platform to CyrusOne. Once completed, Dallas County IT will be able to move forward with completing the upgrade and relocation of the Microsoft Exchange email platform to Cyrus One.
FINANCIAL IMPACT The hourly rate of $150.00 will result in a total cost for the Contract not to exceed $24,960.00. Funds are available in the Professional Service Fund (195.1090.5590).
LEGAL IMPACT The County Judge is required to sign the PSA after its approval by the Commissioners Court. The Contract has been sent to the District Attomey's Office, Civil Division for revJew.
MIWBE N/A
STRATEGIC PLAN COMPLIANCE The approval of the PSA is consistent with Strategy 1.4 of the County's strategic plan: Improve the Customer Experience by implementing Standards of Operation, Innovation and Teclmology.
RECOMMENDATION It is recommended that the Dallas County Commissioners Court authorize the County Judge to sign the PSA with Western Business Services and to authorize the Office of Information Technology to proceed with the establishment of the Professional Services Agreement at a not to exceed amount of $24,960.00 using funds available in the Professional Service Fund (195.1090.5590).
e:J[hY Stanley Victrum, CIO
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DALLAS COUNTY Oi,LU\S C.:OlJiHY OFFICE OF INFORMATION rneJl-t'NoIle&¥lURT
13 (!jeT - 0, PM .2' 11.2
October 15,2013
To: Commissioners Court
Through: Stanley Victrum, CIO
From: Rodney Christian, Assistant Chief, IT Operations~
Subject: Upgrade to County Storage Array Networks (Disk Storage)
BACKGROUND
Dallas County purchased its initial NetA.pp Storage Array Networks (SANs) in 2010. These disk arrays provide the network disk storage for user files, e-mail, production application data, test data and backup data. Ifthe data is stored on a network drive, it is most likely stored on one of the NetApp SANs.
The initial purchase included the first three years of maintenance coverage. That coverage has expired and the vendor / reseller has provided price quotes for maintenance as well as a competing option for upgrading the key components.
After comparing the cost for extending the maintenance versus the cost to upgrade the system, it is apparent to the County's Server Team, that it would be best to perform the upgrade .
2013 2014, 2q15
Extended Maintenance
Proposed Upgrade
$287,000 $342,000 $342,000
$450,000
Spending Reduction if Upgrade Performed
The upgrade will result in:
• Lower three-year cost
.Total Exp,enditure
$971,000
$450,000
$521,000
• Newer components and software with improved functionality • Additional storage capacity due to higher density storage • Lower energy cost based upon more efficient equipment
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IMPACT ON OPERATIONS
The purchase of the requested SAN Controllers, Disks, Connecting Hardware, Software and three years (3) of Maintenance will provide supported network storage or production, test and recovery environments. Upgrading will permit the County to increase the amount of available storage space for the County end-users for their growing on-line data storage needs without increasing the physical "footprint" ofthe SAN.
FINANCIAL IMPACT
The total one-time costs for this request will be $450,000.
Funding: Funding to purchase the requested hardware is available from the Major Technology Fund, Unallocated Reserves transferred to Hardware Refresh >$5,000 (195.08630.0.0.92055).
MWBE
FreelT Data Solutions is a HUB business entity, HUB lD# 1-27-2209002-900.
LEGAL IMPACT
None.
STRATEGIC PLAN COMPLIANCE The approval, purchase and installation of the requested hardware are consistent with Strategy 1.4 of the County's strategic plan: Improve the Customer Experience by implementing Standards of Operation, Innovation and Technology.
RECOMMENDATION
The Office of Information Technology recommends that Commissioners Court approve the proposed purchase ofthree NetApp FAS controllers, two trays of disk storage, connecting hardware, software and associated maintenance from DIR vendor FreelT Data Solutions under contract DlR-SDD- I 458. Funding for this request is available from the Major Technology Fund, Unallocated Reserves transferred to Hardware Refresh >$5,000 (195.08630.0.0.92055).
~~-~ ~-I-O--------------
Date:
To:
Through:
From:
Subject:
20
DALLAS COUNTY OFFICE OF INFORMATION TECHNOLOGY
October 9, 2013
Commissioners Court
Stanley Victrum, Chief Information Officer
Richard Ballard - Assistant Chief - Applications
Rational for Submitting Briefing and Court Order in the Same
Day: Extended Personal Services Contract for Rebecca Nicole Clark - Austin Ribbon & Computer
This briefing and court order are submitted on the same day because Ms. Clark's contract will end on October 15, 2013 and the department's intent was to convert the current vacant Sr. Technical Writer position to a Graphic Designer position to be done as part of the current budget process.
509 Main St., fir. Dallas, Texas 75202 Work (214) 653-6649
[email protected] Fax (214) 653-6327
21
DALLAS COUNTY Gi'i ,'S COUNTY .. OFFICE OF INFORMATION TE()jJJ{NOEOOlY COUf,l
139£1 ,,9 PM 2; 5111
October 15, 2013
TO: Commissioners Court
THROUGH: Stanley Victrum, Chief Infonmation Officer
FROM: Brett Taylor, Software Support Manager - Finance & Administration Richard Ballard - Assistant Chief - Applications
SUBJECT: Extending of Personal Services Agreement for Rebecca Nicole Clark -Graphic/Web Designer - Amendment NO.3
BACKGROUND Court Order 2012-0975 dated June 5, 2012, Court Order 2012-1091 dated November 27,2012 and Court Order 2013-0539 dated March 26, 2013 was approved by the Commissioners Court to approve the Personal Services Contract with Austin Ribbon & Computing (ARC) for the services of Rebecca Nicole Clark. She is providing web and graphic designing, and is performing the following tasks:
• Redesigning County Website Main Page; • Providing Branding for Dallas County and IT Services across Web and SharePoint Sites; • Establishing a framework for the redesign of the other 1,600 web pages on the County
website; • Performing other duties as assigned.
Per discussion with the County Budget Office on converting the current vacant Senior Technical Writer position to a Graphic Designer position, County IT will request this be done as part of the current budget process in order to consider converting Ms. Clark to a full-time status.
OPERATIONAL IMPACT The Web/Graphic Designer will work from October 16, 2013 through November 4, 2013.
STRATEGIC PLAN The resource provided by the Personal Services Contract is consistent with Strategy 1.5 of the County's Strategic Plan: Maintain a Strong, Motivated Dallas County Workforce.
LEGAL CONSIDERATIONS The County Judge is required to sign Amendment NO.3 after approval by the Commissioners Court. The Amendment has been sent to the District Attorney's Office, Civil Division for review.
509 Main St., 6th Floor, Dallas, Texas 75202 Work (214) 653-6649
[email protected] Fax (214) 653-6327
22
FISCAL IMPACT The actual amount for the Amendment No.3 is $12.600.00, adjusting the maximum amount paid through this extension to $168,525.00. Funds are available in the Major Technology FundProfessional Services account (195.1090.05590).
RECOMMENDATION It is recommended that Dallas County Commissioners Court authorize Amendment No.3 to extend the term of the Contract from October 16, 2013 through November 4, 2013 with Austin Ribbon & Computing (ARC), for the services of Rebecca Nicole Clark for the aforementioned services in the amount not to exceed $12,600.00.
men by:
S nley Victrum, Chief Information Officer
DALLAS COUNTY PUBLIC WORKS
October 1,2013
23
130CT-9 PM [:37
MEMORANDUM {
TO C ·· C /. : OmmlSSIQners ourt L THROUGH: John Wiley Price, CommIssioner Distric(f:)
FROM:
SUBJECT:
Sclas Camarillo, Assistant Director - Property Division
Resale of Tax Foreclosed Property at 1108 W. Pleasant Run Road, DeSoto, Texas Via Private Sale
BACKGROUND
Subsequent to the judgment for the nonpayment of delinquent property taxes, dated July 21, 2011, 1108 W. Pleasant Run Road, DeSoto, Texas ("Property") was offered for sale by the Sheriff of Dallas County at public auction on July 2,2013. Since no bids were received, the Property was struck off to Dallas County, as Trustee, and became tax exempt. The Sheriffs Deed to the Property is recorded in Instrument No. 201300236280, Real Property Records, Dallas County, Texas. Delinquent taxes on this property date back to 2003.
The Property is a 0.93 acre single family residential lot with the shell of a 1,465 square foot brick house. Built in 1965, the house was noted by Dallas Central Appraisal Dish'ict in 2009 to be in poor condition. The Property was posted on the website in August 2013 and there have been two people previously interested. After their inspections of the house one declined to make an offer and the other offered $15,000. On September 23, 2013, the Public Works Department received an offer to purchase the Property from David Raofpur of $35,000. Mr. Raofpur noted that he would incur the expense of demolition of the house and clearing of the land in preparation for a new house to be built.
Acceptance of the offer will discharge and extinguish only the ad valorem property tax liens for the tax years 2001 -2010 included in the tax judgment. The purchaser will be responsible and liable for the payment of post judgment tax liens for the years 2011 - 2013.
STRATEGIC PLAN COMPLIANCE
Sale of the Property is consistent with Vision 5 (Dallas County is the destination of choice for residents and businesses) of the County's Strategic Plan in selling tax foreclosure properties to interested purchasers for future development and the betterment of the whole neighborhood and in returning the Property to the tax roll increasing tax revenue for the Taxing Authorities.
LEGAL INFORMATION
Acceptance of the offer would be in compliance with the Tax Code and the Dallas County Tax Foreclosure Resale Policy. Pursuant to Section 34.05(i) of the Tax Code, the City of DeSoto and the DeSoto Independent School District have adopted resolutions consenting to the sale ofthe Propelty.
Dallas County will execute a Quitclaim Deed that will contain acknowledgments that the Property is being sold with the following limitations: a) subject to the prior owner's remaining right of redemption, if any, b) post judgment taxes, c) the pro rata property taxes, for the remaining part of the current calendar year, d) "AS IS, WITH ALL FAULTS", and e) with no express or implied warranties of any kind whatsoever.
IMPACT ON OPERATIONS
Acceptance of this offer will eliminate future maintenance and management costs incurred by both City and County.
411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151
Commissioners Court October 1,2013 Page 2
FINANCIAL IMPACT
24
The proceeds from the resale will be distributed by Dallas County Tax Office in accordance with the Property Tax Code, §34.06, Distribution of Proceeds of Resale. The County tax collection law firm will review and confirm the distribution amounts. The table below details the expected financial impact of the offer including eligible costs recoverable under §34.06.
Cause No, TX~lO~31790 comb/w TX~05-40144, styled Dallas County, et a1 VS. Larry D. King, el a1 DeAD Account No 20095500020030000 DeAD Values' Improvement $36 120 & Land $64 170
Less Eligible Taxing Entities Pro rata Expenses Recoverable
(Tax Years Included Taxes Due in % of Purchase Under §34.06Tax In Judgment) Judgment Judgment Amount Code
County (2003-2010 $8,614.24 18.1023% DeSoto (2003-2010) $10,504.31 22.0743% $35,000 ($7.137.03)' DeSoto.I.S.D. (2001-2010) $28467.68 59.8234%
$47.586.23
Balance to be
Applied to Taxes
$27,862.97
(*) Dallas County AdmmlstratlVe Cost of$l ,500 (DepOSIt. 00120.44557, Sale of Real Estate), Court Costs of$5,637.03, City Maintenance Cost (requested)
In recommending acceptance of the purchase amount of $35,000, we have considered the liability and maintenance issues associated with the structure and the amount of post judgment tax liens of approximately $11,700 (2011 -2013) that will not be discharged or extinguished by this sale. Taking into account the post judgment tax liens the purchaser will be paying approximately $46,700 for the Property, which is 98% of the taxes due in the judgment and 73% of DC AD land value. Additionally the Property will be back in private ownership after having taxes delinquent for eleven years.
PERFORMANCE MEASURES IMPACT
Sale of the Property will assist the Property Division in meeting its performance measures for FY 2014.
PROJECT SCHEDULE
Court Order to Award Property Balance Purchase Price Due & Close Sale
RECOMMENDA nON
October 22, 2013 November 21,2013
The Department of Public Works has reviewed the offer and recommends the Commissioners Court: (1) accept the offer from David RaoqlUr for $35,000 to purchase the tax foreclosure property at 1108 W. Pleasant Run Road, DeSoto, Texas, DCAD Account No. 20095500020030000, (2) upon receipt of the balance of the purchase price, authorize the sale of Property by quitclaim deed, subject to the previous owner's remaining right of redemption, if any, and to the purchaser's obligation to pay post judgment taxes, the pro rata property taxes for the remaining part of the current year, and (3) authorize the Tax Assessor Collector to receive and disburse the proceeds in accordance with §34.06 of the Property Tax Code.
If the Commissioners Court is in agreement, a court order authorizing the matters above will be placed on the next regular agenda.
APPROVED BY:
Ali)«a L. Blair, P.E., Director ofPubc Works
Attachment: Location Map
cc: Paul Hamilton, Assistant District Attorney, Civil Division
PAE:kacSC
25
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26
DALLAS COUNTY PUBLIC WORKS
October 7, 2013
MEMORANDUM
TO: Commissioners Court
THROUGH: John Wiley Price, Commissioner Distri 3·· /
Selas Camarillo, Assistant Director - Property Division FROM:
SUBJECT: Redemption of Tax Foreclosed Property at 150 Southwood Dr., Lancaster, TX Cause No. TX-09-31763, Styled Dallas County, et. al. vs. Rolene Long, as Independent Executrix of the Estate of Milford E. Long
BACKGROUND
The subject unimproved Property was offered for sale by the Sheriff of Dallas County at public auction and was struck off to Dallas County on November 19, 2012 pursuant to the judgment dated November 17, 2011 for the non-payment of delinquent property taxes. The Sheriffs Deed to the property is recorded in Instrument No. 201300085279.
Frederick L. and Sandra L. Dunmore, owners of the subject property at the time of the of the Sheriffs sale, contacted Linebarger Goggan Blair & Sampson, LLP (LGBS) regarding their right to redeem the Property. LGBS provided a payoff statement to the Dunmores and has determined that all costs associated with the redemption of the subject property as outlined therein have been 'paid. The Public Works Department has considered LGBS' request to provide a Quitclaim Deed, has confirmed that the Dunmores have, indeed, satisfied the requirements as outlined in LGBS' letter and has prepared a Quitclaim Deed to be executed and filed of record returning ownership of the Property to the Dunmores.
LEGAL INFORMATION
This redemption is in compliance with the Property Tax Code, Section 34.2 I (e).
FINANCIAL IMPACT
The itemized statement of expenses to redeem the afore-mentioned property in the amount of $ I 4,045. I 3 as provided to Frederick L. Dunmore and Sandra L. Dunmore by LGBS has been paid in full as evidenced by the attached receipts.
RECOMMENDATION
The Department of Public Works has reviewed the applicable redemption documents, confinned receipt of all redemption proceeds outlined in LGBS letter; and, pursuant to Section 34.21 of the Texas Property Tax Code, recommends that the Commissioners Court execute the attached Quitclaim Deed to Frederick L. and Sandra L. Dunmore to effectuate the redemption of the property at 150 Southwood Drive, Lancaster, Texas.
411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151
Commissioners Conrt Page 2 October 7, 2013
27
If the Commissioners Court is in agreement, a court order authorizing the matters above will be placed on the next regular agenda.
APPROVED BY:
Albert L. Blalr, P.E. Director of Public Works
Attachments
()IlY PAE:fs\SC r K/Property/dtaxfLancaster/BrfH .. edemptionSouthwood150
xc: Paul E. Hamilton, Assistant District Attorney's Office, Civil Division Traynard Jackson, LOBS Pamela Pope Johnson, Attorney, LOBS
28 PI UfJ",rtj - District 3
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29
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
QUITCLAIM DEED
THE STATE OF TEXAS §
COUNTY OF DALLAS § KNOW ALL PERSONS BY THESE PRESENTS:
Pursuant to Section 34.21 of the Texas Property Tax Code, the County of Dallas, Texas, a political subdivision of the State of Texas, for itself, and as trustee for the Dallas County Community College District, tbe Parkland Hospital District, the Dallas County School Equalization Fund, the City of Lancaster, a municipal corporation, the Lancaster Independent School District and the Dallas County Education District, (hereinafter "GRANTORS"), receiving tax title under that one certain Sheriff's Deed recorded in Instrument Number 201300085279 of the Official Real Property Records of Dallas County, Texas, for and in consideration of the sum of FOURTEEN THOUSAND FORTY-FIVE ANDl31100 DOLLARS ($14,045.13), the receipt of which is hereby acknowledged, releases, quitclaims and surrenders to the below-named Grantee such title or interest as Grantors may have acquired, if any, by virtue of the tax foreclosure proceedings, and by these presents and in accordance witb Court Order No. 2013-_, approved by the Dallas County Commissioners Court on __ ,2013, does hereby release, quitclaim and surrender, subject to the terms, conditions, provisions, and restrictions herein set forth, unto FREDERICK L. and SANDRA L. DUNMORE, Grantee herein, all Grantors right, title and interest, if any, save and except any interest not acquired by said Sheriff's Deed; any and all easements, rights-of-way, and prescriptive rights, whether of record or not of record, including but not limited to those in favor of Grantors, all presently recorded instruments that affect the property, and subsequent taxes and assessments for prior years due to changes in land usage, ownership, or both, the payment of which Grantee assumes in and to the following described real property situated in Dallas County, Texas ("Property"), to wit:
Lot 8, being 100' x 243' of Southwood Estates Addition situated in City Block 1 in the City of Lancaster, Dallas County, Texas as shown by deed recorded in Instrument No. 201000332557 ofthe deed records of Dallas County, Texas and more fully described in the deed and incorporated herein for all purposes, and more commonly addressed as 150 Southwood Drive, Lancaster, Dallas County, Texas, Account No. 36082500010080000.
IN ACCEPTING THE QUITCLAIM OF THE PROPERTY, GRANTEE EXPRESSLY ACCEPTS THE PROPERTY IN "AS IS" CONDITION, WITH ALL ITS FAULTS AND PENALTIES, IF ANY. GRANTEE RELEASES ALL CLAIMS AND CAUSES OF ACTION, AT LAW OR IN EQUITY, GRANTEE MAY HAVE AGAINST GRANTORS, THEIR OFFICERS, AGENTS, AND EMPLOYEES, IN CONNECTION WITH THIS TRANSACTION. FURTH~R, GRANTEE RELEASES GRANTORS, THEIR OFFICERS, AGENTS AND EMPLOYEES, FROM ANY AND ALL CLAIMS AND CAUSES OF ACTION IN CONNECTION WITH THE BIDDING, TERMS, CONDITIONS, AND SALE OF THIS PROPERTY. THIS RELEASE IS BINDING ON GRANTEE'S SUCCESSORS, HEIRS, AND ASSIGNS.
30
GRANTEE IS NOT RELYING ON ANY REPRESENTATIONS OR DISCLOSURES BY GRANTORS IN CONNECTION WITH THE PURCHASE OF THE PROPERTY. GRANTEE EXPRESSLY ASSUMES RESPONSIBILITY FOR ANY ENVIRONMENTAL, HAZARDOUS OR REGULATED MATERIAL PROBLEMS ON OR WITH THE PROPERTY AND ANY PUBLIC NUISANCES OR HEALTH, SAFETY OR FIRE HAZARDS. GRANTEE ASSUMES TITLE HEREUNDER SUBJECT TO POST JUDGMENT TAXES, INCLUDING THE PRO RATA PROPERTY TAXES FOR THE REMAINING PART OF THE THEN CURRENT CALENDAR YEAR, ASSESSED FROM THE DATE OF EXECUTION OF THIS QUITCLAIM DEED.
TO HAVE AND TO HOLD, subject to the aforesaid, all of our right, title and interest, if any, in and to the above described property and premises, unto the said Grantee, his heirs, successors, and assigns forever, so that Grantors and all other relevant taxing authorities, their legal representatives, successors and assigns shall not have, claim or demand any right, title or interest to the aforesaid property, premises or appurtenances or any part thereof, subject to the exceptions and reservations herein stated.
EXECUTED this the ___ day of ____ A.D., 2013.
* Approved as to Form:
CRAlG WATKINS DALLAS COUNTY DISTRlCT ATTORNEY
TERESA GUERRA SNELSON
CHIEF, ~
By:
Assi \ant District Attorney
COUNTY OF DALLAS, TEXAS
By: COpy
Clay Lewis Jenkins Dallas County Judge
*By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. OUf approval of this document was offered solely for the benefit of our client Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).
(REMAINDER OF PAGE INTENTlONALL Y LEFT BLANK)
31
ACKNOWLEDGMENT
THE STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on the day of ,2013, by Clay Lewis Jenkins, County Judge for the County of Dallas, Texas, on behalf oftbe County of Dallas, Texas, a political subdivision of the State of Texas, and as trustee on behalf of the taxing units receiving tax title under the Sheriff's Deed, pursuant to Chapter 34 of the Texas Property Tax Code.
GRANTORS ADDRESS: RETURN TO: County of Dallas 411 Elm Street, 3rd Floor Dallas, Texas 75202 Attn: Assistant Director Public Works Property Division
Notary Public, State of Texas My Commission Expires _______ _
GRANTEES ADDRESS: Frederick L. and Sandra L. Dunmore 150 Southwood Drive Lancaster, TX 75146
K:/Property/dtaxidtaxforms/QCD _Standard _Rev8-20 12 _Southwood 150
32
LINEBARGER GOGGAN BLAIR & SAMPSON, LLP
Frederick L. Dunmore & Sandra Dunmore I 50 Southwood Drive Lancaster, Texas 75146-2826
ATTORNEY"~ AT LAW
UNlVISION CENTER 2323 Bryan Street, Ste 1600
Dallas, TX 75201
(214) 880-0089 (800) 441-0960
(469) 221-5001 - FAX April 12,2013
SENT VIA EMAIL: [email protected]
RE: SUIT NO, TX-09-31763; DALLAS COUNTY, ET AL VS. ROLENE LONG, AS INDEPENDENT EXEClJTRlX OF THE ESTATE OF MILFORD E. LONG T AX ACCOUNT NO. 36082500010080000: Property Address: 150 Southwood Drive, Lancaster, Texas 75146-2826
Dear Mr.!Ms. Dunmore:
The following delinquent taxes and costs are due in connection with the above~referenced lawsuit. Payment must be received by April 30, 2013. If the amounts below are not paid by the due date they will increase and our office must then be contacted for the new balance before payments are sent. Otherwise, the payment will be credited as a partial payment only.
I 'fax Y cars riu~~ 2002·2010
Payee John R. Ames, CT A
Amount Due $10,487.83
I h----·-··· I Court Cost
Tax Assessor~Col1ector, Dallas County PO Box 139066 Dallas, TX 75313-9066 ....::::=~..:c~~'-'-'.:--'-______________ . ___ . Gary Fitz..<;immons $-) n07 -O'~ ..) I District Clerk, Dallas County 600 Commerce St Ste !O3 Dallas, TX 75202
i
i I I I • i Mamtenance ,
j\:>,.eRecordirq.': fee Dallas County Property Management Division ;\ttn: Pam Easterling
$1.550.00 I
41 1 Elm Street. 3rd Fioor
8CG8HSC pena.lties :md interest accrue on the 15t of the month. fhe above amounts mmt be pajd on 0'1' betlxe lht: due date of April 30, 2013 to avoid an.Y addilJOna! expenses, including court (:.oSb, penalties a:nd interest PC1;J:TiCnt fOT ~:.Olln costs i,,;,!Ust be made in the. form of cashier l
:;; c-beck m money order only. Each ej,-H:ct\ ;;hould refc':',';rlcr:. the :f>Ej~ numheI as well as the ac('oun("number. SeHd p-aymem to the addre1se~_.~.t)O~'i;., by mail or I;:
Please note that additional costs may be Incurred as the litigation proces:. moves forward UI1ti1 ali ta;'H~S:t pcmllties) interest) liens, attorney's tees and court costs are satisfied.
The taxes quoted above may not reflect any taxe:; a%essed against the property which are no! yet delinquent (i.e.: the current year's taxes). [1' you have any qUEstions please COntact this office at (214) 880-0089 and reference the lawsuit number TX-09-31763
Colorado *- De!a\Varc .; Florida'" !Ilin0is .. Michigan ~ Missouri'" Nevada" New York" Ohio * Pennsylvania" Tennessee" Tex&
I I
Sincerely,
Traynard Jackson Manager (Post J) tj
33
Colorado ~ Delaware * florida * lliinoi$ ;.. Michigan >!- Missouri * Nevada'" New York" Ohio * Pennsylvania oj. Tenne-ssee *" Texas
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PAY TO THE ORDER OF .u JOHN R AMES, eTA! TAX ASSESSOR-COLLECTOR .... --RE: FREDRICK L DUNMORE·"
0694100239
April 30, 2013
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Account Check Number
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Route Number
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Received Date 05/0]/2013
Check Amount
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Transaction Detail for DALLAS COUNTY OF on Case# TX-09-31763
Recipients:
DALLAS COUNTY OF et al
No Recipient
54071892
10/26/2009
54892970 10/01/2010
Charge
Charge
Report Options: Incl. Tr-ans. w/o Recipients; Show Indirect Fee$
8.00
8.00
TXDALLASPROD
195.00 0.00
203.00 0.00
~~~a'"'mmlllll_l;il~ __ lj~if.~I.;~~Jt~~t •• i 54999806
11/01/2010
55353828
04/1112011
56474370
11/19/2012
56669561 03/18/2013
Non-Fees
Charge
Charge
Non-Fees
Printed on 09/23/2013 1 :29 PM
140.00 211.00 0.00
8.00 '16.00 0.00
8.00 132.00 0.00
232.20 132.0C 0.00
Page of 2
w U1
Transaction Detail for DALLAS COUNTY OF on Case# TX-09-31763
Recipients:
DALLAS COUNTY OF et al
No ReCipient continued ...
Date
PUB FEE
56974621
0910412013
Reference
PAYMENT (CASE FEES)
Rcpt 49794-2013-DCLK
FREDERICK L DUNMORE
56992520
0911312013
56992777
0911612013
Charge
Reverse Charge
reverse dummy chrg
No Recipient Total:
No Recipient Indirect Total:
Total:
Indirect Total:
Grand Total:
Printed on 09/23/20131:29 PM
Report Options: Incl. Trans. wfo Recipients; Show Indirect Fees
Payor Charges Payments Credits
DUNMORE, FREDERICK 1,007.30
1,000.00
(1,000.00)
235.00 2,110.30 0.00
1,77:t30
235.00 2,110.30 0.00
1,772.30
2,007.30
Balance
0.00
124.70
(1,875.30)
(1,875.30)
(1,875.30)
TXDALLASPROD
Disbursed Escrow
875.30
875.30
1,875.30
0.00 1,875.30
0.00 1,875.30
Page 2 of 2
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Office AU #
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11·24
1210(8)
Operator 1.0.: b:OO'3436
37 COUNTY OF DAllAS
PRECINCT NO. ___ _
CASHIER'S CHECK
PAYTO THE ORDER OF ***CITY OF DALLAS PROPERTY MANAGEMENT *** '**RE: FREDERICK L DUNMORE 150 SOUTHWOOD DRIVE***
--*One thousand five hundred fifty dollars and no cents***
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August 20, 2013
**$1,550.00**
VOID IF OVER us $ 1,550.00 WELLS FARGO BANK, N.A. 2906 E LEDBETTER DR DALlAS, TX 75216 FOR INQUIRIES CALL (480) 394-3122 <
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38
DALLAS COUNTY " OFFICE OF HOMELAND SECURITY & EMERGENCY MANAGEfldFN1::1
October 3,2013
TO: Commissioners Court
THROUGH: Clay Jenkins, O~ of the County Judge
FROM: Doug Bass / rr;' Chief of Emer~~omeland Security and Emergency Management
SUBJECT: FY13 Homeland Security Grant Funding Acceptance
BACKGROUND
In May 2013, the Department of Homeland Security in partnership with the State of Texas, Department of Public Safety, and State Administrative Agency requested each Council of Governments Region provide Investment Justifications to assist them in determining where FY13 Homeland Security Grant funding would be allocated and in what amounts, Within the process, the Investment Justifications were vetted through regional committees, such as the Regional Emergency Preparedness Advisory Committee and Urban Area Security Initiative Committee before they were submitted to the State Administrative Agent & ultimately to the Department of Homeland Security, As a result, the Texas Department of Public Safety and the Metropolitan Urban Area Security Initiative Executive Committee would like to provide grant funding to the Dallas County Office of Homeland Security and Emergency Management for $147,798,04, The end of the grant period is January 31, 2015,
OPERATIONAL IMPACT
Regional Project - Emergency Operations Center Enhancement Continuous Project - The purpose of the Emergency Operations Center Management / Enhancement Project is to drive measurabie improvements in our community's ability to maintain situation awareness, share information regionally, collaborate, coordinate resources both in and outside of the County, and communicate with our partners on the Local, State and Federal level, during any event/incident Grant funding for Emergency Operations Center/Alternate EOC will be utilized to enhance our systems and procure equipment which would allow for an effective and coordinated response with our local and regional partners, The funding will be utilized to (1) replace outdated or non-existent verbal and visual communications systems, camera, (Data, voice, display and print), (2) integration of software systems to support incident coordination, information management, geographic information systems, and status reporting, (3) enhancement of the Emergency Operations Center credentialing system, (4) collaboration facilitation equipment of web, data, radios, televisions, telephones with PBX system, intercom, audio and video-teleconferencing, and interpersonal systems, (5) equipment tracking and inventory system" (6) procure booklets, radios and other material to education our citizens,
39
FINANCIAL IMPACT
Regional Project - Emergency Operations Center Enhancement Continuous Project - estimated $147,798.04 to purchase equipment for the new facility and Emergency Operations Center and other related projectors.
STRATEGIC PLAN COMPLIANCE
Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 3: Dallas County is Safe, Secure, and Prepared. Dallas County is diligently working with regional stakeholders to leverage available funding to optimize enhanced communication and collaboration for all public safety and emergency management personnel.
RECOMMENDATION
Approve acceptance of the FY2013 Homeland Security Grant Program funding.
509 Main Street, Suite 305, Dallas Texas 75202-3340 (214) 653-7980 * Fax (214) 653-7988 *
2
Judge Clay Jenkins
Dallas County
411 Elm St., Suite 200
Dallas, TX 75202
DFWA UASI
$147,798.04
Texas Department of Public Safety
2013 Sub-Recipient Award for
Dallas County
Federal' Grant Title: Homeland Security Grant Program (HSGP) Urban Areas Security Initiative (UASI)
Federal Grant Award Number: EMW-2013-SS-00045
Federal Granting Agency: Department of Homeland Security FEMA Grant Programs Directorate
Date Federal Grant Awarded to TxDPS: September 1, 2013
CFDA: 97.067
Grant Period:'
From: To:
Sep 1, 2013 Jan 31, 2015
(The SAA must receive all invoices by the end of grant period)
7. Statutory Authority for Grant: The Department of Homeland Security Appropriations Act, 2013, (Public Law 113-6), and the Homeland Security Act of 2002 (Public Law l07 w 296), as amended by section 101 of the Implementing Recommendations of the 9/11 Commission Act of 2007 (Public Law 110-53).
8. Method of Payment: Primary method is reimbursement.
9. Debarment/Suspension Certification: The Sub-Recipient certifies that the sub-recipient and its contractors/vendors are not debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do not have active ExClusions listed at https://www.sam.gov/portal/public/SAM/
Approving TxDPS Official:
Machelle Pha rr Deputy Assistant Director Texas Homeland Security State Administrative Agency Texas Department of Public Safety
county Judge
November 4,
Official:
Signature of TxDPS Official:
Signature of
DUNS Number: Date
782426506
must to [email protected] on or before the
41
2013 TERMS AND CONDITIONS
Instructions:
The Sub-recipient shall:
1. Fill in the information and sign the Grant Sub-Recipient Award; 2. Certify they have read and understand these Terms and Conditions; 3. Certify to the statements provided in Exhibits A, B, C and 0 located at the back of this document by filling in contact information and signing al/ exhibits, and 4. Return all documents via email to [email protected] on or before the date provided in the transmittal letter and/or in this grant.
Grant Sub-recipient Agreement
This Grant Sub-recipient Agreement (consisting of this 2013 Grant Sub-recipient Award and these Terms and Conditions) is. made and entered into by and between the Department of Public Safety I Texas Homeland Security State Administrative Agency, an agency of the State of Texas, hereinafter referred to as "DPSITHSSM," and the funds recipient, hereinafter referred to as the "Sub-recipient" or "Sub-grantee." Furthermore, DPSITHSSAA and the Sub-recipient are collectively hereinafter referred to as the "Parties." This Grant Sub-recipient Agreement (SRA), or otherwise referred to herein as "this Grant" or "this Agreement", is only an offer until Sub-recipient returns the signed copy of this Grant on or before the date provided in the transmittal letter and/or in this Grant Sub-recipient Award.
The FY 2013 Homeland Security Grant Program (HSGP) funding plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient Nation. HSGP funding shall be used for statutorily eligible costs related to the planning, organization, equipment, training, and exercise needs that prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. This program provides an integrated mechanism that builds and sustains core capabilities to support the Nation's Preparedness against terrorist attacks, major disasters, and other emergencies. .
The FY 2013 Nonprofit Security Grant Program (NSGP) funding plays an important role in the implementation of the National Preparedness System (NPS) by supporting the development and sustainment of core capabilities. Core capabilities are essential for the execution of each of the five mission areas outlined in the NGP. NSGP provides funding support statutorily eligible costs to include target hardening and other physical security enhancements and activities to nonprofit organizations that are at high risk of terrorist attack and located within one of the specific Urban Areas Security Initiative (UASI)-eligible Urban Areas. While this funding is provided speCifically to high-risk nonprofit organizations, the program seeks to integrate nonprofit preparedness activities with broader State and local preparedness efforts. It is also designed to promote coordination and collaboration in emergency preparedness activities among public and private community representatives, as we!! as State and local government agencies.
Sub-recipient may not assign or transfer any interest in this Grant without the express, prior written consent of DPSITHSSM. If Sub-recipient issues subawards as part of this Grant project, Sub-recipient shall include and require its subawardees to comply with the terms and conditions of this Grant.
The terrr "Sub-recipient agreement funds" as used in this Grant means funds provided by DPSITHSSAA under the United States Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) grant programs (also referred to herein as DHS/FEMA). The term "Sub-recipient's funds" or match funds as used in this Grant means funds provided by the Sub-recipient.
Overview and Performance Standards
All allocations and use of funds under this Grant shall be in accordance with the FY 2013 Funding Opportunity Announcement (FOA) for the Federal Grant Title specified on this Grant, and such FY 2013 FOA is incorporated by reference herein. Sub-recipient shall read, understand and accept the FY 2013 Funding Opportunity Announcement as binding.
Standard of Performance. Sub-recipient shall perform all activities and projects entered into the DPSITHSSM web-based grants management system which are approved by DPSITHSSM. Any change to a project shall receive prior written approval by the appropriate local, regional and state-level grant administrator(s). Sub-recipient shall perform all activities in accordance with all terms, provisions and requirements set forth in this-Grant, including but not limited to the following Exhibits:
1. Assurances - Non-Construction Programs, hereinafter referred to as "Exhibit A" 2. Assurances - Construction Programs, her~inafter referred to as "Exhibit B" 3. Certifications, hereinafter referred to as "Exhibit C" 4. State of Texas Assurances, hereinafter referred to as "Exhibit D"
Failure to Perform. In the event Sub-recipient fails to implement the project(s) entered and approved in the DPS/THSSM web-based grants management system, or comply with any provision of this Grant, Sub-recipient shall be liable to DPSITHSSM for an amount not to exceed the award amount of this Grant and may be barred from applying for or receiving additional DHS/FEMA grant program funds or any ather grant program funds administered by DPS until repayment to DPSITHSSM is made and any other compliance or audit finding' is satisfactorily resolved, in addition to any other remedy specified in this Grant. Failure to timely implement projects may reduce future funding in additional DHS/FEMA and/or other grant programs administered by DPS. .
Environmental Review
Sub-recipient shall assess its federally funded projects for potential impact to e'nvironmental resources and historic properties. Sub-recipient shall submit any required screening form(s) as soon as possible and shall comply with deadlines established by DPS/THSSAA. Timelines lor the Environmental Planning and Historic Preservation (EHP) review process will vary based upon the complexity of the project and the potential for environmental or historical impact. Sub-recipient shall' include sufficient review time within its project management plan to comply with EHP requirements. Initiation of any activity prior to completion of FEMA.;s
EHP review will result in a non-comoliance finding and DPS/THSsA.a will not authorize or release grant funds for non~compHant proiects.
Sub-recipient, as soon as possible upon receiving its grant award, shall provide information to DPSITHSSAA to assist with the legally-required EHP review and to ensure compliance with applicable EHP laws and Executive Orders (EO) currently using the FEMA EHP Screening Form OMS Number 1660-01151FEMA Form 024-0-01 and submitting it, with all supporting documentation, to DPSITHSSAA for review. These EHP requirements include but are not limited to the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, EO 11988 - Floodplain Management, EO 11990 - Proteption of Wetlands, and EO 12898 - Environmental Justice. Sub-recipient shall comply with all Federal, State, and local EHP requirements and shall obtain applicable permits and clearances. See FEMA Information Bulletin 329.
Sub-recipient shall not undertake any activity from the project that would result in ground disturbance, facility modification, or purchase and use of sonar equipment without the prior approval of FEMA. These include but are not limited to communications towers, physical security enhancements involving ground disturbance, new construction, and modifications to buildings. Sub-recipient shall comply with all mitigation or treatment measures required for the project as the result of FEMA's EHP review. Any changes to an approved project description will require re-evaluation for compliance with EHP requirements before the project can proceed. If ground disturbing activities occur during project implementation, Sub-recipient shall ensure monitoring of ground disturbance and if any potential archeological resources are . discovered, Sub-recipient shall immediately cease construction in that area and notify FEMA and the appropriate State Historical PreselVation Office.
Funding Obligations
A. DPSITHSSAA shall not be liable to Sub-recipient for any costs incurred by Sub-recipient that are not allowable costs.
S. Notwithstanding any other provision of this Grant, the total of all payments and other obligations incurred by DPSITHSSAA under this Grant shall not exceed the Total Award Amount listed on the Grant Sub-recipient Award.
C. Sub-recipient shall contribute the match funds listed on the Grant Sub-recipient Award.
D. Sub-recipient shall refund to DPSITHSSAA any sum of these grant funds that has been determined by DPSITHSSAA to be an overpayment to Sub-recipient or that DPSITHSSAA determines has not been spent by Sub-recipient in accordance with this Grant. No refund payment(s) shall be made from local, state or federal grant funds unless repayment with grant funds is specifically permitted by statute or regulation. Sub-recipient shall make such refund to DPSITHSSAA within thirty (30) days after DPSITHSSAA requests such refund.
E. Notwithstanding any other provisions, the Parties hereto understand and agree that DPSITHSSAA's obligations under this Grant are contingent upon the receipt of adequate funds to meet DPSITHSSAA's liabilities hereunder, except as required by the Homeland Security Grant Program (HSGP). DPSITHSSAA shall not be l'Iable to Sub-redp',ent for costs which exceed the amount specified in this Grant.
Performance Period
The performance period for this Grant is listed on the Grant Sub~Recipient Award. All goods and services shall be received within the performance period AND all reimbursement requAsts shall be submitted to DPSITHSSAA within the performance period. Sub-recipient shall have expended all grant funds l!!l!! submitted reimbursement requests, and any invoices, in the DPSITHSSAA grant management system by the end of the perfonmance period. DPSITHSSAA shall not be obligated to reimburse expenses incurred or submitted after the performance period.
Uniform Administrative Requirements. Cost Principals and Audit Requirements
Except as specifically modified by law or this Grant, Sub-recipient shall administer this Grant through compliance with the most recent version of all applicable laws and regulations, including but not limited to DHS program legislation, Federa! awarding agency regulations, and the terms and conditions of this Grant. A non-exclusive list is provided below.
A. Administrative Requirements
1. 44 C.F.R. Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (the A-102 Common Rule): .
2. 2 C.F.R. Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations (OMS Circular A-11 0).
3. 44 C.F.R. Part 10, Environmental Considerations
S. Cost Principles
1. 2 C.F.R. Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A-a?)
2. 2 C.F.R. Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 C.F.R. Part 230, Cost Principles for Non-Profit Organizations (OMB Circular A-122)
4. 48 C.F.R. Subpart 31.2, Federal Acquisition Regulations (FAR), Contracts with Commercial Organizations
C. Audit Requirements
OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations.
D. Grant Guidance (Funding Opportunity Announcement)
Sub-recipient agrees that all allocations and use of funds under this Grant shall be in accordance with the applicable FY 2013 Funding Opportunity Announcement and supplemental resources for the HSGP currently available at https:/ls3-us-aov-west-1.amazonaws.comldam-productionlup loadsI20130726-1916-25045-6176/fy 2013 hsaP foa.pdf and the Nonprofit Security Grant Program (NSGP),
https:lls3-us=aov-west-1.amazonaws.comldam-productionluploadsI20f\m726-1916-25045-0844Ify 13 nsgo faa final pdf.
DHS Specific Acknowledgements and Assurances
. Sub-recipient shall comply with the DHS Standard Administrative Terms and Conditions that are outlined in Part 6.1.1 - Financial Assistance Award Standard Terms and conditions (January 10, 2011), which is incorporated by reference herein. DHS requires those standard terms and conditions which are approved by the Division of Financial Assistance Policy and Oversight to be applied to all financial assistance awardshttp://Www.dhs,gov/x!ihrary/assets/cfo~fjnancia!~management-po!icy-manual.pdf,
Sub-recipient acknowledges and agrees, and,shall require any sub-recipients, subawardees, contractors, successors, transferees, and assignees to acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
1. Sub-recipient shall cooperate with any compliance review or complaint investigation conducted by DHS.
2. Sub-recipient shall give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to this grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance.
3. Sub-recipient shall submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports.
4. Sub-recipient shall comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
5. If, during the past three (3) years, Sub-recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, Sub-recipient shall provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Uberties.
6, In the event any court or administrative agency makes a finding of discrimination on grounds of race, c%r, nationa! origin (including limited English proficiency), sex, age, disability, religion, or familial status against Sub-recipient, or Sub-recipient settles a case or matter alleging such discrimination, Sub-recipient shall forward a copy of the complaint and findings to the DHS Com~onent andlor awarding office.
The United States has the right to seek judicial enforcement of these obligations.
Operation Stonegarden (OPSG) Specific Conditions
If Sub.recipient is receiving Operation Stonegarden (OPSG) funds, Sub-recipient is prohibited from obligating or expending OPSG funds provided through this Grant until each unique, specific, or modified county level, tribal or equivalent Operations Order or Fragmentary Order has been reviewed and approved by official notification by FEMA and Customs and Border Protection/Border Patrol (CBPIBP). Each Operations Order will be transferred via the secure portal (CBPIBP) BPETS system from each respective AOR Sector HQ to CBPIBP HO in Washington, D.C., for review and pre-approval for Operational continuity, then forwarded to FEMA GPDIPGD OPSG Program Office for final reviewlapproval. Official notification of approval will be sent by FEMA via email to DPSrTHSSM and CBPIBP HO in Washington, D.C,
1. Sub-recipient shall develop and submit required operational documents through the border area's Integrated Planning Team.
2. Sub-recipient shall maintain an approved Concept of Operations, consisting of a campaign plan and proposed budget which will articulate the intent of how OPSG funds will be used throughout Sub-recipient's grant performance period.
3. If Sub-recipient intends to spend more than 50 percent of its award on overtime over the course of the performance period, a request for an overtime waiver shall be submitted through the Integrated Planning Team.
4. Sub-recipient shall develop and submit Operations Orders for Tactical operational periods to achieve the strategiC objectives of the campaign plan.
5. Sub-recipient shall only initiate tactical operations after the specific Operations Order(s) are approved through the Border Patrol Headquarters and by FEMA, and the DPSrTHSSM has issued a Grant Sub-reCipient Award or GAN to the jurisdiction.
State Requirements for Grants
Sub-recipient shall also comply with all other federal, state, and local laws and regulations applicable to this Grant including but not limited to the laws and the regulations promulgated in Texas Government Code, Chapter 783, Uniform Grant and Contract Management, State Administrative Agency Information Bulletins, available at http://www.txdps.state.tx.us/directorstaff/saa/informationbulletins.htm. Texas Uniform Grants Management Standards (UGMS) at http://www.governor.statetx.us/files/statA-grants/UGMS062004.doc and the State Administrative Agency Sub-recipient Manual, available at http://www.txdps.state.tx.us/director stafflsaa/documents/subrecipientManual.pdf. Sub-recipient shaH, in addition to the assurances and certifications, comply and require each of its subcontractors employed in the completion of the project to comply with all applicable statutes, regulations, executive orders, OMB circulars, terms and conditions of this Grant, and the approved application.
Sub-recipient shall comply with the State of Texas General Appropriations Act, Art. IX, paii'4, as follows:
1. Grant funds may not be expended for a grant to a law enforcement agency regulated by Texas Occupations Code, Chapter 1701, unless the law enforcement agency requesting the grant is in compliance with all rules developed by the Commission on Law Enforcement Officer Standards and Education or the Commission on Law Enforcement Officer Standards and Education certifies that the requesting agency is in the process of achieving compliance with such rules.
2. Grant funds may not be granted to or expended by any entity which performs political polling. This prohibition does not apply to a poll conducted by an academic institution as part of the institution's academic mission that is not conducted for the benefit of a particular candidate or party.
3. Grant funds may not be expended to a unit of local government u~&s the following limitations and reporting requirements are satisfied:
a. Texas General Appropriations Act, Art. IX, Parts 2 and 3, except there is no requirement for increased salaries for local government employees;
b. Texas Government Code Sections 556.004, 556.005" and 556.006, including not using any money or vehicle to support the candidacy of any person for office; not influencing positively or negatively the payment, loan, or gift to a person or political organization for a political purpose; and not using grant funds to influence the passage or defeat of legislation including not assisting WITh the funding of a lobbyist, or using grant funds to pay dues to an organization with a registered lobbyist;
c. Texas Government Code Sections 2113.012 and 2113.101 including not using grant funds to compensate any employee who uses alcoholic beverages on active duty plus Sub-recipient may not use grant funds to purchase an alcoholic beverage and may not payor reimburse any travel expense for an alcoholic beverage;
d. Texas General Appropriations Act, Art. IX, Section 6.13 requiring Sub-recipients to make every effort to attain key perfonmance target levels associated with this grant award, induding performance milestones, milestone time frames, and related performance reporting requirements; and
e. General Appropriations Act, Art. IX, Sections 7.01 and 7.02, and Texas' Govemment Code §2102.0091, including grant funds may only be expended if Sub-recipient timely completes and files its reports.
Restrictions and General Conditions
A. Use of Funds. DHS grant funds may only used for the purposes set forth in this Grant, and shall be consistent with the statutory authority for this Grant. Grant funds may not be used for matching funds for other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal government or any other government entity.
B. Lobbying Prohibited. No funds shall be expended by Sub-Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract, grant, Joan, cooperative agreement. These lobbying prohibitions may be found at 31 U.S.C. §1352. Further, Sub-Recipient understands and agrees that it shall not use any federal funds, either directly or indirectly, in support of the enactment; repeal, modification or adoption of any law, reg"lation, or policy, at any level of government, without the express prior written approval of FEMA.
C. Transferring Funds Sub-recipient is prohibited from transferring funds between grant programs (such as SHSP, UASI, and OPSG) without a properly executed GAN.
D. Federal Employee Prohibition. Federal employees are prohibITed from serving in any capacity (paid or unpaid) on any proposal submitted- under this Grant. Federal employees may not receive funds under this Grant.
E. Cost Categories. There may be limitations on the use of HSGP funds for the categories of costs listed below. For additional details on restrictions on the use of funds, refer to the FY 2013 HSGP FOA, Appendix C, Funding Guidelines.
L Management and Administration
2. Planning
3. Organization
4. Equipment
5. Training
6. Exercises
7. Maintenance and Sustainment
8. Critical Emergency Supplies
9. Construction and Renovation
F. Governing Board Approval. In cases where local funding is established by a COG or an Urban Area Security Initiative (UASI) governing board, the release of funds by DPSITHSSAA is contingent upon funding allocation approval by the governing board.
G. Notices. All notices or communications required or permitted to be given by either party hereunder shall be deerned sufficiently given jf mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier, such as Federal Express or Lone Star, to the other party at its respective address. For notice to DPSITHSSAA see address set forth below. For Sub-recipient, see the address listed on the Grant Sub-Recipient Award page or Point of Contact address listed for the Sub-recipient in the DPSITHSSAA Grants Management System (SPARS).
DPS/THSSAA Contact Information ; Deputy Assistant Director
!Texas Homeland Security State Admin. Agency
!Texas Department of Public Safety
'P.O. Box 4087
Austin, TX 78773-0220
H. Points of Contacts. Within 30 days of any change, Sub-recipient shall notify DPSITHSSAA of any change or correction to the chief elected official, program, and/or financiai paints of contact in the DPSITHSSAA grant management system.
45 I. DUNS Num'ber. Sub-recipient confirms its Data Universal Numbering Systems (DUNS) Number is the number listed on this Grant. The DUNS Number is the nine digit number established and assigned by Dun and Bradstreet, Inc~, at 8661705-5711 or http://fedgov,dnb,com/webform,
J. Central Contractor Registration and, Universal Identifier Requirements. Sub-recipient maintains that it has registered on WoNW.ccr.goy,· www,sam,govl, or other federally established site for contractor registration, and entered DPSITHSSAA-requiredinformation, Sub-recipient shall keep current, and then review and update'the CCR information at least annually, Sub-recipient shall keep information current in the CCRISAM database until the later of when 0 submos this Grant's final financial report or receives final grant award payment. Sub-recipient agrees that it shall not make any subaward agreement or contract related to this Grant without first obtaining the vendor/subawardee's mandatory DUNS number, See section .210 ofOMB Circular A-133, Audits of States, Local Governments, and Non-profit Organizations,
K, Indirect Cost Allocation Plan, Sub-recipient shall submit its most recently approved Indirect Cost Allocation Plan signed by Cognizant Agency to DPS/THSSAA within 30 calendar days of the approval. "Cognizant agency" means the Federal agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals developed under 2 C,F,R. Part 225 on behalf of all Federal agencies, OMB publishes a listing of cognizant agencies at http://harvester,census,gov/sac/dissem/asp/reports,asp, Unless the basis of the cost plan changes, Sub-recipient only needs to forward the annual Indirect Cost Rate approval letter to DPSITHSSAA within 30 calendar days after approval by the Cognizant Agency, The approved Indirect Cost Plans and approval letters shall be emailed to [email protected], The Sub-recipient name shall be included in the file name and subject line of the email transmittal.
L, Reporting Total Compensation of Sub-recipient Executives, 2 C,F,R. §170,320; see FEMA Information Bulletin 350,
1, Applicability and what to report: Sub-recipient shall report whether Sub-reCipient received $25 million or more in Federal procurement contracts or financial assistance subject to the Transparency Act per 2 C,FR §170,320, Sub-recipient shall report whether 80% or more of Sub-recipient's annual gross revenues were from Federal procurement contracts or Federal financial assistance. If Sub-recipient answers "yes" to both questions, Sub-recipient shall report, along with Sub-recipient's DUNS number, the names and total compensation (see 17 C,F,R. §229.402(c)(2)) for each of Sub-recipient's five most highly compensated executives for the preceding completed fiscal year,
2. Where and when to report: Sub-recipient shall report executive total compensation at www,ccr.gov. www,sam.gov/, or other federally established replacement site, By signing this Grant, Sub-recipient certifies that, if required, Sub-recipient's jurisdiction has already registered, entered the required information, and shall keep information in the CCR/SAM database current, and update the information at least annually for each year until the later of when the jurisdiction submits its final financial report or receives final payment. Sub-recipient agrees that it shall not make any subaward agreement or contract without first obtaining the subawardee's mandatory DUNS number,
M, Djrect peposit. If Sub-recipient has not received HSGP reimbursements from DPSITHSSAA within the past eleven (11) months (prior to date of award), it shall forward a new/updated direct deposit form to DPSITHSSAA, Completed direct deposit forms from Sub-reCipient shall be emailed to SAA RR@dps,texas,gov, The email subject line and attachment name shall include the jurisdiction name and identify the document attached (I.e, "Sample County DO form"), The direct deposit form is currently available at http:Uwww.window.state.tx.us/taxinfoltaxforms/74-176 pdt Sub-recipient may Simultaneously sign up for the Advance Payment Notification (APN)emaii feature which provides State of Texas payees with a one-business-day advance notice that a direct deposit payment has been sent to Its financial institution. After receiving an APN, a payee may securely access its payment details online.
N, Procurements Sub-recipient shall comply with all applicable federal, state, and local laws and requirements, including but not limited to proper competitive solicitation processes where required, for any procurement which utilizes federal funds awarded under this Grant in accordance with 44 C,FR §13.36,
O. Contract proviSions. AU contracts executed using funds granted under this Grant shaH contain the contract provisions listed under 44 C,F.R §13,37(b), Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments,
P. No Contracts with Debarred or Suspended Parties, Prior to contracting with any vendor or subawardee using funds granted under this Grant, Sub-recipient shall determine whether the vendor/subawardee is debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department and agency and shall confirm the vendorlsubawardee does not have any active· "Exclusions" by reviewing the vendor/subawardee entity information at https://www,sam,gov/partal/public/SAM/,
Q. Management and Administration. if this Grant includes a specific award of funds to Sub-recipient for management and administration (M&A), Sub-recipient shall comply with all applicable requirements and limitations with respect to M&A For additional information on M&A, refer to Information Bulletin 365 located at http://www.fema.qov/qrants/grant-programs-directorate-information-bu!letins ..
R. Personnel Cap, Up to fifty percent (50%) of all HSGP awards received by Sub-reCipient may be used for personnel and personnel-related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (PubliC Law 110-412), In general, use of HSGP funding to pay for staff and/or contractor regular time or overtime/backfill, among other items, are considered personnel-related costs. Sub-recipient may request a waiver to the 50% personnel cap by submitting a waiVer request through its respective regional councilor urban area working group to DPSITHSSAA at SAA@dps,texas,gov, Requests for waivers shall be submitted on official Sub-recipient letterhead and be signed by an authorized official of Sub-recipient Waivers shall contain the information required on page 9 of the FEMA Information Bulletin 379,
S, Property Management and Inventory, At least every two (2) years, Sub-recipient shall take a physical inventory and shall reconcile the results with property records, Sub-recipient shall maintain Propertylinventory records which, at minimum, shall include a deSCription of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date, the cost of the property, the percentage of Federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property, (See sample inventory record format at http://www.txdps.state.tx.us/directorstaff/saa/auditandcompliance.htm ) Sub-recipient shall develop and implement a control system to prevent lass, damage or theft of property and Sub-recipient shall investigate and document any loss, damage or theft of property funded under this Grant
T, Publications, All publications produced as a result of funding under this Grant, which are submitted for publication in any magazine, journal, or trade paper, shall include the following: "This material is based upon work supported by the U,S, Department of Homeland Security. The views and conclusions contained in this document are those of the authors and should not be interpreted as necessarily representing the official policies, either expressed or implied, of the U,S, Department of Homeland Security,"
U, Acknowledgement of Federal Funding from DHS, Sub-recipient shall comply with requirements to acknowledge Federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds,
46 v. Use of DHS DPS. and DPSITHSSAA Seals and Non-Endorsement. Sub-recipient shall obtain DHS, DPS, or DPSITHSSAA's prior written approval before using any of these agencies' 5eal(s), logos, crests or reproductions of flags or likenesses of agency officials. Funding of this Grant does not equate to endorsement of use of funding agencies' seals, etc., including use of the United States Coast Guard seal, logo, crests, or reproductions of flags or likenesses of Coast Guard officials.
W. Copyright. Sub-recipient shall comply with requireinents regarding publications or other exercise of copyright for any work first produced under Federal financial assistance awards hereto related unless the work. includes allY information that is otherwise controUed by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). For any scientific, technical, or other copyright work based on or containing data first produced under this Grant, including those works published in academic, technical or professional journals, symposia proceedings, or similar works, Sub-recipient grants the Government a royalty-free, nonexclusive and irrevocable license to reproduce, display, distribute copies, perform, disseminate, or prepare derivative works, and to authorize others to do so, for Government purposes in all such copyrighted works. Sub-recipient shall affix the applicable copyright notices of 17 U.S.C. §401 or 402 and an acknowledgment of Government sponsorship (including award number) to any work first produced under this Grant.
Further, Sub~recipient acknowledges that FEMA National Preparedness Directorate reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for government purposes: (1) the copyright in any work developed under an award or sub-award; and (2) any rights of copyright to which a recipient or Sub-recipient purchases ownership with Federal support. Sub-recipient agrees to consult with DPSITHSSAA regarding the allocation of any patent rights that arise from or are purchased with this funding.
X. Quarterly Performance Reports. Sub-recipient shall submit performance reports and progress reviews per DPSITHSSAA and/or FEMA's direction. Reports are entered into the grants management system. Performance reports are due by the twentieth (20th) day after the end of each cafendar quarter: January 20, April 20, July 20 and October 20; or as otherwise specified or required by DPSITHSSAA. DPSITHSSAA may require other reports or different timelines to meet federal reporting dates or to respond to information requests. Failure to timely complete a performance report will result in Sub-recipient being unable to request additional reimbursements/advances and may affect future funding.
Y. Site Visits. DHS and/or DPSITHSSAA, through its authorized representatives, have the right, at all reasonable times to make site visits to review project accomplishments and management control systems and to provide such technical assistance as may be required. If any site visit is made by DHS on the premises of Sub-reCipient or a contractor under this Grant, Sub-recipient shall provide and shall require its contractors to provide aU reasonable facilities and assistance for the safety and 'convenience of the government representatives in the performance of their duties. All site visits and evaluations. shall be performed in such a manner that will not Unduly delay the work.
Z. Limited English Proficiency (Civil Rights Act of 1964 Title VI). Sub-recipient shall comply with the requirements of EO 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI, Sub-recipient shall take reasonable steps to ensure that LEP persons have meaningful access to Sub-recipient's programs. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary. Sub-recipient is encouraged to consider the need for language services for LEP persons served or encountered both in developing budgets and in conducting programs and activities, For assistance and information regarding LEP obligations, go tohttp://w'WN.lep.goy.
AA Protection of Human Subiects. Sub-recipient shall comply with the requirements of the Federal regulations at 45 C.F.R. Part 46, which requires that Sub-reCipients comply with applicable provisions/law for the protection of human subjects for purposes of research, Sub-recipient shall comply with the requirements in DHS Management Directive 026-04, Protection of Human Subjects, prior to implementing any work with human subjects. For purposes of 45 C.F.R. Part 46, research means a systematic investigation, including research, development, testing, and evaluation, designed to develop or contribute to general knowledge. Activities that meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program that is considered research for other purposes. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 C.F.R. Part 46.
BB. National Flood Insurance Act of 1968. Sub-reCipient shall comply with the requirements of Section 1306(c) of the National Flood Insurance Act, as amended, which provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation of a structure insured under the Act that is located along the shore of a lake or other body of water and that is certified by an appropriate State or loca! land use authority to be subject to imminent collapse or subsidence as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclicalleve!s. These regulations' are codified at 44 C.F,R, Part 63.
CC. USA Patriot Act of 2001. Sub-recipient shall comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§175-175c. Among other things, it prescribes criminal penalties for possession of any biological agent, toxin, or delivery systems of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. The Act also establishes restrictions on access to specified materials, "Restricted persons," as defined by the Act, may not possess, ship, transport, or receive any biological agent or toxin that is listed as a select agent.
DD. Fly America Act of 1974. Sub-recipient shall comply with the requirements of the Preference for U.S. Flag Air Carriers: Travel supported by U.S. government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. §41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §40118) and Comptroller General's guidelines.
EE. Activities Conducted Abroad. Sub-recipient shall comply with the requirements that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
FF. Trafficking Victims Protection Act of 2000. All reCipients of financial assistance shall comply with the requirements of the government-wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 C.F.R. Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a sub-reCipient: (a) engages in severe forms of traffickiogin persons during the period of time that the award is in effect; (b) procures a commercial sex act during the period of time that the award is in effect; or (c) uses forced labor in the ,performance of the award or subawards under the award.
47 DPSITHSSAA is authorized to terminate this award, without penalty, if the above condition is violated, SUb-recipient shall include this condition in any subawards or contracts it makes as a result of this Grant. Full text of the award term is provided at 2 C.F.R. §175.15.
Pr;~~!~~~~~~:~~~~~~. ~sub-reciPient shall comply with the requirements of Titles I; II, and III of the Americans with discriminating on the basis of disability in the operation of public entities, public and private
accom!"odation, and certain testing entities. 42 U.S.C. §§ 12101-12213.
HH. Public Dissemination of Sensitive Infonmation. Sub-recipient shall notify DPSITHSSAA of any workshops, conferences, seminars or other public venues at least one hundred (100) calendar days before presenting any potentially sensitive information regarding this project. No sensitive information may be presented by Sub-recipients' personnel without DPSITHSSAA and the DHS Grants Officer's review and prior written approval.
II. Security ConcemsNiolations. Sub-recipient shall inform the THSSAA's Deputy Assistant Director in writing within two (2) calendar days of Sub-recipient being made aware of any security concerns with individuals having access to government facilities or sensitive Information. In the event that sensitive information is divulged in violation of Sub-recipient's security procedures, Sub-recipient shall immediately notify the DPSITHSSAA Deputy Assistant Director and take appropriate law enforcement and legal action.
JJ. Classified Security Condition
1. No funding under this award shall be used to support a contract, sub-award, or other agreement for goods or services that will include access to classified national security information if the award recipient has not been approved for that access to such information.
2. "Classified national security information" as defined in Executive Order (EO) 12958, as amended, means information that has.been determined pursuant to EO 12958 or any predecessor order to require protection against unauthorized disclosure and is marked to indicate its classified status when in documentary form.
3. Where an award recipient has been approved for and has access to classified national security information, no funding under this award shall be used to support a contract, sub~award, or other agreement for goods or services that will include access to classified national security information by the contractor, sub~awardee, or other entity without prior written approval from the DHS Office of Security, Industrial Security Branch Program (ISBP), or an appropriate official within the Federal department or agency with whom the classified effort will be performed.
4. Such contracts, sub-awards, or other agreements shall be processed and administered in accordance witb the DHS "Standard Operation Procedures, Classified Contracting by States and Local Entities," dated July 7,2008: EO's 12829, 12959, 12968, as amended; the National Industrial Security Program Operating Manual (NISPOM); and lor other applicable implementing directives or instruction. All security requirement documents are currently located at: http://www.dhs/.ov/xopnbiz/grants/index.shtm.
5. Immediately upon detenmination by the award recipient that funding under this award will be used to support such a contract, sub~award, or other agreement, and prior to execution of any action to facilitate the acquisition of such a contract sub~award, or other agreement, the award recipient shall .contact ISPB, or the appropriate Federal department or agency, for approval and processing instructions. DHS Office of Security ISPB contact infonmation: Telephone: 202-447-5346, Email: DD254AdministrativeSecullidhs.gov, Mail: Department of Homeland Security, Office of the Chief Security Officer, AnN: ASD/lndustrial Security Program Branch, Washington, DC. 20528
KK. Best Practices for Collection and Use of Personally Identifiable Information (Pill. Sub-recipients who collect Personally Identifiable Infonmation (PII) shall have a publically-available privacy policy that describes what PII it collects, how it uses the PII, whether it shares PI! with third parties, and how individuals may have their PII corrected where appropriate. Sub~recjpients may also find as a useful resource the DHS Privacy Impact Assessments: http://www.dhs.gov/xlibrarv/assets/privacy/privacy pia gUidance june2010.pdf and http://www.dhs.gov/xlibrart/assetsiprivacy/privacy pia template. pdf .
LL. Hotel and Motel Fire Safety Act of 1990. In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), Sub-recipient shall ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225.
MM. False Claims Act and Program Fraud Civil Remedies. Sub-recipient shall comply with the requirements of 31 U.S.C. §3729 which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. §3801-3812 which details the administrative remedies for false claims and statements made.
NN. Duplicatjon of Benefits. State, Local and Tribal Sub-recipients shall comply with 2 CFR Part §225, Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principies provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. .
Other Requirements A During the performance period of this Grant, Sub~recipient, counties, cities, towns, and Indian tribes shall maintain an Emergency Management Plan at the Intermediate Level of planning preparedness or higher, as prescribed by the Texas Division of Emergency Management (TDEM). This may be accomplished by a jurisdiction maintaining its own emergency management plan or participating in an inter~jurisdjctjona! emergency management program that meets the required standards. If TDEM identifies deficiencies in Sub-recipient's plan, Sub~recipient shall correct deficiencies within 60 days of receiving notice of such deficiencies from TDEM.
B. Projects identified and approved in the DPSITHSSAA web-based grant management system must identify and relate to the goals and objectives indicated by the applicable approved project investments for the period of performance of this Grant. Sub-recipient shall submit project plans, milestones, outputs/outcomes, narratives and budget to DPSITHSSAA and FEMA (if required) for approval prior to expending or requesting advances of any funds for this Grant. Sub-recipient shall enter appropriate project milestones into the DPSITHSSAA web-based grants management system within 60 days after award or by the deadline established by DPS/THSSAA, whichever is sooner. Sub-recipient shall report on project status and accomplishments (milestones and outputs/outcomes) in the format(s) and timeframes as required by DPSITHSSAA.
C. During the perfonmance period of this Grant, Sub-recipient shall:
1. PartiCipate in a legally-adopted county and/or regional mutual aid agreement.
2. Implement the National Incident Management System (NIMS) in a manner consistent with the NIMS Implementation Objectives
outlined by FEMA at http://www.fema.gov/imolementation-and-complia4dl>-guidance-stakeholders#item4.
3. Be a registered user of the Texas Regional Response Network (TRRN) (or other response asset inventory management system specified by DPS/THSSAA) and shall identify, resource type, and credential all major deployable resources such as vehicles and trailers, equipment costing $5,000 or more, and specialized teams/response units equipped and/or trained using grant funds (i.e., hazardous material, decontamination, search and rescue, etc.). This registration is to'ensure jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid. . htto:llwww,fema.qov/emergencY/nims/ResDurceMngmntshtm#item3.
D. Regional Planning Commissions/Council of Governments (COGs) shall follow guidelines listed in the DPSITHSSAAFY2013 COG Statement of Work.
Monitoring
Sub-recipient will be monitored periodically by federal, state or local entities, both programmatically and financially, to ensure that project goals, objectives, performance requirements, time!ines, milestone completion, budget, and other program-related criteria are met.
DPSITHSSAA, or its authorized representative, reserves the right to perfonm periodic desk/office-based and/or on-site monitoring of Sub-recipient's compliance with this Grant and of the adequacy and timeliness of Sub-recipient's performance pursuant to this Grant. After each monitoring visit, DPSITHSSAA shall provide Sub-recipient with a written report of the monitor's findings. If the monitoring report notes deficiencies in Sub-re,cipient's performance under this Grant, the monitoring report shall include requirements for the timely correction of such deficiencies by Sub-recipient. Failure by Sub-recipient to take action specified in the monitoring report may be cause for suspension or termination of this Grant pursuant to the Suspension and/or Termination Section herein.
Audit
Audit of Federa! and State Funds. Sub-reCipient shall arrange for the performance of an annual financial and compliance audit of funds received and perfonmances rendered under this Grant as required by the Single Audit Act (OMB Circular A -133; 44 C.F.R. 13.26). Sub-recipient shall comply, as applicable, with Texas Government Code, Chapter 783, the Uniform Grant Management Standards (UGMS), the State Uniform Administrative Requirements for Grants and Cooperative Agreements.
Right to Audit. Sub-recipient shall give the United States Department of Homeland Security (DHS), the Comptroller General of the United States, the Texas State AudRor, DPSITHSSAA, or any of their duly authorized representatives, access to and the right to conduct a financial or compliance audit of grant funds received and performances rendered under this Grant. Sub-recipient shall penmit DPSITHSSAA or its authorized representative to audit Sub-recipient's records. Sub-recipient shall provide any documents, materials or information necessary to facilitate such audit.
Sub-recipient's Liability for Disallowed Costs. Sub-recipient understands and agrees that it shall be liable to DPSITHSSAA for any costs disallowed pursuant to any financial or compliance audlt(s) of these funds. Sub-recipient further understands and agrees that reimbursement to DPSITHSSAA of such disallowed costs shall be paid by Sub-recipient from funds that were not provided or otherwise made available to Sub-recipient pursuant to this Grant or any other federal contract.
Sub-recipient's Facilitation of Audit. Sub-reCipient shall take such action to facilitate the perfonmance of such audit(s) conducted pursuant to this Section as DPSITHSSAA may require of Sub-recipient. Sub-recipient shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through Sub-recipient and the requirement to cooperate is included in any subcontract it awards.
State Auditor's Clause. Sub-recipient understands that acceptance of funds under this Grant acts as acceptance of the authority of the State Auditor's Office to conduct an audit or investigation In connection with those funds. Sub-recipient further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit or investigation, including providing all records requested. Sub-recipient shall ensure that this clause concerning the State Auditor's Office's authority to audit funds and the requirement to cooperate fully with the State Auditor's Office is included in any subgrants or subcontracts it awards. Additionally, the State Auditor's Office shall at any time have access to and the. rights to examine, audit, excerpt, and transcribe any pertinent books, documents, working papers, and records of Sub-recipient relating to this Grant.
Retention and Accessibilitv QfRecords
Retention of Records. Sub-recipient shall maintain fiscal records and supporting documentation for all expenditures of this Grant's funds pursuant to the applicable OMB Circular, 44 CFR Section 13.42, UGMS §_.42, and this Grant. Sub-recipient shall retain these records and any supporting documentation for a minimum of three (3) years from the later of the completion of this project's public objective, submission of the final expenditure report, any litigation, dispute, or audit. Records shall be retained for three (3) years after any real estate or equipment final disposition. The DHS or DPS/THSSAA may direct Sub-recipient to retain documents or to transfer certain records to DHS custody when DHS detenmlnes that the records possess long term retention value.
Access to Records. Sub-recipient shall give the United States Department of Homeland Security, the Comptroller General olthe United States, the Texas State Auditor, DPSITHSSAA, or any of Its duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, other papers, things or property belonging to or in use by Sub-reCipient pertaining to this Grant including records concerning the past use of DHS/FEMA funds. Such rights to access shall continue as long as the records are retained by Sub-recipient. Sub-recipient shall maintain such records in an accessible location and provide citizens reasonable access to such records consistent with the Texas Public Information Act, Texas Government Code, Chapter 552.
Inclusion in Subcontracts. Sub-recipient shall include the substance of the Retention of Records and Access to Records section herein in all subcontracts.
After Action Reporting. Sub-recipient shall complete, deliver to the appropriate source, and retain caples of all after-action reports and certificates of completion for all training and exercises paid for by this grant.
Legal Authority
Signatory Authority. Sub-recipient assures and guarantees that Sub-recipient possesses the legal authority to enter into this Grant, receive grant funds and to perform the project Sub-recipient has obligated itself to perform pursuant to this Grant.
Authorized Representative. The person or persons signing and executing this Grant on Sub-recipient's behalf do warrant and guarantee
that he/she has been duly authorized by Sub-recipient to execute this ~nt on Sub-recipient's behalf and to validly and legally bind Sub-recipient to all terms and conditions and performance obligations.
Conflicts in Requirements. If conflict exists between federal, state, or local requirements, Sub-recipient shall comply with the strictest requirement.
Notice of Litigation and Claims
Sub-recipient shall give DPSITHSSAA immediate notice in writing of any action or claim, including any, proceeding before an administrative agency, filed against Sub-recipient arising ,out of performance of this Grant. Except as otherwise directed by DPSrrHSSAA, Sub-recipient shall furnish immediately to DPSrrHSSAA copies of all documentation or pleadings received by Sub-recipient with respect to such action or claim,
No Liabifity for Employees and Officers
DPsrrHSSAA shall have no liability whatsoever for the actions or omissions of an individual employed or contracted by Sub-recipient, regardless of where the individual's actions or omissions occurred,
Non-Waiver of Defaults
Any failure ofDPSrrHSSAA, at any time, to enforce or require the strict keeping and performance of any provision of this Grant shall not constitute a waiver of such provision, and shall not affect or impair same or the right of DPSrrHSSAA at any time to avail itself of same. A waiver does not become effective unless DPSrrHSSAA expressly agrees to such waiver in writing. Any payment by DPSrrHSSAA shall not constitute a waiver or otherwise impair or prejudice any right, power, privilege, or remedy available to DPSrrHSSAA to enforce its rights, as such rights, powers, privileges, and remedies are specifically preserved.
Changes and Amendments
Modification. FEMA or DPSrrHSSAA may modify this Grant after an award has been made. Once notification has been made in writing, any subsequent request for funds indicates Sub-recipient's acceptance of the changes to the award. Any alteration, addition, or deletion to this Grant by Sub-recipient is not valid.
Written Amendment. Alterations, additions or deletions to this Grant, such as changes to period of performan·ce and award amounts, shan be made through an executed Grant Adjustment Notice (GAN). ,
Authority to Amend, During the period of performance for this Grant, DPSrrHSSAA and/or FEMA may issue policy directives that serve to establish, interpret or clarify this Grant's performance requirements, Such policy directives shall be promulgated by DPSrrHSSAA or FEMA in the form of Information Bulletins and Sub-recipient Manuals and shall have the effect of modifying this Grant and shall be binding upon Sub-recipient as °If wrOltten om this Grant.
Effect of Changes in Federal and State Laws. Any alterations, additions, or deletions to this Grant that are required by changes in federal and state laws or regulations are automatically incorporated into this Grant without written amendment to this Grant and shall become effective upon the date designated by such law or regulation. In the event FEMA or DPSrrHSSAA determines that changes are necessary to this Grant after an award has been made, including changes to the period of performance or terms and conditions, Sub-recipient shall be notified of the changes in writingo Once notification has been made, any subsequent request for funds will indicate Sub-recipient's acceptance of the changes to this Grant
Headings
Headings and captions of this Grant are only for convenience and reference. These headings and captions shall not affect or modify the terms and conditions or be used to interpret or assist in the construction of this Grant.
Venue
Venue shall lie in Travis County, Texas, and this Grant is governed by the laws olthe State of Texas.
Suspension
In the event Sub-recipient fails to comply with any term of this Grant, DPSrrHSSAA may, upon written notification to Sub-recipient, suspend this Grant, in whole or in. part, withhold payments to Sub-reCipient and prohibit Sub-recipient from incurring additional obligations of this Grant's funds.
Termination
DPsrrHSSAA shall have the right to terminate this Grant, in whole or in part, at any time before the end of the Performance Period, if DPSrrHSSAA determines that Sub-recipient has failed to comply with any term of this Grant DPSrrHSSAA shall provide written notice of the termination and indude:
1, The reason(s) for such termination;
2. The effective date of such termination; and
3, In the case of partial termination, the portion of this Grant to be terminated,
Appeal may be made to the Deputy Director of Homeland Security, Texas Department of Public Safety,
50 Enforcement
If Sub-recipient materially fails to comply with any term of this Grant, whether stated in a federal or state statute or regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, DPSfTHSSAA or DHS may take one or more of the following actions, as appropriate in the circumstances:
1, Temporarily withhold cash payments pending correction of the deficiency by Sub-recipient or more severe enforcement action by DPSfTHSSAA or DHS;
2, Disallow, that is, deny both use of funds and matching credit for, all or part of the cost of the activity or action not in compliance;
3, Wholly or partially suspend or terminate this Grant for Sub-recipient's program;
4, Withhold further awards for the program; or
5, Take other remedies that may be legally available,
In taking an enforcement action, DPSfTHSSAA will provide Sub-recipient an opportunity for a hearing, appeal, or other administrative proceeding to which Sub-recipient is entitled under any statute or regulation applicable to the action involved,
The costs of Sub-recipient resulting from obligations incurred by Sub-recipient during a suspension or after termination of this Grant are not allowable unless DPSITHSSAA arOHS expressly authorizes them in the notice of suspension or termination or subsequently, Other Sub-recipient costs during suspension or after termination which are necessary and not reasonably avoidable are allowable if:
1, The costs result from obligations which were properly incurred by Sub-recipient before the effective date of suspension or termination, are not in anticipation of it, and in the case of a termination, are non-cancellable; and
2, The costs would be allowable if this Grant were not suspended or expired normally at the end of the funding period in which the termination takes effects.
The enforcement remedies identified in this section, including suspension and termination, do not preclude Sub-recipient from being subject to "Debarment and Suspension" under E,O, 12549, 44 C,F.R. §13,35,
Conflict of Interest
No employee, officer or agent of Sub~recipient shall participate in the selection, or in the award or administration of a contract supported by Federal funds if a confllct of interest, real or apparent, is involved or otherwise creates the appearance of impropriety.
Closing of the Grant
A. DPSfTHSSAA will close a sub-award after receiving Sub-recipient's final quarterly performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to award modifications and payments. If the close out review and reconciliation indicates that Sub-recipient is owed additional funds, DPSITHSSAA will send the final payment automatically to Sub-recipient. If Sub-recipient did not use all the funds received, DPSfTHSSAA will issue a Grant Adjustment Notice (GAN) to recover the unused funds, Sub-recipient will return the funds to the DPSfTHSSAA within 30 days of receiving the GAN,
S, At the completion of Sub-recipient's performance period, DPSITHSSAA will de-obligate all uncommitted I unexpended funds,
C, The closeout of this Grant does not affect:
1, DHS or DPS/THSSAA's right to disallow costs and recover funds on the basis of a later audit or other review;
2, Sub-recipient's obligation to return any funds due as a result of later refunds, corrections, or other transactions;
3. Records retention requirements, property management requirements, and audit requirements, as set forth herein; and
4, Any other provisions of this Grant that impose continuing obligations on Sub-recipient or that govern the rights and limitations of the parties to this Grant after the expiration or termination of this Grant.
Please fill in the appropriate information and certify by signing below that you have read, understood, and agree to the terms of this Grant.
Print Name of Authorized Official ___ C_l_a-"y_J_e_nk_i_n_s ____ _
Title County Judge
Sub-recipient Organization _____ D_a_l_l_a_s __ C_o_u_n_t-"y ___ _
Signature of Authorized Official Date
51 EXHIBIT A
ASSURANCES - NON-CONSTRUCTION PROGRAMS See Standard Form 424B
As the duly authorized representative of Sub-recipient,.) certify that Sub-recipient:
1, Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure prdper planning, management and completion of the project described in this agreement.
2. Will give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives,
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of persona! or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply wtth all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) TItle VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686 and 44 C.F.R. Part 19), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.l. 92-255), as amended, relating to nondiscrimination on the basis of drug . abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the bas,s of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service,Act of 1912 (42 U.S.C. §§290dd-3 and 290ee- 3), as amended, relating to confidentiality of alcohol and drug abuse (Jatient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which agreement for Federal assistance is being made; and, U) the requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles /I and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.l. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases,
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Dav',s-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction SUb-agreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to "participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition Is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190 as amended by 42 U.S.C. 4311 et seq. and Executive Order (EO) 11514) which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters. To comply with NEPA for DHS grant-supported activities, DHS-FEMA requires the environmental aspects to be reviewed and evaluated before final action on the application (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.): (I) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 et seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, phYSical, and biological integrity of the nation's waters; (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act.of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). .
14. Will comply with P.L. 93-348,45 C.F.R. 46, and DHS Management Directive 026-044 (Directive) regarding the protection of human subjects involved in research, development, and related activities supported by this award. "Research" Umeans a systematic investigation, including research, development, testing, and evaluation designed to develop or contribute to genera! knowledge. See Directive for additional provisions for including humans in the womb, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). See also state and iocallaw for research using autopsy materials.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transporte.d commerCially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government
Principals Regarding the Care and Use of Animals 52 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance, and policies governing this program.
Please fill in the appropriate information and sign to certify this Exhibit A.
Clay Jenkins Print Name of Authorized Official _____________ _
Title __ C_o_u_n_t_y __ J_u_d_g_e _____________ _
Sub-recipient Organization Dallas County
Signature of Authorized Official Date
53 EXHIBITB
ASSURANCES - CONSTRUCTION PROGRAMS See Standard Form 424D
As the duly authorized representative of Sub-recipient, J certify that SUb-recipient:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of project described in this agreement.
2. Will give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project.
4. Will comply wtth the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications.
5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.
6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
9. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based pain in construction or rehabilitation of residence structures.
10. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national ongin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681 1683, and 1685-1686 and 44 C.F.R. Part 19), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discnmination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; (I) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statue(s) under which agreement for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statue(s) which may apply to the agreement.
11. Will comply, or has already complied, with the requirements of Titles II and III olthe Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced Dr whose property is acquired as a result of Federal and federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.
12. Will comply with the provisions olthe Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
13. Will,comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally-assisted construction sub-agreements.
14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 Dr more,
15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) as amended by 42 U.S.C. 4311 et seq. and Executive Order (EO) 11514 which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation offload hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (I) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 et seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, phYSical, and biological integrity of the nation's waters;(g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205).
16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system,
17, Will ass'lst the awarding agency '10 assur'mg compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq). 54 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMS Circular No. A-133, "Audits of States, Local Govemments, and Non-Profit Organizations."
19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance and policies governing this program. •
Please fill in the appropriate information and sign to certify this Exhibit B, if applicable.
Print Name of Authorized Official __ C_l_a-=y_J_e_n_k_i_n_s __ ~ __ _
Title __ C_o_li_n_t,..:y'----J_li_d-=g_e _____________ _
Sub-recipient Organization __ D_a_l_l_a_s __ C_o_li_n_t_y::..-_____ _
Signature of Authorized Official Date
55 Exhibit C
Certifications
The undersigned, as the authorized official, certifies the, following to the best of his/her knowledge and belief.
A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting toinftuence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection wi.th the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL Disclosure of Lobbying Activities, in accordance with its instructions.
C. The undersigned shall require thatthe language of this certification prohibiting lobbying be included in the award documents for all sub-awards at all tiers (including subcontract, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
D. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 C.F.R. Part 67, for prospective participants in primary covered transactions, as defined at 28 C.F.R. Part 67, Section 67.510. (Federal Certification). The Sub-reCipient certifies that it and its principals and vendors:
1. Are not debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; Sub-recipients can access debarment information by going to wwwepls.gov or WW'N.sam.gov and the State Debarred Vendor List www.window.state.tx.usiprocurementJproglvendor performance/debarred. 2. Have not within a three-year period preceding this .agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (D)(2) of this certification; and 4. Have not within a three-year period preceding this agreement had one or more public transactions (Federal, State, or local) terminated for cause or default; or 5. Where the sub-recipient is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this agreement. (Federal Certification)
E. The Sub-recipient certifies federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub-recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
F. Sub-recipient must comply with 2 C.F.R. Part 180, Subpart C as a condition of receiving grant funds, and sub-recipient must require such compliance in any sub-grants or contract at the next tier.
G. Drug-free Workplace Act, as amended, 41 U.S.C. §701 et seq. - Requires the recipient to publish a statement about its drug-free workplace program and give a copy of the statement to each employee (including consultants and temporary personnel) who will be involved in award-supported activities at any site where these activities will be carried out. Also, place{s) where work is being performed under the award (Le" street address, city, state, and zip code) must be maintained on file. The recipient must notify the Grants Officer of any employee convicted of a violation of a criminal drug statute that occurs in the workplace. For additional information, see 44 C.F.R. Part 17. Sub-reCipient shall comply with the requirements of the Drug-Free Workplace Act of 1988, which requires that all organizations receiving grants from any Federal agency agree to maintain a drug-free workplace.
H. Sub-recipient agrees that it is not delinquent on any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF-424, item number 17 for additional information and guidance.
I. Sub-recipient will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this program.
J. Sub-recipient understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of grant funds.
Please fill in the appropriate information and sign to certify this Exhibit C.
Print Name of Authorized Official __ C_l_a-,Y,-_J_e_n_k_~_' _n_s _____ _
Title County Judge
Dallas County Sub-recipient Organization ________________ _
Signature of Authorized Official Date
56 EXHIBIT 0
State of Texas Assurances
As the duly authorized representative of Sub-recipient,! certify that Sub-recipient:
1. Shall comply with Texas Government Code, Chapter 573, by ensuring that no officer, employee, or member of the Sub-recipient's goveming body or of the Sub-recipient's contractor shall vote or confirm the employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall notprohibit the employment of a person who shall have been continuously employed for a period of two years, or such other period stipulated by local law, prior to the election or appointment of the officer, employee, or governing body member related to such person in the prohibited degree.
2. Shall insure that all infonmation collected, assembled, or maintained by the Sub-recipient relative to a project will be available to the public during nonmal business hours in compliance with Texas Government Code, Chapter 552, unless otherwise expressly prohibited by law.
3. Shall comply with Texas Government Code, Chapter 551, which requires all regular, special, or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically perrnitted in the Texas Constitution.
4. Shall comply with Section 231.006, Texas Family Code, which prohibits payments to a person who is in arrears on child support payments.
5, ShaH not contract with or issue a license, certificate, or permit to the owner, operator, or administrator of a facility if the Sub-recipient is a health, human services, public safety, or law enforcement agency and the license, permit, or certificate has been revoked by another health and human services agency or public safety or law enforcement agency.
6. Shall comply with all rules adopted by the Texas Commission on Law Enforcement Officer Standards and Education pursuant to Chapter 1701, Texas Occupations Code, or shall provide the grantor agency with a certification from the Texas Commission on Law Enforcement Officer Standards and Education that the agency is in the process of achieving compliance with such rules if the Sub-recipient is a law enforcement agency regulated by Texas Occupations Code, Chapter 1701.
7. Shall follow all assurances. When incorporated into a grant award or contract, standard assurances contained in the application package become terms or conditions for receipt of grant funds, Administering state agencies and sub-recipients shall maintain an appropriate contract administration system to insure that all terms, conditions, and specifications are met. (See UGMS Section _.36 for additional guidance on contract provisions).
8. Shall comply with the Texas Family Code, Section 261.101, which requires reporting of all suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services. Sub-recipient shall also ensure that all program personnel are properly trained and aware of this requirement.
9. Shall comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Seciion 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Aci of 1990 including Titles I, II, and III of the Americans with Disability Act which prohibits reCipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities, 44 U.S.C. §§ 12101-12213; (d) the Age Discrimination Act of 1974, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and U} the requirements of any other nondiscrimination statute(s} which may apply to this Grant.
10. Shall comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §,,276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 'U.S.C. §§327-333), regarding labor standards for federally assisted construction subagreements.
11. Shall comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These reqUirements apply to all interests in real property acquired for project purposes regardless of Federal partiCipation in purchases. .
12. Shall comply with the provisions of the Hatch Political Activity Act (5 U.S.C. §§7321-29), which limit the political activity of employees whose principal employment activities are funded in whole or in part with Federal funds.
13. Shall comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act of 1970, as applicable.
14. Shall insure that the facilities under its ownership, lease, or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of ViOlating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA (EO 11738).
15. Shall comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234. Section 1 02(a) requires the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financiai assistance for construction or acquisition proposed for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards.
16. Shall comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality
control measures under the National Environmental Policy Act of 1969~i>.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) confonmity of federal actions to State (Clear Air) Implementation Plans under Section 176(c).of the Clear Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended JP.L. 93'-205):
17. Shall comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and sceni? rivers system.>
18. Shall assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act 011966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
19. Shall comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544,as amended, 7 U.S.C. §§2131 et seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principals Regarding the Care and Use of Animals.
20. Shall comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residential structures.
21. Shall comply with the Pro-Children Act of 1994 (Public Law 103-277), whi.ch prohibits smoking within any portion of any indoor facility used for the provision of s8IVices for children.
22. Shall comply with all federal tax laws and are solely responsible for filing all required state and federal tax forms.
23. Shall comply with all applicable requirements of all other federal and state laws, executive orders, regulations, and policies governing this program.
24. Certifies that is and its principals are eligible to partiCipate and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state, or local governmental entity and it is not listed on a state or federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for. federal procurement have Exclusions listed at https:llwww.sam.gov/portalipublic/SAM/
25. Shall adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the Texas Department of Health as required by the Texas Health and Safety Code, Ann., Sec. 85.001, et seq.
Please fill in the appropriate information and sign to certify this Exhibit D.
Print Name of Authorized Official __ c_l_a_y_J_e_n_k_i_n_s _____ _
Title County Judge
Dallas County Sub-recipient Organization ________________ _
Signature of Authorized Official Date
58
DALLAS COUNTY ENGINEERING AND PROJECT MANAGEMENT
October 15, 2013
TO: Commissioners Court
THROUGH: Dale Lilley, Director of Facilities DKL #/ Chris Thompson, Director of Operations~
FROM: John Clark, Senior Project Manager~Ja.-
SUBJECT Energy Performance Contract Change Order request
BACKGROUND
c: z
(J --i,
o~ c:: :;m
Dallas County Commissioner's Court approved a contract with Schneider Electric Co. to reduce utility costs and improve buildings efficiencies throughout the County. The contract was developed in four phases with additional sub phases to address specific needs. Currently Phase 1A has been completed, Phase 1 B is nearing completion, Phase three is on schedule and phase four was just approved and is in scheduling/mobilization preparation.
Phase 2 was also recently approved and includes the Sterrett/Crowley Campus (Frank Crowley, Lew Sterrett, West / North / South towers and the associated Parking garages. When the Phase 2 portion of this project was audited for payback potential, some of the water conservation measures didn't meet the County's rule for a simple 10 year payback, and was not made part of the project. Upon further review, Facilities found that by showing the avoided costs and added utility savings, the water conservation measures would meet the County's 10 year payback rule and improve service to the Jail system. Facilities requested a proposal to add the water conservation measures to the Phase 2 scope. Schneider provided the proposal (attached).
The purpose of this briefing is to request Court approve the change order to include requested water conservation measures in the Jail facilities.
IMPACT ON OPERATIONS/FINANCIAL
Phases 2 as approved $17,705,15400
Change Order as proposed $ 4,354,853.00
Total phase two cost $ 22,060,007.00
LEGAL
Proposed actions are consistent with the base contract approved by the Civil Section of the District Attorney's Office.
59
STRATEGIC PLAN COMPLIANCE
The Energy Performance Contract aligns with the following vision indicators of the County's Strategic Plan:
Vision 1 indicator - Maintain County facilities and information systems.
Vision 5 indicator - Increase County's emphasis on facilitating/initiating economic development and on improving the area's quality of life.
RECOMMENDATION
Approve the Phase 2 Change Order to be included in the Energy Performance Master Contract.
JciukJstanilc!Phase Two CO October 2013
60
SC~lf1eider .:.F Electric
Schedule A: SCOPE OF WORK
DATE: August 21, 2013
PROJECT: Dallas County lew Sterrett Jail Complex: South Tower, A Tower, B Tower, North Tower
SCOPE: This project is offered as a change order to the Phase Two performance contract as a customer-initiated desire to in.crease the scope delivered under Schneider Electric Proiect Number PC12P0006.
The Phase Two water contract only addressed toilet control in combination units at the Lew Sterrett Justice Center and showers in the North Tower. The client wishes to increase the scope of work to cover all sinks an.d showers at the Lew Sterrett Complex within inmate occupied jail spaces.
Scope Inventory: e Combination unit sinks In North Tower, South Tower, A-Tower, 8-Tower and Frank Crowley: 2896
total f/ Inmate showers at South, A-Tower and B- Tower: 422 total
Service and Mop Sinks at South Tower: 108 total
Combination unit sink fixtures wi!! be retrofit with I-CON Systems' controllers, solenoid valves, and sensor butt.ons. A typical I-CON shower retrofit includes the following major components:
Installation of the I-CON InpuVOutput controller I; I-CON Utouch-sensor" activation button and solenoid • At the South Tower only:
o New supply tubing to the showers t! New iso~ation ball valve for each shower manifold e Tubing to be sleeved at chase wan to protect new tubing
Inmate Shower fixtures will be retrofit with I-CON Systems' controllers, solenoid valves, and sensor buttons. A typical I-CON shower retrofit inc1udes the following major components:
Installation of the I-CON inpuUOutput controller • I-CON "touch-sensor" activation button and solenoid
Service and Mop Sink fixtures will be retrofit with I-CON Systems' controllers, solenoid valves, and sensor buttons. A typical I~CON sink retrofit Includes the following major components:
1!l Installation of the I~CON Input/Output controller /Ii I-CON "touch-sensor" activation button and solenoid
General Items: One Year Warranty One Year Parts and One Day per Month Labor Service Contract. Normal working hours. Davis Bacon Wages Compilation of an EDR (equipment deficiency report) document to aid in future
maintenance planning.
Clarification: Sales Tax not induded Replacement of damaged existing shower heads is not included Replacement of damaged existing sink faucets is not included
Price ............................................................................................ $ 4.354,853
Savings: Annual projected savings as a result of this work is· $431,037 in O&M, $17,772 in water/sewer and $6453 in natural gas.
1650 VV. Crosby Rd., Carrollton, TX 75006 P.O. Box 59468, Dallas, TX 75229, 972/323-1111, Fax #972/245-0996
61
Timing: Execution of this change order will extend the completion date for ihe Phase Two coniract by 180 days.
This proposal I;; valid for a period of sixty (60) days from the date of this letter and is subject to escalation thereafter. Your signature below will indicate your acceptance of the provisions from this Jettec and our authorization to proceed.
Da[las County
Accepted By _________ _ (Signature)
Print Name ---------
Schneider Electric Bulldings Americas, Inc.
Accepted By ___ --,--, ____ _ (Signature)
Print Name ___________ _
Title Title _________ _
Date Accepted __________ Date Accepted __________ _
Purchase Order No.: _______ _
TERMS AND CONDITIONS OF SALE
This proposal is offered under the terms and conditions as specified under Court Order 2011 2137 master agreement executed on December 13, 2011
1650 W, Crosby Rd., CarroHicn, TX 75006 P.O. Box 59469, DaHas, TX 75229, 972/323-1111, Fax #9721245·0996
DALLAS COUNTY 62
OFFICE OF BUDGET AND EVALUATION
October 2, 2013
TO: cnsioners Court
~n 'Brown, Budget Officer THROUGH:
FROM: Office of Budget and Evaluation Staff
SUBJECT: Conference/Travel(rraining Requests
The following departments have requested approval for Conference/Traveln'raining. The requested amounts listed are estimates. All reimbursements FJr hotel and meals are reimbursed according to Dallas County policy with receipts. Mileage reimbursements are reimbursed at the approved rate at the time of" travel. Additional documentation is available for further reference.
Elected Officials/Departments notifying Commissioners Court of Couference/Travel/Training fund requests that do not require Commissioners Conrt approval under State Statues
NONE SUBMITTED
Elected Officials/Departments requesting Conference/Travel/Training approval for funds that have Commissioners Court authority
COUNTY CLERK - requests approval for John Warren, Ed Bailey, Camella Sykes, and Venus Ramirez to attend the 2014 V.G. Young School for County and District Clerks in College Station, Texas on January 12-16, 2014. The total estimated cost to attend is $4316 - ($2719-Hotel, $660 -Registration, $212 - mileage, $600 - meals, $125 - Parking). The funding is available in the Records Management Fund.
411 Elm Street - 3rd Floor, Dallas Texas 75202-3340 (214) 653-6363 • Fax (214) 653-6517 • rlwatkins(l1iciallasc()untv.cu:g
ROAD AND BRIDGE DISTRICT #2 • requests6~pproval for reimbursement from their DDA account for staff attendance at the Chamber of Commerce luncheon, events or other Chamber of Commerce activities during FY2014. The request includes Chamber of Commerce events in Garland, Rowlett, Sachse, Greater East Dallas, North Dallas, Metrocrest, Farmers Branch, Richardson, Coppell, Addison Business Association, and Farmers Branch Hispanic Chamber of Commerce. The projected annual cost for activities is $1,000. The approval is for reimbursement for Amy Mueller, Traci Enna, Cole Leonard, Kristi Padon, and Phylis Vermillion. Funding is available in the department's DDA
SHERIFF· requests approval for the following:
a) Thomas Lolley to attend Training in Plano, Texas from November 4 - 8, 2013. The total estimated cost to attend is $650 for registration. Funding is available in the Federal Forfeiture Fund (532.91002).
b) Thomas Lolley to attend the Training and Certification in Las Vegas, Nevada from December 1 - 6, 2013. The total cost to attend is $1,600 ($364 - hotel, $270 - food, $367 - transportation, and $595- registration fee). Funding is available in the Federal Forfeiture (532.91002).
c) T. Trout, L. Jones, J. Payton, and V. Zuniga to attend the Texas Narcotics Officers Association Training Conference in Dallas, Texas from August 19-22, 2013. The total estimated cost to attend is $960 for registration. A county vehicle with gas credit card will be used for transportation. Funding is available in the Federal Forfeiture Fund (532.91002).
d) Krystal Offray to attend Interview and Interrogation for Women Training in Irving, Texas from November 18 - 22, 2013. The total estimated cost to attend is $475 for registration. Funding is available in the Federal Forfeiture Fund (532.91002).
e) Nathan Wilson and John Dohmann to attend the TCLOSE Training Coordinator Conference in Corpus Christi, Texas from October 6-10,2013. The total estimated cost to attend is $1,850 ($350 - airfare, $350 - mileage, $500 - hotel, $360 - food, $50 - taxi, and $200 - registration fee, and $40 - parking). Funding is available in Education Fund.
f) Gregory Artesi, James Bledsoe, and Steve Gomez Fort Hood to accept Annored Tactical Vehicle from Temple, Texas on September 4, 2013. The total estimated cost to attend is $60 registration ($20 per person). A county vehicle with a gas credit card will be used for transportation. Funding is available in the Federal Forfeiture Fund (532.91002).
g) Vanique Perry and Guerrero Guiterrez request approval to attend the Class - Advanced DWI, Intoxication Assault, and Intoxication Manslaughter Investigation and Prosecution
.in Denton County from October 15-17, 2013. A county vehicle with a gas credit card will be used for transportation.
64
ELECTIONS - requests approval for the following:
a) Robert Heard to attend the 16th Biennial Election Law Seminar in Austin, Texas from October 3-4, 2013. A county gas card will be used. The total estimated cost to attend is $478 ($180 - rental car, $150 - hotel, $53 - food, $35 - registration fees, and $60 - gas). Funding is available in the Elections Escrow-- 1210-94036.
b) Rivelino Lopez, Toni Pippins-Poole and Robert Heard to attend the TAEA Mid-Winter Conference in Horseshoe Bay, Texas from January 7-11, 2014. A county vehicle will be used for transportation with gas credit card. The total estimated cost to attend is $2,137 ($1,412 - hotel $200 - gas, and $350 - food). Funding is available in the Elections Escrow - 1210-91295.
COUNTY COURT AT LAW #5 - requests approval for Judge Mark Greenberg to be reimbursed for his attendance at the Bench Bar Conference from September 26-28, 2013 at the Horseshoe Bay Resort Marriott in Horseshoe Bay, Texas. The total cost to attend was $553 ($395 - registration and $158 - hotel). Funding is available in the department's DDA.
NotifVing Commissioners Court of Conference/Travel/Training fnnds used by Grant Programs
DISTRICT ATTORNEY - requests approval for Alex Pinales, Roy Jenkins, and Claudia MenaMarroquin to attend the Basic Mobile Devices Investigations in Waco, Texas from October 16-18, 2013. There is no cost for staff to attend. A county vehicle with credit card will be used for transportation.
JUVENILE DEPARTMENT - requests approval for the following:
a. Harold L. Edwards from the Dallas County Juvenile Department to conduct a Site Review at Every Day Life, Inc. The Site Review will be conducted at Every Day Life, Inc., located at 6955 Broach Road, Bryan, TX 77808, with travel on Wednesday, November 20, 2013, and returning on Wednesday, November 20, 2013. The total estimated cost for the one staff is $20 for food. The funding is available in funding source (466.4010.7108.2014).
b. KeCia Hamilton from the Dallas County Juvenile Department to conduct a Placement Visit at Clarinda Academy. The Placement Visit will be conducted at Clarinda Academy, located at 1820 N. 16th Street, Clarinda, IA 51632, with travel on Wednesday, August 22, 2013, and returning on Thursday, August 23, 2013. The total estimated cost for the one staff is $182 ($9 - food and $90 - parking/baggage). The funding is available in funding source (466.4010.7108.2014).
c. Kathy Beasley and Brian Francis from the Dallas County Juvenile Department's Academy for Academic Excellence to attend the Association of Compensatory Educators of Texas (ACET) 2013 Fall Conference. The Association of Compensatory Educators of Texas (ACET) 20]3 Fall Conference will be held at the Dallas Sheraton Hotel located at 400 N. Olive Street, Dallas, TX 75201, with travel on Tuesday, October 29, 2013 and returning on Wednesday, October 30, 2013. The total estimated cost for the conference for two staff is $780 ($80 - food and $700 -
registration). The funding for th~? conference is available in the Academy for Academic Excellence State Aid (468.2460.7500.2014).
HEALTH AND HUMAN SERVICES - requests approval for the following:
a) Maurice Murray to attend the DSHS Community Mobilization Summit from November 5-8, 2013 in Austin, Texas. The total cost to attend is $485 ($375 ··hotel and $110 . food) Funding is available in SAMH Prevention grant #8736.
b) Robert Baxter, Venus Dukes, and Alviony F. Pangloli to attend the DSHS Community Mobilization Summit in Austin, Texas from November 5-8, 2013. The total cost to attend is $2,752 ($600 -Alviony and Venus flying, $217 - mileage for Robert, $1,215 - hotel, $330-food, $180 - taxi and $140 - bags, and $160 - airport parking). Funding is available in HIV Prevention grant #8704.
c) Rita Kucmierz to attend the MOC Integration/Mass Casualty Incident Work Group on October 1, 2013 in Arlington, Texas. The total cost to attend is $21 for mileage. Funding is available in PHP grant #8723.
d) Julie Martillini to attend the InForm 2013: Integrated Foodborne Outbreak Response and Management in San Antonio, Texas from November 18-21, 2013. The total cost to attend is $1,101 ($323 - mileage, $375 - hotel, $175- registration fee, $88 - parking, and $140 -food). Funding is available in grant #8723 PHP.
e) Joey Stringer to attend the Panther System Training for Aptima Assays in San Diego, California from November 18-22,2013. There is in cost to Dallas County for staff to attend.
f) Susan Kent and Laura Gomez to attend the TB Contractor Kick-Off Session in Austin, Texas from November 12-14, 2013. There is in cost to Dallas County for staff to attend.
g) Scott Sawlis to attend the Idaho Mosquito Control Association Conference from November 6-7,2013 in McCall, Idaho. The total cost to attend is $177 ($72 -registration fee and $105 -food) Funding is available in Environmental Health - 5211.
h) Tanisha McCarroll to attend the Contact Investigation: Interview Skills Course in Houston, Texas from November 18-22, 2013. The total cost to attend is $1,092 ($452-mileage, $140 - food, and $500 -hotel). Funding is available in SAMH Prevention grant #8736.
66
DALLAS COUNTY C, , 1 " v "['UII"' Y LJi'\ .,l., ,c\,; l_~ .1 1 \"~ I
I<,! E COURT OFFICE OF BUDGET AND EY ALUATION
13 !leT -9 AM 9: Oli
October 15, 2013
TO:
THROUGH:
FROM:
SUBJECT:
Backgrouud
Commissioners Court
R~rown, Budget Officer
Erica Terrazas, Budget and Policy Analyst
FY2013 State Criminal Alien Assistance Program (SCAAP) Funds Acceptance
The Department of Justice through the Bureau of Justice and Assistance (BJA) has awarded Dallas County $850,605 for the FY2013 State Criminal Alien Assistance Program (SCAAP) application period, SCAAP is authorized by Section 241 of the Immigration and Nationality Act of 1990 to provide federal assistance to states and localities that are incurring costs of incarcerating undocumented criminal aliens who have been convicted of state and local offenses, Since FY97, Dallas County has applied for and received SCAAP reimbursements totaling $14,86 million.
The purpose of this briefing is to recommend that Commissioners Court authorize the acceptance of the FY2013 SCAAP award of $805,605.
Financial Impact The SCAAP payment is a direct partial reimbursement to the General Fund for County expenditures related to incarcerating undocumented convicted criminal aliens from July 1,2011 through June 30, 2012, The last award was for $976,149 and credited to the FY2012 General Fund Revenue to partially reimburse the cost of Detention Service Officers.
Beginning with FY2007 SCAAP awards, "SCAAP funds must be used for correctional purposes only. Jurisdictions receiving SCAAP awards will be asked to report the projected use of these funds at the time the award is accepted." As with the FY2012 SCAAP award, Dallas County will use the funds for Detention Officer Salaries in compliance with the above requirement for the FY2013 SCAAP program.
Recommendation The Office of Budget and Evaluation recommends that the Commissioners Court authorize the acceptance of FY2013 SCAAP award of $850,605.
411 Elm Street - 3rd Floor, Dallas Texas 75202-3340
(214) 653-6389 • Fax (214) 653-6517. [email protected]
67
October 15,2013
MISCELLANEOUS
1) FACILITIES MANAGEMENT - requests approval to authorize a request from Texas A&M University School of Law to hold mock trials at the Frank Crowley Courts Building for on Saturday, November 23, 2013. The District Courts Administration Office concurs with the request and that the competition does not present any conflict. Recommended by the Office of Budget and Evaluation.
2) INFORMATION TECHNOLOGY - requests approval to transfer the Senior Business Analyst Position (#8860) from Jail Diversion Department to the Office of Information Technology. Recommended by the Office of Budget and Evaluation.
3) SHERIFF - requests to extend the lease agreement between the Dallas County Sheriff S Office and Frank Prasifka and Sons to lease two garage bays and auto work shop area for the purposes of conducting daily business and investigations. The total cost of the lease is $6,000 from the North Texas Auto Theft Task Force Grant, funded by the Texas Auto Burglary and Theft Prevention Authority. The lease extension runs from September 1,2013 to August 31, 2014. Recommended by the Office of Budget and Evaluation.
4) OFFICE OF BUDGET & EVALUATION - requests approval to hire Mr. Pier Wah, a Karen language interpreter, at a rate of $120 per hour. The interpreter is needed on October 22, 2013 in regards to case #TR-13-23222. Recommended by the Office of Budget and Evaluation.
5) HOMELAND SECURITY AND EMERGENCY MANAGEMENT - requests to change the approved Cooper Notification license from one year to three years, at a total cost to the County of $58,808. The cost-savings for the three-year license are approximately $34,192. Funding required from Unallocated Reserves. Recommended by the Office of Budget and Evaluation.
TELECOMMUNICA nONS
162nd District Court - M1309028 - requests relocation of one voice cable due to a safety hazard in the court room. Work is to be completed at George Allen Sr. Courts Building 7'h floor near the Judge's area in the court room. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended
10/15113
68
County Clerk - Passport - D 1309004 - requests four data cables for Chase Point of Sale credit card machines. Work is to be completed at 3443 St Francis 1st floor near the Central Cashier Window. Equipment $0.00; Installation $825.00; Recurring Cost $0.00 -Recommended
District Attorney - M1410006 - requests one single line phone instrument for new employee to complete routine phone calls during normal business hours. Work is to be completed at Frank Crowley 11th floor room Cl. Equipment $55.00; Installation $0.00; Recurring Cost $0.00 - Recommended
Juvenile - Medlock - D1410002 - requests one data cable for Superintendent to have access to the County network during normal business hours for educational meetings with parents and students. Work is to be completed at 1508 E. Langdon Rd I st floor room 107. Equipment $0.00; Installation $200.00; Recurring Cost $0.00- Recommended
Sheriff - Release - requests: M1410001 - one voice cable for new employee to have phone access in the infirmary. Work is to be completed at III Commerce St. 3rd floor room 3M-20. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended
D1410004 - one data cable for newly installed Biz Hub printer to network employee's computer to copy/print and scan. Work is to be completed at 111 Commerce St. 1 st floor room IM-13S. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 -Recommended Fund 195.1090.2690
• Funding for the above requests are available from countywide department 1023, line item 7210 telecom equipment and department 1023, line item 6250 cable contract, if otherwise it will be stated in brief.
• Projects are funded by requesting department, if otherv.ise it will be stated in brief.
• Cell Phone funding is provided by the requesting department and is stated.
• Pagers are funded from department 1023, line item 7214.
MISCELLANEOUS EQUIPMENT
Actual invoiced amounts may deviate by up to $5 from the amounts listed without additional Commissioners Court Authorization.
10115/13
Miscdl:Hl"ons Equipm~ntrrdccommnnkationsfDllesiCompnter Hardware and SoftwarefSupplies over $50
October 15, 2013 Actual mVOICEd anlOIJr1ts may devJate by up to S20 fr(lm the am(lunt, listed "1tlwul additional Cnmmissi[mels ('n","! Authnrizatinn
Qty Unit Total R=Rcpl.
Q~!1!,rtmen! Funding Expens~ Code Recorr.;. Hem Description Co.st <;::?~t N New
11 AulD Se,,~ce Center
72 J?lccuflns
73 E!er.\lons
74 Elechons
75 ElectIOns
76 F.ler1\nn,
77 Electl{)ns
78 Ele,Jions
79 F3{:ilttic~
80 Fne}..Jad'd
81 BSEM
82 HSEM
83 Juvenile D~pnr1mrn!
84 Juvcmle Depnrtmen1 85 Juvemle Depar1ment 86 Juvenile Dcpar1mcnt 87 Juvenile Dr.parlmcnt 88 JuvenIle Deparlmcnt 89 Juvenile Department 90 Juvenile Department
91 Juvenile Dep~r1mcnt 92 JlIv~ni!C D~r~rtnwnl
93 Juvenile Dep~rtme"t 94 Juventle D~partment 95 luwmle fkpartmcn! 96 Road and Bndge 42 97 Ro~d and Bridge #2 98 SWIFS - Breath Alcohol Prog
99 SWU'S - Breath Alcohol hog 100 SWIFS - Ci )!1IC Lzb 101 S\VTfS C",ne I.ab 102 SWU'S - Crime Lab
103 SW[FS Crinle Lab 104 51,1.'IF$ - Crime Lah
lOS SWIl'S - Cnme Lab 106 SW1FS - Cnme Lab 107 SWIFS - Cnmc Lab
108 S\VIFS - Cnme Lab 109 SWlFS - Crime Lab 110 S\VffS - C)'ime tab
III SWIFS - MedICal E"o"'mN 112 SWrFS - Medlc-al F~ammel 113 S'vV1IS - [\fed,,;)i E"'"mmcr 1 14 S\Vl,FS - Med,,'ai E..,nmincr t 15 Veteran ServIces
'" Tax OrTic~
117 T~x Of lice
Withm n1ldget
ElectlOns Escrnw
Elections Escrnw
Elections Escrnw
Elections ESGfOW
Electwm EscrC'w
Election~ Fscrnw
Chapter 19
With", Budget Within Budget
1 !nallocatcd Reserves
\ lnatlo,atcn RCSCf"VC5
\Vithin Budget \V,th", Budget
V'iithin Budget Withi" Budget Within Budget \\',th,n Budget
Withi" Budget
\''''thi" Budget Within Budget \Vithin Budge! Wahin Budget Withm Budget W,lbm Budget \Vnhin Budget
Within Budget \vithin Budget W;th", Budget
W,tl"" Budget W,thm Budget
W,lh", Budget
DNA Backlog Grant DNA Backlog ('nan!
DNA Backlog Grant DNA Ba"klog Glant DNA Ba~klog Glant
DNA Backlog Grant DNA Backlog errant DNA Backlog Grant
'0htl1", Budget W,lbm Budget
Wnhm Budget \VHhin nudget \Vahin Budget
\ rn~II(',"led Re.,e"'~,iRc"nb",s~d from Runners !'ell,,,t Fund
l 'nal],,<wed Roserv"s.'Rc'mhur~ed from Runners Pe""l( Fund
120.1027 8610
Sn12!094m6
532121094036
532. I 21 094036
532.1210.94036
532.121094036
532.1210.94036
5321210 91295
120 1022 2670 12033422670
120.3341.2080
120.33412080
120SItQ 1205110
1205114 120~,j 14 1205114 )205114
1205114 1205114 1205114 120 )114 )205114 1205115 1205118
105 2520 2080 10525202155
120 3313 12033]3
120 3311 120J311
1203311 4662012 . .1405 4662012.3405 4662012 3405
4662012 3405 4662012 3405 466 2012 3405 ~66 2012 3405 466.20! 2 3405
1203312 1203312 120.1312 1203312 1202060
12010352()90
12()1()J52090
I>
"
Havis Transport Sh,eld Membership Dues to T AEA for Managers & Senior Staff
(9I\fembcrships) Membership Du~s to El"ctlOn Center for Man"gers & Senior Staff (1 I Memberships)
D'recTV Annual SubSCription (monthly)
2014-201 S TeXa3 Election Law Bnoks
Annual Sub~cnption to Dallas Moming Nev.-'S
Annual Cellular Phone. Air Card, and Election ERT GoKit Charges
Printmg Cost of Voler Reglsttat;on Flyer Inserts in c.ty nfDallas \Vater Ut,],ty Bills (Joint COS! With City of
Dallas) Digital Electrnnic Manometer Scott Bud Drive ModulelCylmder Hatch Renewal Mcmbersl"p dues fnr the Emergency
l\-hn3g~ment Association of Texas (EMAn Renewal MembershIp dues fOf th~ international Assnciation ofEmNgCllcy Management OAF..M)
Desk Chmr ]5 Side Arm Cbam I 0 Dur~s Alarms lO Folding Tables
200 l\-httresses J V?cuum Cleaners
Scmbbers Universal nym Eq",pn1~nt
Divider - Curtain Cameras - Securiry Buffers 3 Se31 Snfa~
10 FoldmgTables Garland Chambe, ?"\'lemh~r,h,p
2 TexBs Notar), Pubhc
4 Breath Alcohol Teslmg Instmmem 16 Simuiatol
G"s Chrnmatograph / l\-bss Spectrometer E~jraction M~nirold wI Vacuum Pump
Centnfugr wi Rn10f and 8uckets Camem Body
loom Camera Len~ Close-up Cmn~ra L"", Standald Camel a FIa,h Attachment
1 Close-up Came,a flash Att"chment
4 Rccha'geab1~ C"'ne,? B"t!~ry W"te'pl'()nfComem Case Lens Hood Dictanon Una
10 Autopsy Saw Canon Powe,Shot 03
Admmi~tranve II'gh-Back Ch,m Locking Fjl" Cabmcts
10700 Series S,ngk Pedestal Right
10700 Sel)es Flush HI RetUln Left f'I 48 'III' 2JD 29~ il2 H
12,500
106
136
127
165
380
60,000
4,950
166 79!
>00
'80
341 ]A4
'70 ,eo 26
216 4,547 3.500 1,000 1.000 1,089
UOO 151
1>0 73
10,000 \00
105,000 3,000
],000 3.()00
760 550
620 800
75
no 50
750 !,500
450 341 (9)
526
356
25,000
950
1,500
1,524
495
380
60,000
4,950
'66 )0,
300
540
2,046
3,660 !JOO !,400 5.200
648 4,547 3)()0
1,000 5,000 2.178 9,000 IjlO
,>0
'46 40,000
8,()OO
lOS,OOO 3,000
3,000
6.noO
760 550 620 SOD
300 440
100 6,000
15.000
U50 14,
1.3S2
5::6
756
, R
R
R
R
R
R
N
R R
R
R
R R R R R R R R R R R R R R N R
R R R
R N , N N N N N N R R R R R
N
N
Justification
Needed to eqUIp two replacement t""nsport VHn$ Annual membership dues in elections admimstrat][)n'relaled prnfess'nnal orgamzat][)ns for managers and seninr staff Annual memh~rship dlles in elections administration-related prnfess][)nal wgnm7.atlOns for manage," and semnr .taff Annual suhscriptlOn fees for satellite SC1V)CC for E!ectinns
Administratnr and training lahoratory Updated law hooks for reference by Elections Department managers nnd $\aff
Annual subscnption for daily delivery of nev..'Spaper to EIe<:lions Departmell\
Annual Sprint account ch3rg~, for the u.w of cell phones, cdl "ir cards. and Election Emergen~.y Response Team (ERT) Go-Kits
Payment ofElecttons Department's portion of cost to print and m$en
Voter Registratinn Flyers III City of Dallas Water Utility Bills
Needed as Icpla~ement for sklll support plumber~ Needed repair for AIr Pack - Life S"fety Needed for Chief of EM rer~onne! to ma;nt2in certification
req\m~ments
Needed fnr Chief of EM personnel to maintain ~ertification requirement,
Part of the FY14 Approved Eq'-"rm~nt Part of the FY14 Approved EqUIpment
Part (If the FYl~ Approved Equipment Pall of the fYI4 Approved Equipment Palt of the FYI,j AprHlvcd Equipment
ParI of tbe fY14 Apptnved EqUipment
P"rt of the FY 14 Approved EqUIpment Part of Ihe FYI4 Apprnved Equipment
Part "fthe FY14 Approved r:<:!u'prnent Part of the FYI4 Approved Equipment Pan of the FY14 AppHlv~d Equipment
Ne,eded to renew RB2 memhershlp to cham her of commerce Needed to register two RB2 e.mployees as public notarie,
Pall of the FY14 Approved Equipment Part of the FYI ~ Approved Equipment Part "fthe FYl4 Approved Part of the FYI~ ."'rr",,,,,d Part (lfthe FYI4 App",wd Fqmpmcnt
Needed for eVidence and ,cene pbntngraphy
Needed for evidcn{'e and scene photography Needed for ev,dence and scene photngraphy Needed for ev"le"c~ and scene photog'~phy Needed for evidence "nd scene photography Needed fnr evidenee and sc~"e phn10graphy Needed fm ~v,de""e ""d secne phot"gr"phy Needed for ev;(knce anrl SCene photogmphy
Part of the FY I ~ Appr"verl Equlpme"t Part of the FY 14 ,"-pproved E'lUtpnlcnt
Part of the FY14 Apprnved E'l"'pmcn1 Part of the fYI4 ;"pr,oved FC)"ipmen! Part of the FY14 Approved Equipment
rurnish Office being cnn5truned COl Dn""'town Mmor Velude Branch l\hn~ge,
F",-msh Office b""'g ",-,,'stn,etod for Downtown Motol Veh,cle B,anch l\b"~g"r
0)
ill
Mi"c~U~'woIIS F.q"ipmenI/Tciccomm"".icajionsmll~s/Computer Ihn!ware and Software/Supp!ies over $:;0
October 15, 20U Actual ""'Olud amo"n\~ may dev\~te by up \0 $20 flmn the amounts listed withont additional C"mm;5~;oners Court Aulhorizalion
---~;:;-~ "-----""""""--""
Q<y Unit Total R"'R~pl.
Item P:S-'fdption Cost Cost N~:!;<cw _~~,._,_.Dep,~.ft",e_nt l-'U1~~.~"'5 Expen~e Code Re~om. U"ollocated R~serves/RcimhUIsed from -
Justification
lUI Tax Omce
119 Tax Office
120 Tax Office
121 Tax Office
122 rax Office
123 Tax Office
124 Tax Office
125 Tax Office
126 Tax Office
127 Tax Office
128 Tax Office
129 Tax Office
130 Tax Office
131 'hx Office
132 Tax Ofl!ce
133 Tax Office
134 Tax Oftice
U5 Tax Office
136 Health and Human Serv,ces
137 Health and I luman Services
138 Hcalth and I-[uman ServIces
139 Health and Human Serv,ces
[40 Health and Human Servjce~~
141 Health and Human Sen'ices
142 Health and H\l!na" Services
143 Health and [-lum~n Sc,,·,ees
144 ("()",t,hl~ Prenner 3
145 luv"mk O~panmenl
146 JuvCflti£ Dcrartmenl
147 hjv~n,lc Dopan"'"nl
148 Juvende Dopmlment 149 Juwmk Depwtment
150 Juvenile Department 151 Ju,,"n,le DqMrtrn"nt
152 Juvende Del'a(1me,,'
R"nner~ Permit Fund
Un~lIocated R~'ervesiReimbursed ftom
R"nners Permit Fund
llnallocatcd Rcscrve.slReimhm,ed from
Runners i'e'mil Fund
Unallocated RcservesiRcimhJf5cd from
Runners Permit fund
{Tn"lIoc"ted Reserve,iReimhm,ed from
Runners Pemlil fund
Unallocated RescryesiR~imhursed from
Runm"s Pemli! Fund
Unalloc~tcd RC$crvesiReimhmsed from
Runners Permit hmd Unallocated ReservesiRelmbursed from
Runn~rs Pennit Fund
Unall(w"ted Re~ervesiR"imb"rs"d f-rom Runners Permit Fund
Unallocated ReservesiRe'm\mrsed from Runners Pe'mi! Fund
Unallocated ReservesiRei,nhmsed from
Runners Pcnn,t fund
(!nallocaterl Rcserve,/Rennbur,ed from
Runner, Pennn Fund
llnalloc~!ed Resen;cs'Reim\:>",scd from Runners Perll"t Fund
tJn~ll()c~ted Reserves/Retmbursed from
Runne,s Perm't Fund tTn~lkc~t~d Res"n'e~!Reimb""erl from
Run"e', Permit Fund Unallocated Re~erl'cs!Rei11lbursed f![)m
Runners Pe,mll Fund
I Tnallocated R~$e,,'es!Reimhur-,ed from R,"'n~m pfmlil fund
lJnal[(lcnted Re5~rves/Re'mb,,,sed fro:>m
R"'Hlcrs Permit Fund
Grant Fund 466
Gram Fund 466
Oranl Fnnd 4GG
Granl Fund 466
Grarlt fund 4G6
Gr~nI Fund 466
GUn! Fund 466
G,~t\1 Fund 467
fum,ture and Fqwpmcnt
\Vlthin Budget
Wilhin Budget
W,th", Budgel
W"hm Rudget
Willmt Budget
With'" Budge! Wi,h,n Budget
V./i\hm Budget
120.10]52090
12010352090
120 10352090
120,10352090
12010352090
1201035_2090
120_1035,2090
120_10352090
12010352090
120.1035_2090
120_[035_2090
120_10352090
120J035_109Q
120_10352090
110_10352090
120, !035_2090
1201035_2090
120JOJ5.2090
466_016402014,0_8720
46602640_10140_8720
466_02640_2014_0_8720
4660 2640 2014 0 87?0
466,0264020[4_08.720
4660_2640201408720
466_02093 2014 S71 0
4670841820048050
120 3230 2090
120511029,,0
12051102960
12051102150
12051102960
12051102960
11051101960 120 5i ](1.2960
12051102960
10700 Seri<:s L~t<:raI10D" 36 W x 19-5/8 H
10700 Bookcase 4 - shelf
Round Table - 48" diametcr
Tablc 3" Diamond Single Column Base
H1522 Wood Center Drawer
Single Pedestal Right
10700 Senes - Lateral File Cahmet
10700 Bo()kca.e 4 - shelf
10700 B()okca~c 2 - shelf
10700 Lateral Filc Three Drawcr
9 Olmn Stacke! 4040 Series Polymer Scat and Back
2 Pillow $()ft 2090 Guest Sled Base w/slde arms
[-Ii 522 Wood Center Drawer
,0 Volt 5720 Sencs Task Pncu SW1\,d ChairS
2090 Executive High Back SV'iivcl Chair
{"able 3" D,amond Single Column Base
Table Sq"~re Top w,th Self Edge
Ol,on Stacker 4040 Se,-ics Polymer Seat and Back
Magna Pure Compact
Magna Pmc LC
ABI 7500 Fast DX Equipment
ABI7500 Fast DX Equ,pment
ABI 7500 Fast DX Equipmen1
prcYCn\;,'e l\-'!mnlcn~nce Agree,!!ent f(l' ,,'~tr"menl model Victor 1030-0040 Epson TlvFrssv Thermal R~celpl Prmter
Lalcral hJe System
HI' BuS'n"s< Inkjet 2100· Desktop Pnnt""
25 Relapse Prevenw>n \Vo,kh,'ok for Youth in Treatment
Siupping ~nd Handling of WorkbO<:'b
Renewal L!ceme for Licensed Sex Offendcr Treotrnent Pro,-,der
IJSM - 5 Pap",b<l~k BASC .. 2 Computer Entry Rceord Form,
Beck DCpfCSSl()n InHn\o,}' II Ka"fman Brief1nfclltgence Test II Kn
70 KBrr - 2. imin'i"",1 Tes\ Records
368
on
147
143
62
m
356
273
197
564
227
153
C2
110
198
83
114
227
3,710
8,460
4,490
8,475
830
3,380 290
39,500
130
" 25
m 1'9
l2 54
250
5<
368
m
147
143
62
578
356
273
107
1,128
2,043
306
124
3,300
I",
415
500
1.135
3,710
8.460
4,490
16,950
830
,,380
290
39,500
130
'50 25
275
596
" 54
750
3,78.0
N
N
N
N
N
N
N
N
N
N
Furnish Office being constructed for Downtown Motor Vehicle
Bmnd--, Manager
Furnlsh Office bemg constructed f()r DO"l'."tO\Vfl Motor Vehicle
Branch Manag'" FunHsh Offic~ being consltutted for DO~~llt"wn Motor Vehicle
Branch Manager furnish Office heing constmctcd for Do,,"towtl Motor VehIcle
Branch Manager
Furnish Office bemg constructed for Do",-"towll Motor Vehicle
flranch Manager
Needed for the Garland Tax Office
Nfedcd for the Garl~"d Tax Offier
Needed for th" G~rland Tax Office
Needed for the Garland Tax Office
Needed for the Garland Tax Office
N N~eded fot the Garland Tax Office
N Needed for the Garla,\d Tax Offioe
N
N
N
N
N
N
R
R
R
R
R
R
R
R
R
N
N
R
R R R
R R
Needed for the Garland Ta..x Office
Ne~.ded for the Garland Tax Office
Needed for the G~rland T~~ Office
Nc~d~d for the cmployec lunch,n{)m do""'t()\~l1l{)call()n
Needed for the employee lunchroom d{)'~nto"n location
Needed for the employee lunchroom dov-.-l1town location
CPS - Lahoratory E~"'pmEnt Service Agtcement - ("oml Order illO[ 3-1578
CPS " L~horatory Equipment Servlce Agreement - Court Order #20J3-
1579
CPS bboratm)' E~\lipment Service t\gre~men! -<m,rt Order #21113-1580
CPS - Lnborat()ry Eglllpment SetVICc Agreement - ("ourt Order #2013-1 ~81
CPS - L~I:>()tatory Eq"'pment ServICC Ag'c~ment - {"O<lr1 Order #2013-
1581 CPS - Lahoratory Equipment Selvice Agreement- ("ourt Order !f2(J13-!583 R"l'lacem~n! ~"rrem printer 15 "'''porable - Conn O"k, 111578
New liling system to house department housing !e~()rds with Texa..~ Conlr~~1 2-711030
NcedNI to replacc 6+ year old printer that C3nnm he r~pa;red for tlSe
by the ("ons\nh1e and Ch,efCkrk f"r confidential/p"rsonnel informat,on
\Vorkb()ob f()r Psych()l()gy Depmtmcnt
WorkbO<1b for Psychology Dcpmtmfnt Re"cw"llictn~~ to p'nvid~ sex offender !rcatme.nl t() youth", tbe luwmle Dep"'tmenl Nc~"ed t() USe rn p5yclwlo:>g;cnl ~"d psych,~tric diag"O$1$ ofyonlh
Needed to use In I'~ychological and p~ych'3tr;c dlagnos'~ of youth
Needed to Use rn psychologiC"~1 alld I'~y~h;at' ic dwgnos'~ "C }-""lh Needed t() "$~ In pS)Tholog;tal and psydnatric d,agnos" "f)outh
Needed to use !n psych<)logical and psyeh,atm di"gno~" of yOlllh
--J o
D<:plIrtment F,!ndin!!
153 juvenile Dcp",,"'em 154 Juwnilc [)cpmtment
\Vithln Budget Within Budget
£I'li$cellan~ous EquipmcnflTdc(ommunicalionsJDnesIComp,,{er Hardware and S()fiwareISup!f!ies lIVer $50. Odober 15.2013
Actual ",v()ICed ~",oums m~y deviate by up to $21) from lhe amo"nt5li5ted "ltlwut additional CommlSs;oners Court Authorizati""
Q'r Unit Tot ... r R=R"pl.
~_~_~F,:~e C£de Recorn. Hem Description Cost Cost N-New Juslification __ 120,5 J i 0.2960 ---'-'-W~chsJ-;r Abbreviated Sale oflntelligen·ce 77 154 R Needed to use in ps)-'(hologic~1 and r~y~hia\ric diagnDsis of y""th
120 51102960 Shippillg and Handling nflVlaler;ais 191 191 N Needed to use in p,ychological and psychiatric diagnDsis of YOllth
--l ~
